Deaf Ex-Mainstreamers Limited
Charity number 1114319
A company limited by guarantee number 05608965
Annual Report and Financial Statements
for the year ended 31 March 2021
Deaf Ex-Mainstreamers Limited
Annual Report and Financial Statements for the year ended 31 March 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 5 |
| Examiner's report | 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes to the accounts | 9 to 13 |
Prepared by West Yorkshire Community Accounting Service
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Deaf Ex-Mainstreamers Limited
Trustees' report for the year ended 31 March 2021
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Jill Jones Chair Georgina Brown Treasurer David Leach Khalid Ashraf Frank Daltrey Stephen Gibson Ian Randell Andrew Smith John Smith Aquib Karim Falak Sher Moshin Patel Appointed February 2021 Charity number 1114319 Registered in England and Wales Company number 05608965 Registered in England and Wales Registered and principal address Bankers 7 South Parade HSBC Bank plc Yorkshire Building Society Wakefield 66 Westgate 30-32 Kirkgate West Yorkshire Wakefield Wakefield WF1 1LR WF1 1XB WF1 1TG
Independent examiner Helen Galvin FCCA West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a company limited by guarantee and was formed on 1 November 2005. It is governed by a memorandum and articles of association. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
Method of recruitment and appointment of trustees
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
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Deaf Ex-Mainstreamers Limited
Trustees' report (continued) for the year ended 31 March 2021
Objectives and activities
The charity's objects
To promote the relief of and advance the education of deaf persons, in particular by the provision of a service calculated to assist them to obtain their full rights and privileges as citizens.
The charity's main activities
In order to further the objects the charity has established its DEX Deaf Youth Council (DDYC). DEX has also undertaken research into British Sign Language and is working with the Government in order that more deaf children can access it.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education for deaf children and young people in the UK.
Achievements and performance
We contracted 4 freelance workers, one of whom we promoted to Development Manager within a few months, so we have trained up and supported them to deliver:
DEX Deaf Youth Council – the first face to face event went ahead on 31 March 2021, which was attended by 4 members and 2 staff (rule of 6). Online workshops were provided throughout the year in cooking, drama with a deaf drama specialist, quiz, etc. We also delivered weekly online lunch-time drop in sessions which had regular attendees who enjoyed the opportunity to chat to staff and other members due to often being unable to communicate with families during lockdown, so were extremely socially isolated compared to hearing peers. We developed outreach for the 18+ age group forming greater links with further and higher education and other sources of deaf services.
Calderdale Deaf Youth Hub - intensive outreach started in all secondary schools in the area, working with the Calderdale Children and Hearing Support Working Group and Calderdale HI team to identify ways of working together and promote the CDYH.
Ongoing Covid -19 information in plain English and British Sign Language when new rules were introduced and to explain issues, put on social media and the deaf young people’s WhatsApp groups, Facebook etc. We also worked with Wakefield Council which used our BSL presentations and awarded us a certificate for providing deaf youth- friendly information.
Website and newsletter, plus sign-up form as an alert for any visitors to the website. We are now keeping our social media accounts regularly updated and developed a good network with people online, resulting in glowing testimonials.
Finance - we streamlined invoices/expenses claim forms so there is less paperwork.
Advocacy - t his was previously delivered by a trustee volunteer, but is now provided by the freelance workers and they have built up a small caseload on issues such as finances, housing and health. We keep notes securely on the fast drive online storage.
Worker and volunteer training - we attended free online training on governance and management on several occasions.
Work on BSL Act with other deaf organisations was challenging but we have supported a Bill which was read in parliament on 16 June 2021.
This has been an encouraging year, despite Covid as it gave us an opportunity to structure and plan with the resources to do this. It is actually due to Covid related funding that we were able to develop so much in one year.
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Deaf Ex-Mainstreamers Limited
Trustees' report (continued) for the year ended 31 March 2021
Financial review
The net income for the year, after transfers was £7,481, including net income of £400 on unrestricted funds and net income of £7,081 on restricted funds.
Having reviewed our forecasts and reserves we have concluded that the organisation can continue and be treated as a going concern.
This is because we have been awarded funding for 3 years (from July 2021 to June 2024) which will provide a basic service, with a possible reduction in freelance hours. The terms of the grant are to continue to deliver our accessible information to deaf young people about Covid-19, and to work to our health and safety regulations (staff work from home, have online meetings, and events with deaf young people are risk assessed and monitored carefully for social distancing etc.).
We are awaiting the outcome of a larger bid for three years which if successful would enable us to develop the existing service and give sustainability.
There are also plans to apply for funding for new projects, one of which would be for a social enterprise which would be a source of income.
Reserves policy
The charity's free reserves at the year end were £16,244.
Deaf Ex-Mainstreamers Group Ltd (DEX) is a small charity wholly dependent on grants and donations. We need to hold back some funds as reserves in order to:
a) Cover unexpected and unforeseeable events and gaps in funding.
b) Protect day-to-day operational costs, e.g. employing temporary staff to cover a long-term sick absence. Freelance staff are contracted-in on a set number of hours per project but there may be pressures on the charity to deliver in a different way, i.e. for leave cover.
c) Anticipate a source of income, e.g. a grant, not being renewed and in the event of being unable to raise project funding, particularly to create a seamless service from one project end to another new one.
d) The need to fund short-term deficits in a cash budget, e.g. money may need to be spent before a funding grant is received.
Assessment of DEX reserves level
a) We are aware of the limitations of restricted grants for projects. We work according to budget plans.
b) We have a Yorkshire Building Society saving account for the purposes of the reserve fund. We do not currently have tangible fixed assets to sell or offset.
c) We need to pay for any costs for a final financial statement, and closing down costs. We estimate that £2,000 is the minimum needed to cover for up to six months’ activity. The balance sheet is contained in the trustees’ annual report.
d) It is not possible to set aside a specific sum for restricted projects unless we have enough income i.e. donations for the General unrestricted account.
e) The Board has the responsibility to work with the Treasurer and the Treasurer has duty to inform the Board of any shortfalls. The Board has responsibility to abide by any advice from an independent professional financial institution on its legal duties.
f) We will use this policy to review the amounts to be reserved at regular intervals, and according to any significant change in financial circumstances.
We will conduct an annual financial risk assessment in order to comply with legal governance duties; or at more regular intervals as required, i.e. for national crises and internal reasons.
The surplus funds are going to be used to complete the Calderdale Deaf Youth Hub which is a commissioned contract.
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Deaf Ex-Mainstreamers Limited
Trustees' report (continued) for the year ended 31 March 2021
Statement of trustees' responsibilities
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Signed on behalf of the board of trustees on …………..……...…….
Signed: ………………..…………. (Trustee)
Name: ……………..…..………….
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Deaf Ex-Mainstreamers Limited
Independent examiner's report to the trustees of Deaf Ex-Mainstreamers Limited
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2021, which are set out on pages 7 to 13.
Responsibilities and basis of report
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
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3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
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4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Helen Galvin FCCA
Date: …………………….
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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Deaf Ex-Mainstreamers Limited
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 March 2021
| Notes 2021 Unrestricted funds £ Income from: Grants and donations (2) 608 Sales and fundraising 203 Gift aid 750 Bank interest 3 Total income 1,564 Expenditure on: Travel expenses and conferences 35 Rent and room hire 195 Insurance 47 Events and workshops 100 Marketing and administration 46 Direct project costs 899 Consultancy - Other administration costs 45 Accountancy and independent examination - BSL interpreting service 202 Total expenditure 1,569 Net (expenditure) / income (5) Transfers between funds 405 Net movement in funds 400 Fund balances brought forward 15,844 Fund balances carried forward (3) 16,244 |
2021 Restricted funds £ 35,398 - - - 35,398 - - 434 - - 25,818 - - 444 1,216 27,912 7,486 (405) 7,081 7,614 14,695 |
2021 Total funds £ 36,006 203 750 3 36,962 35 195 481 100 46 26,717 - 45 444 1,418 29,481 7,481 - 7,481 23,458 30,939 |
2020 Total funds £ 10,265 1,586 1,284 12 13,147 310 340 501 1,260 121 12,569 60 309 420 1,056 16,946 (3,799) - (3,799) 27,257 23,458 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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Deaf Ex-Mainstreamers Limited
Balance sheet
| as at 31 March 2021 2021 Unrestricted £ Current assets Debtors and prepayments (4) 990 Cash at bank (5) 15,698 Total current assets 16,688 Current liabilities: amounts falling due within one year Accruals 444 Total current liabilities 444 Net assets 16,244 Funds Unrestricted funds 16,244 Restricted funds - Total funds 16,244 |
2021 Restricted £ - 14,695 14,695 - - 14,695 - 14,695 14,695 |
2021 Total £ 990 30,393 31,383 444 444 30,939 16,244 14,695 30,939 |
2020 Total £ 286 24,012 24,298 840 840 23,458 15,844 7,614 23,458 |
|---|---|---|---|
For the year ending 31 March 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on …………..……...…….
Signed: ……………...………….…. (Trustee)
Name: ……………..…..………….
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Deaf Ex-Mainstreamers Limited
Notes to the accounts
for the year ended 31 March 2021
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Donated goods for resale are valued at the amount actually realised upon their sale.
Donated assets, facilities or services are valued at their estimated value to the charity. This is the price that the charity estimates it would pay in the open market for equivalent items; or services and facilities of equivalent utility to the charity.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets costing more than £750 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt.
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Deaf Ex-Mainstreamers Limited
Notes to the accounts
for the year ended 31 March 2021
1 Accounting policies continued
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Deaf Ex-Mainstreamers Limited
Notes to the accounts continued
for the year ended 31 March 2021
| 2 Grants and donations Awards for All Nova Wakefield Heritage Lottery Fund The National Emergencies Trust Donations 3 Restricted funds Awards for All Covid project Development and outreach project Live Well project Disability action project |
Balance b/f £ 7,614 - - - - 7,614 |
2021 Unrestricted funds £ - - - - 608 608 Incoming £ - 1,650 10,700 8,000 15,048 35,398 |
2021 Restricted funds £ - 9,650 10,700 15,048 - 35,398 Outgoing £ 7,226 1,488 10,457 6,903 1,838 27,912 |
2021 Total funds £ - 9,650 10,700 15,048 608 36,006 Transfers £ - (162) (243) - - (405) |
2020 Total funds £ 10,000 - - - 265 10,265 Balance c/f £ 388 - - 1,097 13,210 14,695 |
|---|---|---|---|---|---|
Fund name
Purpose of restriction
Awards for All Covid project
Development and outreach Live Well project Disability action project
For the 'Deaf is Me' project
To share information about Covid 19 via plain English and British sign language videos for young people to understand
To recruit a freelance member of staff to lead on outreach work
To enable DEX to make Covid 19 guidance accessible to deaf young people To support deaf young people on the impact Covid 19 has made on their lives
The transfer figures relate to grant underspends and the funder has allowed us to use them on unrestricted activity
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Deaf Ex-Mainstreamers Limited
Notes to the accounts continued
for the year ended 31 March 2021
| 4 Debtors and prepayments Debtors Prepayments 5 Cash at bank HSBC current account Yorkshire Building Society |
2021 £ 750 240 990 2021 £ 27,994 2,399 30,393 |
2020 £ - - - 2020 £ 21,616 2,396 24,012 |
|---|---|---|
6 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
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Deaf Ex-Mainstreamers Limited
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2021
| 2021 2020 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 608 265 Sales and fundraising 203 1,586 Gift aid 750 1,284 Bank interest 3 12 Total income 1,564 3,147 Expenditure Travel expenses and conferences 35 310 Rent and room hire 195 340 Insurance 47 501 Events and workshops 100 1,260 Marketing and administration 46 121 Direct project costs 899 5,802 Consultancy - 60 Other administration costs 45 309 Accountancy and independent exam - 420 BSL interpreting service 202 1,056 Total expenditure 1,569 10,179 Net (expenditure) / income (5) (7,032) Transfers between funds 405 1,544 Net movement in funds 400 (5,488) Fund balances brought forward 15,844 21,332 Fund balances carried forward 16,244 15,844 |
2021 Restricted funds £ 35,398 - - - 35,398 - - 434 - - 25,818 - - 444 1,216 27,912 7,486 (405) 7,081 7,614 14,695 |
2020 Restricted funds £ 10,000 - - - 10,000 - - - - - 6,767 - - - - 6,767 3,233 (1,544) 1,689 5,925 7,614 |
2021 Total funds £ 36,006 203 750 3 36,962 35 195 481 100 46 26,717 - 45 444 1,418 29,481 7,481 - 7,481 23,458 30,939 |
2020 Total funds £ 10,265 1,586 1,284 12 13,147 310 340 501 1,260 121 12,569 60 309 420 1,056 16,946 (3,799) - (3,799) 27,257 23,458 |
|---|---|---|---|---|
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