2023-03-31-accounts

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Rhayader and District Community Support

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768

facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

Rhayader And District Community Support

ANNUAL REPORT 2023

1 | P a g e

Trustees

Ron Downey (Chair to Nov 2022)

Alinda Tyler (Chair from Nov 2022) Justin Lingard (Vice Chair from Nov 2022) Jon Matthews (Treasurer)

Catherine Lea (Company Secretary) Peggie Manton (to Nov 2022) Deborah Price

Trish Buchan (from Nov 2022)

Jacqueline Davies (from Nov 2022)

Staff

Pippa Boss (to June 2022) Laurence (Lol) Gellor (from July 2022)

Julie Davies William Lloyd Jane Davies

Katie Pugh Linda Knox

Emma Coates Natalie Vane Anna Wright

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy

Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768 facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

To our Members, Friends and Supporters

Chairs Report

Chief Executive Report

Looking Ahead

Operating Highlights - Reports

Transport

Nursery

Volunteering

Projects - featured project Memory Lane

Rebranding

Foodbank

makeover

Shop

makeover

Events - featured project Reindeer Run

Our Funders and Partners FINANCIAL SUMMARY FINANCIAL STATEMENTS

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768 facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

TO OUR MEMBERS, FRIENDS AND SUPPORTERS

Strategic Highlights

Chairs Report – Alinda Tyler

Having been elected Chair in November 2022, I have been in post for 4 months of the reporting period. I must thank fellow trustee Ron Downey, who stood down as Chair at that time, for his sterling work as Chair over a number of years.

This Annual Report covers a period in which I have sought, very much with the support of colleagues, to ensure we revisit the basics in terms of policy, procedure, and due diligence in the context of our core purpose.

With the appointment of a new CEO, and the addition of Trustees, all of whom have brought a raft of experience, this has been an exciting, but also challenging period for the organization. I believe this represents a positive and substantial development, very much with the medium and long term in consideration.

Not being afraid to look at potential single points of failure, issues around succession (notably in terms of our various essential physical resources and assets), and our strategic position in the local scheme of things, have all been approached with a view to taking the organization from an acceptable/good practice model to a place of best practice in due course.

We are fortunate that at the delivery end of the organization I do not believe there is any doubt as to the extent to which the organization positively impacts the local community. Whether it be at the start of life with our brilliant Nursery Team or the essential delivery of Community Transport for the older and more isolated members of our community -we have, we do and we will continue to provide life enhancing services that impact all members of the local community.

We have sought to put an emphasis on improving communication and input from all our stakeholders, notably with regard to our tremendous staff and volunteers. This continues to improve the buy in to collective responsibility and ownership of a much-cherished local institution. An amazing milestone to consider, the Arches is closing in on the start of a fourth decade of operation.

Projects that continued to be of particular relevance to the needs of the local community would include Our Dial a Ride service dealing as it does with not only social engagement but also providing Non-Emergency Passenger Transport taking residents, sometimes far and wide for medical treatments.

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy

Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768

facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

Our fantastic and hard-working volunteers continued and continue to assist in the delivery of our essential services. They are the spiritual stakeholders of the organization.

The Nursery Team continued to work above and beyond. We are fortunate indeed to have such a committed group. Many thanks to them and the parents that make this such a demonstrable source of pride for us and the community we serve.

In conclusion we have an exciting year ahead which will only have been made possible as a result of the essential work we have done over this past year.

Operating Highlights

CEO Report – Laurence Gellor

Having been in post for 9 months of the applicable reporting period I am happy to report as follows. Initially charged with a responsibility to address several areas of operation by the trustees, it was of course necessary to take the time to fully appreciate the breadth and diverse nature of the organisation. It became very apparent that Rhayader and District Community Support (RDCS) aka “the Arches”, is a much-respected local institution and comprises a quite complex portfolio. I quickly came to realise that I am as much a custodian as I am a Chief Executive.

As a priority I sought to achieve familiarity with the Community Transport offer, The Nursery offer, the Foodbank Offer, The Wellbeing Agenda and the portal of a Charity Shop which acts as a Community Hub for many residents who may seek help or referral to appropriate third party agencies.

During this initial voyage of discovery, it also became clear that many people both associated with, or beneficiaries of, RDCS do not necessarily know the full extent of what we do as an organisation. It became apparent as a “new boy” that communicating “brand” awareness needed to be first undertaken internally and then onto to a wider public setting. I believe all those directly involved in RDCS, staff, volunteers and trustees ultimately act as ambassadors. So improved communication as a first principle has been widely encouraged and hopefully this has contributed, and continues to do so, to the positive and tangible ongoing developments.

Whilst engaging in an operational and procedural back-to-basics review, with the help, scrutiny and diligence of trustees, staff and volunteers – this year has ostensibly been a period of transition. Notwithstanding the continued delivery of high-quality services to the local community, there have none the less also been early wins to this longer-term process. These wins non-exclusively include; the development of funding strategies beginning to bear fruit towards the end of the reporting period, improved communication of staff and volunteers -notably resulting in a much appreciated shop make over in November. This provided clearer and safer space, a book nook, relocation of the foodbank and most importantly a sense of collective ownership.

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy

Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768

facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

There are exciting times ahead.

I would like to thank the Andrew Jones Team (our accountants) and our Treasurer Jon Matthews for continuing to assist in the process of my familiarisation with our financial management process and consequently informing future operational planning. I believe with their help we will be in a much better position to make medium- and longer-term plans in sympathy with the strategic direction of the organisation in due course.

It remains only for me to thank all the tremendous staff and volunteers that help make The Arches such a special place. Thank you, Team Arches!

Looking Ahead

Implement updated policies and procedures.
Research and introduce new IT based systems to improve back-office capability. i.e., Financial, Transport and Monitoring
Develop our offer for all stakeholders.
Seek to improve public perception of the range of activities we engage in.
Secure funding to populate improved staffing structure.
Develop the Volunteer offer and attain accreditation with Investors in Volunteers
Memory Lane: develop project and seek associated funding.
Increase our demographic reach across the community.
Establish a strategy for Transport vehicle replacement funding.
Engage new Trustees.
Implement contingency allocation deployment for Building related repairs and renewals.

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy

Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768

facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

Transport

Report -Natalie Vane – Senior Transport Administrator

Transport

Community Car Scheme yearly comparison:

Year:	Total trips:	Total miles travelled:
2022/2023	1485	36,790
2021/2022	1362	33,323
2020/2021	1732	60,357
2019/2020	2449	110,851
2018/2019	2823	118,587
2017/2018	2918	89,800
2016/2017	1796	68,624
2015/2016	1414	48,172

Community Car 2022/23 Overview:

Analysis of our Community Car scheme service for the period spanning from April 2022 to March 2023. The data is segmented into various months, highlighting key metrics such as total single trips, live and dead miles and total driver hours.

Monthly Analysis:

1. April 2022:

Total Single Trips: 151
Live Miles: 2,113.00
Dead Miles: 1,742.00
Total Miles: 3,855.00
Total Hours: 134.50
Notable: Significant activity in social/leisure and Powys Hospital transport.

2. May 2022:

Total Single Trips: 181
Live Miles: 3,257.00
Dead Miles: 1,793.00
Total Miles: 2,202.00
Total Hours: 268.25
Notable: High live miles and social/leisure activities.

3. June 2022:

Total Single Trips: 167
Live Miles: 2,060.00

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy

Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768

facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

Dead Miles: 1,814.00
Total Miles: 3,874.00
Total Hours: 137.75
Notable: Balanced distribution of trips across various categories (Social/leisure, shopping, Powys hospital, Out of County hospital, English hospital, GP or other health related appointments)

4. July 2022:

Total Single Trips: 116
Live Miles: 2,084.00
Dead Miles: 1,629.00
Total Miles: 3,713.00
Total Hours: 148.25
Notable: Predominant hospital and out-of-county hospital trips.

5. August 2022:

Total Single Trips: 103
Live Miles: 1,461.00
Dead Miles: 1,401.00
Total Miles: 2,862.00
Total Hours: 116.00
Notable: Mainly hospital-related trips.

6. September 2022:

Total Single Trips: 133
Live Miles: 1,242.00
Dead Miles: 1,442.00
Total Miles: 2,684.00
Total Hours: 101.25
Notable: Significant eligible NEPT and shopping trips.

Bi-Annual Summary:

The bi-annual summary for the first half of the reporting period indicates a total of 851 single trips, covering 12,217 live miles and 9,821 dead miles. Notably, 619 hours were dedicated to NEPT/WAST bookings.

7. October 2022:

Total Single Trips: 126
Live Miles: 1,851
Dead Miles: 1,534
Total Miles: 3,385
Total Hours: 115.30
Notable: Increased dead miles and notable Health Related visits i.e. dentist, opticians

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy

Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768

01597 810921 info@rdcs.org.uk

facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

8. November 2022:

Total Single Trips: 113
Live Miles: 1,834
Dead Miles: 1,035
Total Miles: 2,869
Total Hours: 106.75
Notable: A balanced distribution of trips with a focus on eligible NEPT bookings. This month also included a small number of trips related to work/employment

9. December 2022:

Total Single Trips: 77
Live Miles: 532
Dead Miles: 698
Total Miles: 1,230
Total Hours: 58.50
Notable: Decrease in total trips with an emphasis on health related visits i.e. dentist, optician

10. January 2023:

Total Single Trips: 80
Live Miles: 2,168
Dead Miles: 1,684
Total Miles: 3,853
Total Hours: 162
Notable: A surge in live miles with a significant focus on social/leisure activities

11. February 2023:

Total Single Trips: 114
Live Miles: 1,478
Dead Miles: 1,383
Total Miles: 2,861
Total Hours: 142.50
Notable: A consistent distribution of trips across all categories.

12. March 2023:

Total Single Trips: 124
Live Miles: 1,895
Dead Miles: 1,507
Total Miles: 3,402
Total Hours: 135.50
Notable: An increase in total trips with a focus on social/leisure and Powys Hospital visits.

Summary and Conclusion:

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy

Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768

01597 810921 info@rdcs.org.uk

facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

The total for the entire reporting period reflects 1,485 single trips covering 21,975.50 live miles and 17,663 dead miles. The Community Car service has dedicated a significant amount of time to NEPT/WAST bookings, demonstrating a commitment to medical-related transport.

Our community car scheme remains an esteemed service within our community, crucial for meeting the transportation needs of our residents. However, the sustainability of this service heavily relies on dedicated volunteer drivers utilising their personal vehicles. Presently, we are fortunate to have 10 active volunteer drivers, representing a notable decrease from preCovid-19 levels. Despite our ongoing commitment to delivering WAST transport services, we have observed a decline in service requests. This decline may be attributed to our necessity to decline a majority of requests due to geographical constraints and, more prominently, a shortage of available drivers. Consequently, discussions have been initiated to explore strategies for enhancing the appeal of the volunteer driving role. However, the prevailing challenges of the current cost-of-living crisis, coupled with individuals extending their working years, pose significant hurdles to the recruitment of volunteer drivers. Addressing these challenges is essential to fortifying our community car scheme and ensuring its continued effectiveness in meeting the needs of our community.

Dial A Ride Report

Overview:

This report presents an analysis of our Dial A Ride service for the period from April 2022 to March 2023. The focus is on the number of single trips, live and dead miles, and specific service categories. The data is broken down on a monthly basis with an emphasis on key areas such as social/leisure activities and various destinations.

Dial A Ride

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy

Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768

facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

Summary and Conclusion:

The total for the entire reporting period reflects 1,463 single trips covering 3,292 live miles and 3,038 dead miles. The Dial A Ride service has dedicated significant time to social/leisure activities, shopping, and health related (GP, Dental) bookings, demonstrating a commitment to varied services.

Suffice to say without the tremendous support of both staff and volunteers we would not be able to offer such services.

Staff Senior Driver – Billy Lloyd Volunteer Driver – Del Ho-Sang

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768 facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

Nursery - Managers Emily & Sharon

Rhayader Community Nursery – Report for Annual Report April 2022-March 2023

This year has been a very busy year here at Rhayader Community Nursery.

We currently have 18 under two’s, 15 two-year-olds and 16 three-year-olds registered with us. We have also got an ever growing, constant waiting list of children waiting to start and unfortunately, we are having to turn some families away as a result.

Questionnaire were also given to parents and staff at the beginning of the financial year to complete in preparation for completing the Quality-of-Care Report, which has been done. We reviewed all policies and procedures in June.

In April, Roy and his team from Elan Valley Lodge came to do some work at nursery for us. The completed several garden maintenance jobs and made a start on the painting part of the fence. We are very grateful for the work they put in.

On 2[nd] June 2022, we held a jubilee party at Pantydwr hall. We had a picnic afternoon tea, created some lovely arts and crafts as well as having lots of fun playing with the soft play activities. We also held a ball race and the money raised was used to purchase all

children a Jubilee medal to keep as a souvenir of the Queen’s Platinum Jubilee.

In June we purchased metal lockers for the staff room so that all staff can have one each and somewhere safe and secure to store their personal belongings whilst in work. We also purchase a notice board which is situated at the bottom of the ramp which will be used to notify parents of any upcoming events, newsletters, and helpful information. In September we had 7 three-year-olds leave us to start “big school”. We also had 3 children leave to start pre-school settings for the funded foundation phase learning. We also had 4 new babies start with us and others are due to start in the coming months. For Remembrance Sunday the children made a handprint wreath which we took to the town clock as a mark of remembrance.

Christmas activities and festivities began in December. On Saturday 10[th] December the staff team enjoyed a well-deserved afternoon/evening out. They completed a team building activity by doing break out rooms which was then followed by a meal at the Indian in Llanidloes.

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy

Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768

facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

Saturday 17[th] December was the Children’s Christmas party at Pantydwr Hall. Great fun was had by all who attended, and we even had a visit from the main man himself, Father Christmas.

Tuesday 20[th] December was Christmas dinner day. Sharon cooked us all a very yummy dinner and we all enjoyed a very festive day.

Nursery closed for the Christmas break at 12.30pm on Friday 23[rd] December, after the

staff team had done a deep clean and sterilise of the whole building. Carpets we also cleaned, and the place was sparkling clean ready for a fresh start in January.

We started the year with lots of excited children following the Christmas break. However,

we did go through a period of being short staffed and struggling to get cover. Thankfully, most staff worked very hard and were flexible with changing days/hours as well as some doing additional hours to get us through this period.

The Self-Assessment of Service and Statement (SASS) was completed by Sharon and Laurence in March. This is a legal requirement for all childcare and play providers to complete this document.

Staffing

At the end of May, Anna left us due to family commitments. Shannon Hamer, who had recently just qualified was successful in securing a job with us at nursery as a replacement and worked full time hours. Unfortunately, Shannon left us in October as she was offered a promotion in her previous employment, and it was an offer she couldn’t refuse. We also employed Dawn Harris in June to do bank work and she has now also been employed working 3 days a week.

In December Kelly Lewis sadly left our setting after being with us for over 2 years. She has been greatly missed by everyone but has been back to visit us since starting her new job in Builth Wells nursery.

Some staff have attended a variety of training over the past few months, covering topics such as Safeguarding and Child Protection, Food Hygiene and Safer Sleep training. Sharon also attends monthly managers network meetings on zoom, which provide updates, ideas, and new training opportunities. It is also a chance to talk to other managers nationwide about a wide variety of topics.

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy

Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768

facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

In June we enrolled for a training course called “Adventures with Alice”. Emily attended the initial induction then all staff participated with the ongoing programme online. The programme embeds a curiosity, awe and wonder approach to learning and development. We also received several lovely resources through this programme. Sharon and Donna completed JABADO training at the beginning of 2023, which is all about exploring and developing children’s physical development. It was a very interesting course, which also provided our setting with some new and exciting resources for the children to explore and improve their physical development.

Training

Fundraising

In July we held a cake stall and bonus ball during the carnival week Vintage show and raised a wonderful £140. We were going to use the money to purchase a Gazebo for the garden to have shelter in the hot weather, but a lovely parent did not want us to spend fundraising money on that, so very kindly brought us a brand new and donated it to nursery from Honeybrook Tearooms.

On Wednesday 9[th] November, we held our annual bingo at Pant y dwr hall. It was a great success, and we raised a total of £811.

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy

Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768

facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

Friday 18[th] November was Children in Need. We all dressed up throughout the week and sold lucky squares. We raised a total of £140.45 for Children in Need. The week of 28[th] November was Elf week for Alzheimer’s society. We dressed up all week and sold bonus balls to raise money for Alzheimer’s society. A total of £60 was raised.All the staff have worked extremely hard over this last year and the support we have received has been very much appreciated. We have an ever-growing waiting list of children waiting to join our nursery family and we look forward to welcoming them over the next year. We are all looking forward to the year ahead, with lots of exciting ideas and fundraisers to look forward to as well as developing the nursery even further.

15 Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB 01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768 facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

– Julie Davies Volunteer Co-ordinator Volunteering

Volunteering is at the core of what the Arches is about, when we look at the activities and services we deliver so much of this is contingent on volunteer involvement. Whether it be the Shop, Transport, Events, Wellbeing Projects etc., these all have resonance with the local community because they are informed by members of the local community. Organisation of the volunteer offer, which contains a number of benefits both to the community and those volunteering, needs sensitive handling to put volunteers in areas of both interest and safety. Whilst challenging we are fortunate to have a portfolio of activities that allow for a range of opportunities. You will note throughout the overall report that volunteers are to be seen in all areas of activity – e.g. Volunteer Drivers, Shop Volunteers, Wellbeing Projects. This is further indicated by the table below.

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768 facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

Projects – we are involved in running or facilitating a range of projects throughout the year

such as Cooking Club, Cycling without Age, Warm Spaces, Leg Club, Luncheon Club and others.

– Featured Project Memory Lane

Memory Lane visit to Celf o Gwmpas, Llandrindod Art centre and museum

Memory Lane “The Old Days” at The Library

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Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768 facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

Memory Lane Xmas party 2022

Memory is a Lane at Celf o Gwmpas art museum

Memory Lane iPad at Library

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768 facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

Rebranding

To coincide with the shop makeover, we engaged the services of the splendid Sam Bibb of Mogwai to give a fresh approach to our branding with an associated design rationale. We think she has done a great job – see what you think – here’s some of the feedback?

Arches New Logo 2022

Feedback from online, Arches Staff and Arches Customers

“Wow”

“That is so bright, it’s really cheerful”

“That’s the whole rainbow, it makes me smile”

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy

Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768

facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

Foodbank & Makeover

2022 Saw a significant rise in the number of people that were both accessing and donating

to the food bank.

Sadly the need for Foodbanks across the country is likely to be a continuing area of concern over the coming months notably with increased recognition of the Cost of Living crisis. It is likely that demand will increase and we are committed to plan for this area of support for those most at need in the local community. An offer that needs to be both meaningful, sensitive to those that might be reluctant to ask for help and one that minimises the potential for stigma.

Without both funders and those donating either goods or cash in support of this area we would not be able to offer the service, we are very grateful for everyone’s support.

Indicative Table for period

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768 facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

Foodbank Makeover November 2022

The logo has been revisited to promote a more streamlined, professional, and cleaner brand to the Arches Foodbank.

The logo is present within the Arches building on the back wall,

Business cards are available with the food bank details on for users to pass to friends, family, keep for themselves.

The logo has been supplied to staff and amended on social channels. As part of an ongoing marketing strategy for the Foodbank, posters within local retails at donation points will need to be amended to the new design.

Imagery for this was supplied over Christmas.

Feedback from new logo has been positive, People enjoy that it is referencing the Arches

new logo and that the people have been replaced with Fruit and Vegetables.

The brightness of the logo has been referenced, with people feeding back that the bright colours are inviting and happy.

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768

facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768 facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

Shop Make Over

November 2022

Book Nook before (Previously Office)

– New Occupants with some space to move

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23
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Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB 01597 810921 info@rdcs.org.uk EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768 facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

Exterior Windows

Poppy Display – November 2022 – dressed by Molly Jeremy (in shot) and Sam Bibb

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy

Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768 facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

Interior Change

The makeover of the shop involved discussions and input from both staff and volunteers and was very much a collective enterprise. I think we all acknowledge, like the Arches itself, the development of the shop is an ongoing enterprise and the makeover experience whilst quite intense only to sought to highlight the passions of those involved. Well done Team Arches

Some

Before & Afters

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25
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Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768 facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

– Events Emma Coates (Events & Fundraising)

Throughout the reporting period there were several very successful events both raising funds and profile. Highlights of which follow.

Indicative Table for Period

Clairvoyant Evening - raised £808 Great Arches Bake Off – raised £183 Charity Craft Fayre - raised £467

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy

Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768

facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

Featured Event - Reindeer Run – raised £598

Despite adverse weather conditions the event proved to be great fun for all involved.

Everyone shakes a leg

Some of the Team on the Day (Del, Emma, Lol, Linda & Mary)

Santa arrives by “Sheila the Trishaw”

rather than Rudolph and his mates With the help of Alan & Pippa

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768 facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

FUNDING & PARTNERS

A big thank you

to all our funders, sponsors and supporters

The Sobell Foundation

Making lives better with a little help from our friends

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy

Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768 facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

FINANCIAL SUMMARY

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy

Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768 facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy

Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768 facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

INDEPENDENT EXAMINER

A C Jones

Andrew Jones & Co

Chartered Accountants, The Old Surgery, Spa Road, Llandrindod Wells, Powys LD1 5EY

The Trustees present their annual report with the Financial Statements of the company for the year ended 31 March 2023.The Financial Statements comply with the Charities Act 2011, the Companies Act 2006, the memorandum and Articles of Association, Accounting and reporting by Charities: Statement of recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).

OUR PURPOSES AND ACTIVITIES

The objectives of the charity are to promote all or any purposes for the benefit of the community in Rhayader and District deemed by law to be charitable and in particular, the advancement of education, the furtherance of health and the relief of poverty, distress and sickness.

PUBLIC BENEFIT STATEMENT

The charity has complied with its duty as a charity and has throughout the year publicised the information and

support that is available to the community in Rhayader and District.

FINANCIAL REVIEW

Total Income in the year was £280,887 compared to £352,754 in 2022. Expenditure increased in the year to £338,597 compared to £307,778 in 2022.

Net expenditure for the year was £57,710 compared to Net Income of £44,976 for the previous year. The net movement in funds was net expenditure for Restricted Funds of £11,935 (2022 – £13,063) and net expenditure for Unrestricted Funds of £45,775 (2022 – net income £58,039). A detailed breakdown of Income and Expenditure is provided in the notes to the Financial statements.

Reserves Policy

The Trustees have established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets, or held in designated funds, (‘the free reserves’) held by the Charity should be approximately six months of unrestricted resources expended which is estimated at approximately £150,000 (2022 - £150,000). At this level the Trustees feel they would be able to continue the current activities of the Charity in the event of a significant drop in funding. The actual free reserves at 31 March 2023 were £190,789 (2022 – £235,179).

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy

Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768

facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

LEGAL AND ADMINISTRATION

Legal and administration details are given on page 1.

GOVERNING DOCUMENT

Rhayader and District Community Support is a company limited by guarantee and a registered Charity governed by its Memorandum and Articles of Association. The governing body of the charity is known as the board of directors (trustees). Under those Articles of Association, the board of directors are elected annually by the members of the Charitable Company attending the Annual General Meeting. The board elects from itself a chair, Vice chair, Secretary and treasurer at the first meeting following the Annual General Meeting.

ORGANISATION

The Trustees administer the charity with the assistance of the Manager appointed by the Trustees who manages the day-to-day operations of the Charity.

RISK REVIEW

The Trustees have conducted their own review of the major risks to which the Charity is exposed and systems have

been established to mitigate those risks. These procedures are periodically reviewed to ensure they still meet the needs of the Charity.

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF RHAYADER & DISTRICT COMMUNITY SUPPORT

Independent Examiner’s Statement

In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe

that, in any material respect, the requirements

a) to keep accounting records in accordance with section 386 of the Companies Act 2006 and
b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of section 396 of the Companies Act 2006 and have not been met; or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts be reached.

A C Jones BSc (Econ) FCA

Andrew Jones & Co

Chartered Accountants

The Old surgery

Spa Road

Llandrindod Wells

Powys

LD1 5EY

15 November 2023

Cymorth Cymunedol Rhaeadr Gwy a'r Cylch, Yr Arches, Stryd y Gorllewin, Rhaeadr Gwy

Rhayader & District Community Support, The Arches, West Street, Rhayader, Powys, LD6 5AB

01597 810921 info@rdcs.org.uk

EICH ELUSEN LEOL/ YOUR LOCAL CHARITY Rhif /No : 1113768

facebook.com/arches.rhayader www.thearchesrhayader.co.uk twitter.com/ArchesRhayader

Charity Number: 1113768 Company Number: 05672088

RHAYADER & DISTRICT COMMUNITY SUPPORT

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

RHAYADER & DISTRICT COMMUNITY SUPPORT

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

CONTENTS	CONTENTS
Page
1	Legal and Administrative Information
2 - 4	Report of the Trustees
5	Independent Examiner’s Report
6	Statement of Financial Activities (Including Income and Expenditure Account)
7	Balance Sheet
8 - 15	Notes to the Financial Statements

RHAYADER & DISTRICT COMMUNITY SUPPORT

LEGAL AND ADMINISTRATIVE INFORMATION

TRUSTEES:

Alinda Tyler (Chair from 2 November 2022) Ronald Downey (Chair to 2 November 2022) Jonathan Matthews (Treasurer/Vice Chair to 2 November 2022) Catherine Lea (Company Secretary) Kelvyn Curry (Resigned 30 June 2022) Justin Lingard (Vice Chair from 2 November 2022) Deborah Price Peggie Manton (Resigned 12 November 2022) Jacqueline Davies (Appointed 12 November 2022) Patricia Buchan (Appointed 30 November 2022)

REGISTERED OFFICE: The Arches West Street Rhayader Powys LD6 5AB REGISTERED COMPANY NUMBER: 05672088 REGISTERED CHARITY NUMBER: 1113768 INDEPENDENT EXAMINER: A C Jones Andrew Jones & Co Chartered Accountants The Old Surgery Spa Road Llandrindod Wells Powys LD1 5EY

RHAYADER & DISTRICT COMMUNITY SUPPORT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

The Trustees present their annual report with the Financial Statements of the company for the year ended 31 March 2023.

The Financial Statements comply with the Charities Act 2011, the Companies Act 2006, the memorandum and Articles of Association, Accounting and reporting by Charities: Statement of recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).

OUR PURPOSES AND ACTIVITIES

PUBLIC BENEFIT STATEMENT

The charity has complied with its duty as a charity and has throughout the year publicised the information and support that is available to the community in Rhayader and District.

FINANCIAL REVIEW

Total Income in the year was £280,887 compared to £352,754 in 2022. Expenditure increased in the year to £338,597 compared to £307,778 in 2022.

Reserves Policy

PLANS FOR THE FUTURE

Implement updated policies and procedures.
Research and introduce new IT based systems to improve back-office capability. I.e. Financial, Transport and Monitoring.
Develop our offer for all stakeholders.
Seek to improve public perception of the range of activities we engage in.
Secure funding to populate improved staffing structure.
Develop the Volunteer offer and attain accreditation with Investors in Volunteers.
Memory Lane: develop project and seek associated funding.
Increase our demographic reach across the community.
Establish a strategy for transport vehicle replacement funding.
Engage new Trustees.
Implement contingency allocation deployment for building related repairs and renewals.

ACHIEVEMENTS AND PERFORMANCE

Strategic Highlights

Chair’s Report - Alinda Tyler

With the appointment of a new CEO, and the addition of Trustees, all of whom have brought a raft of experience, this has been an exciting, but also challenging period for the organisation. I believe this represents a positive and substantial development, very much with the medium and long term in consideration.

Not being afraid to look at potential single points of failure, issues around succession (notably in terms of our various essential physical resources and assets), and our strategic position in the local scheme of things, have all been approached with a view to taking the organisation from an acceptable/good practice model to a place of best practice in due course.

RHAYADER & DISTRICT COMMUNITY SUPPORT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

Chair’s Report (Continued)

We are fortunate that at the delivery end of the organisation I do not believe there is any doubt as to the extent to which the organisation positively impacts the local community. Whether it be at the start of life with our brilliant Nursery Team or the essential delivery of Community Transport for the older and more isolated members of our community -we have, we do and we will continue to provide life enhancing services that impact all members of the local community.

Our fantastic and hard-working volunteers continued and continue to assist in the delivery of our essential services. They are the spiritual stakeholders of the organisation.

In conclusion we have an exciting year ahead which will only have been made possible as a result of the essential work we have done over this past year.

Operating Highlights

CEO Report - Laurence Gellor

During this initial voyage of discovery, it also became clear that many people both associated with, or beneficiaries of, RDCS do not necessarily know the full extent of what we do as an organisation. It became apparent as a “new boy” that communicating “brand” awareness needed to be first undertaken internally and then onto a wider public setting. I believe all those directly involved in RDCS, staff, volunteers and trustees ultimately act as ambassadors. So improved communication as a first principle has been widely encouraged and hopefully this has contributed, and continues to do so, to the positive and tangible ongoing developments.

Whilst engaging in an operational and procedural back-to-basics review, with the help, scrutiny and diligence of trustees, staff and volunteers – this year has ostensibly been a period of transition. Notwithstanding the continued delivery of high-quality services to the local community, there have nonetheless also been early wins to this longer-term process. These wins non-exclusively include; the development of funding strategies beginning to bear fruit towards the end of the reporting period, improved communication of staff and volunteers -notably resulting in a much appreciated shop make over in November. This provided clearer and safer space, a book nook, relocation of the foodbank and most importantly a sense of collective ownership. There are exciting times ahead.

It remains only for me to thank all the tremendous staff and volunteers that help make The Arches such a special place. Thank you, Team Arches!

LEGAL AND ADMINISTRATION

Legal and administration details are given on page 1.

RHAYADER & DISTRICT COMMUNITY SUPPORT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

GOVERNING DOCUMENT

ORGANISATION

The Trustees administer the charity with the assistance of the Manager appointed by the Trustees who manages the day-to-day operations of the Charity.

RISK REVIEW

The Trustees have conducted their own review of the major risks to which the Charity is exposed and systems have been established to mitigate those risks. These procedures are periodically reviewed to ensure they still meet the needs of the Charity.

TRUSTEES’ RESPONSIBILITIES

The Trustees, (who are also directors of Rhayader & District Community Support for the purposes of company law) are responsible for preparing the Trustees’ Report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare Financial Statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these Financial Statements, the Trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the Financial Statements.
prepare the Financial Statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the Financial Statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Report of the Trustees has been prepared in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities (SORP 2015) and in accordance with special provisions of Part 15 to the Companies Act 2006 relating to small companies.

Approved by the Trustees on 15 November 2023 and signed on their behalf by:

Alinda Tyler Chair

RHAYADER & DISTRICT COMMUNITY SUPPORT

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF RHAYADER & DISTRICT COMMUNITY SUPPORT

I report on the accounts of the Charitable Company for the year ended 31 March 2023, which are set out on pages 5 to 15.

Respective Responsibilities of Trustees and Examiner

The Charity’s Trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the ICAEW (the Institute of Chartered Accountants in England and Wales).

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

examine the accounts under section 145 of the Charities Act 2011;
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.

Basis of Independent Examiner’s Report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent Examiner’s Statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that, in any material respect, the requirements
a) to keep accounting records in accordance with section 386 of the Companies Act 2006 and
b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of section 396 of the Companies Act 2006 and have not been met; or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts be reached.

A C Jones BSc (Econ) FCA Andrew Jones & Co Chartered Accountants The Old surgery Spa Road Llandrindod Wells Powys LD1 5EY

15 November 2023

RHAYADER & DISTRICT COMMUNITY SUPPORT

STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2023

INCOME Note Donations and Legacies Charitable Activities Other Trading Activities Investment Income TOTAL INCOME 2 EXPENDITURE Charitables Activities TOTAL EXPENDITURE 3 NET INCOME/(EXPENDITURE) BEFORE TRANSFERS Transfer Between Funds 5 NET INCOME/(EXPENDITURE) AND NET MOVEMENT IN FUNDS FOR THE YEAR Total Funds Brought Forward Total Funds Carried Forward	Unrestricted Funds £ 3,238 199,815 27,938 261 231,252 279,937 279,937 (48,685) 2,910 (45,775) 288,008 242,233	Restricted Funds £ 1,436 47,488 711 - 49,635 58,660 58,660 (9,025) (2,910) (11,935) 338,422 326,487	Total Funds Year Ended 31/3/2023 £ 4,674 247,303 28,649 261 280,887 338,597 338,597 (57,710) - (57,710) 626,430 568,720	Total Funds Year Ended 31/3/2022 £ 46,229 281,072 25,409 44
				352,754
				307,778
				307,778
				44,976 -
				44,976 581,454
				626,430

The statement of financial activities includes all gains and losses recognised in the year.

All incoming resources and resources expended derive from continuing activities.

The notes on pages 8 to 15 form an integral part of these Financial Statements.

RHAYADER & DISTRICT COMMUNITY SUPPORT

BALANCE SHEET AT 31 MARCH 2023

FIXED ASSETS Note Intangible Assets 6 Tangible Assets 7 CURRENT ASSETS Debtors 8 Cash at Bank and In Hand CURRENT LIABILITIES Creditors Amount Falling Due Within One Year 9 NET CURRENT ASSETS TOTAL ASSETS THE FUNDS OF THE CHARITY Unrestricted Income Funds: General Funds Designated Funds Unrestricted Funds 10 Restricted Funds 11 TOTAL FUNDS	2023 £ £ 2,349 326,030 328,379 9,974 237,854 247,828 (7,487) 240,341 568,720 222,233 20,000 242,233 326,487 568,720	2022 £ £ 749 336,346 337,095 10,297 287,094 297,391 (8,056) 289,335 626,430 268,008 20,000 288,008 338,422 626,430	2022 £ £ 749 336,346 337,095 10,297 287,094 297,391 (8,056) 289,335 626,430 268,008 20,000 288,008 338,422 626,430
			337,095 289,335
		297,391 (8,056)
		268,008 20,000
			626,430
			288,008 338,422

			626,430

For the year in question, the charitable company was entitled to exemption from an audit under section 477 of the Companies Act 2006.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Act.

The Trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of the accounts.

Approved by the Trustees on 15 November 2023 and signed on their behalf by:

J Matthews Treasurer

The notes on pages 8 to 15 form an integral part of these Financial Statements

RHAYADER & DISTRICT COMMUNITY SUPPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1 ACCOUNTING POLICIES

Basis of Preparation

The Financial Statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Companies Act 2006. The charity is not required to prepare a Statement of Cash Flows.

The charity constitutes a public benefit entity as defined by FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Preparation of Accounts on a Going Concern Basis

The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.

Exemption from Preparing a Cash Flow Statement

The charity opted to adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Incoming Resources

Incoming resources including capital grants for the purchase of fixed assets are included in full in the Statement of Financial Activities when these are receivable.

Income represents amounts receivable in the year for income for donations, grants, therapy receipt donations, fund-raising, subscriptions including life memberships and interest received.

Incoming resources in the form of donated assets have been included in the Income and Expenditure Account at a reasonable estimate of their value and capitalised where appropriate.

Resources Expended

Resources expended are accounted for on an accruals basis inclusive of VAT which cannot be recovered. Expenditure is directly attributable to specific activities and has been included in cost categories of costs of generating funds, charitable expenditure provision of hospice and governance of the Charity. Where costs cannot be directly attributed to these categories in respect of administration expenses, it is estimated based on activity levels that 90% of these costs are attributable to direct charitable expenditure and 10% to governance.

Intangible Assets

Amortisation has been provided on Intangible Assets to write off the costs of Website costs over its estimated useful life of 5 years

Tangible Fixed Assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:

Freehold Property	0% on cost (previously 1% on cost)
Leasehold Property	5.263% on remaining cost (previously 1% on cost)
Equipment	10% on cost
Computer Equipment	25% on cost
Motor Vehicles	25% on cost

The rate of depreciation has been changed to Nil% as the residual value of the Freehold Property is considered to be at least equal to the carrying value of Freehold Property in the Financial Statements and therefore no depreciation has been provided on the building as this would be immaterial.

The rate of depreciation of the Leasehold Property was changed in the year ended 31 March 2019 to 5.263% to write off the cost over the remaining term of the lease of the land which is for 25 years from 2012.

RHAYADER & DISTRICT COMMUNITY SUPPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

ACCOUNTING POLICIES (CONTINUED)

Voluntary Help and Gifts in Kind

No value has been put on the voluntary help received during the year. There are also numerous small gifts that cannot be quantified.

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any trade discounts due.

Cash at Bank and in Hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Creditors and Provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Accounting for Separate Funds

The financial statements of a charity must differentiate between restricted and unrestricted funds.

Restricted funds are funds subject to specific conditions, imposed by the donor or by the specific terms of the charity appeal less amounts expended for these purposes. Designated funds are income funds of the Charity which have been set aside for specific purposes, less amounts expended for these purposes. Unrestricted funds are all the other funds of the charity.

Pensions

The charity operates a defined contribution pension scheme for its employees. The assets of this scheme are held separately from those of the charity, being invested with insurance companies. Pension costs charged in the Statement of Financial Activities disclosed in note 5 represent contributions payable by the charity in the year.

RHAYADER & DISTRICT COMMUNITY SUPPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

2 INCOME Donations and Legacies: Donations Membership Fees Legacy Income from Charitable Activities: Grants Receivable Transport Fares WAST PAT Testing Nursery Income Other Trading Activities: Shop Income Room Hire and Refreshments Rent Received Activities Fundraising Income Investment Income: Interest Received TOTAL INCOME GRANTS Grants received in the year were as under: Powys County Council PAVO WCVA Moondance Foundation St Harmon Bryntitly Cookery The Blakemoore Foundation Warm Spaces Discretionary Award Scheme Other Funders	Unrestricted Funds £ 2,242 996 - 3,238 4,101 8,428 19,551 - 167,735 199,815 20,485 213 2,203 772 4,265 27,938 261 261 231,252 Unrestricted Funds £ 4,101 - - - - - - - - 4,101	Restricted Funds £ 1,436 - - 1,436 47,488 - - - - 47,488 - - - 114 597 711 - - 49,635 Restricted Funds £ 20,719 3,356 5,625 10,000 1,088 200 1,500 5,000 - 47,488	Total Funds Year Ended 31/3/2023 £ 3,678 996 - 4,674 51,589 8,428 19,551 - 167,735 247,303 20,485 213 2,203 886 4,862 28,649 261 261 280,887 Year Ended 31/3/2023 £ 24,820 3,356 5,625 10,000 1,088 200 1,500 5,000 - 51,589	Total Funds Year Ended 31/3/2022 £ 24,991 1,238 20,000
				46,229
				82,885 6,199 28,902 228 162,858
				281,072
				21,172 288 2,510 1,038 401
				25,409
				44
				44
				352,754
				Year Ended 31/3/2022 £ 26,485 18,407 16,875 - - - - - 21,118
				82,885

RHAYADER & DISTRICT COMMUNITY SUPPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

EXPENDITURE Costs Directly Allocated to Charitable Activities: Salaries, National Insurance and Pension Staff Training Volunteer Driver Expenses Shed Rental and Costs Water Rates Insurances Light and Heat Cleaning Costs Repairs and Maintenance Staff Clothing Office Costs Advertising and Website Fees Telephone and Internet Activities Shop Expenditure Vehicle Expenses Consultancy Fees Legal and Professional Payroll and Bookkeeping Services Bad Debt Write Off Waste Disposal Costs Sundry Expenses Refreshments Nursery Consumables etc Subscriptions and Licences Depreciation and Amortisation Governance Costs (See Below) Analysis of Governance Costs: Administrative Salaries Light and Heat Office Costs Telephone and Internet Accountancy Independent Examiner's Fee	Unrestricted Funds £ 214,622 341 11,968 - 1,513 3,783 8,525 1,908 5,125 52 2,046 - 2,978 - 558 4,543 - - 1,330 1,915 916 612 4,189 2,389 163 2,846 7,615 279,937 3,230 947 227 331 2,520 360 7,615	Restricted Funds £ 28,496 - - 360 - - 1,350 - - - 8 6,538 - 6,810 20 1,527 2,275 - - - - 20 1,306 - - 9,799 151 58,660 - 150 1 - - - 151	Total Funds Year Ended 31/3/2023 £ 243,118 341 11,968 360 1,513 3,783 9,875 1,908 5,125 52 2,054 6,538 2,978 6,810 578 6,070 2,275 - 1,330 1,915 916 632 5,495 2,389 163 12,645 7,766 338,597 3,230 1,097 228 331 2,520 360 7,766	Total Funds Year Ended 31/3/2022 £ 227,433 1,434 19,554 395 164 3,174 5,051 1,766 2,618 - 2,587 488 2,633 - 4,831 - 551 1,160 44 1,363 1,786 4,538 857 449 16,635 8,267
				307,778
				4,425 561 288 293 2,400 300
				8,267

3 EXPENDITURE

RHAYADER & DISTRICT COMMUNITY SUPPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

4 STAFF COSTS

4 STAFF COSTS Wages and Salaries Employers National Insurance Staff Pension Costs Average Number of Employees 5 TRANSFER BETWEEN FUNDS The Transfer Between Funds In The Year Are: Transfer of Core costs from Unrestricted Funds to Restricted Funds	2023 £ 234,168 8,584 3,595 246,347 17 Unrestricted Funds £ 2,910 2,910	2022 £ 221,898 6,223 3,737
		231,858
		17 Restricted Funds £ (2,910)
		(2,910)

6 INTANGIBLE ASSETS


INTANGIBLE ASSETS Cost At 1 April 2022 Additions Disposals At 31 March 2023 Amortisation At 1 April 2022 Charge for the year At 31 March 2023 Net Book Value At 31 March 2023 At 31 March 2022	Website £ 1,871 2,468 - 4,339 1,122 868 1,990 2,349 749	Total £ 1,871 2,468 -
		4,339
		1,122 868
		1,990
		2,349
		749

RHAYADER & DISTRICT COMMUNITY SUPPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

7 TANGIBLE ASSETS Cost or Revaluation At 1 April 2022 Additions Disposals At 31 March 2023 Depreciation At 1 April 2022 Charge for the year At 31 March 2023 Net Book Value At 31 March 2023 At 31 March 2022	Freehold & Leasehold Property £ 381,717 - - 381,717 76,478 8,064 84,542 297,175 305,239	Equipment £ 54,512 1,461 - 55,973 39,644 2,044 41,688 14,285 14,868	Computer Equipment £ 34,159 - - 34,159 32,798 606 33,404 755 1,361	Motor Vehicles £ 55,526 - - 55,526 40,648 1,063 41,711 13,815 14,878	Total £ 525,914 1,461 -
					527,375
					189,568 11,777
					201,345
					326,030
					336,346

8 DEBTORS Other Debtors Prepayments	2023 £ 6,704 3,270 9,974	2022 £ 7,225 3,072
		10,297

9 CREDITORS: Amounts falling due within one year

CREDITORS: Amounts falling due within one year Other Creditors Accruals Tax and Social Security Costs	2023 £ 4,292 3,195 - 7,487	2022 £ 2,966 2,775 2,315
		8,056

RHAYADER & DISTRICT COMMUNITY SUPPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

10 UNRESTRICTED FUNDS Unrestricted Funds: General Funds Designated Funds: Refurbishments Fund Total Unrestricted Funds 11 RESTRICTED FUNDS Restricted Income Funds: PAVO - Volunteer Centre Powys CC - Food Poverty Powys CC - Cwtch Sustainability Powys CC - House Support Food Bank Sobell Foundation - Life and Soul WCVA - Community Engagement PCC - Community Transport PAVO - Community Transport Moondance - Community Transport Cookery Club Warm Spaces Restricted Capital Funds: Building Fund Nursery Fund Arches Alterations Transport Fund Appeal Groundworks UK - Artificial Grass National Lottery Community Fund - Minibus National Lottery Community Fund - Website National Lottery Community Fund - Laptop National Lottery Community Fund - Trishaw Sobell - Trishaw Sobell - Chromebook and Camera Website Total Restricted Funds	At 1/4/2022 £ 268,008 20,000 288,008 At 1/4/2022 £ 1,996 3,110 1,306 1,527 1,680 7,662 16,875 - - - - - 34,156 162,027 115,892 2,590 5,877 644 5,812 72 337 9,000 1,568 447 - 304,266 338,422	Income £ 231,252 - 231,252 Income £ 1,996 - - - 19,398 - 5,625 8,468 1,360 10,000 1,288 1,500 49,635 - - - - - - - - - - - - - 49,635	Expenditure £ (279,937) - (279,937) Expenditure £ (3,992) - (1,306) (1,527) (3,619) (7,662) (18,139) (8,468) (1,360) - (1,288) (1,500) (48,861) - (7,726) - - (108) - (36) (112) (1,000) (174) (149) (494) (9,799) (58,660)	Transfers £ 2,910 - 2,910 Transfers £ - (3,110) - - 200 - (2,468) - - - - - (5,378) - - - - - - - - - - - 2,468 2,468 (2,910)	At 31/3/2023 £ 222,233 20,000
					242,233
					At 31/3/2023 £ - - - - 17,659 - 1,893 - - 10,000 - -
					29,552
					162,027 108,166 2,590 5,877 536 5,812 36 225 8,000 1,394 298 1,974
					296,935
					326,487

The purposes of Restricted Capital Funds are for expenditure on Tangible Fixed Assets as detailed above.

RHAYADER & DISTRICT COMMUNITY SUPPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

The purposes of Restricted Income Funds are:

PAVO - Volunteer Centre - funding for volunteer coordinator post.

PCC - Food Poverty - funding for foodbank.

PCC - Cwtch Sustainability - funding for Nursery Activities.

PCC - House Support - funding for the Dial a Delivery service.

Foodbank - funding and donations for foodbank.

Sobell Foundation - Life and Soul - funding for the active participation project.

WCVA - Survive and Thrive - funding for sustainability.

PCC - Community Transport - funding for community transport.

PAVO - Community Transport - funding for community transport.

Moondance - Community Transport - funding for transport driver costs for 2023/24.

ANALYSIS OF NET ASSETS BETWEEN FUNDS Unrestricted Funds Designated Funds Restricted Funds	Intangible Fixed Assets 339 - 2,010 2,349	Tangible Fixed Assets £ 31,105 - 294,925 326,030	Net Current Assets £ 190,789 20,000 29,552 240,341	Total £ 222,233 20,000 326,487
				568,720

12 ANALYSIS OF NET ASSETS BETWEEN FUNDS

13 TRUSTEES REMUNERATION AND EXPENSES

No remuneration directly or indirectly out of the funds of the Charity was paid or payable in the year to any Trustee or to any person or persons known to be connected with any of them.

One Trustee was paid Volunteer Expenses totalling £5,275 (2022 - One Trustee was paid £7,742).

14 CONTINGENT LIABILITIES

There is a contingent liability in respect of restricted grants received in previous years for the purchase of Buildings.

15 TAXATION

The company is registered as a charity and is therefore not liable to Corporation Tax.

Charity Number: 1113768 Company Number: 05672088

RHAYADER & DISTRICT COMMUNITY SUPPORT

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

RHAYADER & DISTRICT COMMUNITY SUPPORT

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

CONTENTS	CONTENTS
Page
1	Legal and Administrative Information
2 - 4	Report of the Trustees
5	Independent Examiner’s Report
6	Statement of Financial Activities (Including Income and Expenditure Account)
7	Balance Sheet
8 - 15	Notes to the Financial Statements

RHAYADER & DISTRICT COMMUNITY SUPPORT

LEGAL AND ADMINISTRATIVE INFORMATION

TRUSTEES:

RHAYADER & DISTRICT COMMUNITY SUPPORT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

The Trustees present their annual report with the Financial Statements of the company for the year ended 31 March 2023.

OUR PURPOSES AND ACTIVITIES

PUBLIC BENEFIT STATEMENT

The charity has complied with its duty as a charity and has throughout the year publicised the information and support that is available to the community in Rhayader and District.

FINANCIAL REVIEW

Total Income in the year was £280,887 compared to £352,754 in 2022. Expenditure increased in the year to £338,597 compared to £307,778 in 2022.

Reserves Policy

PLANS FOR THE FUTURE

Implement updated policies and procedures.
Research and introduce new IT based systems to improve back-office capability. I.e. Financial, Transport and Monitoring.
Develop our offer for all stakeholders.
Seek to improve public perception of the range of activities we engage in.
Secure funding to populate improved staffing structure.
Develop the Volunteer offer and attain accreditation with Investors in Volunteers.
Memory Lane: develop project and seek associated funding.
Increase our demographic reach across the community.
Establish a strategy for transport vehicle replacement funding.
Engage new Trustees.
Implement contingency allocation deployment for building related repairs and renewals.

ACHIEVEMENTS AND PERFORMANCE

Strategic Highlights

Chair’s Report - Alinda Tyler

Not being afraid to look at potential single points of failure, issues around succession (notably in terms of our various essential physical resources and assets), and our strategic position in the local scheme of things, have all been approached with a view to taking the organisation from an acceptable/good practice model to a place of best practice in due course.

RHAYADER & DISTRICT COMMUNITY SUPPORT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

Chair’s Report (Continued)

Our fantastic and hard-working volunteers continued and continue to assist in the delivery of our essential services. They are the spiritual stakeholders of the organisation.

In conclusion we have an exciting year ahead which will only have been made possible as a result of the essential work we have done over this past year.

Operating Highlights

CEO Report - Laurence Gellor

During this initial voyage of discovery, it also became clear that many people both associated with, or beneficiaries of, RDCS do not necessarily know the full extent of what we do as an organisation. It became apparent as a “new boy” that communicating “brand” awareness needed to be first undertaken internally and then onto a wider public setting. I believe all those directly involved in RDCS, staff, volunteers and trustees ultimately act as ambassadors. So improved communication as a first principle has been widely encouraged and hopefully this has contributed, and continues to do so, to the positive and tangible ongoing developments.

Whilst engaging in an operational and procedural back-to-basics review, with the help, scrutiny and diligence of trustees, staff and volunteers – this year has ostensibly been a period of transition. Notwithstanding the continued delivery of high-quality services to the local community, there have nonetheless also been early wins to this longer-term process. These wins non-exclusively include; the development of funding strategies beginning to bear fruit towards the end of the reporting period, improved communication of staff and volunteers -notably resulting in a much appreciated shop make over in November. This provided clearer and safer space, a book nook, relocation of the foodbank and most importantly a sense of collective ownership. There are exciting times ahead.

It remains only for me to thank all the tremendous staff and volunteers that help make The Arches such a special place. Thank you, Team Arches!

LEGAL AND ADMINISTRATION

Legal and administration details are given on page 1.

RHAYADER & DISTRICT COMMUNITY SUPPORT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

GOVERNING DOCUMENT

ORGANISATION

The Trustees administer the charity with the assistance of the Manager appointed by the Trustees who manages the day-to-day operations of the Charity.

RISK REVIEW

TRUSTEES’ RESPONSIBILITIES

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the Financial Statements.
prepare the Financial Statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.

Approved by the Trustees on 15 November 2023 and signed on their behalf by:

Alinda Tyler Chair

RHAYADER & DISTRICT COMMUNITY SUPPORT

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF RHAYADER & DISTRICT COMMUNITY SUPPORT

I report on the accounts of the Charitable Company for the year ended 31 March 2023, which are set out on pages 5 to 15.

Respective Responsibilities of Trustees and Examiner

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

examine the accounts under section 145 of the Charities Act 2011;
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.

Basis of Independent Examiner’s Report

Independent Examiner’s Statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that, in any material respect, the requirements
a) to keep accounting records in accordance with section 386 of the Companies Act 2006 and
b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of section 396 of the Companies Act 2006 and have not been met; or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts be reached.

A C Jones BSc (Econ) FCA Andrew Jones & Co Chartered Accountants The Old surgery Spa Road Llandrindod Wells Powys LD1 5EY

15 November 2023

RHAYADER & DISTRICT COMMUNITY SUPPORT

STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2023

INCOME Note Donations and Legacies Charitable Activities Other Trading Activities Investment Income TOTAL INCOME 2 EXPENDITURE Charitables Activities TOTAL EXPENDITURE 3 NET INCOME/(EXPENDITURE) BEFORE TRANSFERS Transfer Between Funds 5 NET INCOME/(EXPENDITURE) AND NET MOVEMENT IN FUNDS FOR THE YEAR Total Funds Brought Forward Total Funds Carried Forward	Unrestricted Funds £ 3,238 199,815 27,938 261 231,252 279,937 279,937 (48,685) 2,910 (45,775) 288,008 242,233	Restricted Funds £ 1,436 47,488 711 - 49,635 58,660 58,660 (9,025) (2,910) (11,935) 338,422 326,487	Total Funds Year Ended 31/3/2023 £ 4,674 247,303 28,649 261 280,887 338,597 338,597 (57,710) - (57,710) 626,430 568,720	Total Funds Year Ended 31/3/2022 £ 46,229 281,072 25,409 44
				352,754
				307,778
				307,778
				44,976 -
				44,976 581,454
				626,430

The statement of financial activities includes all gains and losses recognised in the year.

All incoming resources and resources expended derive from continuing activities.

The notes on pages 8 to 15 form an integral part of these Financial Statements.

RHAYADER & DISTRICT COMMUNITY SUPPORT

BALANCE SHEET AT 31 MARCH 2023

FIXED ASSETS Note Intangible Assets 6 Tangible Assets 7 CURRENT ASSETS Debtors 8 Cash at Bank and In Hand CURRENT LIABILITIES Creditors Amount Falling Due Within One Year 9 NET CURRENT ASSETS TOTAL ASSETS THE FUNDS OF THE CHARITY Unrestricted Income Funds: General Funds Designated Funds Unrestricted Funds 10 Restricted Funds 11 TOTAL FUNDS	2023 £ £ 2,349 326,030 328,379 9,974 237,854 247,828 (7,487) 240,341 568,720 222,233 20,000 242,233 326,487 568,720	2022 £ £ 749 336,346 337,095 10,297 287,094 297,391 (8,056) 289,335 626,430 268,008 20,000 288,008 338,422 626,430	2022 £ £ 749 336,346 337,095 10,297 287,094 297,391 (8,056) 289,335 626,430 268,008 20,000 288,008 338,422 626,430
			337,095 289,335
		297,391 (8,056)
		268,008 20,000
			626,430
			288,008 338,422

			626,430

For the year in question, the charitable company was entitled to exemption from an audit under section 477 of the Companies Act 2006.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Act.

The Trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of the accounts.

Approved by the Trustees on 15 November 2023 and signed on their behalf by:

J Matthews Treasurer

The notes on pages 8 to 15 form an integral part of these Financial Statements

RHAYADER & DISTRICT COMMUNITY SUPPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1 ACCOUNTING POLICIES

Basis of Preparation

Preparation of Accounts on a Going Concern Basis

The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.

Exemption from Preparing a Cash Flow Statement

The charity opted to adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Incoming Resources

Incoming resources including capital grants for the purchase of fixed assets are included in full in the Statement of Financial Activities when these are receivable.

Income represents amounts receivable in the year for income for donations, grants, therapy receipt donations, fund-raising, subscriptions including life memberships and interest received.

Incoming resources in the form of donated assets have been included in the Income and Expenditure Account at a reasonable estimate of their value and capitalised where appropriate.

Resources Expended

Intangible Assets

Amortisation has been provided on Intangible Assets to write off the costs of Website costs over its estimated useful life of 5 years

Tangible Fixed Assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:

Freehold Property	0% on cost (previously 1% on cost)
Leasehold Property	5.263% on remaining cost (previously 1% on cost)
Equipment	10% on cost
Computer Equipment	25% on cost
Motor Vehicles	25% on cost

RHAYADER & DISTRICT COMMUNITY SUPPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

ACCOUNTING POLICIES (CONTINUED)

Voluntary Help and Gifts in Kind

No value has been put on the voluntary help received during the year. There are also numerous small gifts that cannot be quantified.

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any trade discounts due.

Cash at Bank and in Hand

Creditors and Provisions

Accounting for Separate Funds

The financial statements of a charity must differentiate between restricted and unrestricted funds.

Pensions

RHAYADER & DISTRICT COMMUNITY SUPPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

2 INCOME Donations and Legacies: Donations Membership Fees Legacy Income from Charitable Activities: Grants Receivable Transport Fares WAST PAT Testing Nursery Income Other Trading Activities: Shop Income Room Hire and Refreshments Rent Received Activities Fundraising Income Investment Income: Interest Received TOTAL INCOME GRANTS Grants received in the year were as under: Powys County Council PAVO WCVA Moondance Foundation St Harmon Bryntitly Cookery The Blakemoore Foundation Warm Spaces Discretionary Award Scheme Other Funders	Unrestricted Funds £ 2,242 996 - 3,238 4,101 8,428 19,551 - 167,735 199,815 20,485 213 2,203 772 4,265 27,938 261 261 231,252 Unrestricted Funds £ 4,101 - - - - - - - - 4,101	Restricted Funds £ 1,436 - - 1,436 47,488 - - - - 47,488 - - - 114 597 711 - - 49,635 Restricted Funds £ 20,719 3,356 5,625 10,000 1,088 200 1,500 5,000 - 47,488	Total Funds Year Ended 31/3/2023 £ 3,678 996 - 4,674 51,589 8,428 19,551 - 167,735 247,303 20,485 213 2,203 886 4,862 28,649 261 261 280,887 Year Ended 31/3/2023 £ 24,820 3,356 5,625 10,000 1,088 200 1,500 5,000 - 51,589	Total Funds Year Ended 31/3/2022 £ 24,991 1,238 20,000
				46,229
				82,885 6,199 28,902 228 162,858
				281,072
				21,172 288 2,510 1,038 401
				25,409
				44
				44
				352,754
				Year Ended 31/3/2022 £ 26,485 18,407 16,875 - - - - - 21,118
				82,885

RHAYADER & DISTRICT COMMUNITY SUPPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

EXPENDITURE Costs Directly Allocated to Charitable Activities: Salaries, National Insurance and Pension Staff Training Volunteer Driver Expenses Shed Rental and Costs Water Rates Insurances Light and Heat Cleaning Costs Repairs and Maintenance Staff Clothing Office Costs Advertising and Website Fees Telephone and Internet Activities Shop Expenditure Vehicle Expenses Consultancy Fees Legal and Professional Payroll and Bookkeeping Services Bad Debt Write Off Waste Disposal Costs Sundry Expenses Refreshments Nursery Consumables etc Subscriptions and Licences Depreciation and Amortisation Governance Costs (See Below) Analysis of Governance Costs: Administrative Salaries Light and Heat Office Costs Telephone and Internet Accountancy Independent Examiner's Fee	Unrestricted Funds £ 214,622 341 11,968 - 1,513 3,783 8,525 1,908 5,125 52 2,046 - 2,978 - 558 4,543 - - 1,330 1,915 916 612 4,189 2,389 163 2,846 7,615 279,937 3,230 947 227 331 2,520 360 7,615	Restricted Funds £ 28,496 - - 360 - - 1,350 - - - 8 6,538 - 6,810 20 1,527 2,275 - - - - 20 1,306 - - 9,799 151 58,660 - 150 1 - - - 151	Total Funds Year Ended 31/3/2023 £ 243,118 341 11,968 360 1,513 3,783 9,875 1,908 5,125 52 2,054 6,538 2,978 6,810 578 6,070 2,275 - 1,330 1,915 916 632 5,495 2,389 163 12,645 7,766 338,597 3,230 1,097 228 331 2,520 360 7,766	Total Funds Year Ended 31/3/2022 £ 227,433 1,434 19,554 395 164 3,174 5,051 1,766 2,618 - 2,587 488 2,633 - 4,831 - 551 1,160 44 1,363 1,786 4,538 857 449 16,635 8,267
				307,778
				4,425 561 288 293 2,400 300
				8,267

3 EXPENDITURE

RHAYADER & DISTRICT COMMUNITY SUPPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

4 STAFF COSTS

4 STAFF COSTS Wages and Salaries Employers National Insurance Staff Pension Costs Average Number of Employees 5 TRANSFER BETWEEN FUNDS The Transfer Between Funds In The Year Are: Transfer of Core costs from Unrestricted Funds to Restricted Funds	2023 £ 234,168 8,584 3,595 246,347 17 Unrestricted Funds £ 2,910 2,910	2022 £ 221,898 6,223 3,737
		231,858
		17 Restricted Funds £ (2,910)
		(2,910)

6 INTANGIBLE ASSETS


INTANGIBLE ASSETS Cost At 1 April 2022 Additions Disposals At 31 March 2023 Amortisation At 1 April 2022 Charge for the year At 31 March 2023 Net Book Value At 31 March 2023 At 31 March 2022	Website £ 1,871 2,468 - 4,339 1,122 868 1,990 2,349 749	Total £ 1,871 2,468 -
		4,339
		1,122 868
		1,990
		2,349
		749

RHAYADER & DISTRICT COMMUNITY SUPPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

7 TANGIBLE ASSETS Cost or Revaluation At 1 April 2022 Additions Disposals At 31 March 2023 Depreciation At 1 April 2022 Charge for the year At 31 March 2023 Net Book Value At 31 March 2023 At 31 March 2022	Freehold & Leasehold Property £ 381,717 - - 381,717 76,478 8,064 84,542 297,175 305,239	Equipment £ 54,512 1,461 - 55,973 39,644 2,044 41,688 14,285 14,868	Computer Equipment £ 34,159 - - 34,159 32,798 606 33,404 755 1,361	Motor Vehicles £ 55,526 - - 55,526 40,648 1,063 41,711 13,815 14,878	Total £ 525,914 1,461 -
					527,375
					189,568 11,777
					201,345
					326,030
					336,346

8 DEBTORS Other Debtors Prepayments	2023 £ 6,704 3,270 9,974	2022 £ 7,225 3,072
		10,297

9 CREDITORS: Amounts falling due within one year

CREDITORS: Amounts falling due within one year Other Creditors Accruals Tax and Social Security Costs	2023 £ 4,292 3,195 - 7,487	2022 £ 2,966 2,775 2,315
		8,056

RHAYADER & DISTRICT COMMUNITY SUPPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

10 UNRESTRICTED FUNDS Unrestricted Funds: General Funds Designated Funds: Refurbishments Fund Total Unrestricted Funds 11 RESTRICTED FUNDS Restricted Income Funds: PAVO - Volunteer Centre Powys CC - Food Poverty Powys CC - Cwtch Sustainability Powys CC - House Support Food Bank Sobell Foundation - Life and Soul WCVA - Community Engagement PCC - Community Transport PAVO - Community Transport Moondance - Community Transport Cookery Club Warm Spaces Restricted Capital Funds: Building Fund Nursery Fund Arches Alterations Transport Fund Appeal Groundworks UK - Artificial Grass National Lottery Community Fund - Minibus National Lottery Community Fund - Website National Lottery Community Fund - Laptop National Lottery Community Fund - Trishaw Sobell - Trishaw Sobell - Chromebook and Camera Website Total Restricted Funds	At 1/4/2022 £ 268,008 20,000 288,008 At 1/4/2022 £ 1,996 3,110 1,306 1,527 1,680 7,662 16,875 - - - - - 34,156 162,027 115,892 2,590 5,877 644 5,812 72 337 9,000 1,568 447 - 304,266 338,422	Income £ 231,252 - 231,252 Income £ 1,996 - - - 19,398 - 5,625 8,468 1,360 10,000 1,288 1,500 49,635 - - - - - - - - - - - - - 49,635	Expenditure £ (279,937) - (279,937) Expenditure £ (3,992) - (1,306) (1,527) (3,619) (7,662) (18,139) (8,468) (1,360) - (1,288) (1,500) (48,861) - (7,726) - - (108) - (36) (112) (1,000) (174) (149) (494) (9,799) (58,660)	Transfers £ 2,910 - 2,910 Transfers £ - (3,110) - - 200 - (2,468) - - - - - (5,378) - - - - - - - - - - - 2,468 2,468 (2,910)	At 31/3/2023 £ 222,233 20,000
					242,233
					At 31/3/2023 £ - - - - 17,659 - 1,893 - - 10,000 - -
					29,552
					162,027 108,166 2,590 5,877 536 5,812 36 225 8,000 1,394 298 1,974
					296,935
					326,487

The purposes of Restricted Capital Funds are for expenditure on Tangible Fixed Assets as detailed above.

RHAYADER & DISTRICT COMMUNITY SUPPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

The purposes of Restricted Income Funds are:

PAVO - Volunteer Centre - funding for volunteer coordinator post.

PCC - Food Poverty - funding for foodbank.

PCC - Cwtch Sustainability - funding for Nursery Activities.

PCC - House Support - funding for the Dial a Delivery service.

Foodbank - funding and donations for foodbank.

Sobell Foundation - Life and Soul - funding for the active participation project.

WCVA - Survive and Thrive - funding for sustainability.

PCC - Community Transport - funding for community transport.

PAVO - Community Transport - funding for community transport.

Moondance - Community Transport - funding for transport driver costs for 2023/24.

ANALYSIS OF NET ASSETS BETWEEN FUNDS Unrestricted Funds Designated Funds Restricted Funds	Intangible Fixed Assets 339 - 2,010 2,349	Tangible Fixed Assets £ 31,105 - 294,925 326,030	Net Current Assets £ 190,789 20,000 29,552 240,341	Total £ 222,233 20,000 326,487
				568,720

12 ANALYSIS OF NET ASSETS BETWEEN FUNDS

13 TRUSTEES REMUNERATION AND EXPENSES

No remuneration directly or indirectly out of the funds of the Charity was paid or payable in the year to any Trustee or to any person or persons known to be connected with any of them.

One Trustee was paid Volunteer Expenses totalling £5,275 (2022 - One Trustee was paid £7,742).

14 CONTINGENT LIABILITIES

There is a contingent liability in respect of restricted grants received in previous years for the purchase of Buildings.

15 TAXATION

The company is registered as a charity and is therefore not liable to Corporation Tax.

Rhayader and District Community Support

Rhayader And District Community Support

Trustees

Staff

TABLE OF CONTENTS

TO OUR MEMBERS, FRIENDS AND SUPPORTERS

Strategic Highlights

Chairs Report – Alinda Tyler

Operating Highlights

CEO Report – Laurence Gellor

Looking Ahead

Transport

Transport

Community Car Scheme yearly comparison:

Community Car 2022/23 Overview:

Monthly Analysis:

1. April 2022:

2. May 2022:

3. June 2022:

4. July 2022:

5. August 2022:

6. September 2022:

Bi-Annual Summary:

7. October 2022:

8. November 2022:

9. December 2022:

10. January 2023:

11. February 2023:

12. March 2023:

Summary and Conclusion:

Dial A Ride Report

Overview:

Summary and Conclusion:

Staffing

Training

Fundraising

– Julie Davies Volunteer Co-ordinator Volunteering

Memory Lane visit to Celf o Gwmpas, Llandrindod Art centre and museum

Memory Lane Xmas party 2022

Memory Lane iPad at Library

Rebranding

Arches New Logo 2022

Feedback from online, Arches Staff and Arches Customers

“Wow”

“That is so bright, it’s really cheerful”

“That’s the whole rainbow, it makes me smile”

Foodbank & Makeover

Foodbank Makeover November 2022

Shop Make Over

Book Nook before (Previously Office)

Exterior Windows

Interior Change

Some

– Events Emma Coates (Events & Fundraising)

Indicative Table for Period

Featured Event - Reindeer Run – raised £598

FUNDING & PARTNERS

A big thank you

FINANCIAL SUMMARY

INDEPENDENT EXAMINER

OUR PURPOSES AND ACTIVITIES

PUBLIC BENEFIT STATEMENT

FINANCIAL REVIEW

Reserves Policy

LEGAL AND ADMINISTRATION

GOVERNING DOCUMENT

ORGANISATION

RISK REVIEW

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF RHAYADER & DISTRICT COMMUNITY SUPPORT

Independent Examiner’s Statement

RHAYADER & DISTRICT COMMUNITY SUPPORT

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

LEGAL AND ADMINISTRATIVE INFORMATION

TRUSTEES:

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

OUR PURPOSES AND ACTIVITIES

PUBLIC BENEFIT STATEMENT

FINANCIAL REVIEW