Victoria Hall Tisbury Ltd
Independently examined
Director’s Report and Combined Financial Statements for the year ended 31 December 2024
Victoria Hall Tisbury Ltd 2024 Report and Accounts
COMPANY INFORMATION
Chairman
Elizabeth Coyle-Camp
Company Secretary
Keith Austreng
Treasurer
Joseph Selby
Directors
Jasper Bacon Avon Flower Julie Phillips Richard Beattie
Bankers
Lloyds Bank, 38 Blue Boar Row, Salisbury SP1 1DB
Company Registered No. 5769472
Charity Registered No. 1114198
Registered Office :
Monmouth Hill House, Monmouth Road, Tisbury, Wiltshire, England, SP3 6NL
Victoria Hall Tisbury Ltd 2024 Report and Accounts
CONTENTS
| Statutory Accounts | |
|---|---|
| Directors’ Report | Page 4 |
| 2024 Highlights | Page 5 |
| Financial Review | Page 7 |
| Independent Examiner’s Report | Page 10 |
| Profit and Loss Account and Balance Sheet | Page 11 |
| The following pages are not part of the Statutory | Accounts |
| Revenue Account | Page 13 |
Victoria Hall Tisbury Ltd 2024 Report and Accounts
DIRECTORS’ REPORT
The Directors/Trustees present the Charity’s Report and Financial Statements for the year ended 31 December 2024. The financial statements comply with the Charity’s Trust Deed and applicable law. The Company was incorporated as Tisbury Halls on 4 April 2006 and was entered in the Central Register of Charities on 15 May 2006. It changed its name to Victoria Hall Tisbury Ltd on 12 December 2019. The Charity has two halls, the Victoria Hall and the Elizabeth Hall. For marketing purposes, these are known as the NewVic@Tisbury.
Trustees
Our Directors/Trustees, whose appointments are governed by the Articles of Association , welcomed Elizabeth Coyle-Camp as their new Chair this year. Formerly Chair of the NewVic@Tisbury's Management Committee, she replaced the retiring Chairman Hugh MacNair. The organisation wishes to express its deep appreciation to Hugh for his significant contribution and leadership since 2019.
We would also like to thank Richard Beattie for his hard work and service as our Treasurer over the past six years, and welcome Joe Selby as our new Treasurer.
Risk management
Hall facilities are assessed on an on-going basis.
Principal activities
Victoria Hall Tisbury Ltd exists to provide a welcoming and inclusive village hall for all residents of Tisbury and West Tisbury and the surrounding areas, regardless of background or belief. Our aim is to enhance the well-being of these communities by offering a versatile space for meetings, educational activities, recreational pursuits, and leisure opportunities that foster social welfare and improve overall quality of life.
Public benefit
The Halls are available for hire by the public. The Directors/Trustees have complied with the duty in section 17(5) of the Charities Act 2012 to have regard to the guidance published by the Charity Commission.
Policy on grant-making
No grants are paid out.
Contribution made by volunteers
The Directors, who are all volunteers, have appointed a NewVic@Tisbury Management Committee including non-directors, all of whom are also volunteers. Additional volunteers help to organise and manage events and to support work on hall improvements.
Victoria Hall Tisbury Ltd 2024 Report and Accounts
2024 HIGHLIGHTS
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Vibrant hall usage and diverse programming
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The NewVic @Tisbury, comprising the Victoria and Elizabeth Halls, maintained its position as a central community space in 2024, mirroring the high usage of the previous year with a full calendar of 422 bookings. This included both regular hirers and another successful season of NewVic events, featuring popular livestreams of ballet and opera, NTLive productions, Art Exhibitions on Screen, and the engaging Magic Lantern Film Club. Thanks to a great partnership with the Tisbury Carnival Committee, we were able to offer recent film releases as part of our programme.
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A hub for varied community activities The Victoria and Elizabeth Halls provided versatile spaces for a wide range of community activities in 2024, including village celebrations, workshops, AGMs, local talks, touring theatre groups, live music and entertainment, meetings, and private parties.
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Expanding NewVic events and exploring new formats In our ongoing effort to enrich the NewVic Events Programme, we successfully launched filmed West End Musicals and Friday Night Live Jazz evenings for the 2024/2025 season. Additionally, a trial ceilidh event in late 2024 proved popular, demonstrating the potential for future one-off events, particularly as a celebratory gathering for our dedicated volunteers and regular attendees.
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Sound financial management and investment in infrastructure Income generated from hall hire effectively covered our core operational costs, including services, general maintenance, insurance, licenses, and broadband. The surplus from NewVic events and bar revenue, approximately £13,000 annually, is strategically reinvested in essential building improvements.
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Successful marketing and growing audience engagement Our enhanced marketing strategies, combining our existing database and leaflets with a greater presence on social media, have demonstrably increased audience numbers and fostered organic growth. Attendees drawn to one type of event are increasingly discovering the diverse range of shows available at the NewVic. Our database now connects us with over 460 individuals who regularly receive a monthly What's On newsletter, along with event reminders and community updates, resulting in increased ticket sales following each email.
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Popular bar service supporting local economy The NewVic’s bar continues to be a well-appreciated amenity, offering a selection of great value quality drinks and snacks while actively supporting local businesses through partnerships with Gardner and Beedle for wines, and the addition of Stone Daisy beers and Witchmark gins.
Victoria Hall Tisbury Ltd 2024 Report and Accounts
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Significant progress in energy efficiency and lighting enhancements A major highlight of 2024 was the successful upgrade of the Victoria Hall's lighting system. Thanks to a grant from Nadder Community Energy, all lighting is now energy efficient. The installation of colour-change uplighters has also proven popular for creating adaptable mood lighting for private events. This project, alongside the 2023 heating and insulation upgrades, marks the completion of our Energy Efficiency & Carbon Reduction Project, initiated in 2022. The NewVic now benefits from significantly improved heating efficiency and responsiveness.
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Addressing cleaning and maintenance needs Beyond routine maintenance, we addressed damp damage to kitchen floorboards and improved airflow to prevent future issues. The installation of lockable doors on the under-bar storage has also enhanced security and convenience for our dedicated volunteers. All essential compliance checks for electrical, lighting, and fire safety equipment were conducted to meet regulations. The NewVic’s cleaning schedule was also improved to meet increased building usage and now includes a daily morning check to ensure consistent maintenance for all users and to gather data on user cleanliness.
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A big thanks to our regular customers We deeply appreciate the continued patronage of our regular user groups: the Army Cadets, Tisbury Arts Group, Tisbury & District Natural History Society, Tisbury Community Choir, RockForte, Tisbury Country Market (which has also kindly planted and maintained the NewVic’s colourful outdoor flower containers), Dance Fitness and Jay Lonsdale’s Pilates. A special thank you to our wonderful Afternoon Tea team for their invaluable work in both fundraising for the NewVic and generously contributing to the ongoing improvements of the halls over the years.
OUR GREATEST ASSETS – OUR VOLUNTEERS AND MANAGEMENT TEAM
The tireless efforts of our volunteers are fundamental to the successful operation of our two halls and the delivery of over 45 NewVic events annually. We extend our sincere and profound gratitude for their ongoing commitment and support.
The dedication of the Management Committee
The significant achievements of the past year are a direct result of the tremendous dedication of the Management Committee, led by Ros Russell. Their commitment to programming and organising events and projects has been invaluable and is what drives the NewVic’s success as a thriving community hub. We extend particular thanks to Dave Milas for his central role in the events programme, Andy Taylor for his tireless work on physical improvements, and Katie Taylor for her exceptional coordination of our wonderful volunteer team and new Friday Night Live Jazz programme.
Victoria Hall Tisbury Ltd 2024 Report and Accounts
LOOKING AHEAD
Our continued commitment to the community
We remain firmly committed to ensuring that the NewVic@Tisbury's offerings and services are community-centric, inclusive, and readily accessible to all residents of Tisbury and its surrounding hamlets.
Welcoming new volunteer support for maintenance
We are delighted to welcome Frederick Dunstan, a new volunteer with a background in school caretaking, who has generously offered to manage routine maintenance, including repairs and lightbulb replacement. He will also undertake short-term repairs and painting of the NewVic WCs.
Improved fire safety regulations and lighting spaces
Following a recent review of fire safety equipment, we will be carrying out a complete renewal of all fire extinguishers and retardant blankets, a critical safety initiative. Recognising the flexibility of the new lighting system, we also plan to improve lighting in darker areas near the stage that have been identified by our regular user groups.
Reviewing management roles for sustainability
We will look at essential management roles this year to ensure sustainable workloads and facilitate succession planning.
FINANCIAL REVIEW
Present Financial Position
Our financial background is sound with rental income increasing by 7%. This is sufficient to cover the daily running costs of our utilities and cleaning. The latter increased due to a change in cleaning regime to ensure the hall is clean for all users.
Bar Sales Performance
Bar sales in 2024 were up 28% on the previous year. A closer review of bar stock and sales will be made over the next accounting period to be able to more accurately understand the profit margins.
Events Income up 36%
The crème de la crème is the in-house events income which is up by 36% from £9,480.62 to £12,959.95. This is a staggering achievement and is due to the efforts of the Management Committee and by the many volunteers who made this possible.
Net Asset Overview
During 2024 our current net assets fell from £32,643.69 to £28,106.17. As with the previous year this was due to the amount of expenditure on improvement and refurbishment projects. The improvements have been well received by our many patrons who now find the hall warmer and cosier plus the enhancements to the lighting for which we received a grant of £3,500 towards the cost of the improved lighting.
Victoria Hall Tisbury Ltd 2024 Report and Accounts
Reserves Policy
As in 2023 we retain the sum of £20,000 in an interest-bearing account that we can fall back on in the event of a catastrophe of some sort.
Future capital expenditure
Strategic capital expenditure is crucial for the long-term sustainability and enhancement of the Victoria and Elizabeth Halls. Our immediate priority is to comprehensively review and upgrade the existing WC facilities to improve accessibility and user comfort. Following this, we plan to address draught issues, particularly at frequently used access points like the emergency exit, to improve energy efficiency and user experience. We will also explore enhancing the halls' audio-visual capabilities to attract more events and improve the experience for hirers and attendees. These investments are vital to ensuring the NewVic remains a welcoming and well-maintained community hub for Tisbury for years to come.
We continue to pursue grant opportunities to support these improvements.
Responsibilities of the Trustees
Company law requires the Directors/Trustees to prepare financial statements that give a true and fair view of the Charity at the end of the financial year of its surplus or deficit for the financial year. In doing so, the Trustees are required to:
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Select suitable accounting policies and then apply them consistently.
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Make judgements and estimates that are reasonable and prudent.
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Prepare the financial statements on a going concern basis unless it is inappropriate to assume that the Company will continue in business.
They are also responsible for safeguarding the assets of the Company and for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Directors are satisfied that the Company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006 and that members have not required the company to obtain an audit in accordance with section 476 of the Act.
The Directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
Victoria Hall Tisbury Ltd 2024 Report and Accounts
Independent examiner
The Accounts have been reviewed and approved by an independent examiner, Jane Berridge.
This report has been prepared in accordance with the provisions applicable to companies subject to the Small Companies’ regime of the Companies Act 2006.
This report was approved by the Board of Directors and signed on its behalf 28 April 2025.
Elizabeth Coyle-Camp Chair
Victoria Hall Tisbury Ltd 2024 Report and Accounts
Victoria Hall Tisbury Ltd 2024 Report and Accounts
PROFIT & LOSS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER (£)
| Income | 2023 | 2024 | Notes |
|---|---|---|---|
| Lloyds No 1 account | 43,432.17 | 43,529.02 |
|
| Lloyds No 2 account | 12,384.03 | 18,162.59 |
|
| Deposit account | |||
| PayPal account | 3,364.00 | 4,500.00 |
|
| Bar float - cash | 150.00 | 305.00 |
|
| Bar stock | 458.00 | 532.00 |
|
| Total | 59,788.20 | 67,028.61 |
|
| Expenditure | |||
| No 1 account | 49,408.66 | 50,339.01 |
|
| No 2 account | 12,117.25 | 16,611.00 |
|
| Cash in hand | 150.00 | 305.00 |
|
| Bar stock | 458.00 | 532.00 |
|
| PayPal transfer | 3,364.00 | 4,500.00 |
|
| Total | 65,497.91 | 72,287.01 |
|
| Profit/(Loss) | (£5,709.71) | (£5,258.40) |
Balance Sheet as at 31 December 2023 (£)
| 2023 | 2024 | ||
|---|---|---|---|
| Fixed Assets | 500,000 | 500,000 |
Hall valued in 2017 |
| Current Assets | |||
| Debtors | 0 | 0 |
|
| Cash at Bank No 1 a/c | 21,635.16 | 4,825.17 |
Victoria Hall Tisbury Ltd 2024 Report and Accounts
| Cash at bank No 2 a/c | 293.33 | 1,844.92 |
|
|---|---|---|---|
| Deposit account | 10,107.20 | 20,599.08 |
|
| Cash in PayPal | 0 | 0 |
|
| Cash in Hand | 150.00 | 305.00 |
|
| Unsold Bar stock | 458.00 | 532.00 |
|
| Creditors | 0 | 0 |
|
| Net current assets | 32,643.69 | 28,106.17 |
Capital Reserve as at 31 December 2024 (£)
| 2023 | 2024 |
|---|---|
| 500,000 | 500,000 |
Lloyds Bank Account No.1: This is the main trading account. Lloyds Account No.2 exists to receive card receipts from events, the bar and the Magic Lantern Film Club. No expenditure is charged to it. Money is transferred every quarter from that account to the main account so, at the year end, the second account has only a nominal untransferred balance.
Victoria Hall Tisbury Ltd 2024 Report and Accounts
| TRADING INCOME | 2023 | 2024 |
|---|---|---|
| Rent | 10,531.20 | 11,325.00 |
| Minor grants | 908.25 | 500.00 |
| JVH/Comm lighting - grants | 9,840.00 | 3,500.00 |
| Bar sales | 6,594.65 | 8,427.00 |
| In-house events | 15,550.87 | 19,777.02 |
| Total trading income | 43,424.97 | 43,529.02 |
| Bank interest | 7.20 | 491.88 |
| Total income | 43,432.17 | 44,020.90 |
| EXPENDITURE | 2023 | 2024 |
|---|---|---|
| Utilities | 6,044.99 | 5,405.33 |
| Cleaning and caretaking | 3,258.89 | 6,120.54 |
| Maintenance | 2,142.83 | 4,427.27 |
| Major improvement works | 22,059.74 | 13,129.20 |
| Bar stock | 4,520.60 | 6,476.14 |
| Insurance | 1,425.87 | 1,462.92 |
| Other | 475.12 | 357.66 |
| In-house events | 9,480.62 | 12,959.95 |
| Total expenditure | 49,408.66 | 50,339.01 |
Account Details
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Lloyds Second Account: This account is used for receiving income, which is then transferred to the main operating account (No. 1 Account). The year-end balance for this account was £1,844.92.
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Lloyds Interest Account: The year-end balance for the Lloyds Interest Account was £20,599.08.
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PayPal Account: This account receives income and transfers it to the No1 Account. The year-end balance was £0.
Victoria Hall Tisbury Ltd 2024 Report and Accounts
| BAR | 2023 | 2024 |
|---|---|---|
| Totals | Totals | |
| Sales | 6,594.65 | 8,427.00 |
| Purchases | -4,520.60 | -6,476.14 |
| Increase in unsold stock | 56.00 | 74.00 |
| Float | 0 | 0 |
| Profit | 2,018.05 | 1,876.86 |
| EVENTS | 2023 | 2024 |
|---|---|---|
| Totals | Totals | |
| Income | 14,271.95 | 19,777.02 |
| Expenditure | 9,480.62 | -12,959.95 |
| Profit | 4,791.33 | 6,817.07 |
Victoria Hall Tisbury Ltd 2024 Report and Accounts