Home-Start West Somerset
A Company limited by Guarantee Registered number 5646970
Registered Charity Number 1113944
Financial Statements For the year ended 31 March 2023
Overstream Tax and Accounting PO Box 76 Minehead TA24 9AR
HOME-START WEST SOMEREST FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
| Contents Report of the Trustees Independent Examiner’s report Statement of financial activities Balance sheet Notes to the Financial Statements |
Page 1 – 4 5 6 7 8 - 12 |
|---|---|
HOME-START WEST SOMERSET REPORT OF THE TRUSTEES WITH THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
(This report includes matters required to be given in a Report of Directors under the Companies Acts)
The Trustees present their Annual Report with the accounts of the charity for the year ended 31 March 2023. In the completion of this report the Trustees have complied with their duty under the 2011 Charities Act and have considered the guidance published by the Charity Commissioners.
Reference and Administrative Details of the Charity, its Trustees and Advisors
Full Name
Home-Start West Somerset
Charity Registration Number
Company Registration Number
Date of Incorporation
Transfer of activities from Charity
1113944 5646970 7 December 2005 19 July 2006
Registered Office
Alcombe Children’s Centre, Stephenson Road, Minehead, Somerset TA24 5EB
Accountants
Overstream Tax and Accounting, PO Box 76, Minehead, TA24 9AR
Bankers
CAF bank Ltd, 25,Kings Hill Avenue, Kings Hill, West Malling,Kent, ME19 4JQ TSB Banking Group plc, 19 The Parade, Minehead, Somerset TA24 5LU
Directors and Trustees
The Directors of the charitable company (the charity) are its trustees for the purpose of charity law and throughout this report are collectively referred to as Trustees. The Trustees who served during the year were:
PJ Allen (Treasurer) A Bernard James Waller (Chairman) Karen Bass Catherine Rayner Elaine Keen Joy Roscoe Tony Jones Mike O’Keefe Sarah Wood Pippa Prideaux Dawn Carter Linda Dibble Sarah Connolly
1
HOME-START WEST SOMERSET REPORT OF THE TRUSTEES WITH THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
(This report includes matters required to be given in a Report of Directors under the Companies Acts)
Structure, Governance and Management
Background Information
Home-Start West Somerset was incorporated as a charitable company on 7 December 2005 and took over the activities, assets and liabilities of the registered charity Home Start West Somerset (charity number 1093867) on 19 July 2006.
Governing document
Home-Start West Somerset is a company limited by guarantee governed by its Memorandum and Articles of Association dated 6 December 2005 and adopted on 18 July 2006. It is registered as a charity with the Charity Commission. Anyone may become a member of the Company subject to approval by the Trustees. Each member agrees to pay up to £1 towards the cost of dissolution and any liabilities incurred by the charity in the event of it winding up.
Appointment of trustees
No person other than a Member of the Company may be appointed a Trustee. The Trustees shall number at least five and no more than twelve persons. One third of the Trustees retire by rotation at each AGM and are eligible for re-election. The Members elect persons to be Trustees to fill the vacancies arising.
Objectives and Activities
The Objects of the Charity are:
-
to safeguard, protect and preserve the good health, both mental and physical of children and parents of children;
-
to prevent cruelty to or maltreatment of children;
-
to relieve sickness, poverty and need amongst children and parents of children;
-
to promote the education of the public in better standards of childcare
within the area of West Somerset and its environs.,
These objects are achieved through a variety of services, but mainly through the home visiting service. Support is given to families in their own homes by trained volunteers.
Achievements and Performance
Quality Assurance
Home-Start West Somerset continues to work through Home-Start UK’s ongoing programme of self assessment, through a series of bi-monthly meetings with staff and trustees and 3 yearly external assessment by Home-Start UK. This allows the scheme to recognise good practice and identify areas for development. In the year 2013 the scheme was externally assessed on all 12 Quality Assurance standards and fully met all criteria, (providing evidence for all 182 performance indicators) and therefore achieving 100% success. This Quality Assurance continues and is an active part of the Safeguarding and Quality Assurance panel. We were inspected In October 2017 and achieved Good Working Practice with a result of 98%.
2
HOME-START WEST SOMERSET REPORT OF THE TRUSTEES WITH THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
(This report includes matters required to be given in a Report of Directors under the Companies Acts)
Range of activities
The range of support for families throughout the year has included:
-
Bump-Start – we offer support to all expectant parents across Somerset, including Real Birth Workshop, Solihull Approach, Parent Craft.
-
Bump-Start
-
Story-Start
-
Baby-Start
-
Home visiting by our trained volunteers.
-
Baby Massage
-
Tuning Into Kids
-
Tots Talking
-
Songs & Stories
-
Full Tummies
-
Dad Matters
-
Shine
Training
New volunteers were recruited and took part in the volunteer preparation course during the year. An ongoing programme of training, supervision and appraisal for volunteers and staff has continued throughout the year. Training has included Story Start training, Bump to Baby sessions, first aid, child protection and safeguarding and School Readiness.
Financial Review
Reserves policy
The Trustees consider that a certain level of reserves are required to ensure that commitments may be met should funding be delayed or cease. Reserves of £60,000 are therefore maintained to cover the cost of the following quarter’s salaries and premises costs should funding be delayed or the cost of redundancy and rent should the charity cease its activities. All other funds available are to be used in furtherance of the charity’s objectives.
The charity currently holds two types of fund:
-
General Unrestricted Charitable Funds which are used to meet the objects of the charity as required, and
-
Restricted Funds which are used according to the specific requirements of the funder or donor.
3
HOME-START WEST SOMERSET REPORT OF THE TRUSTEES WITH THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
(This report includes matters required to be given in a Report of Directors under the Companies Acts)
Financial Review (cont’d)
Substantial assistance was received from the following:-
The Dorothy Whitney Elmhirst Trust National Lottery Reaching Communities Fund Somerset Community Foundation West Somerset Opportunity Area West Somerset District Council Somerset Association Sports Partnership Home-Start UK Co-Op Luxborough Carol Singers Rotary Club of Minehead Brushford PCC Masonic Lodge
Friends of Home-start West Somerset continue to provide financial support.
The trustees are grateful to all of the financial supporters and donors.
Small Company Provisions
The Trustees Report is prepared in accordance with the special provisions for small companies, Companies Act 2006.
Approved by the trustees on and signed on their behalf
James Waller Chairman
4
Home-Start West Somerset
Independent Examiner’s report to the Trustees of Home-Start West Somerset
I report on the accounts for the year ended 31 March 2023, which are set out on pages 6 to 12.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Nick Shattock Overstream Tax and Accounting PO Box 76 Minehead TA24 9AR
15 August 2023
5
Home-Start West Somerset
Statement of financial activities and Income and Expenditure Accounts Year to 31 March 2023
| Note Incoming resources Grants Donations Fundraising Bank interest Total incoming resources Resources expended 3 Staff costs Volunteer costs Administration Premises costs Governance costs Total resources expended Net incoming resources for the year Movement in funds Total funds brought forward Total funds carried forward |
Unrestricted 19,559 15,163 7,752 454 42,928 56,155 1,580 5,020 1,197 100 64,052 -21,124 63,763 42,639 |
Restricted 152,500 152,500 84,946 12,261 13,983 4,946 200 116,336 36,164 80,979 117,143 |
year ended 31 March 2023 172,059 15,163 7,752 454 195,428 141,101 13,841 19,003 6,143 300 180,388 15,040 144,742 159,782 |
year ended 31 March 2022 102,091 20,762 2,248 21 125,122 109,854 11,957 24,538 8,524 410 155,283 -30,161 174,903 144,742 |
year ended 31 March 2022 102,091 20,762 2,248 21 125,122 109,854 11,957 24,538 8,524 410 155,283 -30,161 174,903 144,742 |
|---|---|---|---|---|---|
| 109,854 11,957 24,538 8,524 410 155,283 |
|||||
| -30,161 174,903 |
|||||
| 144,742 |
6
Home-Start West Somerset
Balance Sheet as at 31 March 2023
| Fixed assets Tangible Assets Current Assets Cash in hand and at bank Creditors Amounts falling due within one year Creditors and Accruals Net Current Assets Total Assets less current Liabilities Funds of the Charity Restricted funds General Fund |
Note 4 207,427 5 49,782 6 |
2023 2,137 197,455 53,542 157,645 159,782 117,143 42,639 159,782 |
2022 829 143,913 144,742 80,979 63,763 144,742 |
|---|---|---|---|
For the year in question the company was entitled to exemption from an audit under Section 477(1) of the Companies Act 2006. No notice has been deposited under Section 476 of the Act in relation to the accounts for the financial year. The trustees acknowledge their responsibilities for:
-
a) Ensuring the company keeps accounting records which comply with Section 386 of the Companies Act 2006; and
-
b) Preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the year, and of its surplus or deficit for the year in accordance with the requirements of Section 393 of the Companies Act 2006, and which otherwise comply with the requirements of the Act relating to accounts so far as applicable to the company.
The accounts are prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies, and the Financial Reporting Standard for Smaller Entities (effective April 2008).
James Waller …….……………………………………….. Chairman
P J Allen ……………………………………………. Treasurer
The notes on pages 8 to 12 form part of these Accounts
7
Home-Start West Somerset Notes to the Accounts for the year ended 31 March 2023
1 Companies Act 2006
The Company is a registered charity (registered number 05646970) incorporated under the Companies Act 2006 being a company limited by guarantee and not having a share capital. The liability of each member in the event of winding up is limited to £1.00. Upon winding up or dissolution of the company, no member has any right to receive any distribution or share of the reserves.
The financial statements have been prepared in accordance with applicable accounting standards the Statement of Recommended Practice, ‘Accounting and Reporting of Charities (SORP 2015)’ issued in July 2014 and in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015) and the Companies Act 2006.
2 Accounting policies
a. Basis of accounting
The accounts have been prepared under the historical cost convention.
b. Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity to the extent that they have not been designated for other purposes.
Designated funds are set aside within the restricted funds of the charity in order to account for separate funding arrangements and areas of charitable activity.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors for particular purposes. Any costs of administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the accounts.
c. Incoming resources
Grants are accounted for in the financial year in which they are received, except where a donor has imposed restrictions for use (e.g. the receipt in advance of a grant for expenditure in a future accounting period).
Donations and bequests are included as income when received. Donated facilities are included at the value to the charity where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers.
8
Home-Start West Somerset Notes to the Accounts for the year ended 31 March 2023
d. Resources expended
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources. Any irrecoverable VAT is included as part of the cost to which it relates.
e. Tangible fixed assets
In accordance with the requirement of the Companies Act 1985 depreciation is provided at the following rates in order to write off each asset over its estimated useful life as follows:
Office equipment - 25% reducing balance basis
f. Liabilities
All liabilities are recognised as they arise or on notification and are all due for settlement within one year unless stated otherwise.
g. Taxation
The charity’s activities fall within its primary charitable objectives and are therefore exempt from taxation under Sections 466 to 493 Corporation Tax Act 2010.
9
Home-Start West Somerset
Notes to the accounts for the year ended 31 March 2023
3. Resource expended by fund
| 3. Resource expended by fund | |||||||
|---|---|---|---|---|---|---|---|
| Staff costs Salaries and pension costs Organiser expenses Organiser training Recruitment Volunteer costs Volunteer expenses Volunteer training Other Welfare costs Family resources Administration Insurance Printing, postage and stationery Advertising Bank charges Home start fee Telephone IT costs Depreciation Repairs and maintenance Sundry Premises Rent and rates Utilities Cleaning Depreciation Governance costs Committee and AGM expenses Accountant's report Total |
Unrestricted 54,957 792 316 90 56,155 666 218 696 1,580 1,827 892 10 494 1,163 448 183 3 5,020 566 631 1,197 100 100 64,052 |
Restricted 78,267 4,372 1,986 321 84,946 1,238 439 10,584 12,261 997 2,034 3,471 90 2,158 1,849 2,137 425 812 10 13,983 4,000 946 4,946 200 200 116,336 |
year ended 31 March 2023 133,224 5,164 2,302 411 141,101 1,904 657 11,280 13,841 997 3,861 4,363 100 2,652 3,012 2,585 425 995 13 19,003 4,566 1,577 6,143 300 300 180,388 |
year ended 31 March 2022 104,172 3,490 642 1,550 109,854 1,715 42 421 816 8,963 11,957 986 2,526 3,846 3,906 2,633 3,373 6,662 606 24,538 5,221 1,142 621 1,540 8,524 110 300 410 155,283 |
|||
| 1,715 42 421 816 8,963 11,957 986 2,526 3,846 3,906 2,633 3,373 6,662 606 24,538 5,221 1,142 621 1,540 8,524 110 300 410 155,283 |
1,715 42 421 816 8,963 11,957 |
1,715 42 421 816 8,963 |
|||||
| 986 2,526 3,846 3,906 2,633 3,373 6,662 606 24,538 |
|||||||
| 5,221 1,142 621 1,540 |
|||||||
| 8,524 |
10
Home-Start West Somerset
Notes to the accounts for the year ended 31 March 2023
4. Tangible assets
| Cost As at 31 March 2022 Additions As at 31 March 2023 Depreciation As at 31 March 2022 Charge for period As at 31 March 2023 Net book value As at 31 March 2023 As at 31 March 2022 5. Creditors Income in advance HMRC - PAYE Accountant's report |
Office equipment Unrestricted 7,543 7,543 6,714 6,714 829 829 |
Restricted 1,969 1,733 3,702 1,969 425 2,394 1,308 0 2023 49,482 300 49,782 |
Total 9,512 1,733 11,245 |
Total 9,512 1,733 11,245 |
|---|---|---|---|---|
| 8,683 425 9,108 2,137 829 2022 51,523 1,719 300 53,542 |
8,683 425 9,108 |
|||
| 2,137 |
11
Home-Start West Somerset
Notes to the accounts for the year ended 31 March 2023
6. Funds
| 6. Funds | |
|---|---|
| At 01/04/22 Incoming Outgoing resources resources Restricted funds 80,979 152,500 116,336 General fund 63,763 42,928 64,052 Total funds 144,742 195,428 180,388 7. Staff costs 2023 2022 No employees received emoluments and pension contributions above £60,000. Average number of employees 10 8 Average number of full-time equivalent employees 6 5 |
At 31/03/23 117,143 42,639 159,782 |
| 8. Trustees' emoluments | ||
|---|---|---|
| Trustees undertake to serve the charity on a voluntary basis and are not remunerated. | ||
| 9. Accountancy | 2023 | 2022 |
| Fees in respect of Accountant's Report | 300 | 300 |
12