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2021-03-31-accounts

Volunteer Centre Dorset (A Charitable Company Limited by Guarantee)

Annual Report and Financial Statements

For the Year Ended 31 March 2021

Charity Registered in England and Wales Number: 1113758 Company Registration Number: 05685988

Volunteer Centre Dorset Contents For the Year Ended 31 March 2021

Page
Reference and Administrative Details 1
Trustees’ Report 2 – 7
Independent Examiner’s Report to the Trustees 8
Statement of Financial Activities 9
Balance Sheet 10
Notes to Financial Statements 11 – 22

Volunteer Centre Dorset Reference and Administrative Details For the Year Ended 31 March 2021

Charity Name Volunteer Centre Dorset Volunteer Centre Dorset
Other Names Dorchester Volunteer Bureau
Volunteer Centre Dorchester
Trustee Directors S Fleet Chairperson
A Bailey MA FCA Director of finance
A Bolt
H Enright
D Exall
K Herbert
J Mills
Company Secretary & Centre Manager M Waterman
Deputy Manager C Womble
Company Number 05685988
Charity Number 1113758
Principal Address and Registered Office The Old Coach House
Acland Road
Dorchester
Dorset
DT1 1EF
Independent Examiner Michelle Ferris BSc (Hons) FCA DChA
Albert Goodman LLP
Goodwood House
Blackbrook Park Avenue
Taunton
Somerset
TA1 2PX

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Page 1

Volunteer Centre Dorset Trustees’ Report For the Year Ended 31 March 2021

The Trustees’ present their report and accounts for the year ended 31 March 2021. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements, comply with the Charity’s governing document, applicable law and the requirement of the Statement of Recommended Practice, “Accounting and Reporting by Charities” (SORP FRS 102) (implemented 1 January 2019).

Trustees

The Trustees serving during the period and since the period end are as follows:

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Volunteer Centre Dorset (“VCD”) (known as Dorchester Volunteer Bureau until 8 April 2009) was incorporated as a company limited by guarantee on 24 January 2006 and registered as a charity with the Charity Commission on 12 April 2006. The charity commenced operations of 1 July 2006, taking over the net assets and charitable activities of the unincorporated charity Dorset Volunteer Bureau (charity number 1004015). The affairs of the charitable company are governed by its Memorandum and Articles under which the members of the company are its trustees and directors and control the charity and its property and funds.

Trustees are currently recruited by advertisement or nomination. There is no determined maximum or minimum number. By agreement, all trustees retire each year and new trustees are elected. No organisation is entitled to appoint a trustee.

At the end of the reporting period there were 6 trustees who meet a minimum of 6 times per year and are responsible for the strategic direction and policy of VCD. A scheme of delegation is in place and day to day responsibility for the provision of services and routine operational business rests with the CEO. She is responsible for ensuring that VCD delivers the services specified, in an efficient and cost-effective manner. She also holds responsibility for the supervision and development of the staff team in line with best practice.

As part of ongoing practice, we undertook a comprehensive skills audit of Trustees. Whilst this did not reveal any major deficiencies in the spread of skills it enabled us to identify areas where we wished to both strengthen and refresh the skills set of our trustees. A recruitment campaign is in progress and a key intent is to broaden the diversity of our Board. The Board is committed to ongoing trustee development and this is reviewed regularly. Training continues to be provided on topics including governance and safeguarding. We have a nominated safeguarding lead trustee.

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Page 2

Volunteer Centre Dorset Trustees’ Report For the Year Ended 31 March 2021

OBJECTIVES AND ACTIVITIES

Objectives and public benefit statement

VCD’s purposes are set out in the objects within the company’s Memorandum and Articles of Association. They are:

To benefit local communities by undertaking voluntary work in education, social services and other areas of charitable activity and encouraging others to do so and in particular by: -

These are regularly reviewed by the trustees and we are satisfied that the objects for which the Centre was established remain valid. We continue to refer to guidance on public benefit when reviewing our aims and objectives and in developing future plans.

The focus of our work

Our work is focused around the ambition to offer L eadership, I nspiration, F acilitation and E xpertise, or LIFE, to those throughout Dorset who wish to volunteer. This is encapsulated in our mission statement:

VCD commits to promote and develop volunteering for all, enhancing the quality of LIFE for residents throughout the county.

The work of the Centre has been profoundly impacted by the Covid-19 pandemic and the periods of lockdown and other restrictions, but has remained totally aligned to this mission.

Whilst we have retained our offices in central Dorchester staff have predominantly worked from home throughout the reporting period. At the beginning of lock down all staff were provided with the necessary IT equipment, telephones and furniture to ensure that they were able to operate safely and effectively from home. Health and Safety reviews took place and a Working from Home policy was immediately agreed and procedures implemented. Our earlier investment in cloud technology enabled all staff to remain in close contact and work effectively as a team. As the lockdown and restrictions continued, regular reviews were conducted to ensure that staff continued to have access to all the technology and personal support they required. Trustees were particularly concerned to ensure the well being of everyone. Regular reports were provided to the Board and informal zoom events and relaxation classes introduced.

Throughout this period on line training and support was provided and the Centre Manager, in partnership with trustees, put forward proposals for staff development and reorganisation in anticipation of the retirement of her deputy later in 2021.

This year, our work has been largely focused on the voluntary response to the pandemic in Dorset. VCD immediately became an integral part of Dorset Council’s crisis planning team and a leading organisation enabling the quick and effective emergency response across the county. We have led the community response, supporting those most vulnerable in our community.

We recruited over 3500 volunteers during this period. Many were matched to the circa 1300 individuals who were shielding to provide support including shopping, collecting prescriptions, dog walking and telephone befriending. Volunteers have also helped with a range of other activities arising from the pandemic including marshalling at household recycling centres, delivering library books, assisting at vaccination centres and supporting children’s holiday activities

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Page 3

Volunteer centre Dorset Trustees’ Report For the Year Ended 31 March 2021

In support of these activities training and support have been provided to individual volunteers and to the 160+ emergency response community groups that were established. Training guides were produced, including good practice guides and weekly updates were provided to all registered volunteers and community response groups. Particular attention was paid to providing advice to volunteers on how to keep safe as well as safeguarding to protect vulnerable adults and children. 218 new DBS checks were carried out for volunteers responding specifically to the pandemic.

Working in partnership with Dorset Council and Dorset CCG we developed a package of recognition for volunteers looking for employment within the health and social care sector. This provided a platform for volunteers to record the skills and training they had received and appropriate certificates were awarded. This has both enhanced recognition of the value of volunteering whilst also providing a valuable route into employment for individuals.

All this work has been carried out in partnership with Dorset Council, Dorset CCG and other voluntary organisations within the county. Strong relationship built on trust and mutual respect have been built and we believe this will yield benefits in the years ahead.

Our digital impact has continued to grow. Around 30000 new visitors have visited our web site in the past two years, an increase of over 250% on the previous period. VCD ranks top of the search engine list making it easy for people to find information about local volunteering and our Google reviews are 4.8 out of 5. Our social media following has also grown by around 20% over the year. It follows that our previous investment in these areas has proved invaluable over the period of the pandemic.

Projects delivered

Projects have been necessarily limited this year but we have made every effort to adapt and and maintain activity where possible.

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Page 4

Volunteer centre Dorset Trustees’ Report For the Year Ended 31 March 2021

Principal Funding Sources

During this period our core services were adapted to support the Covid-19 response. Consequently the majority of our funding has been related to COVID 19 activities and has been in various grants from Dorset Council, Dorset Community Foundation, Dorset Clinical Commissioning Group (CCG) and Reaching Communities Lottery. In this financial year, we also received funding from Dorchester Town Council and DEFRA (via Dorset Council) to support the opening of a Community Fridge in April 2021. Provision has been made for the purchase of a replacement van in 21/22 and we received funding from Awards For All and match funding from Bernard Sunley Foundation towards this.

ACHIEVEMENT AND PERFORMANCE

Report of the Finance Director

Financial Review

The Volunteer Centre has had another very satisfactory year financially. Total expenditure for the year was £303,109 (2019-20 £236,243) of which 75% related to staff salaries and staff and volunteer costs. Total expenditure was below the budget by £14,430 but this budget had been revised upwards several times in the year as our project income grew in this extraordinary year.

Total income for the year was £404,818 (2019-20 £285,362) primarily received from agencies as grants. Total income was above the budget by £22,931.

The net surplus for the year was £101,709 (2019-20 £49,119).

The unrestricted reserves increased by £99,249 to £208,518. These reserves are important, providing the organisation with stability and enabling officers and trustees to focus more on the sustainability of the organisation and the services provided.

Cash in the bank is £234,272. However, £17,199 was deferred income. Taking this into account and all other financial responsibilities the net current assets were £231,605. This equates to 9 months of expenditure (6 months 2019-20). The above calculation is based on these accounts but if it is based on our 202122 budget it remains at 6 months. The organisation is growing and still able to maintain its working capital ratio.

At the year end the total funds were £237,932 (2019-20 £136,223).

Reserves Policy

The guidance given by the Charity Commission is not specific and is more generalised to what is right for the individual charity. Reserves are needed to meet the working capital requirements of the charity and to continue the current activities of the charity in the event of a temporary reduction in funding. We will strive to maintain minimum financial reserves equivalent to 3 months operating cost. Free reserves at the year end were £122,511 (2019-20 £81,762) which equates to around 5 months of this year’s expenditure. Designated reserves are held to cover future costs that may be incurred for example redundancy and other future contractual obligations. This fund may increase if, for example, we sign a longer contract for the premises.

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Page 5

Volunteer Centre Dorset Trustees’ Report For the Year Ended 31 March 2021

Plan for Future Periods

This has been an extraordinary and atypical year for VCD. Trustees wish to acknowledge the energy, commitment and loyalty of all the staff and volunteers, without whom we would not have been able to respond to the pandemic with such professionalism, flexibility and speed. Out of this experience some positives have emerged. Our relationship with other voluntary organisations and with the public and statutory sectors have been significantly enhanced and this stronger and collaborative relationship will serve us all well as we face the challenges and uncertainties ahead. The pandemic response is not over, however, and we continue to plan and deliver in response to the changing circumstances and demands of the community we serve.

Trustees and senior staff are now finding time and space to look ahead and the forward business planning activity ( initially planned for 20/21 ) will now take place in 21/22. The investment in staff development and reorganisation will enable us to shape the organisation to meet the needs of the community as we emerge from the pandemic and as we seek to work in different ways with our partners and collaborators. We have responded to a tender call from Dorset Council and, if successful, this will provide core funding for 5 years. This security will enable us to leverage other sources of funding to ensure the ongoing viability of the Volunteer Centre.

We remain committed to inclusion and supporting everyone who wishes to volunteer. VCD will continue to operate an open-door policy, welcoming all people wishing to volunteer and provide training and mentoring to assist them to achieve their potential.

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Page 6

Volunteer Centre Dorset Trustees’ Report For the Year Ended 31 March 2021

Statement of Trustees’ Responsibilities

The trustees (who are also directors of Volunteer Centre Dorset for the purposes of company law) are responsible for preparing the Trustees' Report (incorporating the directors’ report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

By order of the Trustees.

A Bailey Director of Finance

Date: 22 July 2021

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Page 7

Volunteer Centre Dorset Independent Examiner’s Report to the Trustees For the Year Ended 31 March 2021

Independent examiners report to the Trustees of Volunteer Centre Dorset

I report to the charity trustees on my examination of the accounts of Volunteer Centre Dorset (“the Company”) for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not comply with these records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Michelle Ferris BSc (Hons) FCA DChA Goodwood House for and on behalf of Blackbrook Park Avenue Albert Goodman LLP Taunton Chartered Accountants Somerset TA1 2PX Date:10 September 2021

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Page 8

Volunteer Centre Dorset Statement of Financial Activities (including the Income and Expenditure Account) For the Year Ended 31 March 2021

----- Start of picture text -----
2021 2020
Unres- Res- Total Unres- Res- Total
tricted tricted tricted tricted
Note £ £ £ £ £ £
Income from:
Donations and legacies 2 - 995 995 4,558 5,184 9,742
Charitable activities 2 129,110 271,162 400,272 68,172 199,643 267,815
Other trading activities 2 2,435 630 3,065 6,161 1,270 7,431
Investments 2 486 - 486 374 - 374
Total income 132,031 272,787 404,818 79,265 206,097 285,362
Expenditure on:
Charitable activities 3 32,782 270,327 303,109 47,654 188,589 236,243
Total expenditure 32,782 270,327 303,109 47,654 188,589 236,243
Net income/(expenditure)
before transfers 99,249 2,460 101,709 31,611 17,508 49,119
- - - - - -
Transfers between funds 9
Net movement in funds 99,249 2,460 101,709 31,611 17,508 49,119
Reconciliation of funds
Total funds brought forward 9 109,269 26,954 136,223 77,658 9,446 87,104
Total funds carried forward 208,518 29,414 237,932 109,269 26,954 136,223
----- End of picture text -----

The statement of financial activities has been prepared on the basis that all operations are continuing operations. There were no gains or losses arising in the period that are not shown above.

The statement of financial activities incorporates the income and expenditure account.

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Page 9

Volunteer Centre Dorset- Company Registration Number: 05685988 Balance Sheet As at 31 March 2021

----- Start of picture text -----
2021 2020
£ £ £ £
Note
Fixed assets
Tangible fixed assets 6 6,327 5,435
6,327 5,435
Current assets
Debtors 7 23,574 13,905
Cash at bank and in hand 234,272 145,654
257,846 159,559
Liabilities
Creditors falling due within one year 8 (26,241) (28,771)
Net current assets 231,605 130,788
Total net assets 237,932 136,223
The funds of the charity:
Unrestricted funds:
General funds 9 122,511 81,762
Designated funds 9 86,007 27,507
Total unrestricted funds 208,518 109,269
Restricted funds 9 29,414 26,954
Total charity funds 237,932 136,223
----- End of picture text -----

These accounts have been prepared and delivered in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

For the year in question, the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Act.

The trustees/directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of the accounts.

Approved by the Board for issue on 22 July 2021 and signed on their behalf by:

A Bailey Director of Finance

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Page 10

Volunteer Centre Dorset Notes to the Financial Statements For the Year Ended 31 March 2021

1 Accounting policies

The principle accounting policies adopted in the preparation of the financial statements are:

1.1

General information and basis of accounting

Volunteer Centre Dorset is a company limited by guarantee, incorporated in the United Kingdom under the Companies Act. The maximum liability of each member is £10. The address of the registered office is given on page 1. The nature of the charity’s operations and its principal activities are set out in the Trustees report on pages 2-7.

The financial statements have been prepared in £ sterling on the historical cost basis and in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) – (Charities SORP FRS 102) and the Companies Act 2006.

The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

1.2

Income

All income is included in the Statement of Financial Activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income. The valuation of donated services is not quantified within the Statement of Financial Activities.

1.3 Government grants

Government grants are accounted for when unconditionally due and reasonable assurance can be gained that it will be received. Where funds are received in advance, for a specified period, these funds are deferred and recognised in the period to which they relate. Where funds have not been received in a specified period, these funds will be accrued in debtors and recognised in the period to which they relate. Not all grants received have conditions and performance indicators attached, where this is the case, the income is included within donations. Performance related grants are included within Charitable Activities income.

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Page 11

Volunteer Centre Dorset Notes to the Financial Statements For the Year Ended 31 March 2021

1.4 Expenditure

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services to its clients. Direct costs are allocated to such activities and those costs of an indirect nature necessary to support them are shown as contributions to core costs (shown in income).

Contributions to core costs relates to management and office costs charged to the restricted funds in line with the funding agreements. Whilst there has been no change to accounting policy form that of the prior year, there has been a change to presentation, with contributions to core costs being shown as one line in expenditure rather than being shown as income and an equal expense.

1.5

Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost or valuation less estimated residual value of each asset over its expected useful life as follows:

Fixtures, fittings and equipment 25% on reducing balance.

1.6 Debtors

Trade debtors and accrued income are recognised at the settlement amount due after any trade discount offered and any impairment necessary. Prepayments are valued at the amount prepaid net of any trade discounts due.

1.7 Cash at bank and in hand

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

1.8 Creditors

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.

1.9 Taxation

As a registered charity, the company is exempt from corporation tax and capital gains tax, but not Value Added Tax.

1.10 Operating leases

Leases in which substantially all the risks and rewards of ownership are retained by the lessor are classified as operating leases. Rentals payable under operating leases are charged to the Statement of Financial Activities as incurred over the term of the lease.

1.11 Pension contributions

The charity operates a defined contribution pension scheme. The scheme and its assets are held by independent managers. Contributions are recognised in the Statement of Financial Activities in the period in which they become payable in accordance with the rules of the scheme.

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Page 12

Volunteer Centre Dorset Notes to the Financial Statements For the Year Ended 31 March 2021

1.12 Fund accounting

Funds held by the charitable company are one of the following types:-

Further explanations of the nature and purpose of each fund are included in the notes to the financial statements.

1.13 Covid-19

The Trustees have considered the implication of the Covid-19 pandemic on the operations of the charity. The charity has been able to continue to deliver the majority of its services remotely and has attracted additional funding to enable a response to an increase in demand. Taking into account all reasonable circumstances, the Trustees believe that the charity remains a going concern and no adjustments to the accounts are necessary.

1.14 Financial instruments

The charity only holds basic financial instruments as defined in FRS 102. The financial assets and liabilities of the charity and their measurements are as follows:

Financial assets – trade and other debtors are basic financial instruments and are debt instruments measured at amortised cost as detailed in note 12. Prepayments are not financial instruments.

Cash at bank – is classified as a basic financial instrument and is measured at face value.

Financial liabilities – trade creditors, accruals and other creditors are financial instruments, and are measured at amortised cost as detailed in note 12. Taxation and social security are not included in the financial instruments disclosure definition. Deferred income is not deemed to be a financial liability, as the cash settlement has already taken place and there is an obligation to deliver services rather than cash or another financial instrument.

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Page 13

Volunteer Centre Dorset Notes to the Financial Statements For the Year Ended 31 March 2021

2 Income from:
Donations and legacies
Donations
Charitable activities
Grants
NHS CCG
Dorset Council
The National Lottery
Pocket Parks
HMP Guys Marsh
(started 01/09/17)
Tesco
Allotment Project
Syrian resettlement
programme
Awards for all
Grants - Other
Other trading activities
Affiliation Fees
Delivered services
Investment income
Bank interest
Total income*		 Unres-
tricted
£
-
-
-
51,239
74,871
-
-
-
-
-
-
3,000
129,110
-
2,435
2,435
486
132,031		 Res-
tricted
£
995
995
45,819
142,618
38,477
-
-
-
-
27,371
10,000
6,877
271,162
-
630
630
-
272,787		 2021 Total
£
995
995
45,819
193,857
113,348
-
-
-
-
27,371
10,000
9,877
400,272
-
3,065
3,065
486
404,818		 Unres-
tricted
£
4,558
4,558
-
60,244
7,470
-
-
-
-
-
-
458
68,172
385
5,775
6,161
374
79,265		 Res-
tricted
£
5,184
5,184
37,800
8,747
70,490
15,393
13,485
1,000
3,567
49,161
-
-
199,643
-
1,270
1,270
-
206,097		 2020 Total
£
9,742
9,742
37,800
68,991
77,960
15,393
13,485
1,000
3,567
49,161
-
458
267,815
385
7,045
7,431
374
285,362

*Donates government grants

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Page 14

Volunteer Centre Dorset Notes to the Financial Statements For the Year Ended 31 March 2021

3 Expenditure on charitable activities

Unres-
tricted
£		 Res-
tricted
£		 2021 Total
£		 Unres-
tricted
£		 Res-
tricted
£		 2020 Total
£
Events
Salaries
Staff travel
Volunteer expenses
Training and fees
Vehicle costs		 126
59,237
476
109
-
835
330
-
3,859
4,446
1,053
1,703
12,333
442
334
209
718
1,026
1,800
1,010
1,010
91,056
(58,274)
32,782		 13,449
157,401
2,206
1,253
6,021
1,366
1,752
697
-
13,686
1,384
-
-
-
1,471
719
-
-
-
1,083
9,565
-
-
212,053
58,274
270,327		 13,575
216,638
2,682
1,362
6,021
2,201
2,082
697
3,859
18,132
2,437
1,703
12,333
442
1,805
928
718
2,109
11,365
1,010
1,010
303,109
-
303,109		 4,054
37,662
1,828
1,069
256
300		 16,820
108,169
4,677
3,368
938
2,657		 20,874
145,831
6,505
4,437
1,194
2,957
Repairs and renewals - 219 219
Newsletter
Subscriptions
Premises
Miscellaneous
Postage
Telephone
Stationery
Advertising and promotion		 1,648
3,380
1,462
1,399
1,464
8,791
932
648		 -
60
13,192
106
-
700
-
3,344		 1,648
3,440
14,654
1,505
1,464
9,491
932
3,992
Insurance 474 350 824
Support staff
Photocopying		 -
3,131		 -
-		 -
3,131
Water
Depreciation
Bookkeeping
Accountancy
Independent examination
Recharges
Contribution to core costs
Total		 - - -
1,540
6,221
900
900		 272
3,312
-
-		 1,812
9,533
900
900
78,059
(30,405)
47,654		 158,184
30,405
188,589
236,243
-
236,243

4 Trustee expenses

None of the Trustee Directors (or any persons connected) received any remuneration during the period, and none were reimbursed any expenses (2020 - £nil).

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Page 15

Volunteer Centre Dorset Notes to the Financial Statements For the Year Ended 31 March 2021

5 Staff costs

----- Start of picture text -----
2021 2020
£ £
Wages and salaries 203,282 137,947
Employer's national insurance 11,363 6,608
Employer's pension contributions 1,993 1,276
216,638 145,831
----- End of picture text -----

The average monthly head count of employees during the period was 9 staff (2020: 8 staff).

No employee received remuneration of more than £60,000 in the period (2020: nil).

The charity operates a defined contribution pension scheme. The pension charge for the year represents contributions payable by the charity to the scheme and amounted to £1,993 (2020: £1,276). Contributions totalling £nil (2020: £nil) were payable to the scheme at the end of the year and are included in creditors.

Key management personnel

The key management personnel of the charity are considered to be the Centre Manager and the Deputy Manager. The total costs to the charity of employee benefits (including employer national insurance) for the key management personnel was £68,504 (2020: £56,144).

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Page 16

Volunteer Centre Dorset Notes to the Financial Statements For the Year Ended 31 March 2021

6
Tangible fixed assets
Cost
At 1 April 2020
Additions
At 31 March 2021
Depreciation
At 1 April 2020
Charge for the year
At 31 March 2021
Net book value
At 31 March 2021
At 31 March 2020
7
Debtors		 Fixtures &
Fittings
£
34,784
3,001
37,785
29,349
2,109
31,458
6,327
5,435		 Total
£
34,784
3,001
37,785
29,349
2,109
31,458
6,327
5,435
Trade debtors
Prepayments and accrued income
Other debtors		 2021
£
21,093
2,401
80		 2020
£
12,882
713
310
23,574 13,905

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Volunteer Centre Dorset Notes to the Financial Statements For the Year Ended 31 March 2021

8 Creditors: Amounts falling due within one year

----- Start of picture text -----
2021 2020
£ £
Deferred income - Funding received in advance 17,199 24,080
Other creditors 6,861 194
Accruals 2,181 4,497
26,241 28,771
Deferred income 2021 2020
£ £
Deferred income at 1 April 2020 24,080 72,814
Released from previous years (24,080) (72,814)
Resources deferred in the year 17,199 24,080
Deferred income at 31 March 2021 17,199 24,080
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Where grants are received in advance, for a specific period, these funds are deferred and recognised in the period to which they relate.

Grants deferred in the year relate to Dorset Council in respect of Covid 19 Support for food parcels.

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Volunteer Centre Dorset Notes to the Financial Statements For the Year Ended 31 March 2021

9 Summary of movement in funds

Balance
01.04.20
£		 Income
£		 Expenditure
£		 Transfers
£		 Balance
31.03.21
£
Restricted funds
Allotment project
Community Credits		 - 3,500 (400) - 3,100
-
-
-
-
2,319
-
-
13,995
-
-
-
10,000
Dorset Council
The National Lottery		 -
13,247		 1,535 (1,535) -
38,477 (51,724) -
Pocket Parks
Other funders
Community Fridge
Company at Christmas
NHS CCG
Covid Grants
Voluntary Help Scheme		 2,646
64
-
-
-
-
-		 -
-
2,500
995
28,300
156,174
1,055		 (2,646)
(64)
(181)
(995)
(28,300)
(142,179)
(1,055)		 -
-
-
-
-
-
-
Syrian Families Project
Volunteer development
Awards for All - Vehicle Reserve
Total restricted funds
Unrestricted funds
Designated funds		 10,997
-
-
26,954		 27,371
2,880
10,000
272,787		 (38,368) -
(2,880) -
- -
(270,327) -
29,414
27,507

Designated reserve fund		 27,507 - - -
IT Reserve
Development Reserve
Training Reserve
Vehicle Reserve
Total designated funds
Administration/general fund
Total unrestricted funds
Total funds		 -
-
-
-
27,507
81,762
109,269
136,223		 -
-
-
-
-
132,031
132,031
404,818		 -
-
-
-
-
(32,782)
(32,782)
(303,109)		 15,000
30,000
10,000
3,500
58,500
(58,500)
-
-		 15,000
30,000
10,000
3,500
86,007
122,511
208,518
237,932

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Volunteer Centre Dorset Notes to the Financial Statements For the Year Ended 31 March 2021

Summary of movement in funds- prior year

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Balance Balance
01.04.19 Income Expenditure Transfers 31.03.20
£ £ £ £ £
Restricted funds
- - -
Allotment project 3,588 (3,588)
Community Credits
Dorset Council - 5,748 (5,748) - -
-
The National Lottery 6,880 70,490 (64,123) 13,247
Santander - 1,000 (1,000) - -
- -
Big4littlemoor 15,393 (12,747) 2,646
Other funders 342 - (278) - 64
Company at Christmas 408 674 (1,082) - -
NHS CCG - 22,800 (22,800) - -
- - -
HMP Guys Marsh 13,574 (13,574)
- - -
Voluntary Help Scheme 5,670 (5,670)
-
Syrian Families Project 1,816 49,160 (39,979) 10,997
Christchurch BC - 15,000 (15,000) - -
EDDC - 3,000 (3,000) - -
Total restricted funds 9,446 206,097 (188,589) - 26,954
Unrestricted funds
Administration 50,151 58,231 (26,620) - 81,762
- - -
Designated reserve fund 27,507 27,507
- - -
Development/training 21,034 (21,034)
Total unrestricted funds 77,658 79,265 (47,654) - 109,269
Total funds 87,104 285,362 (236,243) - 136,223
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Purpose of material funds: Development/training Volunteer management training for community organisations Designated reserve fund Contingency reserve to cover the operating lease and redundancy commitments.

IT reserve Vehicle reserve Development reserve Allotment project Community Credits

Reserve set up to fund future IT requirements. Reserve set up to fund a new van.

Reserve set up to fund Volunteer Centre Dorset development. Access to a community allotment for everybody who would like to participate. Enabling people with learning disabilities to volunteer and be supported by a Mentor.

NHS CCG Providing support to the VCS in Dorset, working in partnership with the CCG to develop volunteering opportunities, representing the sector and communicating NHS themes, surveys, activities etc. to the wider Voluntary and Community Sector.

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Volunteer Centre Dorset Notes to the Financial Statements For the Year Ended 31 March 2021

Purpose of funds (continued):

HMP Guys Marsh

Voluntary Sector and Project Coordinator at HMP Guys Marsh, providing support and good practice to the VCS who deliver support and services to prisoners and families at HMP Guys Marsh, organising networking events and developing partnerships and activities. Also delivering Volunteering Opportunities for those in custody, mirroring the services of the Volunteer Centre within a prison setting.

Syrian Families Project To support volunteers who support Syrian families in Dorset. Covid Grants To recruit volunteers, support and manage the Covid-19 response. Awards for All Contribution to purchase of new van.

Transfers may be made from unrestricted funds insofar as expenditure charged to restricted exceeds monies received, to cover any deficit that would otherwise arise. The trustees are satisfied that sufficient resources are held to enable each fund to be applied in accordance with any restrictions.

10 Analysis of assets between funds

Tangible assets
Net current assets		 Unres-
tricted
£
6,327
202,191
208,518		 Res-
tricted
£
-
29,414
29,414		 2021 Total
£
6,327
231,605
237,932		 Unres-
tricted
£
5,043
104,226
109,269		 Res-
tricted
2020 Total
£
£
392
5,435
26,562
130,788
26,954
136,223

11 Financial commitments

At 31 March 2021 the charity was committed to making the following payments under non-cancellable operating leases:

----- Start of picture text -----
2021 2020
£ £
Operating leases which expire:
-
Within one year 113
- -
2-5 years
- -
In more than five years
-
113
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Volunteer Centre Dorset Notes to the Financial Statements For the Year Ended 31 March 2021

12 Financial instruments

Categorisation of financial instruments


Financial liabilities measured at amortised cost
Financial assets that are debt instruments measured at amortised
….......cost		 2021
£
255,365
255,365
9,042
9,042		 2020
£
158,846
158,846
4,691
4,691

There were no items of income, expense, gains or losses to report.

13 Related parties

There were no related party transactions during the year (2020: none).

14 Government grants

Income from government grants comprise grants made by local authorities to fund the principal activities and objectives of the charity via core funding and funding for specific restricted projects. No performance related grants recognised in income have had any unfulfilled conditions or any other contingencies attaching to them. See note 2 for more information and to the amount and source of these grants.

15 Company limited by guarantee

The company was incorporated as a company limited by guarantee and has no share capital. The guarantee to the company is £10 per member on the winding up of the company. At 31 March 2021 the company had six members and the total amount guaranteed is therefore £60.

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