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2021-03-31-accounts

Company registered number 4278920 Registered charity number 1113759

Jigsaw Visitors Centre

Financial Statements

for the year ended 31st March 2021

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Jigsaw Visitors Centre

Report of the trustees for the year ended 31 March 2021

The trustees present their report and unaudited financial statements for the year ended 31[st] March 2021.

Reference and Administrative Information

Charity name

Jigsaw Visitors Centre

Charity Registration Number Company Registration Number

1113759

4278920

Registered Office

HMP Leeds 2 Gloucester Terrace Leeds LS12 2TJ

Trustees

Valerie Heywood Guy Hill Treasurer Neil Clephan Chair Philip Turnpenney Simon Sandison

Company Secretary

Valerie Heywood

Principal staff

Lee Stephenson – Project Director

Independent Examiner

Paul Cowham FCA DChA Green Fish Resource Centre 46 – 50 Oldham Street Manchester M4 1LE

Bankers

Unity Trust Bank plc 9 Brindley Place Birmingham B1 2HB

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Jigsaw Visitors Centre Report of the trustees for the year ended 31 March 2021

Objectives and activities

The charity’s objects (“Objects”) are specifically restricted to the following:

Activities undertaken for public benefit in relation to objects

The trustees have complied with the duty in section 4 of the Charities Act 2006 to have due regard to public benefit guidance published by the Commission

The company’s overall aim remains the same, i.e.:“To provide friendly and independent support, information and advice and healthy living activities for all communities associated with the Visitors Centre – families of prisoners, prisoners and exprisoners, prison staff and the local community. We aim to empower people and their families to make positive choices about their lives and lifestyle.”

The public benefits from the work carried out at the Visitors Centre through Jigsaw trying to reduce re-offending for prisoners through strengthening family ties and relationships, as prisoners who keep family ties and contact whilst in prison are 6 times less like to re-offend on release. This has a direct benefit to the public both financially and socially.

Achievements and Performance

All Jigsaw family support services were delivered remotely due to the Coronavirus pandemic, as this resulted in the closure of visits at both establishments for the majority of the year. Visits only took place for 2 months during the 2020-21 financial year

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Jigsaw Visitors Centre Report of the trustees for the year ended 31 March 2021

Financial Review

Despite the Coronovirus pandemic, Jigsaw was able to improve on the previous year’s financial position. HMPPS Provided funding to cover the losses that the tea bar area would normally generate if open. Jigsaw also accessed the HMT Job Retention scheme for eligible periods. These reliefs brought Jigsaw to a breakeven position whilst the organisation where also able to secure some additional external funding for deliverables outside the main contract.

Reserves policy

The policy of the charity is to maintain a level of reserves at least sufficient to cover liabilities in the event of closure of the charity. This figure is currently set at £27,000 and will be reviewed, along with the policy, annually and at such a time as any material change to Jigsaw’s liabilities take place. Any remaining reserves will be held as a means of support in the event of revenue losses and to enable investment in any new ventures which further the aims of the organisation. At the year end the free reserves equalled £107,565.

Structure, governance and management

Governing document

Jigsaw Visitors Centre is a company limited by guarantee and is registered as a charity with the Charity Commission.

Jigsaw Visitors Centre, which changed its registered name from Armley Prison Visitors’ Centre on 31[st] December 2010, started to operate in April 2006 following the merger of an unincorporated association also known as Armley Prison Visitors’ Centre and the Jigsaw Healthy Living Project. The unincorporated association was established in 1993 and registered as a charity in November 1995 (charity number 1051052). The Jigsaw Healthy Living Project was initially known as “a project of the Visitors Centre”, legally accountable to HMP Leeds who acted as the lead agency for the project with the Big Lottery Fund.

Company status

The company is limited by guarantee and all members have agreed to contribute a sum not exceeding £1 in the event of a winding-up. The number of guarantees at 31st March 2021 was 5.

Governance

The Management Committee has adopted “The Good Governance Guide for Charitable Management Committees” as a focus for ensuring that Best Practice is in place regarding leadership, performance, delegation and integrity. Discussions have taken place around these principles confirming a consistent understanding of our position across the organisation.

Trustee selection methods

Trustees are elected by the members at the AGM. Recruitment is addressed through a number of methods ~ advertising, word of mouth connections, existing Management Committee members, as a result of project activities and awareness days undertaken by staff and via contact with the local voluntary and business community.

Induction and training of trustees

An induction process exists allowing Trustees and co-opted representatives the opportunity to engage quickly and positively with the charity.

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Organisational structure

All Trustees sit on the Management Committee which meets every two months and is responsible for the operation and strategic direction of the charity. There are now two subgroups rather than three – the Strategy, Finance and Funding and the People, Policies and Procedures sub-groups where a mix of Trustees, co-opted members and senior operational staff in the Centre come together to discuss relevant issues and form plans for the future.

Day-to-day responsibility for the provision of services, management of staff and volunteers rests with the Director of the Centre.

Statement of trustees’ responsibilities

The trustees are responsible for preparing the Report of the trustees and the financial statements in accordance with applicable law and regulations.

Company law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008) (United Kingdom Generally Accepted Accounting Practice applicable to Smaller Entities). Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and the income and expenditure of the charitable company for that period. In preparing these financial statements the trustees are required to:

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company’s transactions and disclose at any time the financial position of the charitable company and to enable it to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

Trustees, who are directors for the purposes of company law, and trustees for the purposes of charity law, who served during the year and up to the date of this report are set out on page 1.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (issued in March 2005) and in accordance with the provisions applicable to companies subject to the small companies’ regime of the Companies Act 2006.

Approved by the trustees and signed on its behalf by:

................................................. Signed Guy Hill ................................................. Name 12 / 14 / 2021 ................................................. Date

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Independent Examiner's Report to the trustees of

Jigsaw Visitors Centre

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Paul Cowham MA FCA DChA Green Fish Resource Centre 46 – 50 Oldham Street Manchester M4 1LE

Date

12 / 14 / 2021

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Jigsaw Visitors Centre

Statement of Financial Activities (including Income and Expenditure account) for the year ended 31 March 2021

Unrestricted
funds
Note
£
Income
Donations and legacies
3
126
Charitable activities
4
64,594
5
144,949
Investments
6
-
Total income
209,669
Expenditure
Raising funds
-
-
Charitable activities
7
179,531
Total expenditure
179,531
9
30,138
Transfer between funds
-
Net movement in funds for the year
30,138
Reconciliation of funds
Total funds brought forward
77,427
Total funds carried forward
107,565
Fees and other income
Net income/(expenditure) for the
year
Restricted
funds
£
-
37,655
-
-
37,655
-
35,201
35,201
2,454
-
2,454
6,870
9,324
Total funds
2021
£
126
102,249
144,949
-
247,324
-
214,732
214,732
32,592
-
32,592
84,297
116,889
Total funds
2020
£
2,150
56,429
451,441
-
510,020
-
569,074
569,074
(59,054)
-
(59,054)
143,351
84,297

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

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Jigsaw Visitors Centre Company number 4278920

Balance sheet as at 31 March 2021

Note
£
£
Fixed assets
Tangible assets
14
-
Total fixed assets
-
Current assets
Stock
-
Debtors
15
-
Cash at bank and in hand
117,889
Total current assets
117,889
Liabilities
Creditors: amounts falling
due in less than one year
16
(1,000)
Net current assets
116,889
Total assets less current liabilities
116,889
Net assets
116,889
Funds of the charity
Restricted income funds
17
9,324
Unrestricted income funds
18
107,565
Total charity funds
116,889
2021
£
£
-
-
970
262
87,921
89,153
(4,856)
84,297
84,297
84,297
6,870
77,427
84,297
2020
£
£
-
-
970
262
87,921
89,153
(4,856)
84,297
84,297
84,297
6,870
77,427
84,297
2020
-
84,297
84,297
84,297
6,870
77,427
84,297

For the year in question, the company was entitled to exemption from an audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

These accounts are prepared in accordance with the special provisions of part 15 of the Companies Act 2006 relating to small companies and constitute the annual accounts required by the Companies Act 2006 and are for circulation to members of the company.

The notes on pages 8 to 18 form part of these accounts.

12 / 14 / 2021

Approved by the trustees on …...................... and signed on their behalf by:

Guy Hill Name Signed

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Jigsaw Visitors Centre

Notes to the accounts for the year ended 31 March 2021

1 Accounting policies

The principal accounting policies adopted, judgments and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

a Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 section 1A.

Jigsaw Visitors Centre meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.

b Reconciliation with previous Generally Accepted Accounting Practice

In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparative items was required. No such restatement was required.

c Preparation of the accounts on a going concern basis

The trustees consider that there are no material uncertainties about the charitable company's ability to continue as a going concern.

There are no key judgments which the trustees have made which have a significant effect on the accounts.

The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amount of assets and liabilities within the next reporting period.

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Jigsaw Visitors Centre

Notes to the accounts for the year ended 31 March 2021 (continued)

d Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Income received in advance of a provision of a specified service is deferred until the criteria for income recognition are met.

e Donated services and facilities

Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised; refer to the trustees’ annual report for more information about their contribution.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

f Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.

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Jigsaw Visitors Centre

Notes to the accounts for the year ended 31 March 2021 (continued)

g Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of charity.

Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose.

Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity’s work or for specific projects being undertaken by the charity.

h Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

i Operating leases

Operating leases are leases in which the title to the assets, and the risks and rewards of ownership, remain with the lessor. Rental charges are charged on a straight line basis over the term of the lease.

j Tangible fixed assets

Individual fixed assets costing £1,000 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis as follows:

Motor vehicles: 4 years Office fixtures and equipment 4 years Improvements to premises: 4 years

k Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

l Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

m Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

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Jigsaw Visitors Centre

Notes to the accounts for the year ended 31 March 2021 (continued)

N Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

O Pensions

Jigsaw Visitor's Centre operates a work place pension scheme with People’s Pensions.

2 Legal status of the charity

The charity is a company limited by guarantee registered in England and Wales and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The registered office address is disclosed on page 1.

3 Income from donations and legacies

Donations
Total
Unrestricted
£
126
Restricted
£
-
Total 2021
£
126
Unrestricted
£
2,150
Restricted
£
-
Total 2020
£
2,150
126 - 126 2,150 - 2,150

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Jigsaw Visitors Centre

Notes to the accounts for the year ended 31 March 2021 (continued)

Grants
AB Charitable Trust
Awards for All
Big Lottery
Charles Haywood
Children in Need
Clinks
HMRC JRS
Lottery mini bid
Total
Peoples Postcode
Trust
HMPPS covid relief
tea bar
Unrestricted
£
15,000
-
-
-
-
-
49,594
-
-
-
Restricted
£
-
-
-
-
-
-
-
19,983
8,348
9,324
Total 2021
£
15,000
-
-
-
-
-
49,594
19,983
8,348
9,324
Unrestricted
£
-
-
-
-
-
-
-
-
-
-
Restricted
£
-
9,443
24,287
-
20,429
2,270
-
-
-
-
Total 2020
£
-
9,443
24,287
-
20,429
2,270
-
-
-
-
64,594 37,655 102,249 - 56,429 56,429

5 Fees and other income

Tea and coffee bars
The Gatehouse
Lock Inn
Other income
HM Prison Service
Leeds Contract
Café income and
room hire
HM Prison Service
Wealstun Contract
Unrestricted
£
-
75,889
57,463
11,131
-
-
466
Restricted
£
-
-
-
-
-
-
2021
£
-
75,889
57,463
11,131
-
-
466
Unrestricted
£
4,507
125,687
-
188,468
80,934
51,447
398
Restricted
£
-
-
-
-
-
-
-
2020
£
4,507
125,687
-
188,468
80,934
51,447
398
144,949 - 144,949 451,441 - 451,441

All income from fees and trading is unrestricted.

6 Investment income

Investment income
Income from bank deposits Unrestricted
£
-
Restricted
£
-
2021
£
-
2020
£
-
- - - -

All of the charity's investment income arises from money held in interest bearing deposit accounts. All investment income is unrestricted.

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Jigsaw Visitors Centre

Notes to the accounts for the year ended 31 March 2021 (continued)

7 Analysis of expenditure on charitable activities

Salaries
Travel and subsistence
Recruitment and training
Administration
Project costs
Café and tea bar supplies
Irrecoverable VAT
Miscellaneous expenses
Depreciation
Governance costs
Restricted expenditure
Unrestricted expenditure
Trustee and
other expenses
Independent
examination
Total 2021
£
193,656
398
10,775
273
4,493
2,958
1,179
-
1,000
-
Total 2020
£
348,387
2,556
7,875
24,853
6,906
162,630
7,547
2,727
4,067
1,513
13
214,732 569,074
2021
£
35,201
179,531
2020
£
90,754
478,320
214,732 569,074

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Jigsaw Visitors Centre

Notes to the accounts for the year ended 31 March 2021 (continued)

9 Net income/(expenditure) for the year

This is stated after charging/(crediting): 2021 2020
£ £
Depreciation - 4,067
Independent examiner's remuneration
- accountancy 600 800
- independent examination 400 700

10 Staff costs

Staff costs during the year were as follows:

ff costs during the year were as follows:
Wages and salaries
Social security costs
Employers pension contributions
Redundancy
2021
£
181,859
7,142
5,770
-
2020
£
317,148
19,360
10,209
1,670
194,771 348,387

No employee has employee benefits in excess of £60,000 (2020: Nil).

The average number of staff employed during the period was 11.6 (2020: 19.75).

The average full time equivalent number of staff employed during the period was 7.8 (2020: 13.5).

The key management personnel of the charity comprise the trustees, the Project Director and Senior engagement worker (Wealstun). The total employee benefits of the key management personnel of the charity were £52,067 (2019: £141,406).

11 Trustee remuneration and expenses, and related party transactions

Neither the trustees nor any persons connected with them received any remuneration during the year (2020: Nil), in addition, no expenses were claimed by the trustees in the year (2020 £13).

Aggregate donations from related parties were £nil (2020: £nil).

There are no donations from related parties which are outside the normal course of business and no restricted donations from related parties.

No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity, including guarantees, during the year (2020: nil).

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Jigsaw Visitors Centre

Notes to the accounts for the year ended 31 March 2021 (continued)

12 Government grants

There are no government grants recognised in the accounts.

13 Corporation tax

The charity is exempt from tax on income and gains falling within Chapter 3 of Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.

14 Fixed assets: tangible assets

Fixed assets: tangible assets
Cost
Additions
Disposals
Depreciation
Charge for the year
Disposals
Net book value
At 31 March 2021
At 31 March 2020
At 31 March 2021
At 31 March 2021
At 1 April 2020
At 1 April 2020
Office
equipment
& furniture
£
14,069
-
-
Total
£
14,069
-
-
14,069 14,069
14,069
-
-
14,069
-
-
14,069 14,069
- -
- -

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Jigsaw Visitors Centre

Notes to the accounts for the year ended 31 March 2021 (continued)

15 Debtors

Debtors
Trade debtors and grant income
Prepayments & other debtors
2021
£
-
-
2020
£
262
-
- 262

16 Creditors: amounts falling due within one year

Trade creditors
Other creditors and accruals
Taxation and social security costs
Deferred income
2021
£
-
1,000
-
2020
£
404
1,500
2,952
1,000 4,856

17 Analysis of movements in restricted funds

Awards for All
HMRC JRS
Peoples Postcode
Lottery mini bid
Balance at
1 April
2020
£
6,870
-
-
-
Income
£
-
19,983
8,348
9,324
Expenditure
£
(6,870)
(19,983)
(8,348)
-
Transfers
£
-
-
-
-
Balance at
31 March
2021
£
-
-
-
9,324
6,870 37,655 (35,201) - 9,324

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Jigsaw Visitors Centre

Notes to the accounts for the year ended 31 March 2021 (continued)

17 Analysis of movements in restricted funds (continued)

Awards for All
Children in Need
Porticus
Previous
reporting
period
Awards for All
Kelly Triust
AB Charitable
Big Lottery
Clinks
Hilden Trust
Balance at
1 April
2019
£
5,967
3,249
4,758
-
-
17,128
6,739
3,682
4,430
Income
£
9,443
20,429
-
24,287
2,270
-
-
Expenditure
£
(8,540)
(23,678)
-
(41,415)
(9,009)
(3,682)
(4,430)
Transfers
£
-
-
(4,758)
-
-
-
-
-
-
Balance at
31 March
2020
£
6,870
-
-
-
-
-
-
-
-
45,953 56,429 (90,754) (4,758) 6,870

Name of Description, nature and purposes of the fund

AB Charitable Funding for the legal advocacy project. The fund is to cover administration and Trust salary costs for the part time advocacy worker to promote the service, process applications, arrange solicitor visits and booking the visits

Charles Hayward Funding towards the Family Support Coordinator salary and related costs Clinks Funding in relation to 10 prisons project Henry Smith Funding for Family Support worker and Training and Development worker Charity Hilden Trust Funding towards the Family Support Coordinator salary HM Prison Funding for equipment and provision of weekend and school holiday play worker. Service, Leeds Kelly Trust Funding towards the Family Support Coordinator salary Children in Need Funding for Play specialist working with prisoners and families The Gatehouse Funding for Development of The Gatehouse Project including Restaurant, Coffee Shop and Conference facility Porticus Funding for the delivery of the Healthy Relationship Course, the funder agreed that this remaining balance could be used generally to support that charity's objects

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Jigsaw Visitors Centre

Notes to the accounts for the year ended 31 March 2021 (continued)

18 Analysis of movement in unrestricted funds

General fund
General fund
Previous
reporting
period
Balance at
1 April
2020
£
77,427
Income
£
209,669
Expenditure
£
(179,531)
Transfers
£
-
As at 31
March 2021
£
107,565
77,427 209,669 (179,531) - 107,565
Balance at
1 April
2019
£
97,398
Income
£
453,591
Expenditure
£
(478,320)
Transfers
£
4,758
As at 31
March 2020
£
77,427
97,398 453,591 (478,320) 4,758 77,427

19 Analysis of net assets between funds

Tangible fixed assets
Net current assets/(liabilities)
Total
General
fund
£
-
107,565
Designated
funds
£
-
-
Restricted
funds
£
-
9,324
Total
£
-
116,889
107,565 - 9,324 116,889

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