St. Mary's Educational & Charitable Trust
Charity No. 1113945
Trustees' Report and Unaudited Accounts
31 March 2023
St. Mary's Educational & Charitable Trust Contents
| Pages | |
|---|---|
| Trustees' Annual Report | 1 |
| Independent Examiner's Report | 2 |
| Statement of Financial Activities | 3 |
| Balance Sheet | 4 |
| Statement of Cash flows | 5 |
| Notes to the Accounts | 6 to 8 |
| Detailed Statement of Financial Activities | 9 to |
Page 1
St. Mary's Educational & Charitable Trust Trustees Annual Report
The trustees present their report with the unaudited financial statements of the charity for the year ended 31 March 2023.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity No. 1113945
Principal Office
23 Redhouse Road Tettenhall Wolverhampton West Midlands WV6 8SU
Trustees
The following trustees served during the year:
K. Banerjee D. Callow D. Chukka G. Fabrizio M. Kurapati M. Quinn B. Renee
Key Management Personnel
Kate Banerjee Bonita Ewins
Accountants
CML Services 36 Dunster Road Chelmsley Wood Birmingham B37 7TA
Bankers
Lloyds TSB Coventry High Street Coventry West Midlands CV3 4DD
Solicitors
Seymours Solicitors Queens House Queens Road Coventry
Page 2
St. Mary's Educational & Charitable Trust Trustees Annual Report
OBJECTIVES AND ACTIVITIES
The Charities mission is to raise funds that are used for the well-being, education and life improvement of children in the Pedavegi area of South India. These funds are used to provide accommodation, clothing, food and education for such children. Funding from the charity also goes to support the children and families in the local area and the staff who work at the school and boarding home.
Ongoing attention is continued to be given to the structural and cosmetic care of the buildings, grounds, and the vehicles used by the Trust.
A recent new project has commenced to build a small medical centre adjacent to the boarding home grounds on land owned by the charity. This project is being managed by the Trust in the UK and Raj Chukka in India. The project goal is to provide free medical support to local village families who otherwise wouldn't receive any. The project is funded by donations to the charity. These donations are given specifically for the Medical Centre Project and are separate to the sponsorship and funds collected to the children's education and well-being. The hope is for phase one of the medical centre to be complete by December 2024. Phase One , will allow the ground floor to be fully open and operational for small medical issues and medication. Aspirations for the second phase is to source and purchase equipment for several wards and the third phase will be to approach a local doctor to assist with staffing of doctors and nurses and include a link with a medical university/college.
Our aim is to continue to raise awareness of the charity and raise the much-need funds to support the school in India. St. Mary's is run by a board of 7 trustees who work voluntarily for the charity. Their support and commitment enable the charity to keep it's governance costs low and maximise payment to the beneficiaries. The work and support of the School St. Mary's India has continued to grow and develop over the year.
FINANCIAL REVIEW
The charities reserves are healthy, and they are being held to support the commitments of the charity.
The charity retains a small amount of reserves in the Bank in England to provide financial support for the charities overheads. Funds are transferred to the beneficiaries as quikly as possible. The Charity received a large legacy shortly before its year end from a long standing sponsor of the children, fior which it is extremely grateful..
PLANS FOR FUTURE PERIODS
Future projects and aims include the building of a medical centre in the area to povide much needed medical support to the children in the home as well as for families in the villages. This will be funded with a new campaign aside from the sponsorship campaign. Funds raised through this campaign will be allocated to a restricted fund. The Trust will also continue to support the children, staff and villages in the area of Pedavegi as they rebuild from the COVID 19 Pandemic.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Trust document
Appointment by existing trustees
Statement of trustees' responsibilities in relation to the financial statements
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Page 3
St. Mary's Educational & Charitable Trust Trustees Annual Report
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the charity's trustees
M. Quinn Trustee 31 March 2023
Page 4
St. Mary's Educational & Charitable Trust Independent Examiners Report
Independent Examiner's Report to the trustees of St. Mary's Educational & Charitable Trust
I report to the trustees on my examination of the financial statements of St. Mary's Educational & Charitable Trust for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Christine Hopkins F.M.A.A.T.
CML Services 36 Dunster Road Chelmsley Wood Birmingham
B37 7TA 31 March 2023
Page 5
St. Mary's Educational & Charitable Trust Statement of Financial Activities
for the year ended 31 March 2023
| Notes Income and endowments from: Donations and legacies 3 Charitable activities 4 Total Expenditure on: Other 6 Total Net gains on investments Net income 7 Transfers between funds Net income before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricted funds |
Restricted funds |
Total funds | Total funds | |
|---|---|---|---|---|---|
| 2023 | 2023 | 2023 | 2022 | ||
| £ | £ | £ | £ | ||
| 10,220 | 60,039 | 70,259 | 25,647 | ||
| 35,003 | - | 35,003 | 42,025 | ||
| 45,223 | 60,039 | 105,262 | 67,672 | ||
| 82,424 | - | 82,424 | 66,660 | ||
| 82,424 | - | 82,424 | 66,660 | ||
| - | - | - | - | ||
| (37,201) | 60,039 | 22,838 | 1,012 | ||
| - | - | - | - | ||
| (37,201) | 60,039 | 22,838 | 1,012 | ||
| (37,201) | 60,039 | 22,838 | 1,012 | ||
| 125,389 | - | 125,389 | 124,377 | ||
| 88,188 | 60,039 | 148,227 | 125,389 | ||
Page 6
St. Mary's Educational & Charitable Trust Balance Sheet
at 31 March 2023
| Charity No. 1113945 Current assets Cash at bank and in hand Net current assets Total assets less current liabilities Net assets excluding pension asset or liability Total net assets The funds of the charity Restricted funds 9 Restricted income funds Unrestricted funds 9 General funds Designated funds Reserves 9 Total funds |
2023 £ 148,227 148,227 148,227 148,227 148,227 148,227 60,039 60,039 125,389 (37,201) 88,188 148,227 |
2022 £ 125,389 |
|---|---|---|
| 125,389 | ||
| 125,389 125,389 |
||
| 125,389 | ||
| 125,389 | ||
| - | ||
| - 125,389 - |
||
| 125,389 | ||
| 125,389 |
Approved by the trustees on 31 March 2023
And signed on their behalf by:
D. Chukka Trustee 31 March 2023
Page 7
St. Mary's Educational & Charitable Trust Notes to the Accounts
for the year ended 31 March 2023
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Fund accounting
-
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
-
Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
-
Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Income
-
Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
-
Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA.
-
Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
-
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 8
St. Mary's Educational & Charitable Trust Notes to the Accounts
Expenditure
-
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
-
Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
-
Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
-
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
-
Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from tax on its charitable activities.
Freehold investment property
Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.
Stocks
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Page 9
St. Mary's Educational & Charitable Trust Notes to the Accounts
Research and development
Expenditure on research and development is written off in the year in which it is incurred.
Foreign currencies
Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period.
Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.
All exchange differences are are taken into account in arriving at net income/expenditure.
Leased assets
Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.
Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.
Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.
Assets held under finance leases are depreciated in the same way as owned assets.
Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.
Pension costs
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.
Receipt of donated goods, facilities and services
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
Page 10
St. Mary's Educational & Charitable Trust Notes to the Accounts
2 Statement of Financial Activities - prior year
| 2 Statement of Financial Activities - prior year |
||||
|---|---|---|---|---|
| Income and endowments from: Donations and legacies Charitable activities Total Expenditure on: Other Total Net income Net income before other gains/(losses) Other gains and losses: Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward 3 Income from donations and legacies Donations Medical Centre Funds- Restricted 4 Income from charitable activities Sponsorships |
Unrestricted £ 10,220 - 10,220 |
Restricted £ - 60,039 60,039 Unrestricted £ 35,003 35,003 |
Unrestricted funds 2022 £ 25,647 42,025 67,672 66,660 66,660 1,012 1,012 1,012 124,377 125,389 Total 2023 £ 10,220 60,039 70,259 Total 2023 £ 35,003 35,003 |
Total funds 2022 £ 25,647 42,025 |
| 67,672 66,660 |
||||
| 66,660 | ||||
| 1,012 | ||||
| 1,012 | ||||
| 1,012 124,377 |
||||
| 125,389 | ||||
| Total 2022 £ 25,647 - |
||||
| 25,647 | ||||
| Total 2022 £ 42,025 |
||||
| 42,025 |
Page 11
St. Mary's Educational & Charitable Trust Notes to the Accounts
- 5 Analysis of grants
| Activity or programme Total 2023 £ School in India - Activity or programme Total 2023 £ School in India - 6 Other expenditure Unrestricted Total 2023 £ £ Support cost for School 80,000 80,000 Motor and travel costs 1,153 1,153 General administrative costs 863 863 Legal and professional costs 408 408 82,424 82,424 7 Net income before transfers 2023 This is stated after charging: £ Independent Examiner's fee 320 8 Staff costs There are no employees of the charity , all members are volunteers and receive no renumeration |
Total 2022 £ - Total 2022 £ |
|---|---|
| - | |
| Total 2022 £ 64,965 - 1,340 355 |
|
| 66,660 | |
| 2022 £ 320 |
Page 12
St. Mary's Educational & Charitable Trust Notes to the Accounts
9 Movement in funds
| 9 Movement in funds |
|||
|---|---|---|---|
| At 1 April 2022 Restricted funds: Restricted income funds: - Total - Unrestricted funds: General funds 125,389 Designated funds: Current Account - Total - Total funds 125,389 Purposes and restrictions in relation to the funds: Designated funds: Current Account General purposes fund 10 Analysis of net assets between funds Net current assets 11 Reconciliation of net debt Cash and cash equivalents Net debt |
Incoming resources (including other gains/losses ) £ 60,039 60,039 - 45,223 45,223 105,262 |
Resources expended £ - - - (82,424) (82,424) (82,424) |
At 31 March 2023 £ 60,039 |
| 60,039 | |||
| 125,389 (37,201) |
|||
| (37,201) | |||
| 148,227 | |||
| At 1 April 2022 £ |
Unrestricted funds £ 148,227 148,227 Cash flows £ |
Total £ 148,227 |
|
| 148,227 | |||
| At 31 March 2023 £ |
|||
| 125,389 | 22,838 | 148,227 | |
| 125,389 125,389 |
22,838 22,838 |
148,227 | |
| 148,227 | |||
Page 13
St. Mary's Educational & Charitable Trust Statement of Cash flows for the year ended 31 March 2023
| Cash flows from operating activities Net income per Statement of Financial Activities Net cash provided by operating activities Net cash from investing activities Net cash from financing activities Net increase in cash and cash equivalents Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year |
2023 £ 22,838 22,838 - - 22,838 125,389 148,227 |
2022 £ 1,012 |
|---|---|---|
| 1,012 | ||
| - | ||
| - | ||
| 1,012 | ||
| 124,377 | ||
| 125,389 | ||
| Components of cash and cash equivalents | ||
| Cash and bank balances | 148,227 | 125,389 |
| 148,227 | 125,389 |
Page 14
St. Mary's Educational & Charitable Trust Detailed Statement of Financial Activities
for the year ended 31 March 2023
| Income and endowments from: Donations and legacies Donations Medical Centre Funds- Restricted Charitable activities Sponsorships Total income and endowments Expenditure on: Other expenditure Support cost for School Motor and travel costs Travel and subsistence General administrative costs, including depreciation and amortisation Bank charges General insurances Information and publications Software, IT support and related costs Stationery and printing Sundry expenses Telephone, fax and broadband Legal and professional costs Audit/Independent examination fees Other legal and professional costs Total of expenditure of other costs Total expenditure Net gains on investments |
Unrestricte d funds 2023 £ 10,220 - 10,220 35,003 35,003 45,223 80,000 80,000 1,153 1,153 69 - 250 - 175 272 97 863 320 88 408 82,424 82,424 - (37,201) |
Restricted funds 2023 £ - 60,039 60,039 - - 60,039 - - - - - - - - - - - - - - - - - - 60,039 |
Total funds 2023 £ 10,220 60,039 70,259 35,003 35,003 105,262 80,000 80,000 1,153 1,153 69 - 250 - 175 272 97 863 320 88 408 82,424 82,424 - 22,838 |
Total funds 2022 £ 25,647 - |
|---|---|---|---|---|
| 25,647 | ||||
| 42,025 | ||||
| 42,025 | ||||
| 67,672 64,965 |
||||
| 64,965 | ||||
| - | ||||
| - | ||||
| 375 225 - 83 520 50 87 |
||||
| 1,340 | ||||
| 320 35 |
||||
| 355 | ||||
| 66,660 | ||||
| 66,660 - |
||||
| 1,012 |
Net income
Page 15
St. Mary's Educational & Charitable Trust Detailed Statement of Financial Activities
| St. Mary's Educational & Charitable Trust Detailed Statement of Financial Activities |
||||
|---|---|---|---|---|
| Net income before other gains/(losses) Other Gains Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
(37,201) - (37,201) 125,389 88,188 |
60,039 - 60,039 - 60,039 |
22,838 - 22,838 125,389 148,227 |
1,012 - |
| 1,012 | ||||
| 124,377 | ||||
| 125,389 |
Page 16