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2022-03-31-accounts

Charity Registration No. 1114244

GRAFTON DISTRICT SCOUT COUNCIL

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

GRAFTON DISTRICT SCOUT COUNCIL

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees R Shaw (Chair) D Gibson (Secretary) K Underwood (Treasurer) R Kentigern-Fox (District Commissioner) T Newman (District Explorer Scout Commissioner) (Appointed 12 May 2021) K Hancock W Hazell T Jeffs M O’Connor S Pearson C Van Schaijik R Skears Charity number 1114244 Registered office 9 Church Lane Brafield On The Green Northampton NN7 1BA Independent examiner Linda Browett ACCA 7 Wymersley Close Great Houghton Northampton NN4 7PT Bankers Barclays Plc 9 Midsummer Place Milton Keynes MK9 3GB

GRAFTON DISTRICT SCOUT COUNCIL

CONTENTS

Page
Trustees' report 1 - 3
Independent examiner's report 4
Statement of financial activities 5 - 6
Balance sheet 7
Notes to the financial statements 8 - 16

GRAFTON DISTRICT SCOUT COUNCIL

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 MARCH 2022

The trustees present their report and financial statements for the year ended 31 March 2022.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's articles of association, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)”.

Objectives and activities

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

Integrity – We act with integrity; we are honest, trustworthy and loyal. Respect – We have self-respect and respect for others.

Care – We support others and take care of the world in which we live.

Belief – We explore our faiths, beliefs and attitudes

Co-operation – We make a positive difference; we co-operate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

GRAFTON DISTRICT SCOUT COUNCIL

TRUSTEES' REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

Achievements and performance

The activities undertaken by the charity have been focused on the restart of Scouting after the COVID-19 pandemic.

Notable achievements during the year include the increase in numbers of young people taking part in Scouting within the District with 1,000 young people as of 31[st] January 2022 versus 934 in January 2021.

We opened a new Explorer Scout Unit (“Cavatappi”) in September 2021, starting with 10 young people and has doubled in size to 20 young people at year end.

Financial review

Income for the year amounted to £30,620, an increase of £15,780 from 2021, of which £14,155 was unrestricted and £16,465 was Designated. Expenditure amounted to £22,219, an increase from £14,536 in 2021. Unrestricted funds at 31 March 2022 are £44,836 and Designated funds are £33,452.

Reserves Policy

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to one year’s annual membership. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

Investment Policy

The charity does not hold significant enough funds to make longer term investments. As such the charity operates a policy of low-risk investments with banks and building societies.

GRAFTON DISTRICT SCOUT COUNCIL

TRUSTEES' REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

Structure, governance and management

The District’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

The District is a trust established under its rule which are common to all Scouts.

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As Charity Trustees they are responsible for complying with legislation applicable to all charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of three independent representatives, Chair, Treasurer and Secretary together with the District Commissioner, District Youth Commissioner, District Explorer Scout Commissioner, District Scout Network Commissioner and representatives from across the District. The committee usually meets a minimum of four times a year.

Members of the Executive Committee complete “Trustee Introduction” training within the first 5 months of joining the committee.

The District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for:

The trustees' report was approved by the Board of Trustees.

R Shaw Trustee Dated: 9[th] June 2022

GRAFTON DISTRICT SCOUT COUNCIL

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF GRAFTON DISTRICT SCOUT COUNCIL

I report to the trustees on my examination of the financial statements of Grafton District Scout Council (the charity) for the year ended 31 March 2022.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Linda Browett ACCA 7 Wymersley Close Great Houghton Northampton NN4 7PT

Dated: 1[st] June 2022

GRAFTON DISTRICT SCOUT COUNCIL

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2022

Current financial year
Unrestricted Designated
funds
funds
2022
2022
Notes
£
£
Income from:
Donations and legacies
3
6,763
13,029
Other trading activities
4
6,733
875
Charitable activities
5
302
2,561
Investments
6
357
-
Total income
14,155
16,465
Expenditure on:
Raising funds
7
6,120
2,412
Charitable activities
8
8,529
5,158
Total resources expended
14,649
7,570
Net incoming / (outgoing) resources before
transfers
(494)
8,895
Gross transfers between funds
(1,242)
1,242
Net expenditure for the year/
Net movement in funds
(1,736)
10,137
Fund balances at 1 April 2021
46,572
23,315
Fund balances at 31 March 2022
44,836
33,452
Total
2022
£
19,792
7,608
2,863
357
30,620
8,532
13,687
22,219
8,401
-
8,401
69,887
78,288
Total
2021
£
11,353
2,521
799
167
14,840
3,236
11,240
14,536
364
-
364
69,523
69,887

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

GRAFTON DISTRICT SCOUT COUNCIL

STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2022

Prior financial year

Unrestricted Designated
funds
funds
2021
2021
Notes
£
£
Income from:
Donations and legacies
3
1,697
9,656
Other trading activities
4
2,471
50
Charitable activities
5
602
197
Investments
6
167
-
Total income
4,937
9,903
Expenditure on:
Raising funds
7
2,203
1,033
Charitable activities
8
6,808
4,432
Total resources expended
9,011
5,465
Net incoming (outgoing) resources before transfers
(4,074)
4,438
Net movement in funds
(4,074)
4,438
Fund balances at 1 April 2020
50,646
18,877
Fund balances at 31 March 2021
46,572
23,315
Total
2021
£
11,353
2,521
799
167
14,480
3,236
11,240
14,536
364
364
69,523
69,887

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

GRAFTON DISTRICT SCOUT COUNCIL

BALANCE SHEET

AS AT 31 MARCH 2022

Notes
Fixed assets
Tangible assets
12
Current assets
Stocks
13
Debtors
14
Cash at bank and in hand
Creditors: amounts falling due within
one year
15
Net current assets
Total assets less current liabilities
Income funds
Designated funds
16
Unrestricted funds
2022
£
2,264
2,366
115,764
120,394
(43,048)
£
942
77,346
78,228
33,452
44,836
78,228
2021
£
3,076
1,102
65,709
69,887
-
£
-
69,887
69,887
23,315
46,572
69,887

The financial statements were approved by the Trustees on 9[th] June 2022.

R Shaw Trustee

GRAFTON DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

Charity information

Grafton District Scout Council is an unincorporated charity as agreed by royal charter on 04 January 1912.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's articles of association and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Memberships subscription collected on behalf of other parts of the Scout Movement are reported in the SoFA net of any amount paid out. This is because these subscriptions are in effect held as agents before being paid out.

GRAFTON DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

1.5 Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that the transfer of economic benefits will be required in settlement and the amount of that obligation can be measured reliably.

Costs of generating funds are recognised as monies directly spent on fundraising activities, primarily that of fundraising events. These are further analysed in the notes to the accounts.

Expenditure on charitable activities are those costs incurred directly on furtherance of the charities charitable objects. These costs are further analysed in the notes to the accounts.

Each charitable activity also receives a time-weighted share of support and governance costs.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and impairment losses.

Depreciation is any recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Camping equipment

5 Years Straight Line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

1.7 Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

GRAFTON DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

GRAFTON DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Donations and Legacies

Unrestricted Designated Total Unrestricted Designated Total
funds funds funds funds
2022 2022 2022 2021 2021 2021
£ £ £ £ £ £
Membership
Subscriptions
46,052 2,258 48,310 39,605 1,530 41,135
Less Amounts Paid to
County (39,289) (2,264) (41,553) (37,908) (1,875) (39,783)
Gift aid - 428 428 - 1,198 1,198
Coronavirus Grants - 12,167 12,167 - 8,573 8,573
Misc Donations - 440 440 - 230 230
6,763 13,029 19,792 1,697 9,656 11,353

GRAFTON DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

4 Other trading activities

Badge Sales
Spotley Wood Campsite
Other Income
Analysis by fund
Unrestricted funds
Designated funds
Charitable activities
Band
Beaver Scouts
Scouts
Explorer Scouts
DofE
Unrestricted funds
Designated funds
2022
£
5,920
875
813
7,608
6,733
875
7,608
2022
£
-
-
-
2,561
302
2,863
302
2,561
2,863
2021
£
1,581
50
890
2,521
2,471
50
2,521
2021
£
147
114
488
50
-
799
602
197
799

5 Charitable activities

GRAFTON DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

6 Investments

Interest receivable

Unrestricted Unrestricted
funds funds
2022 2021
£ £
357
167

7 Raising funds

Unrestricted Designated
funds
funds
2022
2022
£
£
Trading costs
Badge Costs
6,120
-
Spotley Wood Campsite
-
2,412
6,120
2,412
Total Unrestricted
Designated
funds
funds
2022
2021
2021
£
£
£
6,120
2,203
-
2,412
-
1,033
8,532
2,203
1,033
Total
2021
£
2,203
1,033
3,236

GRAFTON DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

8 Charitable activities

Supporting Supporting
Scouting Scouting
2022 2021
£ £
Band 871 588
Beaver Scouts - 758
Cub Scouts 274 668
Scouts - 668
Explorer Scouts 4,287 3,844
Scout Network & Young Leader Activities 303 215
District Activities 1,951 463
Grow Your Group 822 602
Awards 41 39
DofE 387 -
Paulerspury Scout Group - 1,339
8,936 9,184
Share of support costs (see note 9) 2,846 1,785
Share of governance costs (see note 9) 1,905 271
13,687 11,240
Analysis by fund
Unrestricted funds 8,529 6,808
Designated funds 5,158 4,432
13,687 11,240

GRAFTON DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

9 Support costs

District Uniforms
Professional Services &
Licenses
Room Hire
Bank Charges
Group Support &
Executive Training
Sundry Expenses
Depreciation
Leaders and Officers
Expenses
Leaders and Officers
Travel
Analysed between
Charitable activities
Support
costs
Governance
costs
£
£
53
-
1,805
-
13
-
8
-
862
-
-
-
105
-
-
201
-
1,704
2,846
1,905
2,846
1,905
2022 Support costs Governance
costs
£
£
£
53
24
-
1,805
1,235
-
13
45
-
8
117
-
862
-
-
-
364
-
105
-
-
201
-
10
1,704
-
261
4,751
1,785
271
4,751
1,785
271
2021
£
24
1,235
45
117
-
364
-
10
261
2,056
2,056

No costs were incurred in respect of independent examination of these accounts (2021: £Nil).

10 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year other than being reimbursed expenses and travel costs as detailed in note 9 above.

11 Employees

There were no employees during the year.

GRAFTON DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

12
Tangible fixed assets
Camping
Equipment
£
Cost
At 1 April 2021
-
Additions
1,047
At 31 March 2022
1,047
Depreciation and impairment
At 1 April 2021
-
Depreciation charged in the year
105
At 31 March 2022
105
Carrying amount
At 31 March 2022
942
At 31 March 2021
-
13
Stocks
2022
£
Badge stock
2,264
14
Debtors
2022
Amounts falling due within one year:
£
Badge invoices unpaid
726
OSM Payments
1,640
Accrued Income
-
2,366
15
Creditors: amounts falling due within one year
2022
£
Accruals
42,525
Jamboree monies on account
523
43,048
Total
£
-
1,047
1,047
-
105
105
942
-
2021
£
3,076
2021
£
96
116
890
1,102
2021
£
-
-
-

GRAFTON DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

16

Designated funds

The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific

Movement in funds
Balance at
1 April 2020
Incoming
resources
Resources
expended
Balance at
1 April 2021
r
£
£
£
£
Spotley
9,819
8,901
(1,033)
17,687
Explorers
4,296
650
(3,844)
1,102
Band
4,762
352
(588)
4,526
Hardship Fund
-
-
-
-
18,877
9,903
(5,465)
23,315
Movement in funds
Incoming
esources
Resources
expended
Transfers
Balance at
31 March 2022
£
£
£
£
13,910
(2,412)
-
29,185
2,300
(4,287)
-
(885)
255
(871)
-
3,910
-
-
1,242
1,242
16,465
(7,570)
1,242
33,024

Spotley

Incoming resources relate to camp fees. Running costs for the site will be charged to the fund and the trustees will review the need to transfer additional amounts from the general reserve in order to build up a fund to provide for future costs for the site, in particular significant repairs and maintenance costs and the legal costs associated with renewing the lease.

Explorers

Monies introduced by Explorer Scout Units, including Membership Fees and camp fees, less expenditure incurred by or in respect of them, including where relevant, capitation and gift aid.

Band

Monies introduced by the band, including Membership Fees, donations for appearances and performances and other fundraising income less expenditure incurred by or in respect of the band and its activities.

Hardship Fund

Monies set aside for the inclusion of all in Scouting activities. This is topped up by 0.5% of gross membership fees each year, capped at £2,500.

GRAFTON DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

17
Analysis of net assets between funds
Unrestricted
funds
Designated
funds
2022
2022
£
£
Fund balances at 31
March 2021 are
represented by:
Current assets/(liabilities)
44,836
33,452
44,836
33,452
Total Unrestricted
funds
Designated
funds
2022
2021
2021
£
£
£
78,288
46,572
23,315
78,288
46,572
23,315
Total
2021
£
69,887
69,887

18 Related party transactions

During the year donations from Trustee's totalled £240 (2021: £230).