## **Barnstaple Musical Comedy & Dramatic Society Trustees Report and Financial Statements 31 March 2021**
Registered company number: 05712378 Registered charity number: 1113996
## **Barnstaple Musical Comedy & Dramatic Society Reports and accounts Contents**
||**Page**|
|---|---|
|Legal & Administrative Information|1|
|Director's Report|3|
|Independent Examiner's Report|8|
|Statement of Financial Activities|9|
|Balance Sheet|10|
|Notes to the Financial Statements|11|
## **Barnstaple Musical Comedy & Dramatic Society Legal and Administrative Information**
## **Directors**
For the purposes of charity law and throughout this report the trustees are collectively referred to as the directors. The directors serving during the year and since the year end were as follows:
Mr G P Ruhleman - Chair Mr J Goodenough Mr A W Potier FCA Mrs K J Snooks Mrs S J Spiegelhalter Mr M S Cowley Mrs B Haywood (to 20/03/2021) Ms M A Davis Mr G Rawlinson Ms M J Warren Mr I M Goodenough Ms F H Jonckheere
## **Company Secretary**
Mrs B Haywood (to 20/03/2021) Mr I M Goodenough (from 10/04/21)
## **Accountants & Independent Examiners**
LCA Chartered Accountants 13 Silver Street Barnstaple Devon EX32 8HR
## **Bankers**
The Co-operative Bank plc PO Box 101 1 Balloon Street Manchester M60 4EP
1
## **Barnstaple Musical Comedy & Dramatic Society Legal and Administrative Information**
## **Solicitors**
Peter Peter and Wright Grenville House Bideford Devon EX39 2EZ
## **Registered Office**
Centre Stage Unit 2, Riverview Commercial Centre Riverside Road, Pottington Business Park Barnstaple Devon EX31 1QN
**Registered No.** 05712378
## **Registered Charity No.**
1113996
2
## **Barnstaple Musical Comedy & Dramatic Society Directors' Report**
## **Structure, Governance and Management Governing Document**
Barnstaple Musical Comedy & Dramatic Society (BMCDS) is a not-for-profit company limited by guarantee and is also a registered charity. It is controlled by its governing document, a deed of trust.
## **Appointment of Board Members**
As set out in the governing document, the Directors are appointed by the members at the Annual General Meeting.
Where casual vacancies arise, the Directors may appoint a Director to serve as a Board Member until the next Annual General Meeting, at which point they are required to retire but will be eligible for re-election.
## **Organisation**
The Board of Directors meet monthly and are responsible for administering the company, having regard to advice from the development executive and other advisors.
## **Risk Management**
The Directors have a duty to identify and review the risks to which the company is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The Directors have examined the major risks that BMCDS faces and this has resulted in additional efforts to increase its donor base.
## **Objectives and Activities**
The objectives of BMCDS are to educate the public in the dramatic and musical arts and to further the development of public appreciation and taste in the said arts by the promotion and public performance of plays, drama, comedy and other dramatic and musical work. When carrying out the activities of the charity, the directors have had regard to the guidance issued by the Charity Commission on public benefit.
3
## **Barnstaple Musical Comedy & Dramatic Society**
## )
I usually start my reports by saying how busy we have been producing shows and plays over the last 12 months, however unfortunately this past year has been far from normal for everyone including BMCDS.
With this complete break from show production, we turned our attention to things that we could do. Like most people we looked at areas where we could add the most value for our future and tried to spend our time and money as wisely as possible.
We have been fortunate enough to successfully apply for local government grants which have not only plugged a gap for rent and utility bills but also allowed us to invest in the future use of Centre Stage.
As you can see Centre Stage has now finished its current phase of refurbishment. We are delighted to officially relaunch the venue along with the opening of Bar 23. As time moves on, we hope to use Centre Stage not only as a rehearsal space but somewhere that cast and crew can meet socially after a rehearsal. We also hope to be able to bring more events and live performances here but in the current climate we are just grateful to be able to be open and plan for the future.
With many other venues being closed to external hirers we have been fortunate enough to welcome some additional groups to Centre Stage over the past 6 months. This has gone some way towards filling the times when Centre Stage would usually be used for our own rehearsals and has brought in some income.
As you can see from our accounts we have managed to keep on top of our finances and special thanks go to Julie for keeping things under control. We would also like to say a big thank you to Barbara who stepped down from her position on the committee, keeping the books in order for and events we have planned.
As I , and although it officially falls into the year 2021/22, I must mention the amazing Live Streamed performance of The Last 5 Years. This was a first for us at BMCDS and we were delighted with the finished product. On 3 days in June, people from around the country logged in to watch this amazing performance filmed right here at Centre Stage. Huge thanks to the whole team and hopefully it might be something we do again in the future.
So as we now look to the future. BMCDS has the Double Bill of Andrew LloydCentre Stage in August. Due to the ongoing restrictions we wanted to have shows with very small casts to allow rehearsals to go ahead. Special thanks to Jake, Maranda & Naliah who are working , and to Khadine and Julie for producing. Tickets are/will be on sale, so be sure to get your tickets now.
4
## **Barnstaple Musical Comedy & Dramatic Society**
## ) **contd.**
We are in full swing with plans for the production Kinky Boots in October. This is a high energy show that will have your toes tapping and hands clapping. Auditions will be different to our usual process due to the current restrictions. However, we are determined to do everything we can to get the show and rehearsals started. Thanks to Jake, Lynne, Poppy and Julie for pulling everything together. It will be won show.
We are delighted to welcome Jordan back to the BYG team, this time to direct Joseph and his amazing Technicolour Dream Coat. This show has been postponed twice in as many years and we Danny, Lynne and Gillian, who I am sure will make Joseph just the start of great things to come.
On the subject of BYG, we have some very exciting plans for our future. We have spent the past year or so working out exactly what North Devon needs when it comes to Youth Theatre. We have put together a plan that will offer huge opportunities for children in the area who love theatre and we are very excited t
now and allow Jordan to explain everything in detail later.
As always, even during a worldwide Lock Down, the BMCDS committee have met each month making sure we have things in place to keep the society moving forward. After 12 months of Facebook Video meetings, it has been great to see everyone in the flesh again and have proper face to face discussions. I want to say a huge thank you to the whole committee for everything they do. riving to always be ahead of the game whilst still being respectful of our almost 100 year history. Thank you all so much for all your hard work over the past 12 months and may this next year allow us to reap the rewards for all your efforts.
On a personal note, a huge thank you from me to Khadine and the family for allowing me to do what I do and also to the families of everyone involved with BMCDS. Sometimes it can seem that we spend more time on society business than we do anything else and its only with the support of our family and friends that we are able to do what we love. So thank you all very much.
As we look to the future, we look at a society with great plans and great enthusiasm for what we can theatre there is. Others will be turning to new and ground-breaking projects for us, starting on roads we have never been down before. Either way, whichever path you take with us, I sincerely thank you for all your hard work and dedication for making BMCDS the best it can be.
Graham Ruhleman
Chairman BMCDS
5
## **Barnstaple Musical Comedy & Dramatic Society**
## **Financial Review**
## **Investment Powers and Policy**
Under its governing document, the company has the power to invest in any way the Directors see fit and having regard to the liquidity requirements of operating the company.
## **Reserves policy**
The directors aim to maintain sufficient money in the bank to be in a position to meet any unexpected expenditure. At the year-end Cash at bank and in hand came to £100,918 (2020 £73,870), a figure considered more than adequate.
## **Dissolution**
Every member of the company undertakes to contribute amounts (but not exceeding £1) towards the settlement of the company s debts and liabilities if it is wound up. If, after settlement of all debts, there are funds remaining, these will be transferred to another charitable organisation with the same or similar objectives to BMCDS.
6
## **Barnstaple Musical Comedy & Dramatic Society Directors' Report**
## **Directors' Responsibilities for the Financial Statements**
The Directors are responsible for preparing the Annual Report and the Financial Statements in accordance with applicable law and regulations.
Company Law requires the Directors to prepare Financial Statements for each financial year. Under that law the Directors have elected to prepare the Financial Statements in accordance with United
Kingdom Generally Accepted Accounting practice (Financial Reporting Standards and applicable law). Under company law the Directors must not approve the Financial Statements unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the net incoming or outgoing resources of the company for that period. In preparing these Financial Statements, the directors are required to:
Select suitable accounting policies and then apply them consistently;
- Make judgements and estimates that are reasonable and prudent;
- State whether applicable UK Financial Reporting Standards have been followed, subject to any
- material departures disclosed and explained in the Financial Statements;
- Observe the methods and principles in the charity SORP; and
- Prepare the Financial Statements on the going concern basis unless it is inappropriate to presume
- that the company will continue in business.
The Directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Disclosure of Information to the Independent Examiner**
Each person who was a Director at the time of this report was approved confirms that:
- To the best of each Director's knowledge and belief, there is no information relevant to the
- preparation of their report of which the company's Independent Examiner is unaware; and
- Each Director has taken all the steps that a Director ought reasonably to have taken in order to be
- aware of relevant information and to establish that the company's Independent Examiner is
- aware of that information.
## **Small Company Provisions**
This report has been prepared in accordance with the provisions in part 15 of the Company's Act 2006 applicable to companies subject to the small companies regime.
This report was approved by the members on and signed by its order.
Mrs K J Snooks, Treasurer
7
## **Barnstaple Musical Comedy & Dramatic Society Independent Examiner's Report**
I report to the directors on the accounts of Barnstaple Musical Comedy & Dramatic Society as set out on pages 9 to 16.
## **Responsibilities and basis of report**
The directors are responsible for the preparation of these accounts in accordance with the the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the accounts of the company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.
## **Independent examiners statement**
In the course of my examination no matter has come to my attention to indicate that:
- accounting records have not been kept in accordance with section 386 of the Companies Act 2006;
- the accounts do not accord with such records;
- the accounts fail to comply with relevant accounting requirements under section 396 of the
- Companies Act 2006 other than any requirement to give a true and fair view which is not a matter considered as part of an independent examination;
- the accounts have not been prepared in accordance with the Charities SORP (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
LCA Chartered Accountants 13 Silver Street Barnstaple Devon EX32 8HR
8
## **Barnstaple Musical Comedy & Dramatic Society Statement of Financial Activities for the year ended 31st March 2021**
|**Notes**
**Incoming resources**
Donations
Charitable activities
Other activities
Investment income
3
**Resources Expended**
Charitable activities
Events, productions etc
Premises costs etc
Other resources expended
**Net incoming/(outgoing) resources**
2
Transfer between funds
**Total funds brought forward**
**Total funds carried forward**|(Unrestricted
only)
**RestrictedUnrestricted**
**Total**
Total
**Funds**
**Funds**
**Funds**
Funds
**2021**
**2021**
**2021**
2020
**£**
**£**
**£**
£
-
38,140
**38,140**
13,889
-
2,815
**2,815**
102,545
-
2,294
**2,294**
10,574
-
40
**40**
53
**-**
**43,288**
**43,288**
127,061
-
19,374
**19,374**
68,776
-
31,339
**31,339**
30,791
-
-
**-**
244
**-**
**50,713**
**50,713**
**99,812**
**-**
**(7,424)**
**(7,424)**
27,249
-
-
-
-
122,764
**122,764**
95,515
-
115,340
**115,340**
122,764|
|---|---|
9
## **Barnstaple Musical Comedy & Dramatic Society Balance Sheet as at 31 March 2021**
|**Notes**
**Fixed Assets**
Tangible assets
4
**Current Assets**
Stock
Debtors
5
Cash at bank and in hand
**Creditors: Amounts falling due**
**within one year**
6
**Net Current Assets**
**Net Assets**
**Funds of the Charity**
7
Unrestricted funds
Restricted funds
**Total Funds**|**2021**
**£**
**£**
**10,689**
**354**
**4,448**
**100,918**
**105,720**
**(1,069)**
**104,651**
**115,340**
**115,340**
**-**
**115,340**|2020
£
£
13,384
814
36,599
73,870
111,283
(1,903)
109,381
122,764
122,761
-
122,764|
|---|---|---|
The Directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under Section 477 of the Companies Act 2006.
Members have not required the company to obtain an audit in accordance with Section 476 of the Act.
The Directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
Approved by the members on and signed on their behalf by:
Mr G P Ruhleman, Chair
Mrs K J Snooks, Treasurer
10
## **Barnstaple Musical Comedy & Dramatic Society Notes to the Financial Statements for the year ended 31 March 2021**
## **1 Accounting Policies**
## **Basis of preparation**
The accounts have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Statement of Recommended Practice: Accounting and Reporting by Charities (FRS 102) issued on 16 July 2014 and with the Charities Act 2011.
## **Incoming Resources**
The income shown in the Statement of Financial Activities represents:
- Income from donations and grants recognised where there is an entitlement, certainty
- of the receipt and the amount can be measured with sufficient reliability;
- Income from charitable activities on an accrual basis; and
- Income from investments on a received basis.
When donors specify that funds given to the charity are for use in future accounting periods, such income is deferred until those periods.
## **Resources Expended**
Resources expended are accounted for in the Statement of Financial Activities on an accrual basis.
## **Restricted funds**
Restricted funds are funds given for a specific purpose.
## **Depreciation**
Depreciation has been provided at the following rates in order to write of the assets over their estimated useful lives.
## **2**
|Fixtures & fittings|15% reducing balance||
|---|---|---|
|Equipment etc|25% reducing balance||
|**Net incoming/(outgoing) resources**|||
||**2021**|2020|
|This is stated after charging:|**£**|£|
|Depreciation of tangible fixed assets|2,694|3,439|
|Independent examiner|1,008|1,254|
11
## **Barnstaple Musical Comedy & Dramatic Society Notes to the Financial Statements for the year ended 31 March 2021**
|**3**
**Investment Income**
Deposit account interest
**4**
**Tangible Fixed Assets**
**Fixtures &**
**fittings**
**£**
**Cost**
At 1 April 2020
17,504
Additions
-
At 31 March 2021
17,504
**Depreciation**
At 1 April 2020
10,989
Charge for the year
977
At 31 March 2021
11,966
**Net Book Value**
At 31 March 2021
5,538
At 31 March 2020
6,515
**5**
**Debtors**
Prepayments & accrued income
Debtors
**6**
**Creditors: Amounts falling due within one year**
Loan
Accruals
Creditors|**2021**
**£**
40
**Equipment**
**£**
29,939
-
29,939
23,070
1,717
24,787
5,152
6,869
**2021**
**£**
4,448
-
4,448
**2021**
**£**
-
828
241
1,069|2020
£
53
**Total**
**£**
47,143
-
47,443
30,620
2,694
36,754
10,689
13,384
2020
£
8,123
28,476
36,599
2020
£
1,000
855
48
1,903|
|---|---|---|
12
## **Barnstaple Musical Comedy & Dramatic Society Notes to the Financial Statements for the year ended 31 March 2021**
|**7**
**Movement in Funds**
At 1 April 2020
Net incoming/(outgoing) resource
Transfer between funds
At 31 March 2021|**Restricted**
**£**
-
s
-
-
-|**Unrestricted**
**£**
122,764
(7,424)
-
115,340|**Total**
**£**
122,764
(7,424)
-
115,340|
|---|---|---|---|
13
## **Barnstaple Musical Comedy & Dramatic Society Detailed Statement of Financial Activities for the year ended 31 March 2021**
**----- Start of picture text -----**
2021 2020
£ £
Incoming resources
Donations
Member subscriptions 490 1,234
Sponsorship (3,750) 5,115
Grants and donations 41,400 7,541
38,140 13,889
Income from Charitable Activities
Production levy & donations (744) 4,799
-
Box office receipts 46,844
-
Programme sales 1,410
Advertising income - 16
-
Catering income 3,110
Merchandise sales 101 20
Grants and donations 28 10
Stage school income 273 37,829
Hire of facilities & equipment 3,158 8,506
2,815 102,545
Income from Other Activities
Events - 1,933
Theatre tax credits 2,294 8,641
- -
Sundry
2,294 10,574
Investment Income
Bank interest received 40 53
43,288 127,061
**----- End of picture text -----**
14
## **Barnstaple Musical Comedy & Dramatic Society Detailed Statement of Financial Activities for the year ended 31 March 2021**
|**Resources expended**
**Charitable Activities**
**Events, Productions & Artistic Resources**
Royalties etc
Venue & rehearsal space hire
Costumes, make up etc
Scenery & transport
Lighting & technical
Musical direction & accompaniment
Choreography
Programme costs
Advertising & publicity
Catering costs
Stage school costs
Credit card commission and bank charges
Repairs and maintenance
Depreciation
Other artistic costs|**2021**
**£**
**1,150**
**11,250**
**883**
**1,606**
**53**
**-**
**160**
**-**
**300**
**484**
**676**
**-**
**-**
**2,694**
**117**
**19,374**|2020
£
9,391
4,978
4,895
6,692
4,488
9,442
1,270
1,395
2,157
1,313
17,783
-
-
3,439
1,533
68,776|
|---|---|---|
15
## **Barnstaple Musical Comedy & Dramatic Society Detailed Statement of Financial Activities for the year ended 31 March 2021**
|**Resources expended**
**Charitable Activities (contd.)**
**Premises Costs etc**
Rent & room hire
Water
Buildings insurance
Light and heat
Repairs and maintenance
Cleaning & waste collection
Communications costs
Postage
Printing & stationery
Subscriptions & memberships
Insurance
IT costs & consumables
Accounting fees
Sundry expenses
**Other resources expended**
Events|**2021**
**£**
**5,100**
**227**
**566**
**1,317**
**18,672**
**2,082**
**583**
**1**
**331**
**155**
**1,217**
**-**
**1,008**
**79**
**31,339**
**-**
**50,713**|2020
£
18,687
479
488
4,687
421
1,233
826
20
194
559
870
645
1,254
429
30,791
**224**
99,812|
|---|---|---|
16