Trustees' Annual Report for the period
Period start date Period end date
Day 23 Month 08 Year 2023 Day 22 Month 08 Year 2024 From To
Section A Reference and administration details Charity name Whiteknights Parent Community Association ~~———~~ Other names charity is known by WPCA Registered charity number (if any) 1114018 ~~a~~ Charity's principal address Fairlawn Green Reading Postcode RG2 8EP
Names of the charity trustees who manage the charity
| Trustee name ~~Bs~~ |
Office (if any) ~~Bs~~ |
Dates acted if not for whole year ~~Bs~~ |
Name of person (or body) entitled to appoint trustee (ifany) ~~Bs~~ |
|---|---|---|---|
| 1 KirstyWithers ~~Bs~~ |
Co-Chair ~~Bs~~ |
16/10/2024 - date ~~Bs~~ |
~~Bs~~ |
| Rosalyn Lane Heath ~~Bs~~ |
Secretary ~~Bs~~ |
13/10/2023 - date ~~Bs~~ |
~~Bs~~ |
| Anne-Marie van Dodeweerd ~~—~~ |
Treasurer | 01/10/2021 - date | |
| 4 Keith Yabsley ~~—~~ |
Officer | 13/10/2023 - date | |
| 5 StaceyDudman | Co-Chair | 13/10/2023 - date | |
| 6 Sarah Sesay | Chair | 04/10/2022 - 15/10/2024 | |
| Sophie Alendra Mullings |
Officer | 16/10/2024 - date | |
| 8 | |||
| 9 | |||
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| 20 |
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution adopted 27 Jan 2005 as amended on 23 Mar 2005 as
Type of governing document amended on 24 Mar 2017 as amended on 27 Oct 2021 as amended on 26 (eg. trust deed, constitution) Feb 2025 Unincorporated Association How the charity is constituted
- (eg. trust, association, company)
Trustees are appointed or reappointed annually at the Annual General Trustee selection methods Meeting held in the Autumn. (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
The WPCA committee have adopted the following codes and policies to aid with the running of the Association:
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Code of Conduct
-
Safeguarding Policy
-
Conflict of Interest Policy
-
Expenses Policy
-
Reserves Policy
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
March 2012
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Section C Objectives and activities
The object of the association is to advance the education of pupils in the school in particular by: - Developing effective relationships between the staff, parents and others Summary of the objects of the associated with the school charity set out in its - Engaging in activities or providing facilities or equipment which support governing document the school and advance the education of the pupils In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. The main activities of WPCA are:
| Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
- Organising events for the pupils at the school to enrich their school experience and provide opportunities for social interaction outside the formal classroom setting. Events include the Spring Fair, school disco and a visit from the Circus. - Running an online second-hand uniform shop to give parents access to good quality second-hand uniform at affordable price as well as supporting the school’s sustainability objectives. - Supporting the development of a strong sense of community between the school and parents by attending new parent meetings, sharing information about WPCA activities through WhatsApp and the school newsletter, and selling keepsake items such as tea towels and Christmas cards. - Raising funds to provide grants to pay for facilities and equipment that enrich pupils’ learning and support staff in delivery a high-quality educational experience. This year we have given grants to pay for playground markings, litter pickers and the Year 6 leavers’ banquet and year books. |
|---|---|
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Additional details of objectives and activities (Optional information)
We are very grateful for the many hours volunteers, including parents, carers and staff, have spent supporting WPCA activities and events. Without their valuable contributions, we would not have been able to achieve so much.
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
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policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance Events Summary of the main Over the past year, we have hosted a number of successful events. achievements of the charity These included our regular annual activities, such as the ever-popular during the year school discos, which welcomed around 270 pupils in December and approximately 300 in July. Our most well-attended event was the Summer Fair, held following the school’s Sports Day, which raised over £3000. This year for the first time, we were delighted to host Happy’s Circus on the school grounds. Pupils and their families from across all year groups enjoyed an exciting and memorable experience watching the performers up close in the Big Top on the school field. Second hand uniform shop This marks the third full year of operating the online second-hand uniform shop through the Uniformd platform. The uniform shop’s popularity has continued to grow, with over 110 orders placed this year, raising more than £580 and helping to reduce waste by giving many items a second or third life. Bringing Together the School Community, Parents and Staff Over the past year, we have focused on strengthening connections across the school community. We have continued to have an excellent working relationship with the school management team. We attended new parent meetings to welcome families and help them feel part of the school community. This year, we made greater use of our group of parent representatives, one from each year group, as an effective way of disseminating information about WPCA activities to the wider school community. At Christmas time, we sold tea towels and Christmas cards featuring pupils’ artwork, offering families a way to engage with and support the school. We also ran our annual Christmas decoration colouring competition, which continues to be a popular and festive activity for pupils across all year groups. Through a group booking we were able to offer families the opportunity to purchase reduced-price tickets to a local pantomime, encouraging shared experiences beyond the classroom. We also funded the Year 6 yearbooks and contributed to their end of year banquet, giving them a memorable end to their time at primary school. Fundraising The activities outlined above have raised over £12,000 over the past year. Grants have been given to the school to fund new playground markings to enhance each of the three playgrounds used by children across all year groups. These have really brightened up the playground and include markings for traditional playground games such as hopscotch and duck, duck, goose. We have also funded litter pickers for pupil use, helping to keep the school grounds clean while contributing towards their Knighthood award.
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Section E Financial review ~~a~~
Brief statement of the charity’s policy on reserves
Our reserves policy states that we keep £2000 in reserves. The funds held in reserve would provide continuity for WPCA activities, covering the costs of putting on an event along with our annual running costs such as Parentkind membership who provide our insurance.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
~~a~~ Section F Other optional information
Section G Declaration ~~a~~
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Kirsty Withers Anne-Marie van Dodeweerd ~~ee~~ Position (eg Secretary, Chair Treasurer Chair, etc) Date 11th June 2025 ~~po~~
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TAR March 2012
| Whiteknights Parent Community Association | 1114018 | ||
|---|---|---|---|
| Receipts andpayments accounts | CC16a | ||
| 23/08/2023 To For the period from ~~eeee~~ |
22/08/2024 |
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds |
Restricted funds |
Restricted | Endowment funds |
Total funds | Last year | |||||||||
| to the nearest £ |
to the nearest | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||
| A1 Receipts | ||||||||||||||
| Donations, legacies andgrants | 2,650 | - | - | - | 2,650 | - | ||||||||
| Fundraisingevents | 22,619 | - | - | - | 22,619 | - | ||||||||
| Interest on deposit account | 296 | - | - | - | 296 | - | ||||||||
| - | - | - | - | - | - | - | ||||||||
| - | - | - | - | - | - | |||||||||
| - | - | - | - | - | - | - | ||||||||
| - | - | - | - | - | - | |||||||||
| - | - | - | - | - | - | - | ||||||||
| Sub total(Gross income for AR) |
AR) | 25,565 | - | - | - | 25,565 | - | |||||||
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 25,565 - - 25,565 - ~~S555~~ |
||||||||||||||
| A3 Payments | ||||||||||||||
| Cost of fundraisingevents | 10,607 | - | - | - | 10,607 | - | ||||||||
| Insurance and licences | 173 | - | - | - | 173 | - | ||||||||
| Printing, postage and other supplies | 300 | - | - | - | 300 | - | ||||||||
| Grants and donationspaid | 4,648 | - | - | - | 4,648 | - | ||||||||
| Bank charges | 89 | - | - | - | 89 | - | ||||||||
| - | - | - | - | - | - | - | ||||||||
| - | - | - | - | - | - | |||||||||
| - | - | - | - | - | - | - | ||||||||
| - | - | - | - | - | - | |||||||||
| Sub total | 15,817 | - | - | - | 15,817 | - | ||||||||
| A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 15,817 - - 15,817 - Net of receipts/(payments) 9,748 - - 9,748 - A5 Transfers between funds - - - - - A6 Cash funds last year end 8,246 - - 8,246 - Cash funds this year end 17,994 - - 17,994 - ~~——————~~ ~~===>=>~~ |
CCXX R1 accounts (SS)
14/06/2025
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | ||
|---|---|---|---|---|
| Unrestricted Restricted |
Endowment | |||
| Categories | Details | funds funds |
funds | |
| to nearest £ to nearest £ |
to nearest £ | |||
| B1 Cash funds | 500 - - 17,494 - - - - - 17,994 - - Current Account Deposit account Total cash funds ~~————~~ |
|||
| (agree balances with receipts and payments | (agree balances with receipts and payments | |||
| account(s)) | OK OK |
OK | ||
| Unrestricted Restricted |
Endowment | |||
| funds funds |
funds | |||
| Details | to nearest £ to nearest £ |
to nearest £ | ||
| B2 Other monetary assets | - - - - - - - - - - - - - - - - - - ~~=====~~ |
|||
| B3 Investment assets | Fund to which asset belongs Cost (optional) Current value (optional) - - - - - - - - - - Details ~~=====~~ |
|||
| Details | Fund to which asset belongs Cost (optional) |
Current value (optional) |
||
| B4 Assets retained for the charity’s own use |
- - - - - - - - - - - - - - - - - - ~~=~~ |
|||
| Fund to which Amount due |
When due | |||
| B5 Liabilities | liability relates (optional) (optional) - - - - - Details ~~=====~~ |
|||
| Signed by one or two trustees on behalf of all the trustees CCXX R2 accounts (SS) |
Date of approval 11/06/2025 Print Name Anne-Marie van Dodeweerd Signature 2 14/06/2025 ~~SE~~ |
Independent examiner's report on the accounts
Section A
Independent Examiner’s Report
Report to the trustees/ Whiteknights PCA members of
On accounts for the year ended Set out on pages 1 & 2
22 August 2024 Charity no (if any)
()
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 22 August 2024.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 11 June 2025 ~~—~~
Signed: Name: Jonathan Tansley ~~Ps~~ Relevant professional FCA, ICAEW qualification(s) or body (if any): Address: 9 Stansfield Close, Reading, RG2 7BQ
October 2018
1
IER
Disclosure
Section B
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER