**Registered number: 5579499 Charity number: 1114153** # **AGE CONCERN HASSOCKS & DISTRICT** # **(A company limited by guarantee)** ## **UNAUDITED** **TRUSTEES' REPORT AND FINANCIAL STATEMENTS** **FOR THE YEAR ENDED 31 MARCH 2022** ## **AGE CONCERN HASSOCKS & DISTRICT** ## **(A company limited by guarantee)** ## **CONTENTS** ||Page| |---|---| |**Reference and administrative details of the company, its Trustees and advisers**|1| |**Trustees' report**|2 - 7| |**Independent examiner's report**|8| |**Statement of financial activities**|9| |**Balance sheet**|10 - 11| |**Notes to the financial statements**|12 - 30| ## **AGE CONCERN HASSOCKS & DISTRICT** **(A company limited by guarantee)** ## **REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2022** ## **Trustees** J Rose, Chief Executive Officer C Wren, Finance Director P Wadsworth, Trustee (appointed 30 August 2022) P Walsh, Trustee ## **Company registered number** 5579499 ## **Charity registered number** 1114153 ## **Registered office** Pauline Thaw Centre, Dale Avenue Hassocks West Sussex BN6 8LW ## **Accountants** GMBC LLP Chartered Tax Advisers and Accountants Marine House 151 Western Road Haywards Heath West Sussex RH16 3LH Page 1 ## **AGE CONCERN HASSOCKS & DISTRICT** **(A company limited by guarantee)** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2022** The Trustees present their annual report together with the financial statements of Age Concern Hassocks & District for the 1 April 2021 to 31 March 2022. The Annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019). Since the company qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted. ## **Objectives and activities** ## **a. Policies and objectives** In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the charity commission relating to public benefit. The objectives require the provision of services for the older people of Hassocks and the surrounding area. This is to include the provision of food and drink, activities and events appropriate to their needs. This is funded by donations, grants, the sale of goods and services within the centre and support from the local authorities. Sufficient staff are employed to ensure the safe and effective running of the Centre. ## **b. Strategies for achieving objectives** The Trustees aimed to keep the Day Centre viable post-lockdown by: - ensuring the safety of all Centre users through risk assessments, regular inspections and clear guidance - to all users. - keeping the building in good repair with regular maintenance, redecoration and renewals; - using government loans and grants to help with running costs. - using investments to fill funding gaps and ensuring the investment manager is active in managing the fund - for both income and growth. - exploring ways to increase attendances and promote our services. - utilising key voluntary service providers such as the Mid Sussex Voluntary Action (MSVA) for help finding - grant-givers, new volunteers and Trustees. The company suffers from poor visibility in the local community because of its position, behind the main public car park that lies behind an area with mature trees. Opportunities to improve the awareness of local residents are always a priority. In 2022 the company held a staff meeting to explore ideas for better team working and identified good ideas for improved communication, as well as ideas for creating a less formal and more relaxing environment for casual visitors. These were implemented immediately. Page 2 ## **AGE CONCERN HASSOCKS & DISTRICT** ## **(A company limited by guarantee)** **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022** ## **Objectives and activities (continued)** ## **c. Volunteers** There are currently 40 who give us some of their time every week. However, some of the drivers and escorts for the minibus are still reluctant to come back to volunteering until the risks in the enclosed space of the bus are much lower. The minibus has operated on just two days a week until more members came back to lunches. We continue to see new volunteers offering to help in our shops and dining room. They are the lifeblood of the business and we cannot operate without them. ## **Achievements and performance** ## **a. Review of activities** The company is a charity, created in 1980, and operates a social Day Centre for the older people in the village of Hassocks and other, surrounding villages along the South Downs in Mid Sussex. It is open from 9am to 4pm on weekdays and on Saturday mornings. A charity shop generates a great deal of local support and after lockdown donations have been very strong. A coffee shop is also on site. The Centre offers a friendly, welcoming, social environment where the older people of the surrounding villages can meet, relax and take part in activities and events that interest them. Registration is necessary so that essential information about regular visitors is available to staff on duty but membership is free. Members with transport and mobility difficulties can get to the Centre and home again using the weekday minibus service. Volunteer drivers operate it and each trip includes a volunteer escort to keep passengers safe on the bus and when they are getting on and off. We regularly advertise for new volunteers for this service. The Centre’s core activities are a freshly cooked, three-course, lunchtime meal, a morning coffee shop and a charity shop. A new cook was employeded following a staff retirement. The Centre also offers entertainment and activities, including armchair yoga, games and outings. The professional services of hairdressing and chiropody/podiatry are available within the building. Wheelchairs and walkers are stocked for families to borrow when the need arises and the subsequent donations from grateful users are a valuable source of income. The Christmas Fair was a big success. Many generous donations went into creating several hampers that were raffled and raised significant funds. Traditional turkey lunches were offered on four separate days in the weeks leading up to Christmas and all were fully booked. The Centre was also able to stay open on the weekdays between Christmas and New Year, operating with volunteers and Trustees to provide a limited meal service. Lottery funded i-Pads were used to help with the change from cash to credit cards that most customers are now using. Repairs, maintenance and improvements to the fabric of the building have continued and the Trustees have project managed all these activities. A website and social media presence offers up to date information to users, prospective members, volunteers and supporters. It also helps to generate new interest in fundraising events, such as the Christmas Fair. A regular newsletter keeps members in touch with what is happening at the Centre and this is also used to consult on improving the services offered and identifying changes members would like to see. The staff and Trustees mix with the members daily and there is a regular dialogue and feedback on what is going on and future plans. Page 3 **AGE CONCERN HASSOCKS & DISTRICT (A company limited by guarantee)** ## **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022** ## **Achievements and performance (continued)** The company’s reserve fund is invested with London-based Quilter Cheviot Investment Management, and it continued to provide good growth as well as access to additional income to cover some trading losses. The Trustees normally meet their Investment Manager from Quilter Cheviot at least once every year in normal times to discuss their investment strategy, market trends and to take advice. He provides written confirmation of all investment purchases and sales as they occur. The Trustees have had to maintain contact by telephone and email in recent times but will return to face-to-face contact in 2022. To minimise costs the government backed Covid loan of £40,000 was repaid from reserves before interest became due. The office staff very generously offered to reduce hours to help save money as business has been quieter than pre-Covid. All of them reduced by one day a week. The Trustees approved modest, performancerelated pay increases. The Chairman began to explore sustainability but came across too many obstacles for any serious progress to be made but will continue to explore ideas with the local council and local community groups such as HKD Transition. ## **Financial review** ## **a. Going concern** After making appropriate enquiries, the Trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. ## **b. Reserves policy** The building that the company occupies is a temporary structure, built in 1980 and designed to last for approximately 50 years. It was gifted by the local authorities, with a peppercorn rent for the land on which it stands. The lease is valid for another 62 years and makes it clear that the charity: - is responsible for all repairs and maintenance to the property; - is jointly responsible with the local District Council for maintaining the service road and adjoining footpath; - must eventually provide a replacement when the current building comes to the end of its natural life. The Trustees commissioned a professional assessment of the rebuild costs so that the new shop extension was taken into account and insurances could be updated. The estimate was £1,600,000. Reserves fall far short of this amount and the Trustees will develop a strategy for rebuilding that takes account of likely sources of support for costs, such as the National Lottery, Age UK and local authorities. There are good examples from other recent Day Centre construction for Age UK that will help inform plans. The reserves include a sum of £100,000 to allow temporary trading at another site in the event of an emergency and the company has already identified a suitable local site where this can take place. Page 4 ## **AGE CONCERN HASSOCKS & DISTRICT** **(A company limited by guarantee)** **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022** ## **Structure, governance and management** ## **a. Constitution** Age Concern Hassocks & District is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association on 30 September 2005. The registered charity number is 1114153. ## **b. Methods of appointment or election of Trustees** The management of the company is the responsibility of the Trustees who are elected and co-opted under the terms of the Memorandum of Association. ## **c. Organisational structure and decision-making policies** The Trustees are appointed by the Board of Trustees. The Board meets regularly throughout the year to discuss all aspects of the Charity, to include the day-to-day running, financial matters and future developments. ## **d. Policies adopted for the induction and training of Trustees** Trustees are recruited from all willing volunteers who have demonstrated an interest in supporting the aims and by reference to their skills and the needs of the charity. Trustees are trained using the Age Concern induction material, which includes a training video. They are also shown a copy of the financial statements and they attend training courses relevant to their role. ## **e. Risk management** The company has followed government guidelines for limiting the spread of Covid19. Safe distancing, mask wearing and sanitising have been key to keeping staff, volunteers and members safe. The company's funding is unpredictable and comes from its own fundraising activities; income from lunch and coffee shop services; a charity shop selling donated goods; occasional legacies; and charitable donations from individuals and businesses. The on-site podiatrist and hairdressers donate a proportion of their earnings to the Centre. Procedures have been developed to ensure that spending on activities cannot exceed funding unless properly authorised. The bookkeeping work has been conducted by a volunteer Trustee for many years and no-one else is familiar with the work, creating a significant risk that is now being addressed. The company advertised locally for a volunteer with experience to help, without success. The company are now seeking a new member of staff who will be able to undertake the work, as well as exploring other solutions. Other risks are managed using local authority tools for food hygiene and safety; fire services guidance and consultancy services for Fire, Health and Safety risk management. The company is loosely affiliated to Age UK as a “Friend” and receives support and guidance from their local Chief Officer at Age UK West Sussex. Page 5 ## **AGE CONCERN HASSOCKS & DISTRICT** ## **(A company limited by guarantee)** ## **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022** ## **Plans for future periods** The company expects business to recover in time, if slowly, and there are already good signs that this will happen. New members are joining and the average age of many is much lower than previously experienced. The Trustees appreciate that to encourage more younger members the premises will need to adapt and investment in some redecoration and refurbishment will be needed. The garden space at the rear of the premises is to be developed by a new volunteer group and fundraising will enable the patio and garden outside the dining room to be enhanced for Easter and Jubilee celebrations in 2022. The monthly Saturday Market in Hassocks village requires a new site and the Trustees have offered to host the event on it’s car park. The local authority have been asked to approve and expedite the move that requires a new planning application and a change to the Day Centre lease. The addition of the Market to the company’s activities will considerably increase footfall to the charity and coffee shop and bring more local residents to see the Centre and its facilities. The Articles of Association of the Company allow that an AGM is not required to be held every year. In the 12 months before Covid lockdown no AGM was held and during the period of lockdown, self-isolation and social distancing no AGM was possible. However, plans have made for one to be held in October 2022. ## **Members' liability** The Members of the company guarantee to contribute an amount not exceeding £1 to the assets of the company in the event of winding up. Page 6 AGE CONCERN HASSOCKS & DISTRICT (A company lllyulod by guarantsè) TRUSTEES. REPORT ICOKllNUED} FOR THE YEAR ENDED 31 MARCH *)22 Stat•m•nl ol Tru#t808' m8pon￿bIlItIo1 The Trustees {vtho are also the dre¢tots ol thg (￿•panY lor ts Fwwiges of company lawl are resrx>nsble lor preparing tha Trustg95' report a￿{ the financid statements in accorda￿8 wlth applicable law and U KIn￿10M Accounllng Standards (Unit￿1 lQrydom Generally Accept&l A¢couniing Practice). Company law requlres the Trustoes to prepare ffinanC￿ ststements for each financial year. Under eompany law, Its Trustees mu81 Th)1 approve the financial statements unless they are sausfied th￿ Ihey gNe a true and falr ew ol the 8tat¢ ol affairs of Ihe company aTrJ of its irKoming resour￿ and apFAtalion ol resources, in¢luding income and ex￿ndrtura. lor lh￿ perK#J. In preForfno IlKsg finartial 51atem8nts, Ihe Truslegs are roquirgd trJ: select sultat4e accountiThJ ar¥J then 8prAy them o)nsist8nty. c4)serve th9 methods pnnclples of the Charlli8s SORP IFRS 1021; make judoments a¢¢ouniing estimates that are reasonable aThJ prudent; Stale tpthether e<4)licatsg UK Accounliryd Stathds IFRS 1021 havo bggn folknved, 8ubJg¢t to any material departures disclosed orxj oyplaln8d In the finarKiai statements: epare flnandal slaiements on the c•rtem basb unl888 It Is Inappr￿riate to presumo that Ihg Company VAII conUnue In Ixsine89. The Trustees are respJnslJle for kowThJ adequate a(xountlng records that are $uffl¢l8nt 10 show and exrA8ln thè company$ transactlons and disdose ¥￿th reasonablo accurw al any Jme the finw￿la1 ￿SItiOn of the company and enable them to ensure that finarKial statements Comply ￿th the Companles 2006. They are ￿$0 re8wnsible for saleguarclry tho a$8Qts compary and hen￿ for tal(Iw reasonabl8 Steps for the prevention and dele¢tk)n of Iraud other Irregulariknes. ¥voved by order ol the members of th8 board of Trustees on bohall by: arAJ skJned on thelr J Rota Chlaf Execuiiva 011￿r 2022 Page 7 AGE CONCERN HASSOCKS & DISTRICT (A company limited by guarante81 INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2022 Independent examiner's report to the Trustees of Age Concern Hassocks & Dlstrl¢t I'the ¢ompany') I report to the charity Trustees on my examination ol the ac¢ounls of the company lor the year ended 31 March 2022. Responslbllltleg and basls of report As the Trusioes ol the Company land ils directors lor the purposes of company lawl you are responsible for the prèparation of the accounts in aceordance with the r4uirements of the Companies Act 20061'lhe 2006 Acl'l. Having satisfied myself that the accounts ol the company arg not required to be audited under Part 16 of the 2006 Act and are eligible lor independent examination, I report in respect ol my examination ol the company's accounts carried out under section 145 of the Charities Act 2011 I'lhe 2011 Act'l. In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515llbl of the 2011 Act. Independenl examlner's slalement I have completed my examination. I confirm that no matters have come lo my attention in connection with the examination giving me cause lo believe.. accounting records were not kept in respe¢l ol the Company as required by section 386 of the 2006 Act., or the accounts do not accord with those records., or the accounts do not comply with the accounting requirements of section 396 01 the 2006 Act other than any requirement that the accounts give a true and lairf view which is not a maller considered as part ol an independent 8xaminalion- or the accounts have not been prepared in accordance with the methods and principles ol the Statement ol Recommended Practice for accounting and reporting by charities lapplicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic ol Ireland IFFtS 10211. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding ol the accounts lo be reached. This report is made solely lo the company's Trustees. as a body, in accordan￿ with Part 4 01 the Charities IAccounts and Reports) Regulations 2008. My work has been undertaken so that I might slate to the company's Trustees those mallers l am required lo slate to them in an Independent examiner's report and for no other purpose. To the fullest exlenl permitted by law, I do not accept or assume responsibility lo anyone other than the company and tho compan18 Trustees as a body, lor my work or lor this report. Signed.. Tina Pearce Dated: GMBC LLP Chartered Tax Advisers and Accounlanls Marine House 151 Western Road Haywards Heath West Sussex RH163LH Page 8 ## **AGE CONCERN HASSOCKS & DISTRICT** ## **(A company limited by guarantee)** ## **STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2022** |**Note**
**Income from:**
Donations and legacies
3
Other trading activities
4
Investments
5
**Total income**
**Expenditure on:**
Raising funds
6,7
Charitable activities
8
**Total expenditure**
**Net expenditure before net gains on**
**investments**
Net gains on investments
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
Net movement in funds
**Total funds carried forward**|**Restricted**
**funds**
**2022**
**£**
**-**
**-**
**-**
**-**
**-**
**5,504**
**5,504**
**(5,504)**
**-**
**(5,504)**
**21,401**
**(5,504)**
**15,897**|**Unrestricted**
**funds**
**2022**
**£**
**31,431**
**83,593**
**30,487**
**145,511**
**67,158**
**127,062**
**194,220**
**(48,709)**
**41,038**
**(7,671)**
**1,170,688**
**(7,671)**
**1,163,017**|**Total**
**funds**
**2022**
**£**
**31,431**
**83,593**
**30,487**
**145,511**
**67,158**
**132,566**
**199,724**
**(54,213)**
**41,038**
**(13,175)**
**1,192,089**
**(13,175)**
**1,178,914**|_Total_
_funds_
_2021_
_£_
_77,113_
_11,317_
_23,102_
_111,532_
_49,519_
_102,258_
_151,777_
_(40,245)_
_161,574_
_121,329_
_1,070,760_
_121,329_
_1,192,089_| |---|---|---|---|---| The Statement of financial activities includes all gains and losses recognised in the year. The notes on pages 12 to 30 form part of these financial statements. Page 9 ## **AGE CONCERN HASSOCKS & DISTRICT (A company limited by guarantee) REGISTERED NUMBER: 5579499** ## **BALANCE SHEET AS AT 31 MARCH 2022** |**Note**
**Fixed assets**
Tangible assets
13
Investments
14
**Current assets**
Debtors
15
Cash at bank and in hand
Creditors: amounts falling due within one
year
16
**Net current assets**
Creditors: amounts falling due after more
than one year
17
**Net assets excluding pension asset**
**Total net assets**
**Charity funds**
Restricted funds
19
Unrestricted funds
19
**Total funds**|**4,893**
**29,937**
**34,830**
**(4,760)**|**2022**
**£**
**272,508**
**876,337**
**1,148,845**
**30,070**
**-**
**1,178,915**
**1,178,915**
**15,897**
**1,163,018**
**1,178,915**|_9,298_
_9,961_
_19,259_
_(11,093)_|_2021_
_£_
_320,002_
_897,254_
_1,217,256_
_8,166_
_(33,333)_
_1,192,089_
_1,192,089_
_21,401_
_1,170,688_
_1,192,089_| |---|---|---|---|---| Page 10 AGE CONCERN HASSOCKS & oisfRICT (A company Ilrnltod by ou￿n￿8 REGISTERED NUMBER: 5579499 BALANCE SHEEr (coKniaiED) AS AT 31 MARCH 2022 The ¢ompany vas enllknd 10 6xempOon from *K1it u￿r seclion 477 of th8 Compari95 Act 2006. The members have not requir&Y the company to obtaln an a￿111 for In question In accordarte ￿th section 476 of Companies Acl 2(#X. The Twstees ackno*1￿0 Iheif fèsFon51Aiiles for ¢oMFI￿ry V•ith tha wuir8m6nts ol th8 Act wlth resp￿ lo accourrting records arKI Pfw#aralion ol fSnawd swomenls. The flnar*ial 8tal8ments have been prepa￿ In al￿rdar￿¢ provlsk*ns appl￿ble to ent11￿6 subleci to tho small companlos r6gime. financial slalemenls *ere woved arKI PJjttwx￿ for I￿u0 by th8 Trustees on glgnwj on thwr behall by: arKI J Roa• Chbf Exec￿￿8 Offlc•r The notes on pages 12 to 30 forn part ol finarbial statemth. Paoe11 # **AGE CONCERN HASSOCKS & DISTRICT (A company limited by guarantee)** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **1. General information** Age Concern - Hassocks & District is a private company, limited by guarantee, domiciled in England and Wales, registration number 05779499. The registered charity number is 1114153. The registered office of the company is Pauline Thaw Centre, Dale Avenue, Hassocks, West Sussex, BN6 8LW. ## **2. Accounting policies** ## **2.1 Basis of preparation of financial statements** The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Age Concern Hassocks & District meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy. ## **2.2 Income** All income is recognised once the company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. The recognition of income from legacies is dependent on establishing entitlement, the probability of receipt and the ability to estimate with sufficient accuracy the amount receivable. Evidence of entitlement to a legacy exists when the company has sufficient evidence that a gift has been left to them (through knowledge of the existence of a valid will and the death of the benefactor) and the executor is satisfied that the property in question will not be required to satisfy claims in the estate. Receipt of a legacy must be recognised when it is probable that it will be received and the fair value of the amount receivable, which will generally be the expected cash amount to be distributed to the company, can be reliably measured. Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued. Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable. Page 12 **AGE CONCERN HASSOCKS & DISTRICT (A company limited by guarantee)** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **2. Accounting policies (continued)** ## **2.3 Expenditure** Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities. Expenditure on raising funds includes all expenditure incurred by the company to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading. Expenditure on charitable activities is incurred on directly undertaking the activities which further the company's objectives, as well as any associated support costs. All expenditure is inclusive of irrecoverable VAT. ## **2.4 Government grants** Government grants relating to tangible fixed assets are treated as deferred income and released to the Statement of financial activities over the expected useful lives of the assets concerned. Other grants are credited to the Statement of financial activities as the related expenditure is incurred. ## **2.5 Interest receivable** Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the company; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited. ## **2.6 Tangible fixed assets and depreciation** Tangible fixed assets costing £NIL or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably. Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost. Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives . Depreciation is provided on the following bases: |Leasehold property|- 10% straight line| |---|---| |improvements|| |Long-term leasehold property|- 0%| |Equipment|- 25% reducing balance| |Motor vehicles|- 10% straight line| |Office equipment|- 25% reducing balance| Page 13 **AGE CONCERN HASSOCKS & DISTRICT (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **2. Accounting policies (continued)** ## **2.7 Investments** Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance sheet date, unless the value cannot be measured reliably in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and presented as ‘Gains/(Losses) on investments’ in the Statement of financial activities. ## **2.8 Debtors** Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. ## **2.9 Cash at bank and in hand** Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. ## **2.10 Liabilities and provisions** Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost. ## **2.11 Financial instruments** The company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method. ## **2.12 Pensions** The company operates a defined contribution pension scheme and the pension charge represents the amounts payable by the company to the fund in respect of the year. Page 14 ## **AGE CONCERN HASSOCKS & DISTRICT** **(A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **2. Accounting policies (continued)** ## **2.13 Fund accounting** General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the company and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Investment income, gains and losses are allocated to the appropriate fund. Page 15 ## **AGE CONCERN HASSOCKS & DISTRICT** ## **(A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **3. Income from donations and legacies** |**Unrestricted**
**funds**
**2022**
**£**
**Legacies**
Rosemary Harding
5,000
**Grants**
Age UK
-
**Government grants**
Job Retention Scheme Covid 19
5,609
Mid Sussex District Council Covid 19
8,000
MSDC Omicrom Hospitality
2,667
Bounce back loan interest grant
-
**Subtotal detailed disclosure**
21,276
Donations
5,155
Legacies
5,000
**Total 2022**
31,431
_Total 2021_
_77,113_|**Total**
**funds**
**2022**
**£**
**5,000**
**-**
**5,609**
**8,000**
**2,667**
**-**
**21,276**
**5,155**
**5,000**
**31,431**
_77,113_|_Total_
_funds_
_2021_
_£_
_-_
_250_
_57,823_
_14,000_
_-_
_795_| |---|---|---| |||_72,868_| |||_4,245_
_-_| |||_77,113_| |||| Page 16 **(A company limited by guarantee)** ## **AGE CONCERN HASSOCKS & DISTRICT** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **4. Income from other trading activities** ## **Income from fundraising events** |**Unrestricted**
**funds**
**2022**
**£**
Fundraising activities
11,967
Minibus transport
1,747
**Total 2022**
13,714
_Total 2021_
_6,216_|**Total**
**funds**
**2022**
**£**
**11,967**
**1,747**
**13,714**
_6,216_|_Total_
_funds_
_2021_
_£_
_6,216_
_-_| |---|---|---| |||_6,216_| |||| ## **Income from charitable trading activities** |**Unrestricted**
**funds**
**2022**
**£**
Catering
23,120
Shop sales, coffee and tea
46,759
**Total 2022**
69,879
_Total 2021_
_5,101_|**Total**
**funds**
**2022**
**£**
**23,120**
**46,759**
**69,879**
_5,101_|_Total_
_funds_
_2021_
_£_
_791_
_4,310_| |---|---|---| |||_5,101_| |||| Page 17 ## **AGE CONCERN HASSOCKS & DISTRICT** ## **(A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **5. Investment income** |**Unrestricted**
**funds**
**2022**
**£**
Hall hire
7,362
Investment income
23,124
Interest received
1
**Total 2022**
30,487
_Total 2021_
_23,102_|**Total**
**funds**
**2022**
**£**
**7,362**
**23,124**
**1**
**30,487**
_23,102_|_Total_
_funds_
_2021_
_£_
_502_
_22,595_
_5_| |---|---|---| |||_23,102_| |||| Page 18 **(A company limited by guarantee)** ## **AGE CONCERN HASSOCKS & DISTRICT** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **6. Expenditure on raising funds** ## **Costs of raising voluntary income** |**Unrestricted**
**funds**
**2022**
**£**
Other fundraising costs
-
Minibus insurance
1,338
Minibus expenses
2,542
**Total 2022**
3,880
_Total 2021_
_2,184_
**Fundraising trading expenses**
**Unrestricted**
**funds**
**2022**
**£**
Shop and event costs
2,667
Catering costs
9,758
Wages and salaries
45,192
Pension costs
327
**Total 2022**
57,944
_Total 2021_
_42,371_|**Total**
**funds**
**2022**
**£**
**-**
**1,338**
**2,542**
**3,880**
_2,184_
**Total**
**funds**
**2022**
**£**
**2,667**
**9,758**
**45,192**
**327**
**57,944**
_42,371_|_Total_
_funds_
_2021_
_£_
_300_
_820_
_1,064_| |---|---|---| |||_2,184_| |||_Total_
_funds_
_2021_
_£_
_1,131_
_482_
_40,514_
_244_| |||_42,371_| |||| Page 19 ## **AGE CONCERN HASSOCKS & DISTRICT** ## **(A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **7. Investment management costs** |**Unrestricted**
**funds**
**2022**
**£**
Investment management fees
5,334
_Total 2021_
_4,964_|**Total**
**funds**
**2022**
**£**
**5,334**
_4,964_|_Total_
_funds_
_2021_
_£_
_4,964_| |---|---|---| |||| ## **8. Analysis of expenditure on charitable activities Summary by fund type** |Social care day centre services
_Total 2021_
**9.**
**Analysis of expenditure by activities**
Social care day centre services
_Total 2021_|**Restricted**
**funds**
**2022**
**Unrestricted**
**funds**
**2022**
**£**
**£**
5,504
127,062
_5,953_
_96,305_
**Support**
**costs**
**2022**
**£**
132,566
_102,258_|**Total**
**funds**
**2022**
**£**
**132,566**
_102,258_
**Total**
**funds**
**2022**
**£**
**132,566**
_102,258_|_Total_
_funds_
_2021_
_£_
_102,258_| |---|---|---|---| ||||_Total_
_funds_
_2021_
_£_
_102,258_| ||||| Page 20 **(A company limited by guarantee)** ## **AGE CONCERN HASSOCKS & DISTRICT** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **9. Analysis of expenditure by activities (continued)** ## **Analysis of support costs** |**Charitable**
**activities**
**2022**
**£**
Staff costs
35,112
Depreciation
47,495
Computer costs
9,197
Rates and water
413
Cleaning
13,091
Light and heat
6,309
Hire of equipment
84
Insurance
4,805
Repairs and renewals
8,301
Telephone
2,990
Postage
43
Printing and stationery
1,961
Bank Charges
86
Sundry expenses
1,161
Accountancy
1,110
Legal and professional
330
Loan interest paid
-
Staff training costs
78
**Total 2022**
132,566
_Total 2021_
_102,258_
**10.**
**Independent examiner's remuneration**
Fees payable to the company's independent examiner for the independent
examination of the company's annual accounts|**Total**
**funds**
**2022**
**£**
**35,112**
**47,495**
**9,197**
**413**
**13,091**
**6,309**
**84**
**4,805**
**8,301**
**2,990**
**43**
**1,961**
**86**
**1,161**
**1,110**
**330**
**-**
**78**
**132,566**
_102,258_
**2022**
**£**
**1,140**|_Total_
_funds_
_2021_
_£_
_39,184_
_22,653_
_8,468_
_1,059_
_3,932_
_6,761_
_309_
_3,336_
_9,946_
_3,304_
_8_
_355_
_-_
_330_
_1,140_
_678_
_795_
_-_| |---|---|---| |||_102,258_| |||_2021_
_£_
_1,080_| Page 21 ## **AGE CONCERN HASSOCKS & DISTRICT** ## **(A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **11. Staff costs** |Wages and salaries
Contribution to defined contribution pension schemes|**2022**
**£**
**80,084**
**547**
**80,631**|_2021_
_£_
_79,357_
_585_| |---|---|---| |||| |||_79,942_| The average number of persons employed by the company during the year was as follows: |Charitable activities
Management and administration|**2022**
**No.**
**6**
**4**
**10**|_2021_
_No._
_5_
_4_| |---|---|---| |||| |||_9_| No employee received remuneration amounting to more than £60,000 in either year. ## **12. Trustees' remuneration and expenses** During the year, no Trustees received any remuneration or other benefits _(2021 - £NIL)_ . During the year ended 31 March 2022, no Trustee expenses have been incurred _(2021 - £NIL)_ . Page 22 ## **AGE CONCERN HASSOCKS & DISTRICT** ## **(A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **13. Tangible fixed assets** |**Cost or valuation**
At 1 April 2021
At 31 March 2022
**Depreciation**
At 1 April 2021
Charge for the year
At 31 March 2022
**Net book value**
At 31 March 2022
_At 31 March 2021_|**Leasehold**
**property**
**improveme**
**nts**
**£**
**301,657**
**301,657**
**66,454**
**30,166**
**96,620**
**205,037**
_235,202_|**Long-term**
**leasehold**
**property**
**£**
**1**
**1**
**-**
**-**
**-**
**1**
_1_|**Equipment**
**£**
**77,677**
**77,677**
**46,218**
**7,865**
**54,083**
**23,594**
_31,459_|**Motor**
**vehicles**
**£**
**85,908**
**85,908**
**36,061**
**8,591**
**44,652**
**41,256**
_49,847_|**Office**
**equipment**
**£**
**23,184**
**23,184**
**19,691**
**873**
**20,564**
**2,620**
_3,493_|**Total**
**£**
**488,427**| |---|---|---|---|---|---|---| |||||||**488,427**| |||||||**168,424**
**47,495**| |||||||**215,919**| |||||||**272,508**| |||||||_320,002_| Page 23 **AGE CONCERN HASSOCKS & DISTRICT (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** |**14.**
**Fixed asset investments**
**Cost or valuation**
At 1 April 2021
Additions
Disposals
Revaluations
At 31 March 2022
**Net book value**
At 31 March 2022
_At 31 March 2021_
**15.**
**Debtors**
**Due within one year**
Other debtors
Prepayments and accrued income
Tax recoverable|**2022**
**£**
**3,384**
**1,046**
**463**
**4,893**|**Listed**
**investments**
**£**
**897,254**
**203,976**
**(212,937)**
**(11,957)**
**876,337**
**876,337**
_897,254_
_2021_
_£_
_2,371_
_6,343_
_584_
_9,298_| |---|---|---| Page 24 ## **AGE CONCERN HASSOCKS & DISTRICT** ## **(A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **16. Creditors: Amounts falling due within one year** |Bank loans
Accruals and deferred income
**Creditors: Amounts falling due after more than one year**
Bank loans
**Financial instruments**
**Financial assets**
Financial assets measured at amortised cost
**Financial liabilities**
Financial liabilities measured at amortised cost|**2022**
**£**
**-**
**4,760**
**4,760**
**2022**
**£**
**-**
**2022**
**£**
**29,937**
**2022**
**£**
**(4,760)**|_2021_
_£_
_6,667_
_4,426_
_11,093_
_2021_
_£_
_33,333_
_2021_
_£_
_15,326_
_2021_
_£_
_(4,426)_| |---|---|---| ## **17. Creditors: Amounts falling due after more than one year** ## **18. Financial instruments** Financial assets measured at amortised cost comprise cash at bank and in hand and accrued income. Financial liabilities measured at amortised cost comprise accruals. Page 25 ## **AGE CONCERN HASSOCKS & DISTRICT** ## **(A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **19. Statement of funds** ## **Statement of funds - current year** |**Unrestricted funds**
**Designated funds**
Building fund
Emergency operations fund
Minibus running costs fund
Activities
Shop expansion project
**General funds**
General Fund
**Total Unrestricted funds**
**Restricted funds**
Equipment fund
Kitchen equipment
Garage
Minibus purchase fund
Social activities and events
Cost of ipads
Training costs
Advertising costs
**Total of funds**|**Balance at 1**
**April 2021**
**£**
**369,027**
**100,000**
**22,394**
**8,877**
**100,000**
**600,298**
**570,390**
**1,170,688**
**1,661**
**174**
**2,434**
**11,328**
**1,918**
**2,490**
**1,201**
**195**
**21,401**
**1,192,089**|**Income**
**£**
**-**
**-**
**1,747**
**-**
**-**
**1,747**
**143,764**
**145,511**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**145,511**|**Expenditure**
**£**
**-**
**-**
**(2,541)**
**(54)**
**(25,922)**
**(28,517)**
**(165,702)**
**(194,219)**
**(17)**
**(83)**
**(985)**
**(3,776)**
**(21)**
**(622)**
**-**
**-**
**(5,504)**
**(199,723)**|**Gains/**
**(Losses)**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**41,038**
**41,038**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**41,038**|**Balance at**
**31 March**
**2022**
**£**
**369,027**
**100,000**
**21,600**
**8,823**
**74,078**| |---|---|---|---|---|---| ||||||**573,528**| ||||||**589,490**| ||||||**1,163,018**| ||||||**1,644**
**91**
**1,449**
**7,552**
**1,897**
**1,868**
**1,201**
**195**| ||||||**15,897**| ||||||**1,178,915**| Page 26 ## **AGE CONCERN HASSOCKS & DISTRICT** ## **(A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **19. Statement of funds (continued)** ## **Statement of funds - prior year** |**Unrestricted funds**
**Designated funds**
Building fund
Emergency operations fund
Minibus running costs fund
Activities
Shop expansion project
General Fund
**Total Unrestricted funds**
**Restricted funds**
Equipment fund
Kitchen equipment
Garage
Minibus purchase fund
Social activities and events
Gas boiler
Cost of ipads
Training costs
Advertising costs|_Balance at_
_1 April 2020_
_£_
_369,027_
_100,000_
_23,458_
_8,950_
_100,000_
_601,435_
_441,971_
_1,043,406_
_1,684_
_284_
_3,419_
_15,104_
_1,946_
_201_
_3,320_
_1,201_
_195_
_27,354_|_Income_
_£_
_-_
_-_
_-_
_-_
_-_
_-_
_111,532_
_111,532_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_|_Expenditure_
_£_
_-_
_-_
_(1,064)_
_(73)_
_-_
_(1,137)_
_(144,687)_
_(145,824)_
_(23)_
_(110)_
_(985)_
_(3,776)_
_(28)_
_(201)_
_(830)_
_-_
_-_
_(5,953)_|_Gains/_
_(Losses)_
_£_
_-_
_-_
_-_
_-_
_-_
_-_
_161,574_
_161,574_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_|_Balance at_
_31 March_
_2021_
_£_
_369,027_
_100,000_
_22,394_
_8,877_
_100,000_| |---|---|---|---|---|---| ||||||_600,298_| ||||||_570,390_| ||||||_1,170,688_| ||||||_1,661_
_174_
_2,434_
_11,328_
_1,918_
_-_
_2,490_
_1,201_
_195_| ||||||_21,401_| Page 27 # **AGE CONCERN HASSOCKS & DISTRICT** **(A company limited by guarantee)** # **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **Aim and use of designated and restricted funds:** Designated funds: The designated building fund has been set up to provide for the cost of replacing the existing building and the emergency operations fund will cover the cost of alternative premises during building works. The designated fund for the minibus running costs was set up in a previous year and the income includes voluntary contributions arising from the use of the minibus. The designated activities fund has been set aside for various social activities and outings. A table tennis set was purchased in a previous year. The cost has been shown in fixed assets and the annual depreciation is shown as a charge against the fund. The shop expansion project fund was set up by the Trustees in a previous year. The costs incurred have been shown in fixed assets and the annual depreciation is shown as a charge against the fund. Restricted funds: The restricted equipment, kitchen, car park, garage and minibus purchase funds relate to funds donated specifically for these purchases. The items purchased to date have been capitalised and the expenditure is the related depreciation cost. The social activities and events restricted fund relates to donations specifially made for various social activities and outings. The gas boiler restricted fund was set up in a prior year and relates to a grant received from the Screwfix Foundation as a contribution towards the purchase of a new boiler. The full cost of of the gas boiler has been shown as a fixed asset and the expenditure against the fund is the related depreciation cost . The cost of ipads restricted fund was set up in a prior year and relates to a lottery main grant received for the purchase of ipads. The costs have been shown as fixed assets and the expenditure against the fund is the related depreciation charge. The training costs restricted fund was set up in a prior year and relates to a lottery main grant received to fund the cost of a professional trainer used to help local older people improve their access to online information and services. The advertising costs fund was set up in a prior year and relates to a grant received from WSCC for advertising expenses. Page 28 ## **AGE CONCERN HASSOCKS & DISTRICT** ## **(A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **20. Summary of funds** ## **Summary of funds - current year** |Designated funds
General funds
Restricted funds|**Balance at 1**
**April 2021**
**£**
**600,298**
**570,390**
**21,401**
**1,192,089**
_Balance at_
_1 April 2020_
_£_
_601,435_
_441,971_
_27,354_
_1,070,760_|**Income**
**£**
**1,747**
**143,764**
**-**
**145,511**
_Income_
_£_
_-_
_111,532_
_-_
_111,532_|**Expenditure**
**£**
**(28,517)**
**(165,702)**
**(5,504)**
**(199,723)**
_Expenditure_
_£_
_(1,137)_
_(144,687)_
_(5,953)_
_(151,777)_|**Gains/**
**(Losses)**
**£**
**-**
**41,038**
**-**
**41,038**
_Gains/_
_(Losses)_
_£_
_-_
_161,574_
_-_
_161,574_|**Balance at**
**31 March**
**2022**
**£**
**573,528**
**589,490**
**15,897**| |---|---|---|---|---|---| ||||||**1,178,915**| ||||||_Balance at_
_31 March_
_2021_
_£_
_600,298_
_570,390_
_21,401_| |**Summary of funds - prior year**|||||| |Designated funds
General funds
Restricted funds|||||| ||||||_1,192,089_| Page 29 **(A company limited by guarantee)** ## **AGE CONCERN HASSOCKS & DISTRICT** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **21. Analysis of net assets between funds** ## **Analysis of net assets between funds - current year** |Tangible fixed assets
Fixed asset investments
Current assets
Creditors due within one year
**Total**|**Restricted**
**funds**
**2022**
**Unrestricted**
**funds**
**2022**
**£**
**£**
11,075
261,433
-
876,337
4,822
30,008
-
(4,760)
15,897
1,163,018|**Total**
**funds**
**2022**
**£**
**272,508**
**876,337**
**34,830**
**(4,760)**
**1,178,915**| |---|---|---| ## **Analysis of net assets between funds - prior year** |Tangible fixed assets
Fixed asset investments
Current assets
Creditors due within one year
Creditors due in more than one year
**Total**|_Restricted_
_funds_
_2021_
_£_
_16,580_
_-_
_4,821_
_-_
_-_
_21,401_|_Unrestricted_
_funds_
_2021_
_£_
_303,422_
_897,254_
_14,438_
_(11,093)_
_(33,333)_
_1,170,688_|_Total_
_funds_
_2021_
_£_
_320,002_
_897,254_
_19,259_
_(11,093)_
_(33,333)_
_1,192,089_| |---|---|---|---| ## **22. Pension commitments** The company operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the company in an independently administered fund. The pension cost charge represents contributions payable by the company to the fund and amounted to £547 (2021 - £585). Page 30