# **Annual Report 2021 - 2022** 

**Volunteer Centre Dorset** Registered Charity Number: 1113758 Company Number:5685988 

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## **Index** 

Page Chairmans report 3 – 9 CEO report 10 - 11 Annual Report and Financial Statement Appendix A 

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## **Chairman’s Report For the Year ended 31 March 2022** 

The Trustees present their report and accounts for the year ended 31 March 2022. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial  statements,  comply  with  the  Charity’s  governing  document,  applicable  law  and  the requirement of the Statement of Recommended Practice, “Accounting and Reporting by Charities” (SORP FRS 102) (implemented 1 January 2015). 

## **Trustees** 

Andrew Bolt – Chairperson Alec Bailey – Director of Finance Denise Exall Jonathan Mills Helen Enright Phillip Cooper Gillian Slade Sue Fleet - Stepped Down September 2021 Karen Herbert - Resigned September 2021 

## **STRUCTURE GOVERNANCE AND MANAGEMENT** 

The Volunteer Centre Dorset (known as Dorchester Volunteer Bureau until 8 April 2009) was incorporated as a company limited by guarantee on 24 January 2006 and registered as a charity with the Charity Commission on 12 April 2006. The charity commenced operations of 1 July 2006, taking over the net assets and charitable activities of the unincorporated charity Dorset Volunteer Bureau (charity number 1004015). The affairs of the charitable company are governed by its Memorandum and Articles under which the members of the company are its trustees and directors and control the charity and its property and funds. 

Trustees are currently recruited by advertisement or nomination. By agreement, all trustees retire each year and new trustees are elected. No organisation is entitled to appoint a trustee. 

At the end of the reporting period there were 7 trustees who meet a minimum of 6 times per year and are responsible for the strategic direction and policy of VCD. A scheme of delegation is in place and day to day responsibility for the provision of services and routine operational business rests with the CEO.  The CEO is responsible for ensuring that VCD delivers the services specified, in an efficient and cost-effective manner together with responsibility for the supervision and development of the staff team in line with best practice. 

A successful recruitment campaign resulted in three new trustees being appointed with a broad range of experience and skills.  Board members have taken the opportunity for additional training covering areas such as governance, finance, data protection, confidentiality in the workplace and safeguarding.  Appreciation was noted for our departing chair – Sue Fleet, for giving four years of exceptional service to the VCD. 

The Finance committee has been disbanded to ensure the whole board are involved in this area and also reduces the overall number of meetings per year. 

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Craig  Womble  (Deputy  Manager)  retired  after  giving  nearly  20  years  of  enthusiastic  and knowledgeable service.  Issy McGowan (Business & Marketing Lead) departed in this year to follow interests outside of the charity sector.  Again, thank you to Issy for all her work.  Though it is always sad to see people leave, the opportunity presented has enabled a new management structure in terms of roles and responsibilities’ to be implemented.  Our CEO has noted that this structure has already reaped rewards in better communication and decision making as individuals and as a team. 

Trustees have supported projects in terms of reviewing ‘out of hour’s lone working policies and procedures.   A number of meetings were held to complete our application and successful bid for the ‘infrastructure Support to the Voluntary Community Sector’ which will bring in £50K per year to the VCD during a five year contract. 

Continued well being support post lockdown was available which was appreciated by the staff. 

Trustee meetings are now held in the main training room at the VCD.  To help make the meetings more transparent and democratic, a guest Manager is invited to each meeting.  Participants can also join the meetings via Zoom.  New technology will be purchased in the near future to improve this facility for all types of user. 

## **OBJECTIVES AND ACTIVITIES** 

## **Objectives and public benefit statement** 

VCD’s purposes are set out in the objects within the company’s Memorandum and Articles of Association. They are: 

To benefit local communities by undertaking voluntary work in education, social services and other areas of charitable activity and encouraging others to do so and in particular by: 

- Informing, guiding and supporting persons willing to undertake voluntary service 

- Advising and guiding organisations using volunteers 

- Establishing and maintaining a Centre for the conduct of its activities and as a meeting place in connection with such activities 

These are regularly reviewed by the trustees and we are satisfied that the objects for which the Centre was established remain valid. We continue to refer to guidance on public benefit when reviewing our aims and objectives and in developing future plans. 

## **THE FOCUS OF OUR WORK** 

Our work is focused around the ambition to offer **support, advice and promote volunteering, community action across the Dorset Council area.  We aspire to provide leadership, facilitation, expertise and inspiration to individuals and the wider VCSE.** 

**VCD commits to promote and develop volunteering for all, enhancing the quality of Leadership, I** nspiration **,** F **acilitation and Expertise (LIFE) for residents throughout the county.** 

During the reporting year, we have come out of lockdown and been able to focus on our core areas and at the same time establish new avenues in terms of informal partnerships with partner charities enabling us to support one another in best practice and sharing of areas of expertise. 

We have set up close working ties with Dorset Youth Association, Age UK and Citizens Advice.  Our sector for the future is very much about collaboration which is one of our key strengths. 

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During Covid the importance of having a robust IT suite reaped benefits as staff were able to work from home and communicate with colleagues, Volunteers, and stake holders during this period.  As lockdown ended, staff are now able to balance working from home and in the office to ensure a better work life balance, but still maintain the service that we aim for. 

A more structured approach to training has been implemented.  Virtual College courses have been purchased to give a consistent approach to training for staff, volunteers and organisations as well as enabling us to have an audit trail and refresher training prompts. 

The VCD has shown great flexibility and agility in terms of responding to requests at very short notice for support in the running of the vaccination centre in Dorchester.  There was also a similar need in providing food and shelter for local villages post last year’s storms. 

The  Community  Fridge  project  based  in  Co-op,  Dorchester  called  Casterfridge  has  proved exceptionally successful and we generally clear all of the produce on a daily basis. 

The launch of the Weymouth Information Shop has also proved highly successful offering support and help to local people as well as visitors from a pool of charities all under one roof. 

We continue to work closely with Dorset Council and due to the high profile work the VCD has been participating in over the last few years; we are seen as a charity that can offer solutions at short notice as well as value for money. 

The importance of using social media during Covid and into the future was reinforced by the increase in usage as follows **:** 

- 1 April 2021 - 1 July 2022 (Instagram and Facebook) 

   - Facebook Page reach - 89,188 (up 2500%) 

   - Instagram Page reach - 993 (up 345.3%) 

Trustees and staff have met on three occasions to take part in workshops to democratically shape our business plan for the next three years.  There will be a launch date in the near future so that the business plan can be presented to all staff. 

## **PROJECTS DELIVERED** 

## **Volunteer Help Scheme** 

Continues to support people who benefit from practical help in their homes such as gardening, furniture moving, simple repairs etc. we successfully secured funding to purchase a new van which will enable us to expand our services in the future. Our dedicated volunteer team provide regular visits, carrying out various practical tasks, and were able to operate throughout the last year.  The scheme is now embedded into the Dorset community response as we consolidate our individual areas of volunteering projects. 

## **Dorset Volunteer Ambassador Programme** 

The Dorset Volunteer Ambassador programme ran throughout the summer of 2021. This was funded by  the  Covid  Recovery  Fund  from  Dorset  Council.  The  programme  recruited  and  supported 

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volunteers to be Ambassadors in key visitor hotspots across Dorset to welcome and assist both residents and visitors. The programme was trialled across nine areas, however was really successful in  three  locations  –  Weymouth,  Sherborne  and  Wimborne.  We  delivered  over  800  hours  of volunteering with around 50 Ambassadors regularly volunteering. We supported ten volunteers with a learning disability, some independently and others with a mentor. We created partnerships across town and parish councils and with the business community, with the wider community feeling the benefit of the programme. In Weymouth, Ambassadors welcomed cruise ship passengers in Hope Square, handing out maps and tourism brochures. The programme received good press coverage on social media, on newspapers and on the radio. And under spend has meant that the programme could be continued in 2022. 

## **Dorset’s Community Response & Community Volunteers** 

After the success of VCD supporting communities throughout the Covid pandemic, Dorset Council recognised that this programme could play a vital role in supporting people in need. The VCD had accumulated a database of around 1200 volunteers who registered to assist during the pandemic. They were doing tasks in the community including shopping, delivering prescriptions and foodbank deliveries. In October 2021, we were asked by Dorset Council to partner with Help & Kindness on Dorset’s Community Response (DCR) which would continue this work, supporting referrals not only from the public, but from adult services, social prescribers, and discharge teams at local hospitals. In December 2021, between Christmas and New Years Eve, VCD were contacted by Dorset Council and asked if we could urgently support across the New Years Eve long weekend not only with our usual tasks, but also welfare check, meal preparation, dog walking and shopping. This weekend was so successful that we were instantly engaged to pilot this model for another three months. 

## **Volunteer Training & Development** 

VCD led the recruitment of volunteers to assist with Covid vaccinations, such as St Leonard’s Hospital, the Atrium GP surgery and pharmacies. We then went on to manage volunteer support on mass vaccination sites in the Dorset Council area.  This started with setting up the support for Vespasian House, with other clinics starting outside of this reporting period. We recruited, inducted and supported 70 volunteers throughout the duration of the Vespasian House clinic. 

Summer in Dorset 2021 – this involved working with Dorset Council’s HAF Programme, helping organisations who run summer activities by finding suitably qualified volunteers. Volunteers were able to receive training and support in areas such as safeguarding, food and hygiene and DBS checks. 

We managed the volunteers who had come forward to assist with the Covid response, sending communications, updating their details etc and assisted in ensuring requests for help were dealt with, allocated to team members etc. This enabled people to continue to volunteer in a variety of different opportunities post covid. 

VCD worked with the PCN and Dorset County Hospital, recruiting and training volunteers in the setting up of South Walks House, Dorchester as an Outpatient Orthopaedic Centre. The lead on the volunteers was eventually taken by the hospital, but we assisted with the setting up, and continue to support, using Team Kinetic and volunteer recruitment. 

We have participated and contributed to national and Dorset council meetings attended regarding the Afghan and Ukraine refugees. 

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Museums and Volunteering Project – working with an access consultant we are working to make museums and heritage spaces more accessible for all volunteers, with a focus on those with disabilities. 

## **Community Credits Scheme (CCS)** 

Green Fingers Group – Weymouth **.** The gardening group has re-formed after a year of lockdown with six attendees, taking into consideration of the impact and ongoing Covid prevention measures to ensure we protect our volunteers. 

## Community Allotments 

The Volunteer Centre Dorset rents two allotments in Dorchester and we have been given one for CCS volunteers. We support 3 men on the autistic spectrum and one lady who volunteer on a regular basis.  They  are  all  supported  by  volunteer  befrienders  who  have  been  offered  training  in safeguarding and in understanding autism. The idea of the allotment project is for the attendees to gain skills, build confidence and independence skills, work with other groups and projects to share produce and start a share market with other plot holders. 

## Litter Picking Group 

A new litter picking group has been formed in Weymouth with the support of the town council and a local business providing the group with lunch and refreshments after litter-picking. This group is helping the environment while also supporting health and wellbeing. 

## Action Groups 

Since April 2021, three new action groups have been formed in Weymouth, Wareham and Ferndown. These have been met with a lot of interest from community members including social prescribers. We  have  made  new  connections  and  are  working  in  partnership  with  nearly  twenty  other stakeholders. 

## Credit Notes 

The CCS app has been designed and will be ready for testing on ten people who have smart phones. The app has already been uploaded to several people’s mobile phones and two have tested it in Weymouth. 

In total there are 266 volunteers signed up to the Community Credit Scheme 206 volunteers who have a learning disability 

## **Principal Funding Sources** 

In this period our core services are predominantly funded by existing funds and contracts awarded by Dorset Council and Dorset Clinical Commissioning Group. 

## **Volunteer Help Scheme** 

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Much of the funding for projects and programmes delivered by VCD as well as core funding has come from statutory partners, grants, customer contributions and some from Dorset Council towards the VHS project. 

## **Volunteer Training & Development** 

The first part of this period was primarily spent on Covid Response work, which was primarily funded by Dorset Council 

From 27[th] November 2021 and ongoing, we started working on supporting the vaccination clinics which is funded by Dorset Healthcare 

Museums Project has been funded by the Spirit of 2012 

## **Community Credits** 

Lottery Funding 

## **ACHIEVEMENT AND PERFORMANCE** 

## **Report of the Finance Director** 

The Volunteer Centre has had another very satisfactory year financially.  Total expenditure for the year was £407,447 (2020-21 £303109) of which 68% related to staff salaries and staff and volunteer costs. Total expenditure was below the budget by £511 but this budget had been revised upwards several times in the year as our project income grew in this extraordinary year. 

Total income for the year was £529,696 (2020-21 £404,818) primarily received from agencies as grants. Total income was above the budget by £82,625. Due primarily to income not classed as deferred income in the accounts but carried forward as an underspend to be used in the next financial year. 

The net surplus for the year was £122,249 (2020-21 £101,709). 

The unrestricted reserves increased by £55,105 to £263,623. These reserves are important, providing the organisation with stability and enabling officers and trustees to focus more on the sustainability of the organisation and the services provided. 

Cash in the bank is £336,168. However, £72,467 is income to be used in 22-23 financial year that is not classed as deferred income. Taking this into account and all other financial responsibilities the net current assets were £338,468. This equates to 10 months of expenditure (9 months 202021). The above calculation is based on these accounts but if it is based on our 2022-23 budget it would be 7.5 months. The organisation is growing and still able to maintain its working capital ratio. At the year end the total funds were £360,181 (2020-21 £237,932). 

## **Reserves Policy** 

The guidance given by the Charity Commission is not specific and is more generalised to what is right for the individual charity. Reserves are needed to meet the working capital requirements of the charity and to continue the current activities of the charity in the event of a temporary reduction in funding. We will strive to maintain minimum financial reserves equivalent to 3 months operating cost.  Free  reserves  at  the year  end  were  £181,116 (2020-21  £122,511) which  equates  to around 5 months of this year’s expenditure. Designated reserves are held to cover future costs that may be incurred for example redundancy and other future contractual obligations. This fund may increase if, for example, we sign a longer contract for the premises. 

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## **PLAN FOR THE FUTURE** 

## **Volunteer Help Scheme** 

Develop the volunteers for Community Volunteer and Dorset Community Response programme 

- Identify and see if we have capacity to plug gaps in service 

- Identify barriers for people accessing services 

- Recruiting and training more volunteers for all projects 

## **Volunteer Training & Development** 

- The migration of organisations and volunteers from Simply Connect to Team Kinetic 

- Work with organisations to think about the variety of roles they could offer 

- Younger Volunteers – how to help organisations create opportunities 

- Set up and run the Volunteer Coordinator’s Network, with networking events across the Dorset Council area 

- Get out and about meeting organisations and supporting their volunteering needs and promote the training we can offer to volunteers and organisations 

## **Community Credits Scheme** 

To adapt the community Credit Scheme post Covid.  Developing ways that a volunteer can redeem their credit notes, engage local businesses to accept the credit notes.  The CCS will be integrated into the VCD Core functions for the future running of the project.  We will continue to develop the Action Groups and ambassadors as this is working well, 

The VCD will remain committed to inclusion and supporting everyone who wishes to volunteer.  VCD will continue to operate an open-door policy, welcoming all people wishing to volunteer and provide training and mentoring to assist them to achieve their potential. 

## **CEO Report 2021/2022** 

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Looking back on this period, I find it difficult to believe just how much has been achieved, in ongoing challenging times. The positivity and human kindness that we have seen every day has been humbling and inspiring. 

In this period of reporting, we continued to support individuals and communities to deal with the ongoing COVID pandemic and the impact the virus has had on people, charities, and community groups across Dorset. Through our efforts, strong partnerships and funding we have turned these actions into a longer-term solution for people who are vulnerable and would need support from their communities either longer term or just as a one-off. 

Volunteering during the pandemic became such a positive action for so many people, and we identified that many of those who had offered their time would be willing to continue to help where they could. Working with Dorset Council and Help and Kindness, the Dorset Community Response was launched, volunteers supporting people with daily tasks where required, often a one off or to cover a period where a person needs that bit extra to help them. The response has been overwhelmingly successful, with people continuing to volunteer, and has meant a coordinated approach to dealing with day-to-day issues that people need help with to stay well, independent, feeling safe and supported, this project has reduced the need for crisis intervention and often hospital admissions. 


During this period, we were a key partner delivering volunteer support for the vaccination sites across Dorset, recruiting, training, and supporting volunteers who covered every shift of every day of vaccinations, volunteers covered 7 days a week 12 hours per day, they were just outstanding and really helped the process be so successful in Dorset. At Vespasian House alone, the 70 volunteers gave over 6,000 hours, enabling over 25,000 people to receive their vaccines. 


Our Community Fridge (Casterfridge) hosted by the Co-op in Dorchester was launched in May 2021 and with the dedication of a team of 17 volunteers is now open three mornings per week, and remarkably all food has been used, with no food going to land fill. Our vision would be to see community fridges in all areas, villages and towns alike, so that food waste becomes minimal and also enables people to access food to help prevent food poverty. We are working with other groups across Dorset to make this vision a reality. 

The Dorset Ambassadors programme was set up to help manage the influx of visitors post pandemic, meeting and greeting visitors, being the  friendly  face  and  the  local  volunteer  who  could  help  with signposting to various places of interest etc. Now in its second year, due to the success, with a focus in Weymouth and Sherborne, our uniformed volunteers are out and about most days, greeting visitors to the area, meeting the cruise ships and being a welcoming, friendly face. Feedback from volunteers, visitors, locals and businesses has been very positive and something we will continue to support. 

Due to the ongoing implications of Covid, we were unable to provide our usual Company at Christmas project on Christmas Day, however, we had a lovely team of 

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volunteers who came forward to help deliver presents, and a hot meal Christmas morning to people in Weymouth and Dorchester who were alone. This was very much appreciated by our guests, and volunteers were very happy to spread some festive cheer and brighten up someone’s Christmas day. 

As ever  the Volunteer  Centre  continued  to  evolve  and change, we are  doing  many  different volunteering projects, but our focus remains about volunteering across Dorset’s communities. With staff changes and retirements, we took the opportunity to review our services and how they were delivered, and review and refresh our business plan. With a new internal staffing structure, we were able to develop our strategic aims and objectives more effectively, with a team of staff taking the lead and responsibility for key areas of our work, including volunteer development, marketing and business development and partnership development. Reflecting the needs of our communities, groups and working together with our statutory partners, we set our plans to ensure we deliver at a local level, continue to develop, and strengthen volunteering in Dorset and develop processes for partnerships and co-production working with others was a key achievement.  Having a skilled, trained well managed team of staff and volunteers is essential for the successful delivery of our business plan and within the plan a priority for continued staff development and training is in place, it is something we value highly and will share with the VCS across Dorset. 

Working in partnership with Dorset Youth Association, we recruited two young people to join our team to support our marketing and volunteer development, both have worked hard and achieved great work for the volunteer centre and developed their skills and qualifications. Volunteering has and continues to remain the focus of our work, so as we began to return to business as normal, (but it can never be that!) supporting the charities and groups to open their doors again, recruit, train and welcome volunteers back has been a key focus for VCD. We reviewed our internal and external systems and tested Team Kinetic for the Dorset Ambassadors and Vaccine volunteers and are now in the process of transferring all our systems and opportunities to this system, an easy way for volunteer’s opportunities and groups to be matched. 

Funding has been secured through the success of our work, demonstrating that we can deliver to a high standard and work with others to find solutions to local issues, our innovative and partnership approach has enabled us to secure funding, covering all aspects of our services, we are in a stronger position financially than we have been in previous years, but are mindful that we must ensure our services remain relevant, reflect need, and recognise that working collaboratively means we can do more and can only strengthen the sector. We were fortunate to secure funding for a new van to enable us to develop and expand our Volunteer Help Scheme. Volunteering remains a highly valued activity in Dorset, making a positive difference to people’s lives every day, the Volunteer Centre is a key, leading charity that enables volunteering to happen, and after 21 years in this role, I continue to be humbled and moved by the huge impact a small action can have, I feel honoured to be in such a privileged role and proud of what has been achieved and wish to express my gratitude and thanks to our trustees for supporting what we do and aspire to do,  our  staff  who  are  the  most  dedicated  and passionate team of people I know and of course to the amazing volunteers, without them our lives would be very different. 

Marie Waterman CEO 

## **Appendix A** 

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**Volunteer Centre Dorset Annual Report and Financial Statements For the year Ended 31[st] March 2022** 

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**Volunteer Centre Dorset (A Charitable Company Limited by Guarantee)** 

## **Annual Report and Financial Statements** 

**For the Year Ended 31 March 2022** 

**Charity Registered in England and Wales Number: 1113758 Company Registration Number: 05685988** 



**Volunteer Centre Dorset** Contents For the Year Ended 31 March 2022 

||Page|
|---|---|
|Reference and Administrative Details|1|
|Trustees’ Report|2 – 9|
|Independent Examiner’s Report to the Trustees|10|
|Statement of Financial Activities|11|
|Balance Sheet|12|
|Statement of Cash Flows|13|
|Notes to Financial Statements|14 – 25|





**Volunteer Centre Dorset** Reference and Administrative Details For the Year Ended 31 March 2022 

|**Charity Name**|Volunteer Centre Dorset|Volunteer Centre Dorset|
|---|---|---|
|**Other Names**|Dorchester Volunteer Bureau||
||Volunteer Centre Dorchester||
|**Trustee Directors**|A Bolt|Chairperson|
||A Bailey MA FCA|Director of finance|
||P Cooper||
||H Enright||
||D Exall||
||J Mills||
||G Slade||
|**Company Secretary & CEO**|M Waterman||
|**Deputy Manager**|C Womble (until July 2021)||
|**Company Number**|05685988||
|**Charity Number**|1113758||
|**Principal Address and Registered Office**|The Old Coach House||
||Acland Road||
||Dorchester||
||Dorset||
||DT1 1EF||
|**Independent Examiner**|Michelle Ferris BSc|(Hons) FCA DChA|
||Albert Goodman LLP||
||Goodwood House||
||Blackbrook Park Avenue||
||Taunton||
||Somerset||
||TA1 2PX||



Produced by Albert Goodman LLP 

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**Volunteer Centre Dorset** Trustees’ Report For the Year Ended 31 March 2022 

The Trustees’ present their report and accounts for the year ended 31 March 2022. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements, comply with the Charity’s governing document, applicable law and the requirement of the Statement of Recommended Practice, “Accounting and Reporting by Charities” (SORP FRS 102) (implemented 1 January 2019). 

## **Trustees** 

The Trustees serving during the period and since the period end are as follows: 

• A Bolt Chairperson (from 16 September 2021) • A Bailey Director of finance • P Cooper (appointed 24 March 2022) • H Enright • D Exall • J Mills • G Slade (appointed 19 April 2022) • S Fleet Chairperson (resigned 16 September 2021) • K Herbert (resigned 27 September 2021) 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT** 

The Volunteer Centre Dorset (VCD) (known as Dorchester Volunteer Bureau until 8 April 2009) was incorporated as a company limited by guarantee on 24 January 2006 and registered as a charity with the Charity Commission on 12 April 2006. The charity commenced operations of 1 July 2006, taking over the net assets and charitable activities of the unincorporated charity Dorset Volunteer Bureau (charity number 1004015). The affairs of the charitable company are governed by its Memorandum and Articles under which the members of the company are its trustees and directors and control the charity and its property and funds. 

Trustees are currently recruited by advertisement or nomination. By agreement, all trustees retire each year and new trustees are elected. No organisation is entitled to appoint a trustee. 

At the end of the reporting period there were 7 trustees who meet a minimum of 6 times per year and are responsible for the strategic direction and policy of VCD. A scheme of delegation is in place and day to day responsibility for the provision of services and routine operational business rests with the Chief Executive Officer (CEO).  The CEO is responsible for ensuring that VCD delivers the services specified, in an efficient and cost-effective manner together with responsibility for the supervision and development of the staff team in line with best practice. 

A successful recruitment campaign resulted in three new trustees being appointed with a broad range of experience and skills.  Board members have taken the opportunity for additional training covering areas such as governance, finance, data protection, confidentiality in the workplace and safeguarding.  Appreciation was noted for our departing chair – Sue Fleet, for giving four years of exceptional service to the VCD. 

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**Volunteer Centre Dorset** Trustees’ Report For the Year Ended 31 March 2022 

The Finance committee has been disbanded to ensure the whole board are involved in this area and also reduces the overall number of meetings per year. 

Craig Womble (Deputy Manager) retired after giving nearly 20 years of enthusiastic and knowledgeable service.  Issy McGowan (Business & Marketing Lead) departed in this year to follow interests outside of the charity sector.  Again, thank you to Issy for all her work.  Though it is always sad to see people leave, the opportunity presented has enabled a new management structure in terms of roles and responsibilities’ to be implemented.  Our CEO has noted that this structure has already reaped rewards in better communication and decision making as individuals and as a team. 

Trustees have supported projects in terms of reviewing ‘out of hour’s lone working policies and procedures. A number of meetings were held to complete our application and successful bid for the ‘infrastructure Support to the Voluntary Community Sector’ which will bring in £50K per year to the VCD during a five year contract. 

Continued well-being support post lockdown was available which was appreciated by the staff. 

Trustee meetings are now held in the main training room at the VCD.  To help make the meetings more transparent and democratic, a guest Manager is invited to each meeting.  Participants can also join the meetings via Zoom.  New technology will be purchased in the near future to improve this facility for all types of user. 

## **OBJECTIVES AND ACTIVITIES** 

## **Objectives and public benefit statement** 

VCD’s purposes are set out in the objects within the company’s Memorandum and Articles of Association. They are: 

To benefit local communities by undertaking voluntary work in education, social services and other areas of charitable activity and encouraging others to do so and in particular by: 

- Informing, guiding and supporting persons willing to undertake voluntary service 

- Advising and guiding organisations using volunteers 

- Establishing and maintaining a Centre for the conduct of its activities and as a meeting place in connection with such activities 

These are regularly reviewed by the trustees and we are satisfied that the objects for which the Centre was established remain valid. We continue to refer to guidance on public benefit when reviewing our aims and objectives and in developing future plans. 

## **The focus of our work** 

Our work is focused around the ambition to offer **support, advice and promote volunteering, community action across the Dorset Council area.  We aspire to provide leadership, facilitation, expertise and inspiration to individuals and the wider Voluntary Community and Social Enterprise (VCSE).** 

_**VCD commits to promote and develop volunteering for all, enhancing the quality of Leadership, Inspiration, Facilitation and Expertise (LIFE) for residents throughout the county.**_ 

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**Volunteer centre Dorset** Trustees’ Report For the Year Ended 31 March 2022 

During the reporting year, we have come out of lockdown and been able to focus on our core areas and at the same time establish new avenues in terms of informal partnerships with partner charities enabling us to support one another in best practice and sharing of areas of expertise. 

We have set up close working ties with Dorset Youth Association, Age UK and Citizens Advice.  Our sector for the future is very much about collaboration which is one of our key strengths. 

During Covid the importance of having a robust IT suite reaped benefits as staff were able to work from home and communicate with colleagues, Volunteers, and stake holders during this period.  As lockdown ended, staff are now able to balance working from home and in the office to ensure a better work life balance, but still maintain the service that we aim for. 

A more structured approach to training has been implemented.  Virtual College courses have been purchased to give a consistent approach to training for staff, volunteers and organisations as well as enabling us to have an audit trail and refresher training prompts. 

The VCD has shown great flexibility and agility in terms of responding to requests at very short notice for support in the running of the vaccination centre in Dorchester.  There was also a similar need in providing food and shelter for local villages post last year’s storms. 

The Community Fridge project based in Co-op, Dorchester called Casterfridge has proved exceptionally successful and we generally clear all of the produce on a daily basis. 

The launch of the Weymouth Information Shop has also proved highly successful offering support and help to local people as well as visitors from a pool of charities all under one roof. 

We continue to work closely with Dorset Council and due to the high profile work the VCD has been participating in over the last few years; we are seen as a charity that can offer solutions at short notice as well as value for money. 

The importance of using social media during Covid and into the future was reinforced by the increase in usage as follows **:** 

- 1 April 2021 - 1 July 2022 (Instagram and Facebook) 

   - Facebook Page reach - 89,188 (up 2500%) 

   - Instagram Page reach - 993 (up 345.3%) 

Trustees and staff have met on three occasions to take part in workshops to democratically shape our business plan for the next three years.  There will be a launch date in the near future so that the business plan can be presented to all staff. 

## **PROJECTS DELIVERED** 

## **Volunteer Help Scheme** 

Continues to support people who benefit from practical help in their homes such as gardening, furniture moving, simple repairs etc. we successfully secured funding to purchase a new van which will enable us to expand our services in the future. Our dedicated volunteer team provide regular visits, carrying out various practical tasks, and were able to operate throughout the last year.  The scheme is now embedded into the Dorset community response as we consolidate our individual areas of volunteering projects. 

______________________________________________________________________________ 

Produced by Albert Goodman LLP 

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**Volunteer centre Dorset** Trustees’ Report For the Year Ended 31 March 2022 

## **Dorset Volunteer Ambassador Programme** 

The Dorset Volunteer Ambassador programme ran throughout the summer of 2021. This was funded by the Covid Recovery Fund from Dorset Council. The programme recruited and supported volunteers to be Ambassadors in key visitor hotspots across Dorset to welcome and assist both residents and visitors. The programme was trialled across nine areas, however was really successful in three locations – Weymouth, Sherborne and Wimborne. We delivered over 800 hours of volunteering with around 50 Ambassadors regularly volunteering. We supported ten volunteers with a learning disability, some independently and others with a mentor. We created partnerships across town and parish councils and with the business community, with the wider community feeling the benefit of the programme. In Weymouth, Ambassadors welcomed cruise ship passengers in Hope Square, handing out maps and tourism brochures. The programme received good press coverage on social media, on newspapers and on the radio. And under spend has meant that the programme could be continued in 2022. 

## **Dorset’s Community Response & Community Volunteers** 

After the success of VCD supporting communities throughout the Covid pandemic, Dorset Council recognised that this programme could play a vital role in supporting people in need. The VCD had accumulated a database of around 1200 volunteers who registered to assist during the pandemic. They were doing tasks in the community including shopping, delivering prescriptions and foodbank deliveries. In October 2021, we were asked by Dorset Council to partner with Help & Kindness on Dorset’s Community Response (DCR) which would continue this work, supporting referrals not only from the public, but from adult services, social prescribers, and discharge teams at local hospitals. In December 2021, between Christmas and New Years Eve, VCD were contacted by Dorset Council and asked if we could urgently support across the New Years Eve long weekend not only with our usual tasks, but also welfare check, meal preparation, dog walking and shopping. This weekend was so successful that we were instantly engaged to pilot this model for another three months. 

## **Volunteer Training & Development** 

VCD led the recruitment of volunteers to assist with Covid vaccinations, such as St Leonard’s Hospital, the Atrium GP surgery and pharmacies. We then went on to manage volunteer support on mass vaccination sites in the Dorset Council area.  This started with setting up the support for Vespasian House, with other clinics starting outside of this reporting period. We recruited, inducted and supported 70 volunteers throughout the duration of the Vespasian House clinic. 

Summer in Dorset 2021 – this involved working with Dorset Council’s Holiday Activities and Food (HAF) Programme, helping organisations who run summer activities by finding suitably qualified volunteers. Volunteers were able to receive training and support in areas such as safeguarding, food and hygiene and Disclosure and Barring Service (DBS) checks. 

We managed the volunteers who had come forward to assist with the Covid response, sending communications, updating their details etc and assisted in ensuring requests for help were dealt with, allocated to team members etc. This enabled people to continue to volunteer in a variety of different opportunities post covid. 

VCD worked with the Primary Care Network (PCN) and Dorset County Hospital, recruiting and training volunteers in the setting up of South Walks House, Dorchester as an Outpatient Orthopaedic Centre. The lead on the volunteers was eventually taken by the hospital, but we assisted with the setting up, and continue to support, using Team Kinetic and volunteer recruitment. 

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**Volunteer centre Dorset** Trustees’ Report For the Year Ended 31 March 2022 

We have participated and contributed to national and Dorset council meetings attended regarding the Afghan and Ukraine refugees. 

Museums and Volunteering Project – working with an access consultant we are working to make museums and heritage spaces more accessible for all volunteers, with a focus on those with disabilities. 

## **Community Credits Scheme (CCS)** 

Green Fingers Group – Weymouth **.** The gardening group has re-formed after a year of lockdown with six attendees, taking into consideration of the impact and ongoing Covid prevention measures to ensure we protect our volunteers. 

Community Allotments 

The Volunteer Centre Dorset rents two allotments in Dorchester and we have been given one for CCS volunteers. We support 3 men on the autistic spectrum and one lady who volunteer on a regular basis. They are all supported by volunteer befrienders who have been offered training in safeguarding and in understanding autism. The idea of the allotment project is for the attendees to gain skills, build confidence and independence skills, work with other groups and projects to share produce and start a share market with other plot holders. 

## Litter Picking Group 

A new litter picking group has been formed in Weymouth with the support of the town council and a local business providing the group with lunch and refreshments after litter-picking. This group is helping the environment while also supporting health and wellbeing. 

## Action Groups 

Since April 2021, three new action groups have been formed in Weymouth, Wareham and Ferndown. These have been met with a lot of interest from community members including social prescribers. We have made new connections and are working in partnership with nearly twenty other stakeholders. 

## Credit Notes 

The CCS app has been designed and will be ready for testing on ten people who have smart phones. The app has already been uploaded to several people’s mobile phones and two have tested it in Weymouth. In total there are 266 volunteers signed up to the Community Credit Scheme 206 volunteers who have a learning disability 

## **Principal Funding Sources** 

In this period our core services are predominantly funded by existing funds and contracts awarded by Dorset Council and Dorset Clinical Commissioning Group. 

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**Volunteer centre Dorset** Trustees’ Report For the Year Ended 31 March 2022 

## **Volunteer Help Scheme** 

Much of the funding for projects and programmes delivered by VCD as well as core funding has come from statutory partners, grants, customer contributions and some from Dorset Council towards the Volunteer Help Scheme  (VHS) project. 

## **Volunteer Training & Development** 

The first part of this period was primarily spent on Covid Response work, which was primarily funded by Dorset Council From 27[th] November 2021 and ongoing, we started working on supporting the vaccination clinics which is funded by Dorset Healthcare 

Museums Project has been funded by the Spirit of 2012 

## **Community Credits** 

Lottery Funding 

## **ACHIEVEMENT AND PERFORMANCE** 

## **Report of the Finance Director** 

The Volunteer Centre has had another very satisfactory year financially.  Total expenditure for the year was £407,447 (2020-21 £303,109) of which 68% related to staff salaries and staff and volunteer costs. Total expenditure was below the budget by £511 but this budget had been revised upwards several times in the year as our project income grew in this extraordinary year. 

Total income for the year was £529,696 (2020-21 £404,818) primarily received from agencies as grants. Total income was above the budget by £82,625. Due primarily to income not classed as deferred income in the accounts but carried forward as an underspend to be used in the next financial year. The net surplus for the year was £122,249 (2020-21 £101,709). 

The unrestricted reserves increased by £55,105 to £263,623. These reserves are important, providing the organisation with stability and enabling officers and trustees to focus more on the sustainability of the organisation and the services provided. 

Cash in the bank is £336,168. However, £72,467 is income to be used in 22-23 financial year that is not classed as deferred income. Taking this into account and all other financial responsibilities the net current assets were £338,468. This equates to 10 months of expenditure (9 months 2020-21). The above calculation is based on these accounts but if it is based on our 2022-23 budget it would be 7.5 months. The organisation is growing and still able to maintain its working capital ratio. At the year end the total funds were £360,181 (2020-21 £237,932). 

## **Reserves Policy** 

The guidance given by the Charity Commission is not specific and is more generalised to what is right for the individual charity. Reserves are needed to meet the working capital requirements of the charity and to continue the current activities of the charity in the event of a temporary reduction in funding. We will strive to maintain minimum financial reserves equivalent to 3 months operating cost. Free reserves at the year end were £181,116 (2020-21 £122,511) which equates to around 5 months of this year’s expenditure. Designated reserves are held to cover future costs that may be incurred for example redundancy and other future contractual obligations. This fund may increase if, for example, we sign a longer contract for the premises. 

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**Volunteer Centre Dorset** Trustees’ Report For the Year Ended 31 March 2022 

## **PLAN FOR THE FUTURE** 

## **Volunteer Help Scheme** 

Develop the volunteers for Community Volunteer and Dorset Community Response programme 

- Identify and see if we have capacity to plug gaps in service - Identify barriers for people accessing services - Recruiting and training more volunteers for all projects 

## **Volunteer Training & Development** 

- The migration of organisations and volunteers from Simply Connect to Team Kinetic - Work with organisations to think about the variety of roles they could offer 

- Younger Volunteers – how to help organisations create opportunities 

- Set up and run the Volunteer Coordinator’s Network, with networking events across the Dorset Council area 

- Get out and about meeting organisations and supporting their volunteering needs and promote the training we can offer to volunteers and organisations 

## **Community Credits Scheme** 

To adapt the community Credit Scheme post Covid.  Developing ways that a volunteer can redeem their credit notes, engage local businesses to accept the credit notes.  The CCS will be integrated into the VCD Core functions for the future running of the project.  We will continue to develop the Action Groups and ambassadors as this is working well, 

The VCD will remain committed to inclusion and supporting everyone who wishes to volunteer.  VCD will continue to operate an open-door policy, welcoming all people wishing to volunteer and provide training and mentoring to assist them to achieve their potential. 

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**Volunteer Centre Dorset** Trustees’ Report For the Year Ended 31 March 2022 

## **Statement of Trustees’ Responsibilities** 

The trustees (who are also directors of Volunteer Centre Dorset for the purposes of company law) are responsible for preparing the Trustees' Report (incorporating the directors’ report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: _The Financial Reporting Standard applicable in the UK and Republic of Ireland_ (United Kingdom Generally Accepted Accounting Practice). 

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to: 

- select suitable accounting policies and then apply them consistently; 

- observe the methods and principles in the Charities SORP; 

- make judgments and accounting estimates that are reasonable and prudent; 

- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements, and 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. 

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. 

By order of the Trustees. 

A Bailey Director of Finance & Trustee 

Date: 25 August 2022 

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**Volunteer Centre Dorset** Independent Examiner’s Report to the Trustees For the Year Ended 31 March 2022 

## **Independent examiners report to the Trustees of Volunteer Centre Dorset** 

I report to the charity trustees on my examination of the accounts of Volunteer Centre Dorset (“the Company”) for the year ended 31 March 2022. 

## **Responsibilities and basis of report** 

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). 

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. 

## **Independent examiner’s statement** 

Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 

2. the accounts do not comply with these records; or 

3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination; or 

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Michelle Ferris BSc (Hons) FCA DChA Goodwood House for and on behalf of Blackbrook Park Avenue Albert Goodman LLP Taunton Chartered Accountants Somerset TA1 2PX 

Date: 6  September 2022 

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**Volunteer Centre Dorset** Statement of Financial Activities (including the Income and Expenditure Account) For the Year Ended 31 March 2022 


**----- Start of picture text -----**<br>
2022 2021<br>Unres- Res- Total Unres- Res- Total<br>tricted tricted tricted tricted<br>Note £ £ £ £ £ £<br>Income from:<br>  Donations and legacies 2 935 7,492 8,427 - 995 995<br>  Charitable activities 2 68,968 446,542 515,510 129,110 271,162 400,272<br>  Other trading activities 2 4,724 1,004 5,728 2,435 630 3,065<br>  Investments 2 31 - 31 486 - 486<br>Total income 74,658 455,038 529,696 132,031 272,787 404,818<br>Expenditure on:<br>Charitable activities 3 34,553 372,894 407,447 32,782 270,327 303,109<br>Total expenditure 34,553 372,894 407,447 32,782 270,327 303,109<br>Net income/(expenditure)<br>before transfers 40,105 82,144 122,249 99,249 2,460 101,709<br>- - - -<br>Transfers between funds 9 15,000 (15,000)<br>Net movement in funds 55,105 67,144 122,249 99,249 2,460 101,709<br>Reconciliation of funds<br>Total funds brought forward 9 208,518 29,414 237,932 109,269 26,954 136,223<br>Total funds carried forward 263,623 96,558 360,181 208,518 29,414 237,932<br>**----- End of picture text -----**<br>


The statement of financial activities has been prepared on the basis that all operations are continuing operations.  There were no gains or losses arising in the period that are not shown above. 

The statement of financial activities incorporates the income and expenditure account. 

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**Volunteer Centre Dorset- Company Registration Number: 05685988** Balance Sheet As at 31 March 2022 


**----- Start of picture text -----**<br>
2022 2021<br>£ £ £ £<br>Note<br>Fixed assets<br>  Tangible fixed assets 6 21,713 6,327<br>Current assets<br>  Debtors 7 401,718 23,574<br>  Cash at bank and in hand 336,168 234,272<br>737,886 257,846<br>Liabilities<br>Creditors falling due within one year 8 (399,418) (26,241)<br>Net current assets 338,468 231,605<br>Total net assets 360,181 237,932<br>The funds of the charity:<br>Unrestricted funds:<br>   General funds 9 181,116 122,511<br>   Designated funds 9 82,507 86,007<br>Total unrestricted funds 263,623 208,518<br>Restricted funds 9 96,558 29,414<br>Total charity funds 360,181 237,932<br>**----- End of picture text -----**<br>


These accounts have been prepared and delivered in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). 

For the year in question, the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006. 

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Act. 

The trustees/directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of the accounts. 

Approved by the Board for issue on 25 August 2022 and signed on their behalf by: 

A Bailey Director of Finance & Trustee 

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**Volunteer Centre Dorset** Statement of Cash Flows For the Year Ended 31 March 2022 

|**Notes**<br>**Cash flows from operating activities**<br>Net movements in funds for the year<br>Adjustments to cash flows from non-cash items:<br>Depreciation and amortisation<br>6<br>Finance Income<br>Working capital adjustments:<br>(Increase)/decrease in debtors<br>7<br>Increase/(decrease) in creditors<br>8<br>Net cash flow from operations<br>**Cash flows from investing activities**<br>Interest received<br>Purchase of fixed assets<br>6<br>Net cash flow from investing activities<br>Net (decrease)/increase in cash and cash equivalents<br>Cash and cash equivalents at the beginning of<br>the reporting period<br>Cash and cash equivalents at the end of the<br>reporting period<br>**Cash & Cash equivalents reconciliation:**<br>Cash at bank<br>Total cash & cash equivalents at the end of the reporting<br>period|**2022**<br>**£**<br>122,249<br>7,243<br>(31)<br>129,461<br>(378,144)<br>373,177<br>124,494<br>31<br>(22,629)<br>(22,598)<br>101,896<br>234,272<br>336,168<br>336,168<br>336,168|**2021**<br>**£**<br>101,709<br>2,109<br>(486)|
|---|---|---|
|||103,332<br>(9,669)<br>(2,530)|
|||91,133<br>486<br>(3,001)|
|||(2,515)|
|||88,618|
|||145,654|
|||234,272|
|||145,654|
|||145,654|
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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## **1 Accounting policies** 

The principle accounting policies adopted in the preparation of the financial statements are: 

## 1.1 

## **General information and basis of accounting** 

Volunteer Centre Dorset is a company limited by guarantee, incorporated in the United Kingdom under the Companies Act. The maximum liability of each member is £10. The address of the registered office is given on page 1. The nature of the charity’s operations and its principal activities are set out in the Trustees report on pages 2-7. 

The financial statements have been prepared in £ sterling on the historical cost basis and in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) – (Charities SORP FRS 102) and the Companies Act 2006. 

The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). 

## 1.2 

## **Income** 

All income is included in the Statement of Financial Activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income. The valuation of donated services is not quantified within the Statement of Financial Activities. 

- Donation income is received by way of general grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable. 

- Income from grants, relating to specifically the provision of goods or services as part of charitable activities or services to clients are included in full in the Statement of Financial Activities when receivable and in the period in which they relate to. Grants are deferred when the monies have been received in advance of the period in which they relate to. 

- Other trading activities income includes income relating to fundraising and is included in the Statement of Financial Activities when receivable. 

- Investment income is included when receivable. 

## 1.3 **Government grants** 

Government grants are accounted for when unconditionally due and reasonable assurance can be gained that it will be received. Where funds are received in advance, for a specified period, these funds are deferred and recognised in the period to which they relate. Where funds have not been received in a specified period, these funds will be accrued in debtors and recognised in the period to which they relate. Not all grants received have conditions and performance indicators attached, where this is the case, the income is included within donations. Performance related grants are included within Charitable Activities income. 

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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## 1.4 **Expenditure** 

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered. 

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services to its clients. Direct costs are allocated to such activities and those costs of an indirect nature necessary to support them are shown as contributions to core costs (shown in income). 

Contributions to core costs relates to management and office costs charged to the restricted funds in line with the funding agreements.. 

## 1.5 **Tangible fixed assets and depreciation** 

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost or valuation less estimated residual value of each asset over its expected useful life as follows: 

Fixtures, fittings and equipment 25% on reducing balance. Motor vehicles 25% on reducing balance. 

## 1.6 **Debtors** 

Trade debtors and accrued income are recognised at the settlement amount due after any trade discount offered and any impairment necessary. Prepayments are valued at the amount prepaid net of any trade discounts due. 

## 1.7 **Cash at bank and in hand** 

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 

## 1.8 **Creditors** 

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due. 

## 1.9 **Taxation** 

As a registered charity, the company is exempt from corporation tax and capital gains tax, but not Value Added Tax. 

## 1.10 **Operating leases** 

Leases in which substantially all the risks and rewards of ownership are retained by the lessor are classified as operating leases. Rentals payable under operating leases are charged to the Statement of Financial Activities as incurred over the term of the lease. 

## 1.11 **Pension contributions** 

The charity operates a defined contribution pension scheme. The scheme and its assets are held by independent managers. Contributions are recognised in the Statement of Financial Activities in the period in which they become payable in accordance with the rules of the scheme. 

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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## 1.12 **Fund accounting** 

Funds held by the charitable company are one of the following types:- 

- Unrestricted general funds – these funds can be used in accordance with the charitable objects at the discretion of the Trustees. 

- Designated funds – these funds are set aside out of unrestricted general funds for specific future purposes, projects, or reserves. 

- Restricted funds – these funds can only be used for the particular restricted purposes within the objects of the charity. Restrictions arise when funds raised are for a specific purpose. 

Further explanations of the nature and purpose of each fund are included in the notes to the financial statements. 

## 1.13 **Financial instruments** 

The charity only holds basic financial instruments as defined in FRS 102. The financial assets and liabilities of the charity and their measurements are as follows: 

Financial assets – trade and other debtors are basic financial instruments and are debt instruments measured at amortised cost. Prepayments are not financial instruments. 

Cash at bank – is classified as a basic financial instrument and is measured at face value. 

Financial liabilities – trade creditors, accruals and other creditors are financial instruments, and are measured at amortised cost. Taxation and social security are not included in the financial instruments disclosure definition. Deferred income is not deemed to be a financial liability, as the cash settlement has already taken place and there is an obligation to deliver services rather than cash or another financial instrument 

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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 


**----- Start of picture text -----**<br>
2  Income from:<br>Unres- Res- Unres- Res-<br>tricted tricted 2022 Total tricted tricted 2021 Total<br>£ £ £ £ £ £<br>Donations and legacies<br>  Donations 935 7,492 8,427 - 995 995<br>935 7,492 8,427 - 995 995<br>Charitable activities<br>Grants<br>NHS CCG* - 23,940 23,940 - 45,819 45,819<br>Dorset Council* 26,353 82,308 108,661 51,239 142,618 193,857<br>-<br>The National Lottery 74,759 74,759 74,871 38,477 113,348<br>Syrian resettlement  - - - -<br>27,371 27,371<br>programme<br>Awards for all - - - - 10,000 10,000<br>Grants - Other 2,000 41,824 43,824 3,000 6,877 9,877<br>SLA<br>NHS CCG* - 23,673 23,673 - - -<br>Dorset Council* 40,615 200,038 240,653 - - -<br>68,968 446,542 515,510 129,110 271,162 400,272<br>Other trading activities<br>Delivered services 4,724 1,004 5,728 2,435 630 3,065<br>4,724 1,004 5,728 2,435 630 3,065<br>Investment income<br>Bank interest 31 - 31 486 - 486<br>Total income 74,658 455,038 529,696 132,031 272,787 404,818<br>**----- End of picture text -----**<br>


*Donates government grants 

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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## **3 Expenditure on charitable activities** 

||Events<br>Salaries<br>Staff travel<br>Volunteer expenses<br>Trustee expenses<br>Professional expenses<br>Training and fees<br>Vehicle costs<br>Repairs and renewals<br>Newsletter<br>Subscriptions<br>Premises<br>Miscellaneous<br>Postage<br>Telephone<br>Stationery<br>Advertising and promotion<br>Insurance<br>Photocopying<br>Depreciation<br>Bookkeeping<br>Recharges<br>Contribution to core costs<br>**Total**<br>Accounts preparation<br>Independent Examination|**Unres-**<br>**tricted**<br>**£**<br>-<br>43,203<br>803<br>76<br>566<br>570<br>2,475<br>500<br>27<br>115<br>4,546<br>3,528<br>6,583<br>1,191<br>11,449<br>1,240<br>653<br>648<br>960<br>1,479<br>10,781<br>850<br>950<br>93,193<br>(58,640)<br>**34,553**|**Res-**<br>**tricted**<br>**£**<br>34,430<br>219,523<br>6,138<br>2,690<br>-<br>-<br>3,631<br>4,202<br>2,009<br>75<br>-<br>20,402<br>580<br>-<br>-<br>-<br>1,686<br>660<br>-<br>5,764<br>12,464<br>-<br>-<br>314,254<br>58,640<br>**372,894**|**2022 Total**<br>**£**<br>34,430<br>262,726<br>6,941<br>2,766<br>566<br>570<br>6,106<br>4,702<br>2,036<br>190<br>4,546<br>23,930<br>7,163<br>1,191<br>11,449<br>1,240<br>2,339<br>1,308<br>960<br>7,243<br>23,245<br>850<br>950<br>407,447<br>-<br>**407,447**|**Unres-**<br>**tricted**<br>**£**<br>126<br>59,237<br>476<br>109<br>-<br>-<br>-<br>835<br>330<br>-<br>3,859<br>4,446<br>1,053<br>1,703<br>12,333<br>442<br>334<br>209<br>718<br>1,026<br>1,800<br>1,070<br>950<br>91,056<br>(58,274)<br>**32,782**|**Res-**<br>**tricted**<br>**£**<br>13,449<br>157,401<br>2,206<br>1,253<br>-<br>-<br>6,021<br>1,366<br>1,752<br>697<br>-<br>13,686<br>1,384<br>-<br>-<br>-<br>1,471<br>719<br>-<br>1,083<br>9,565<br>-<br>-<br>212,053<br>58,274<br>**270,327**|**2021 Total**<br>**£**<br>13,575<br>216,638<br>2,682<br>1,362<br>-<br>-<br>6,021<br>2,201<br>2,082<br>697<br>3,859<br>18,132<br>2,437<br>1,703<br>12,333<br>442<br>1,805<br>928<br>718<br>2,109<br>11,365<br>1,070<br>950|
|---|---|---|---|---|---|---|---|
||||||||303,109<br>-|
||||||||**303,109**|
|||||||||



## **4 Trustee expenses** 

None of the Trustee Directors (or any persons connected) received any remuneration during the period, with one was reimbursed £553 for mileage and £13 for other expenses (2021 - £nil). 

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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## **5 Staff costs** 


**----- Start of picture text -----**<br>
2022 2021<br>£ £<br>Wages and salaries 242,311 203,282<br>Employer's national insurance 17,240 11,363<br>Employer's pension contributions 3,175 1,993<br>262,726 216,638<br>**----- End of picture text -----**<br>


The average monthly head count of employees during the period was 10 staff (2021: 9 staff). 

No employee received remuneration of more than £60,000 in the period (2021: none). 

The charity operates a defined contribution pension scheme. The pension charge for the year represents contributions payable by the charity to the scheme and amounted to £3,175 (2021: £1,993). Contributions totalling £1,010 (2021: £327) were payable to the scheme at the end of the year and are included in creditors. 

## **Key management personnel** 

The key management personnel of the charity are considered to be the Centre Manager and the Deputy Manager (until July 2021). The total costs to the charity of employee benefits (including employer national insurance) for the key management personnel was £51,749 (2021: £68,504). 

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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 


**----- Start of picture text -----**<br>
6 Tangible fixed assets<br>Fixtures & Motor<br>Fittings Vehicles Total<br>£ £ £<br>Cost<br>-<br>At 1 April 2021 37,785 37,785<br>Additions 5,167 17,462 22,629<br>At 31 March 2022 42,952 17,462 60,414<br>Depreciation<br>-<br>At 1 April 2021 31,458 31,458<br>Charge for the year 2,878 4,365 7,243<br>At 31 March 2022 34,336 4,365 38,701<br>Net book value<br>At 31 March 2022 8,616 13,097 21,713<br>At 31 March 2021 6,327 - 6,327<br>**----- End of picture text -----**<br>


|**7**<br>**Debtors**|||
|---|---|---|
|Trade debtors<br>Prepayments and accrued income<br>Other debtors|**2022**<br>**£**<br>395,203<br>1,515<br>5,000<br>401,718|**2021**<br>**£**<br>21,093<br>2,401<br>80|
|||23,574|
||||



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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## **8 Creditors:  Amounts falling due within one year** 


**----- Start of picture text -----**<br>
2022 2021<br>£  £<br>Deferred income - Funding received in advance 333,019 17,199<br>Other creditors 5,580 6,861<br>Accruals 2,120 2,181<br>-<br>VAT Liability 58,699<br>399,418 26,241<br>Deferred income 2022 2021<br>£  £<br>Deferred income at 1 April 2021 17,199  24,080<br>Released from previous years  (17,199)  (24,080)<br>Resources deferred in the year 333,019  17,199<br>Deferred income at 31 March 2022 333,019 17,199<br>**----- End of picture text -----**<br>


Where grants are received in advance, for a specific period, these funds are deferred and recognised in the period to which they relate. 

At the balance sheet date, the charity was holding funds received in advance for Dorset Council, for Service Level Agreements and grants for which the activity will take place in 2022/23. There are performance related criteria requiring the deferral of funds. 

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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## **9 Summary of movement in funds** 

|**Restricted funds**<br>Allotment project<br>Community Credits<br>Dorset County council<br>Big Lottery Fund<br>Other income<br>Community Fridge<br>Company at Christmas<br>Community Volunteers<br>NHS CCG<br>Covid Grants<br>Voluntary Help Scheme<br>Spirit of 2012<br>Creating a legacy<br>Dorset Vol Ambassadors<br>Out of Hours<br>Awards for All - Vehicle Reserve<br>Bernard Sunley<br>**Total restricted funds**<br>**Unrestricted funds**<br>Designated funds|**Balance**<br>**01.04.21**<br>**£**<br>3,100<br>-<br>-<br>-<br>2,319<br>-<br>-<br>-<br>13,995<br>-<br>-<br>-<br>-<br>-<br>10,000<br>-<br>29,414|**Income**<br>**£**<br>194<br>12,500<br>74,759<br>4,369<br>3,529<br>1,018<br>78,275<br>23,940<br>41,582<br>11,952<br>16,667<br>10,625<br>150,000<br>20,628<br>-<br>5,000<br>455,038|**Expenditure**<br>**£**<br>(3,294)<br>(12,001)<br>(65,523)<br>(1,000)<br>(5,848)<br>(1,018)<br>(74,288)<br>(23,940)<br>(49,577)<br>(11,952)<br>(15,667)<br>(10,625)<br>(77,533)<br>(20,628)<br>-<br>-<br>(372,894)|**Transfers**<br>**£**<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>(10,000)<br>(5,000)<br>(15,000)|**Balance**<br>**31.03.22**<br>**£**<br>-<br>499<br>9,236<br>3,369<br>-<br>-<br>3,987<br>-<br>6,000<br>-<br>1,000<br>-<br>72,467<br>-<br>-<br>-|
|---|---|---|---|---|---|
||||||96,558|
|||||||
|Designated reserve fund|27,507|-|-|-|27,507|
|IT Reserve<br>Development Reserve<br>Development/Training Reserve<br>Vehicle Reserve<br>Total designated funds<br>Administration/general fund<br>**Total unrestricted funds**<br>**Total funds**|15,000<br>30,000<br>10,000<br>3,500<br>86,007<br>122,511<br>208,518<br>237,932|-<br>-<br>-<br>-<br>-<br>74,658<br>74,658<br>529,696|-<br>-<br>-<br>-<br>-<br>(34,553)<br>(34,553)<br>(407,447)|-<br>-<br>-<br>(3,500)<br>(3,500)<br>18,500<br>15,000<br>-|15,000<br>30,000<br>10,000<br>-|
||||||82,507<br>181,116|
||||||263,623|
||||||360,181|
|||||||



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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## **Summary of movement in funds- prior year** 

|**Restricted funds**<br>Allotment project<br>Community Credits<br>Dorset Council<br>The National Lottery<br>Pocket Parks<br>Other funders<br>Community Fridge<br>Company at Christmas<br>NHS CCG<br>Covid Grants<br>Voluntary Help Scheme<br>Syrian Families Project<br>Volunteer development<br>Awards for All - Vehicle Reserve<br>**Total restricted funds**<br>**Unrestricted funds**<br>Designated funds<br>Designated reserve fund<br>IT Reserve<br>Development Reserve<br>Training Reserve<br>Vehicle Reserve<br>Total designated funds<br>Administration/general fund<br>**Total unrestricted funds**<br>**Total funds**|**Balance**<br>**01.04.20**<br>**£**<br>-<br>-<br>13,247<br>2,646<br>64<br>-<br>-<br>-<br>-<br>-<br>10,997<br>-<br>-<br>26,954<br>27,507<br>-<br>-<br>-<br>-<br>27,507<br>81,762<br>109,269<br>136,223|**Income**<br>**£**<br>3,500<br>1,535<br>38,477<br>-<br>-<br>2,500<br>995<br>28,300<br>156,174<br>1,055<br>27,371<br>2,880<br>10,000<br>272,787<br>-<br>-<br>-<br>-<br>-<br>-<br>132,031<br>132,031<br>404,818|**Expenditure**<br>**£**<br>(400)<br>(1,535)<br>(51,724)<br>(2,646)<br>(64)<br>(181)<br>(995)<br>(28,300)<br>(142,179)<br>(1,055)<br>(38,368)<br>(2,880)<br>-<br>(270,327)<br>-<br>-<br>-<br>-<br>-<br>-<br>(32,782)<br>(32,782)<br>(303,109)|**Transfers**<br>**£**<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>15,000<br>30,000<br>10,000<br>3,500<br>58,500<br>(58,500)<br>-<br>-|**Balance**<br>**31.03.21**<br>**£**<br>3,100<br>-<br>-<br>-<br>-<br>2,319<br>-<br>-<br>13,995<br>-<br>-<br>-<br>10,000|
|---|---|---|---|---|---|
||||||29,414|
||||||27,507<br>15,000<br>30,000<br>10,000<br>3,500|
||||||86,007<br>122,511|
||||||208,518|
||||||237,932|
|||||||



**Purpose of material funds:** Development/training Volunteer management training for community organisations Designated reserve fund Contingency reserve to cover the operating lease and redundancy commitments. IT reserve Reserve set up to fund future IT requirements. Vehicle reserve Reserve set up to fund a new van (purchased in year). 

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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## **Purpose of funds (continued):** 

|Development reserve|Reserve set up to fund Volunteer Centre Dorset development.|
|---|---|
|Allotment project|Access to a community allotment for everybody who would like to  participate.|
|Community Credits|Enabling people with learning disabilities to volunteer and be supported by a|
||Mentor.|
|NHS CCG|Providing support to the VCS in Dorset, working in partnership with the CCG|
||to<br>develop<br>volunteering<br>opportunities, representing<br>the<br>sector and|
||communicating NHS themes, surveys, activities etc. to the wider Voluntary|
||and Community Sector.|
|HMP Guys Marsh|Voluntary Sector and Project Coordinator at HMP Guys Marsh, providing|
||support and good practice to the VCS who deliver support and services to|
||prisoners and families at HMP Guys Marsh, organising networking events and|
||developing<br>partnerships<br>and<br>activities.<br>Also<br>delivering<br>Volunteering|
||Opportunities for those in custody, mirroring the services of the Volunteer|
||Centre within a prison setting.|
|Syrian Families Project|To support volunteers who support Syrian families in Dorset.|
|Covid Grants|To recruit volunteers, support and manage the Covid-19 response.|
|Awards for All|Contribution to purchase of new van.|
|Dorset Vol Ambassadors|Local Ambassadors will be recruited, and training will be provided, to engage|
||with the public to provide a ‘welcoming face’ as well as local knowledge and|
||information whist providing advice and guidance.|
|Community Volunteers|A pilot project with Dorset Council that has developed through the pandemic|
||and that continues to support people in need through community volunteering.|
|Out of Hours|This is the Community Volunteers project, but outside normal working hours.|
|Spirit of 2012|A research project to highlight and develop volunteer opportunities for people|
||with disabilities and additional needs in museums.|
|Creating a Legacy|Giving the opportunity for young people to gain work experience.|
|Dorset Vol Ambassadors|A meet and greet service signposting people who are visiting the area of|
||Dorset.|



Transfers may be made from unrestricted funds insofar as expenditure charged to restricted exceeds monies received, to cover any deficit that would otherwise arise. Transfers are also made, in accordance with the SORP, on purchase of assets from restricted funds that can be taken to discharge the restriction. The trustees are satisfied that sufficient resources are held to enable each fund to be applied in accordance with any restrictions. 

## **10 Analysis of assets between funds** 

|Tangible assets<br>Net current assets|**Unres-**<br>**tricted**<br>**£**<br>21,713<br>241,910<br>263,623|**Res-**<br>**tricted**<br>**£**<br>-<br>96,558<br>96,558|**2022 Total**<br>**£**<br>21,713<br>338,468<br>360,181|**Unres-**<br>**tricted**<br>**£**<br>6,327<br>202,191<br>208,518|**Res-**<br>**tricted**<br>**£**<br>-<br>29,414<br>29,414|**2021 Total**<br>**£**<br>6,327<br>231,605|
|---|---|---|---|---|---|---|
|||||||237,932|
||||||||



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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## **11 Related parties** 

There were no related party transactions during the year (2021: none). 

## **12 Government grants** 

Income from government grants comprise grants made by local authorities to fund the principal activities and objectives of the charity via core funding and funding for specific restricted projects. No performance related grants recognised in income have had any unfulfilled conditions or any other contingencies attaching to them. See note 2 for more information and to the amount and source of these grants. 

## **13 Company limited by guarantee** 

The company was incorporated as a company limited by guarantee and has no share capital.  The guarantee to the company is £10 per member on the winding up of the company.  At 31 March 2022 the company had six members and the total amount guaranteed was therefore £60. 

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**Volunteer Centre Dorset (A Charitable Company Limited by Guarantee)** 

## **Annual Report and Financial Statements** 

**For the Year Ended 31 March 2022** 

**Charity Registered in England and Wales Number: 1113758 Company Registration Number: 05685988** 



**Volunteer Centre Dorset** Contents For the Year Ended 31 March 2022 

||Page|
|---|---|
|Reference and Administrative Details|1|
|Trustees’ Report|2 – 9|
|Independent Examiner’s Report to the Trustees|10|
|Statement of Financial Activities|11|
|Balance Sheet|12|
|Statement of Cash Flows|13|
|Notes to Financial Statements|14 – 25|





**Volunteer Centre Dorset** Reference and Administrative Details For the Year Ended 31 March 2022 

|**Charity Name**|Volunteer Centre Dorset|Volunteer Centre Dorset|
|---|---|---|
|**Other Names**|Dorchester Volunteer Bureau||
||Volunteer Centre Dorchester||
|**Trustee Directors**|A Bolt|Chairperson|
||A Bailey MA FCA|Director of finance|
||P Cooper||
||H Enright||
||D Exall||
||J Mills||
||G Slade||
|**Company Secretary & CEO**|M Waterman||
|**Deputy Manager**|C Womble (until July 2021)||
|**Company Number**|05685988||
|**Charity Number**|1113758||
|**Principal Address and Registered Office**|The Old Coach House||
||Acland Road||
||Dorchester||
||Dorset||
||DT1 1EF||
|**Independent Examiner**|Michelle Ferris BSc|(Hons) FCA DChA|
||Albert Goodman LLP||
||Goodwood House||
||Blackbrook Park Avenue||
||Taunton||
||Somerset||
||TA1 2PX||



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**Volunteer Centre Dorset** Trustees’ Report For the Year Ended 31 March 2022 

The Trustees’ present their report and accounts for the year ended 31 March 2022. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements, comply with the Charity’s governing document, applicable law and the requirement of the Statement of Recommended Practice, “Accounting and Reporting by Charities” (SORP FRS 102) (implemented 1 January 2019). 

## **Trustees** 

The Trustees serving during the period and since the period end are as follows: 

• A Bolt Chairperson (from 16 September 2021) • A Bailey Director of finance • P Cooper (appointed 24 March 2022) • H Enright • D Exall • J Mills • G Slade (appointed 19 April 2022) • S Fleet Chairperson (resigned 16 September 2021) • K Herbert (resigned 27 September 2021) 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT** 

The Volunteer Centre Dorset (VCD) (known as Dorchester Volunteer Bureau until 8 April 2009) was incorporated as a company limited by guarantee on 24 January 2006 and registered as a charity with the Charity Commission on 12 April 2006. The charity commenced operations of 1 July 2006, taking over the net assets and charitable activities of the unincorporated charity Dorset Volunteer Bureau (charity number 1004015). The affairs of the charitable company are governed by its Memorandum and Articles under which the members of the company are its trustees and directors and control the charity and its property and funds. 

Trustees are currently recruited by advertisement or nomination. By agreement, all trustees retire each year and new trustees are elected. No organisation is entitled to appoint a trustee. 

At the end of the reporting period there were 7 trustees who meet a minimum of 6 times per year and are responsible for the strategic direction and policy of VCD. A scheme of delegation is in place and day to day responsibility for the provision of services and routine operational business rests with the Chief Executive Officer (CEO).  The CEO is responsible for ensuring that VCD delivers the services specified, in an efficient and cost-effective manner together with responsibility for the supervision and development of the staff team in line with best practice. 

A successful recruitment campaign resulted in three new trustees being appointed with a broad range of experience and skills.  Board members have taken the opportunity for additional training covering areas such as governance, finance, data protection, confidentiality in the workplace and safeguarding.  Appreciation was noted for our departing chair – Sue Fleet, for giving four years of exceptional service to the VCD. 

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**Volunteer Centre Dorset** Trustees’ Report For the Year Ended 31 March 2022 

The Finance committee has been disbanded to ensure the whole board are involved in this area and also reduces the overall number of meetings per year. 

Craig Womble (Deputy Manager) retired after giving nearly 20 years of enthusiastic and knowledgeable service.  Issy McGowan (Business & Marketing Lead) departed in this year to follow interests outside of the charity sector.  Again, thank you to Issy for all her work.  Though it is always sad to see people leave, the opportunity presented has enabled a new management structure in terms of roles and responsibilities’ to be implemented.  Our CEO has noted that this structure has already reaped rewards in better communication and decision making as individuals and as a team. 

Trustees have supported projects in terms of reviewing ‘out of hour’s lone working policies and procedures. A number of meetings were held to complete our application and successful bid for the ‘infrastructure Support to the Voluntary Community Sector’ which will bring in £50K per year to the VCD during a five year contract. 

Continued well-being support post lockdown was available which was appreciated by the staff. 

Trustee meetings are now held in the main training room at the VCD.  To help make the meetings more transparent and democratic, a guest Manager is invited to each meeting.  Participants can also join the meetings via Zoom.  New technology will be purchased in the near future to improve this facility for all types of user. 

## **OBJECTIVES AND ACTIVITIES** 

## **Objectives and public benefit statement** 

VCD’s purposes are set out in the objects within the company’s Memorandum and Articles of Association. They are: 

To benefit local communities by undertaking voluntary work in education, social services and other areas of charitable activity and encouraging others to do so and in particular by: 

- Informing, guiding and supporting persons willing to undertake voluntary service 

- Advising and guiding organisations using volunteers 

- Establishing and maintaining a Centre for the conduct of its activities and as a meeting place in connection with such activities 

These are regularly reviewed by the trustees and we are satisfied that the objects for which the Centre was established remain valid. We continue to refer to guidance on public benefit when reviewing our aims and objectives and in developing future plans. 

## **The focus of our work** 

Our work is focused around the ambition to offer **support, advice and promote volunteering, community action across the Dorset Council area.  We aspire to provide leadership, facilitation, expertise and inspiration to individuals and the wider Voluntary Community and Social Enterprise (VCSE).** 

_**VCD commits to promote and develop volunteering for all, enhancing the quality of Leadership, Inspiration, Facilitation and Expertise (LIFE) for residents throughout the county.**_ 

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**Volunteer centre Dorset** Trustees’ Report For the Year Ended 31 March 2022 

During the reporting year, we have come out of lockdown and been able to focus on our core areas and at the same time establish new avenues in terms of informal partnerships with partner charities enabling us to support one another in best practice and sharing of areas of expertise. 

We have set up close working ties with Dorset Youth Association, Age UK and Citizens Advice.  Our sector for the future is very much about collaboration which is one of our key strengths. 

During Covid the importance of having a robust IT suite reaped benefits as staff were able to work from home and communicate with colleagues, Volunteers, and stake holders during this period.  As lockdown ended, staff are now able to balance working from home and in the office to ensure a better work life balance, but still maintain the service that we aim for. 

A more structured approach to training has been implemented.  Virtual College courses have been purchased to give a consistent approach to training for staff, volunteers and organisations as well as enabling us to have an audit trail and refresher training prompts. 

The VCD has shown great flexibility and agility in terms of responding to requests at very short notice for support in the running of the vaccination centre in Dorchester.  There was also a similar need in providing food and shelter for local villages post last year’s storms. 

The Community Fridge project based in Co-op, Dorchester called Casterfridge has proved exceptionally successful and we generally clear all of the produce on a daily basis. 

The launch of the Weymouth Information Shop has also proved highly successful offering support and help to local people as well as visitors from a pool of charities all under one roof. 

We continue to work closely with Dorset Council and due to the high profile work the VCD has been participating in over the last few years; we are seen as a charity that can offer solutions at short notice as well as value for money. 

The importance of using social media during Covid and into the future was reinforced by the increase in usage as follows **:** 

- 1 April 2021 - 1 July 2022 (Instagram and Facebook) 

   - Facebook Page reach - 89,188 (up 2500%) 

   - Instagram Page reach - 993 (up 345.3%) 

Trustees and staff have met on three occasions to take part in workshops to democratically shape our business plan for the next three years.  There will be a launch date in the near future so that the business plan can be presented to all staff. 

## **PROJECTS DELIVERED** 

## **Volunteer Help Scheme** 

Continues to support people who benefit from practical help in their homes such as gardening, furniture moving, simple repairs etc. we successfully secured funding to purchase a new van which will enable us to expand our services in the future. Our dedicated volunteer team provide regular visits, carrying out various practical tasks, and were able to operate throughout the last year.  The scheme is now embedded into the Dorset community response as we consolidate our individual areas of volunteering projects. 

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**Volunteer centre Dorset** Trustees’ Report For the Year Ended 31 March 2022 

## **Dorset Volunteer Ambassador Programme** 

The Dorset Volunteer Ambassador programme ran throughout the summer of 2021. This was funded by the Covid Recovery Fund from Dorset Council. The programme recruited and supported volunteers to be Ambassadors in key visitor hotspots across Dorset to welcome and assist both residents and visitors. The programme was trialled across nine areas, however was really successful in three locations – Weymouth, Sherborne and Wimborne. We delivered over 800 hours of volunteering with around 50 Ambassadors regularly volunteering. We supported ten volunteers with a learning disability, some independently and others with a mentor. We created partnerships across town and parish councils and with the business community, with the wider community feeling the benefit of the programme. In Weymouth, Ambassadors welcomed cruise ship passengers in Hope Square, handing out maps and tourism brochures. The programme received good press coverage on social media, on newspapers and on the radio. And under spend has meant that the programme could be continued in 2022. 

## **Dorset’s Community Response & Community Volunteers** 

After the success of VCD supporting communities throughout the Covid pandemic, Dorset Council recognised that this programme could play a vital role in supporting people in need. The VCD had accumulated a database of around 1200 volunteers who registered to assist during the pandemic. They were doing tasks in the community including shopping, delivering prescriptions and foodbank deliveries. In October 2021, we were asked by Dorset Council to partner with Help & Kindness on Dorset’s Community Response (DCR) which would continue this work, supporting referrals not only from the public, but from adult services, social prescribers, and discharge teams at local hospitals. In December 2021, between Christmas and New Years Eve, VCD were contacted by Dorset Council and asked if we could urgently support across the New Years Eve long weekend not only with our usual tasks, but also welfare check, meal preparation, dog walking and shopping. This weekend was so successful that we were instantly engaged to pilot this model for another three months. 

## **Volunteer Training & Development** 

VCD led the recruitment of volunteers to assist with Covid vaccinations, such as St Leonard’s Hospital, the Atrium GP surgery and pharmacies. We then went on to manage volunteer support on mass vaccination sites in the Dorset Council area.  This started with setting up the support for Vespasian House, with other clinics starting outside of this reporting period. We recruited, inducted and supported 70 volunteers throughout the duration of the Vespasian House clinic. 

Summer in Dorset 2021 – this involved working with Dorset Council’s Holiday Activities and Food (HAF) Programme, helping organisations who run summer activities by finding suitably qualified volunteers. Volunteers were able to receive training and support in areas such as safeguarding, food and hygiene and Disclosure and Barring Service (DBS) checks. 

We managed the volunteers who had come forward to assist with the Covid response, sending communications, updating their details etc and assisted in ensuring requests for help were dealt with, allocated to team members etc. This enabled people to continue to volunteer in a variety of different opportunities post covid. 

VCD worked with the Primary Care Network (PCN) and Dorset County Hospital, recruiting and training volunteers in the setting up of South Walks House, Dorchester as an Outpatient Orthopaedic Centre. The lead on the volunteers was eventually taken by the hospital, but we assisted with the setting up, and continue to support, using Team Kinetic and volunteer recruitment. 

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**Volunteer centre Dorset** Trustees’ Report For the Year Ended 31 March 2022 

We have participated and contributed to national and Dorset council meetings attended regarding the Afghan and Ukraine refugees. 

Museums and Volunteering Project – working with an access consultant we are working to make museums and heritage spaces more accessible for all volunteers, with a focus on those with disabilities. 

## **Community Credits Scheme (CCS)** 

Green Fingers Group – Weymouth **.** The gardening group has re-formed after a year of lockdown with six attendees, taking into consideration of the impact and ongoing Covid prevention measures to ensure we protect our volunteers. 

Community Allotments 

The Volunteer Centre Dorset rents two allotments in Dorchester and we have been given one for CCS volunteers. We support 3 men on the autistic spectrum and one lady who volunteer on a regular basis. They are all supported by volunteer befrienders who have been offered training in safeguarding and in understanding autism. The idea of the allotment project is for the attendees to gain skills, build confidence and independence skills, work with other groups and projects to share produce and start a share market with other plot holders. 

## Litter Picking Group 

A new litter picking group has been formed in Weymouth with the support of the town council and a local business providing the group with lunch and refreshments after litter-picking. This group is helping the environment while also supporting health and wellbeing. 

## Action Groups 

Since April 2021, three new action groups have been formed in Weymouth, Wareham and Ferndown. These have been met with a lot of interest from community members including social prescribers. We have made new connections and are working in partnership with nearly twenty other stakeholders. 

## Credit Notes 

The CCS app has been designed and will be ready for testing on ten people who have smart phones. The app has already been uploaded to several people’s mobile phones and two have tested it in Weymouth. In total there are 266 volunteers signed up to the Community Credit Scheme 206 volunteers who have a learning disability 

## **Principal Funding Sources** 

In this period our core services are predominantly funded by existing funds and contracts awarded by Dorset Council and Dorset Clinical Commissioning Group. 

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**Volunteer centre Dorset** Trustees’ Report For the Year Ended 31 March 2022 

## **Volunteer Help Scheme** 

Much of the funding for projects and programmes delivered by VCD as well as core funding has come from statutory partners, grants, customer contributions and some from Dorset Council towards the Volunteer Help Scheme  (VHS) project. 

## **Volunteer Training & Development** 

The first part of this period was primarily spent on Covid Response work, which was primarily funded by Dorset Council From 27[th] November 2021 and ongoing, we started working on supporting the vaccination clinics which is funded by Dorset Healthcare 

Museums Project has been funded by the Spirit of 2012 

## **Community Credits** 

Lottery Funding 

## **ACHIEVEMENT AND PERFORMANCE** 

## **Report of the Finance Director** 

The Volunteer Centre has had another very satisfactory year financially.  Total expenditure for the year was £407,447 (2020-21 £303,109) of which 68% related to staff salaries and staff and volunteer costs. Total expenditure was below the budget by £511 but this budget had been revised upwards several times in the year as our project income grew in this extraordinary year. 

Total income for the year was £529,696 (2020-21 £404,818) primarily received from agencies as grants. Total income was above the budget by £82,625. Due primarily to income not classed as deferred income in the accounts but carried forward as an underspend to be used in the next financial year. The net surplus for the year was £122,249 (2020-21 £101,709). 

The unrestricted reserves increased by £55,105 to £263,623. These reserves are important, providing the organisation with stability and enabling officers and trustees to focus more on the sustainability of the organisation and the services provided. 

Cash in the bank is £336,168. However, £72,467 is income to be used in 22-23 financial year that is not classed as deferred income. Taking this into account and all other financial responsibilities the net current assets were £338,468. This equates to 10 months of expenditure (9 months 2020-21). The above calculation is based on these accounts but if it is based on our 2022-23 budget it would be 7.5 months. The organisation is growing and still able to maintain its working capital ratio. At the year end the total funds were £360,181 (2020-21 £237,932). 

## **Reserves Policy** 

The guidance given by the Charity Commission is not specific and is more generalised to what is right for the individual charity. Reserves are needed to meet the working capital requirements of the charity and to continue the current activities of the charity in the event of a temporary reduction in funding. We will strive to maintain minimum financial reserves equivalent to 3 months operating cost. Free reserves at the year end were £181,116 (2020-21 £122,511) which equates to around 5 months of this year’s expenditure. Designated reserves are held to cover future costs that may be incurred for example redundancy and other future contractual obligations. This fund may increase if, for example, we sign a longer contract for the premises. 

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**Volunteer Centre Dorset** Trustees’ Report For the Year Ended 31 March 2022 

## **PLAN FOR THE FUTURE** 

## **Volunteer Help Scheme** 

Develop the volunteers for Community Volunteer and Dorset Community Response programme 

- Identify and see if we have capacity to plug gaps in service - Identify barriers for people accessing services - Recruiting and training more volunteers for all projects 

## **Volunteer Training & Development** 

- The migration of organisations and volunteers from Simply Connect to Team Kinetic - Work with organisations to think about the variety of roles they could offer 

- Younger Volunteers – how to help organisations create opportunities 

- Set up and run the Volunteer Coordinator’s Network, with networking events across the Dorset Council area 

- Get out and about meeting organisations and supporting their volunteering needs and promote the training we can offer to volunteers and organisations 

## **Community Credits Scheme** 

To adapt the community Credit Scheme post Covid.  Developing ways that a volunteer can redeem their credit notes, engage local businesses to accept the credit notes.  The CCS will be integrated into the VCD Core functions for the future running of the project.  We will continue to develop the Action Groups and ambassadors as this is working well, 

The VCD will remain committed to inclusion and supporting everyone who wishes to volunteer.  VCD will continue to operate an open-door policy, welcoming all people wishing to volunteer and provide training and mentoring to assist them to achieve their potential. 

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**Volunteer Centre Dorset** Trustees’ Report For the Year Ended 31 March 2022 

## **Statement of Trustees’ Responsibilities** 

The trustees (who are also directors of Volunteer Centre Dorset for the purposes of company law) are responsible for preparing the Trustees' Report (incorporating the directors’ report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: _The Financial Reporting Standard applicable in the UK and Republic of Ireland_ (United Kingdom Generally Accepted Accounting Practice). 

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to: 

- select suitable accounting policies and then apply them consistently; 

- observe the methods and principles in the Charities SORP; 

- make judgments and accounting estimates that are reasonable and prudent; 

- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements, and 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. 

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. 

By order of the Trustees. 

A Bailey Director of Finance & Trustee 

Date: 25 August 2022 

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**Volunteer Centre Dorset** Independent Examiner’s Report to the Trustees For the Year Ended 31 March 2022 

## **Independent examiners report to the Trustees of Volunteer Centre Dorset** 

I report to the charity trustees on my examination of the accounts of Volunteer Centre Dorset (“the Company”) for the year ended 31 March 2022. 

## **Responsibilities and basis of report** 

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). 

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. 

## **Independent examiner’s statement** 

Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 

2. the accounts do not comply with these records; or 

3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination; or 

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Michelle Ferris BSc (Hons) FCA DChA Goodwood House for and on behalf of Blackbrook Park Avenue Albert Goodman LLP Taunton Chartered Accountants Somerset TA1 2PX 

Date: 6  September 2022 

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**Volunteer Centre Dorset** Statement of Financial Activities (including the Income and Expenditure Account) For the Year Ended 31 March 2022 


**----- Start of picture text -----**<br>
2022 2021<br>Unres- Res- Total Unres- Res- Total<br>tricted tricted tricted tricted<br>Note £ £ £ £ £ £<br>Income from:<br>  Donations and legacies 2 935 7,492 8,427 - 995 995<br>  Charitable activities 2 68,968 446,542 515,510 129,110 271,162 400,272<br>  Other trading activities 2 4,724 1,004 5,728 2,435 630 3,065<br>  Investments 2 31 - 31 486 - 486<br>Total income 74,658 455,038 529,696 132,031 272,787 404,818<br>Expenditure on:<br>Charitable activities 3 34,553 372,894 407,447 32,782 270,327 303,109<br>Total expenditure 34,553 372,894 407,447 32,782 270,327 303,109<br>Net income/(expenditure)<br>before transfers 40,105 82,144 122,249 99,249 2,460 101,709<br>- - - -<br>Transfers between funds 9 15,000 (15,000)<br>Net movement in funds 55,105 67,144 122,249 99,249 2,460 101,709<br>Reconciliation of funds<br>Total funds brought forward 9 208,518 29,414 237,932 109,269 26,954 136,223<br>Total funds carried forward 263,623 96,558 360,181 208,518 29,414 237,932<br>**----- End of picture text -----**<br>


The statement of financial activities has been prepared on the basis that all operations are continuing operations.  There were no gains or losses arising in the period that are not shown above. 

The statement of financial activities incorporates the income and expenditure account. 

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**Volunteer Centre Dorset- Company Registration Number: 05685988** Balance Sheet As at 31 March 2022 


**----- Start of picture text -----**<br>
2022 2021<br>£ £ £ £<br>Note<br>Fixed assets<br>  Tangible fixed assets 6 21,713 6,327<br>Current assets<br>  Debtors 7 401,718 23,574<br>  Cash at bank and in hand 336,168 234,272<br>737,886 257,846<br>Liabilities<br>Creditors falling due within one year 8 (399,418) (26,241)<br>Net current assets 338,468 231,605<br>Total net assets 360,181 237,932<br>The funds of the charity:<br>Unrestricted funds:<br>   General funds 9 181,116 122,511<br>   Designated funds 9 82,507 86,007<br>Total unrestricted funds 263,623 208,518<br>Restricted funds 9 96,558 29,414<br>Total charity funds 360,181 237,932<br>**----- End of picture text -----**<br>


These accounts have been prepared and delivered in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). 

For the year in question, the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006. 

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Act. 

The trustees/directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of the accounts. 

Approved by the Board for issue on 25 August 2022 and signed on their behalf by: 

A Bailey Director of Finance & Trustee 

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**Volunteer Centre Dorset** Statement of Cash Flows For the Year Ended 31 March 2022 

|**Notes**<br>**Cash flows from operating activities**<br>Net movements in funds for the year<br>Adjustments to cash flows from non-cash items:<br>Depreciation and amortisation<br>6<br>Finance Income<br>Working capital adjustments:<br>(Increase)/decrease in debtors<br>7<br>Increase/(decrease) in creditors<br>8<br>Net cash flow from operations<br>**Cash flows from investing activities**<br>Interest received<br>Purchase of fixed assets<br>6<br>Net cash flow from investing activities<br>Net (decrease)/increase in cash and cash equivalents<br>Cash and cash equivalents at the beginning of<br>the reporting period<br>Cash and cash equivalents at the end of the<br>reporting period<br>**Cash & Cash equivalents reconciliation:**<br>Cash at bank<br>Total cash & cash equivalents at the end of the reporting<br>period|**2022**<br>**£**<br>122,249<br>7,243<br>(31)<br>129,461<br>(378,144)<br>373,177<br>124,494<br>31<br>(22,629)<br>(22,598)<br>101,896<br>234,272<br>336,168<br>336,168<br>336,168|**2021**<br>**£**<br>101,709<br>2,109<br>(486)|
|---|---|---|
|||103,332<br>(9,669)<br>(2,530)|
|||91,133<br>486<br>(3,001)|
|||(2,515)|
|||88,618|
|||145,654|
|||234,272|
|||145,654|
|||145,654|
||||



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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## **1 Accounting policies** 

The principle accounting policies adopted in the preparation of the financial statements are: 

## 1.1 

## **General information and basis of accounting** 

Volunteer Centre Dorset is a company limited by guarantee, incorporated in the United Kingdom under the Companies Act. The maximum liability of each member is £10. The address of the registered office is given on page 1. The nature of the charity’s operations and its principal activities are set out in the Trustees report on pages 2-7. 

The financial statements have been prepared in £ sterling on the historical cost basis and in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) – (Charities SORP FRS 102) and the Companies Act 2006. 

The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). 

## 1.2 

## **Income** 

All income is included in the Statement of Financial Activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income. The valuation of donated services is not quantified within the Statement of Financial Activities. 

- Donation income is received by way of general grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable. 

- Income from grants, relating to specifically the provision of goods or services as part of charitable activities or services to clients are included in full in the Statement of Financial Activities when receivable and in the period in which they relate to. Grants are deferred when the monies have been received in advance of the period in which they relate to. 

- Other trading activities income includes income relating to fundraising and is included in the Statement of Financial Activities when receivable. 

- Investment income is included when receivable. 

## 1.3 **Government grants** 

Government grants are accounted for when unconditionally due and reasonable assurance can be gained that it will be received. Where funds are received in advance, for a specified period, these funds are deferred and recognised in the period to which they relate. Where funds have not been received in a specified period, these funds will be accrued in debtors and recognised in the period to which they relate. Not all grants received have conditions and performance indicators attached, where this is the case, the income is included within donations. Performance related grants are included within Charitable Activities income. 

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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## 1.4 **Expenditure** 

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered. 

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services to its clients. Direct costs are allocated to such activities and those costs of an indirect nature necessary to support them are shown as contributions to core costs (shown in income). 

Contributions to core costs relates to management and office costs charged to the restricted funds in line with the funding agreements.. 

## 1.5 **Tangible fixed assets and depreciation** 

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost or valuation less estimated residual value of each asset over its expected useful life as follows: 

Fixtures, fittings and equipment 25% on reducing balance. Motor vehicles 25% on reducing balance. 

## 1.6 **Debtors** 

Trade debtors and accrued income are recognised at the settlement amount due after any trade discount offered and any impairment necessary. Prepayments are valued at the amount prepaid net of any trade discounts due. 

## 1.7 **Cash at bank and in hand** 

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 

## 1.8 **Creditors** 

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due. 

## 1.9 **Taxation** 

As a registered charity, the company is exempt from corporation tax and capital gains tax, but not Value Added Tax. 

## 1.10 **Operating leases** 

Leases in which substantially all the risks and rewards of ownership are retained by the lessor are classified as operating leases. Rentals payable under operating leases are charged to the Statement of Financial Activities as incurred over the term of the lease. 

## 1.11 **Pension contributions** 

The charity operates a defined contribution pension scheme. The scheme and its assets are held by independent managers. Contributions are recognised in the Statement of Financial Activities in the period in which they become payable in accordance with the rules of the scheme. 

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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## 1.12 **Fund accounting** 

Funds held by the charitable company are one of the following types:- 

- Unrestricted general funds – these funds can be used in accordance with the charitable objects at the discretion of the Trustees. 

- Designated funds – these funds are set aside out of unrestricted general funds for specific future purposes, projects, or reserves. 

- Restricted funds – these funds can only be used for the particular restricted purposes within the objects of the charity. Restrictions arise when funds raised are for a specific purpose. 

Further explanations of the nature and purpose of each fund are included in the notes to the financial statements. 

## 1.13 **Financial instruments** 

The charity only holds basic financial instruments as defined in FRS 102. The financial assets and liabilities of the charity and their measurements are as follows: 

Financial assets – trade and other debtors are basic financial instruments and are debt instruments measured at amortised cost. Prepayments are not financial instruments. 

Cash at bank – is classified as a basic financial instrument and is measured at face value. 

Financial liabilities – trade creditors, accruals and other creditors are financial instruments, and are measured at amortised cost. Taxation and social security are not included in the financial instruments disclosure definition. Deferred income is not deemed to be a financial liability, as the cash settlement has already taken place and there is an obligation to deliver services rather than cash or another financial instrument 

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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## **2 Income from:** 


**----- Start of picture text -----**<br>
Unres- Res- Unres- Res-<br>tricted tricted 2022 Total tricted tricted 2021 Total<br>£ £ £ £ £ £<br>Donations and legacies<br>  Donations 935 7,492 8,427 - 995 995<br>935 7,492 8,427 - 995 995<br>Charitable activities<br>Grants<br>NHS CCG* - 23,940 23,940 - 45,819 45,819<br>Dorset Council* 26,353 82,308 108,661 51,239 142,618 193,857<br>-<br>The National Lottery 74,759 74,759 74,871 38,477 113,348<br>Syrian resettlement  - - - -<br>27,371 27,371<br>programme<br>Awards for all - - - - 10,000 10,000<br>Grants - Other 2,000 41,824 43,824 3,000 6,877 9,877<br>SLA<br>NHS CCG* - 23,673 23,673 - - -<br>Dorset Council* 40,615 200,038 240,653 - - -<br>68,968 446,542 515,510 129,110 271,162 400,272<br>Other trading activities<br>Delivered services 4,724 1,004 5,728 2,435 630 3,065<br>4,724 1,004 5,728 2,435 630 3,065<br>Investment income<br>Bank interest 31 - 31 486 - 486<br>Total income 74,658 455,038 529,696 132,031 272,787 404,818<br>**----- End of picture text -----**<br>


*Donates government grants 

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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## **3 Expenditure on charitable activities** 

||Events<br>Salaries<br>Staff travel<br>Volunteer expenses<br>Trustee expenses<br>Professional expenses<br>Training and fees<br>Vehicle costs<br>Repairs and renewals<br>Newsletter<br>Subscriptions<br>Premises<br>Miscellaneous<br>Postage<br>Telephone<br>Stationery<br>Advertising and promotion<br>Insurance<br>Photocopying<br>Depreciation<br>Bookkeeping<br>Recharges<br>Contribution to core costs<br>**Total**<br>Accounts preparation<br>Independent Examination|**Unres-**<br>**tricted**<br>**£**<br>-<br>43,203<br>803<br>76<br>566<br>570<br>2,475<br>500<br>27<br>115<br>4,546<br>3,528<br>6,583<br>1,191<br>11,449<br>1,240<br>653<br>648<br>960<br>1,479<br>10,781<br>850<br>950<br>93,193<br>(58,640)<br>**34,553**|**Res-**<br>**tricted**<br>**£**<br>34,430<br>219,523<br>6,138<br>2,690<br>-<br>-<br>3,631<br>4,202<br>2,009<br>75<br>-<br>20,402<br>580<br>-<br>-<br>-<br>1,686<br>660<br>-<br>5,764<br>12,464<br>-<br>-<br>314,254<br>58,640<br>**372,894**|**2022 Total**<br>**£**<br>34,430<br>262,726<br>6,941<br>2,766<br>566<br>570<br>6,106<br>4,702<br>2,036<br>190<br>4,546<br>23,930<br>7,163<br>1,191<br>11,449<br>1,240<br>2,339<br>1,308<br>960<br>7,243<br>23,245<br>850<br>950<br>407,447<br>-<br>**407,447**|**Unres-**<br>**tricted**<br>**£**<br>126<br>59,237<br>476<br>109<br>-<br>-<br>-<br>835<br>330<br>-<br>3,859<br>4,446<br>1,053<br>1,703<br>12,333<br>442<br>334<br>209<br>718<br>1,026<br>1,800<br>1,070<br>950<br>91,056<br>(58,274)<br>**32,782**|**Res-**<br>**tricted**<br>**£**<br>13,449<br>157,401<br>2,206<br>1,253<br>-<br>-<br>6,021<br>1,366<br>1,752<br>697<br>-<br>13,686<br>1,384<br>-<br>-<br>-<br>1,471<br>719<br>-<br>1,083<br>9,565<br>-<br>-<br>212,053<br>58,274<br>**270,327**|**2021 Total**<br>**£**<br>13,575<br>216,638<br>2,682<br>1,362<br>-<br>-<br>6,021<br>2,201<br>2,082<br>697<br>3,859<br>18,132<br>2,437<br>1,703<br>12,333<br>442<br>1,805<br>928<br>718<br>2,109<br>11,365<br>1,070<br>950|
|---|---|---|---|---|---|---|---|
||||||||303,109<br>-|
||||||||**303,109**|
|||||||||



## **4 Trustee expenses** 

None of the Trustee Directors (or any persons connected) received any remuneration during the period, with one was reimbursed £553 for mileage and £13 for other expenses (2021 - £nil). 

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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## **5 Staff costs** 


**----- Start of picture text -----**<br>
2022 2021<br>£ £<br>Wages and salaries 242,311 203,282<br>Employer's national insurance 17,240 11,363<br>Employer's pension contributions 3,175 1,993<br>262,726 216,638<br>**----- End of picture text -----**<br>


The average monthly head count of employees during the period was 10 staff (2021: 9 staff). 

No employee received remuneration of more than £60,000 in the period (2021: none). 

The charity operates a defined contribution pension scheme. The pension charge for the year represents contributions payable by the charity to the scheme and amounted to £3,175 (2021: £1,993). Contributions totalling £1,010 (2021: £327) were payable to the scheme at the end of the year and are included in creditors. 

## **Key management personnel** 

The key management personnel of the charity are considered to be the Centre Manager and the Deputy Manager (until July 2021). The total costs to the charity of employee benefits (including employer national insurance) for the key management personnel was £51,749 (2021: £68,504). 

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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 


**----- Start of picture text -----**<br>
6 Tangible fixed assets<br>Fixtures & Motor<br>Fittings Vehicles Total<br>£ £ £<br>Cost<br>-<br>At 1 April 2021 37,785 37,785<br>Additions 5,167 17,462 22,629<br>At 31 March 2022 42,952 17,462 60,414<br>Depreciation<br>-<br>At 1 April 2021 31,458 31,458<br>Charge for the year 2,878 4,365 7,243<br>At 31 March 2022 34,336 4,365 38,701<br>Net book value<br>At 31 March 2022 8,616 13,097 21,713<br>At 31 March 2021 6,327 - 6,327<br>**----- End of picture text -----**<br>


|**7**<br>**Debtors**|||
|---|---|---|
|Trade debtors<br>Prepayments and accrued income<br>Other debtors|**2022**<br>**£**<br>395,203<br>1,515<br>5,000<br>401,718|**2021**<br>**£**<br>21,093<br>2,401<br>80|
|||23,574|
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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## **8 Creditors:  Amounts falling due within one year** 


**----- Start of picture text -----**<br>
2022 2021<br>£  £<br>Deferred income - Funding received in advance 333,019 17,199<br>Other creditors 5,580 6,861<br>Accruals 2,120 2,181<br>-<br>VAT Liability 58,699<br>399,418 26,241<br>Deferred income 2022 2021<br>£  £<br>Deferred income at 1 April 2021 17,199  24,080<br>Released from previous years  (17,199)  (24,080)<br>Resources deferred in the year 333,019  17,199<br>Deferred income at 31 March 2022 333,019 17,199<br>**----- End of picture text -----**<br>


Where grants are received in advance, for a specific period, these funds are deferred and recognised in the period to which they relate. 

At the balance sheet date, the charity was holding funds received in advance for Dorset Council, for Service Level Agreements and grants for which the activity will take place in 2022/23. There are performance related criteria requiring the deferral of funds. 

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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## **9 Summary of movement in funds** 

|**Restricted funds**<br>Allotment project<br>Community Credits<br>Dorset County council<br>Big Lottery Fund<br>Other income<br>Community Fridge<br>Company at Christmas<br>Community Volunteers<br>NHS CCG<br>Covid Grants<br>Voluntary Help Scheme<br>Spirit of 2012<br>Creating a legacy<br>Dorset Vol Ambassadors<br>Out of Hours<br>Awards for All - Vehicle Reserve<br>Bernard Sunley<br>**Total restricted funds**<br>**Unrestricted funds**<br>Designated funds|**Balance**<br>**01.04.21**<br>**£**<br>3,100<br>-<br>-<br>-<br>2,319<br>-<br>-<br>-<br>13,995<br>-<br>-<br>-<br>-<br>-<br>10,000<br>-<br>29,414|**Income**<br>**£**<br>194<br>12,500<br>74,759<br>4,369<br>3,529<br>1,018<br>78,275<br>23,940<br>41,582<br>11,952<br>16,667<br>10,625<br>150,000<br>20,628<br>-<br>5,000<br>455,038|**Expenditure**<br>**£**<br>(3,294)<br>(12,001)<br>(65,523)<br>(1,000)<br>(5,848)<br>(1,018)<br>(74,288)<br>(23,940)<br>(49,577)<br>(11,952)<br>(15,667)<br>(10,625)<br>(77,533)<br>(20,628)<br>-<br>-<br>(372,894)|**Transfers**<br>**£**<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>(10,000)<br>(5,000)<br>(15,000)|**Balance**<br>**31.03.22**<br>**£**<br>-<br>499<br>9,236<br>3,369<br>-<br>-<br>3,987<br>-<br>6,000<br>-<br>1,000<br>-<br>72,467<br>-<br>-<br>-|
|---|---|---|---|---|---|
||||||96,558|
|||||||
|Designated reserve fund|27,507|-|-|-|27,507|
|IT Reserve<br>Development Reserve<br>Development/Training Reserve<br>Vehicle Reserve<br>Total designated funds<br>Administration/general fund<br>**Total unrestricted funds**<br>**Total funds**|15,000<br>30,000<br>10,000<br>3,500<br>86,007<br>122,511<br>208,518<br>237,932|-<br>-<br>-<br>-<br>-<br>74,658<br>74,658<br>529,696|-<br>-<br>-<br>-<br>-<br>(34,553)<br>(34,553)<br>(407,447)|-<br>-<br>-<br>(3,500)<br>(3,500)<br>18,500<br>15,000<br>-|15,000<br>30,000<br>10,000<br>-|
||||||82,507<br>181,116|
||||||263,623|
||||||360,181|
|||||||



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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## **Summary of movement in funds- prior year** 

|**Restricted funds**<br>Allotment project<br>Community Credits<br>Dorset Council<br>The National Lottery<br>Pocket Parks<br>Other funders<br>Community Fridge<br>Company at Christmas<br>NHS CCG<br>Covid Grants<br>Voluntary Help Scheme<br>Syrian Families Project<br>Volunteer development<br>Awards for All - Vehicle Reserve<br>**Total restricted funds**<br>**Unrestricted funds**<br>Designated funds<br>Designated reserve fund<br>IT Reserve<br>Development Reserve<br>Training Reserve<br>Vehicle Reserve<br>Total designated funds<br>Administration/general fund<br>**Total unrestricted funds**<br>**Total funds**|**Balance**<br>**01.04.20**<br>**£**<br>-<br>-<br>13,247<br>2,646<br>64<br>-<br>-<br>-<br>-<br>-<br>10,997<br>-<br>-<br>26,954<br>27,507<br>-<br>-<br>-<br>-<br>27,507<br>81,762<br>109,269<br>136,223|**Income**<br>**£**<br>3,500<br>1,535<br>38,477<br>-<br>-<br>2,500<br>995<br>28,300<br>156,174<br>1,055<br>27,371<br>2,880<br>10,000<br>272,787<br>-<br>-<br>-<br>-<br>-<br>-<br>132,031<br>132,031<br>404,818|**Expenditure**<br>**£**<br>(400)<br>(1,535)<br>(51,724)<br>(2,646)<br>(64)<br>(181)<br>(995)<br>(28,300)<br>(142,179)<br>(1,055)<br>(38,368)<br>(2,880)<br>-<br>(270,327)<br>-<br>-<br>-<br>-<br>-<br>-<br>(32,782)<br>(32,782)<br>(303,109)|**Transfers**<br>**£**<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>15,000<br>30,000<br>10,000<br>3,500<br>58,500<br>(58,500)<br>-<br>-|**Balance**<br>**31.03.21**<br>**£**<br>3,100<br>-<br>-<br>-<br>-<br>2,319<br>-<br>-<br>13,995<br>-<br>-<br>-<br>10,000|
|---|---|---|---|---|---|
||||||29,414|
||||||27,507<br>15,000<br>30,000<br>10,000<br>3,500|
||||||86,007<br>122,511|
||||||208,518|
||||||237,932|
|||||||



**Purpose of material funds:** Development/training Volunteer management training for community organisations Designated reserve fund Contingency reserve to cover the operating lease and redundancy commitments. IT reserve Reserve set up to fund future IT requirements. Vehicle reserve Reserve set up to fund a new van (purchased in year). 

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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## **Purpose of funds (continued):** 

|Development reserve|Reserve set up to fund Volunteer Centre Dorset development.|
|---|---|
|Allotment project|Access to a community allotment for everybody who would like to  participate.|
|Community Credits|Enabling people with learning disabilities to volunteer and be supported by a|
||Mentor.|
|NHS CCG|Providing support to the VCS in Dorset, working in partnership with the CCG|
||to<br>develop<br>volunteering<br>opportunities, representing<br>the<br>sector and|
||communicating NHS themes, surveys, activities etc. to the wider Voluntary|
||and Community Sector.|
|HMP Guys Marsh|Voluntary Sector and Project Coordinator at HMP Guys Marsh, providing|
||support and good practice to the VCS who deliver support and services to|
||prisoners and families at HMP Guys Marsh, organising networking events and|
||developing<br>partnerships<br>and<br>activities.<br>Also<br>delivering<br>Volunteering|
||Opportunities for those in custody, mirroring the services of the Volunteer|
||Centre within a prison setting.|
|Syrian Families Project|To support volunteers who support Syrian families in Dorset.|
|Covid Grants|To recruit volunteers, support and manage the Covid-19 response.|
|Awards for All|Contribution to purchase of new van.|
|Dorset Vol Ambassadors|Local Ambassadors will be recruited, and training will be provided, to engage|
||with the public to provide a ‘welcoming face’ as well as local knowledge and|
||information whist providing advice and guidance.|
|Community Volunteers|A pilot project with Dorset Council that has developed through the pandemic|
||and that continues to support people in need through community volunteering.|
|Out of Hours|This is the Community Volunteers project, but outside normal working hours.|
|Spirit of 2012|A research project to highlight and develop volunteer opportunities for people|
||with disabilities and additional needs in museums.|
|Creating a Legacy|Giving the opportunity for young people to gain work experience.|
|Dorset Vol Ambassadors|A meet and greet service signposting people who are visiting the area of|
||Dorset.|



Transfers may be made from unrestricted funds insofar as expenditure charged to restricted exceeds monies received, to cover any deficit that would otherwise arise. Transfers are also made, in accordance with the SORP, on purchase of assets from restricted funds that can be taken to discharge the restriction. The trustees are satisfied that sufficient resources are held to enable each fund to be applied in accordance with any restrictions. 

## **10 Analysis of assets between funds** 

|Tangible assets<br>Net current assets|**Unres-**<br>**tricted**<br>**£**<br>21,713<br>241,910<br>263,623|**Res-**<br>**tricted**<br>**£**<br>-<br>96,558<br>96,558|**2022 Total**<br>**£**<br>21,713<br>338,468<br>360,181|**Unres-**<br>**tricted**<br>**£**<br>6,327<br>202,191<br>208,518|**Res-**<br>**tricted**<br>**£**<br>-<br>29,414<br>29,414|**2021 Total**<br>**£**<br>6,327<br>231,605|
|---|---|---|---|---|---|---|
|||||||237,932|
||||||||



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**Volunteer Centre Dorset** Notes to the Financial Statements For the Year Ended 31 March 2022 

## **11 Related parties** 

There were no related party transactions during the year (2021: none). 

## **12 Government grants** 

Income from government grants comprise grants made by local authorities to fund the principal activities and objectives of the charity via core funding and funding for specific restricted projects. No performance related grants recognised in income have had any unfulfilled conditions or any other contingencies attaching to them. See note 2 for more information and to the amount and source of these grants. 

## **13 Company limited by guarantee** 

The company was incorporated as a company limited by guarantee and has no share capital.  The guarantee to the company is £10 per member on the winding up of the company.  At 31 March 2022 the company had six members and the total amount guaranteed was therefore £60. 

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