Abertots AGM eInI Thursday 23rd November 2025 7se" -.f Agenda Committee roles explained t4 p.g?!qd.-) 4£fi-: Committee appointments XJ P)loi aollimmu? Treasurer report Nursery manager's report 0? 9.: ri£4ffWI.. Nursery building Nursery spaces )f PVioo+77 Staffing r16 Gardening partnership sl 2a:y . Other nG Otsted .JTfll SP. j bF Poplar HARCA merger update Any other business fe-"'Fi2 1.£1 1 ?91iJ". 8,41 mofl •! IR IIA ',r JgrJjlQ.j r. 2iri Isrir&g 4utl?fry.TQ) Jr,9 r,!liA bA7¢ 4 f?nijii.q . 'A 10 197 9j.",riDr)93 ail pr•%4
Abertots AGM meeting minutes Thursday 23rd November 2025 9dP Present: Jeanie Harrison, Stacey Allen, Rujina Ali, Christine Rollinson, Salma Hudo. Chelsea Harris. Saieha Akther, Maimoun Diallo and Victoria Croakley. Committee roles explained Before beginning theAGM Jeanie Harrison introduced herself as the current chair of Abertots Play's management committee and then went around the room for everyone to introduce themselves to the group. She then went on to explain the role the management committee plays in the running of Abertots play. The chair also explained before we start the meeting the roles of chair, treasurer and secretary need to be nominated and voted on by everyone present and how this process takes place. The manager of the nursery Stacey Allen passed around inf0mtIOn sheets about the different committee roles, and everyone was given a few minutes to read over the infomiation, everyone was also the opportunity to ask any questions regarding the roles and responsibilities of the committee. 39 Committe8 appointments The nominations for the roles of chair. secretary and treasurer commence". p?. 19fl StaY Allen nominated Jeanie Harrison as chair, Salma Huda seconded it. Jeanie Harrison is Chair of Abertots management committee. Christine Rollinson nominated Rujina Ali as Treasurer; Chelsea Harris seconded it. Rujina Ali is Treasurer of Abertots management committee. Victoria Croakley nominated Christine Rollinson as secretary, Rujina Ali seconded it. Christine Rollinson is secretary of Abertots management committee.
Treasurer's Report The treasurer presented the accounts. She explatned that this year has seen an increase in the money coming in and that the accounts are looking healthy, plus we have had a few donations fomi a few other groups who have closed down recently. f19biG Nursery manager's report Nursery Building Everyone is still lovely the space and it works well and supports the children's individual leaming needs, however, we are struggling WTth the heating as its an old building with wooden window and door frames which means there are lots of drafts in the winter. Conversations have been had with Poplar HARCA our landlord about the issue, and they have submitted an application to their capital works plan to have the windows and doors replaced with double glazing. Nursery spaces The take up of spaces since September has increased and we are currently full, we still have a lot of families coming over to us from the Aberfeldy and retuming families, but we are also seeing an increase of children attending from our local area. We have also gtarted an Abertots Facebook page which see a lot of interest. Staffing Unfortunately, Ruksana decided to resign in February as we could not fulfil her religious needs and maintain our ratio's, her last day was 23rd February. Lexie completed her level 3 apprenticeship with Best Practice in September, our experience with this apprenticeship has been fantastic and Lexie is looking to continue to her Level 5 hopefully in January 2026. Rukia is currently an unqualified member of staff as her level 3 course ased mid-way through the course back in March 2020 due to Covid-19, we plan to place Rukia on a Level 3 apprenticeship in January.
Gardening Partnership The partnership with the gardening group is going well and StaY meets up with them one to two times a time, this academic year StaY has shared Abertots long term plan with the gardening group so that we can work on some projects together, this is likely to take Pla in the spring and summer. This year the gardening group donated some daffodil bulbs to us and the children planted and grew them for their mums for Mother's Day. -Ivc,I ? ?1 9fl, Other Poplar HARCA have approached Stacey . regarding the opportunty forAbertots to take on a second site in Bow, this site will be for full daycare and is likely to become available from March 2026, Stacey will keep the committee updated on this opportunty. J61 Ofsted Stacey explained that Abertots were Ofsteded in March and we were graded a 'GOOD' and the Ofsted inspector praised our ability to adapt our activities and leaming objectives to the individual needs of all our children, ranging from non-verbal children to children who are forming sentences for 4-5 words. This Otsted was our post registration inspection as we had to register when we moved site. Poplar HARCA meryer Jeanie explained that the merger between Abertots Play and Poplar HARCA, has been approved by Poplar HARCAS board and Abertots now need to find legal support to help us w5th the transfer of Assets to poplar HARCA. '£? Any other business There was no other business. so the meeting was brought to a close.
RT stered chari No. 1113739 C Zielinski AIPFM 50 Burnside Street Carnoustie Angus DD7 7HL
Jeanie Harrison Treasurer: RufinaAIi Secr¢tary: christi Rollinson Independent Examiner. C Zielinski AIPFM Bankers: Lloyds TSB Bank PLC Harbour Island 24-27 Harbour Exchange Square E149GQ
LITIE Ml As the charity's trusttts. you are resnsIble for the preparlon of financÈal statements for each financial year which gives a true and fair view of the clwity's incoming sourCeS and application of resources for the year then ended In preparing those financial statement4 you are requir¢d to: Select suitable accountlng licieS and then apply them consistently. Make judgements and estimates that are reasonable and prudenL State whether applicable acLx)unting standards and statements of recommended practice hav¢ been followe subject to any material depart disclosed and explained in the financial statements. Prepare the financial statements on the going concern basis. The trustees are responsible for keeping proper accounting records which dRsclose with reasonable accuracy at any time the financial wsition of the Clwity. You are also responsible for safeguarding the assets and hence for taking r¢asonable steps for thc prevention and detsction of fraud and other irregularities. Approved by the COMMI on: I [£,.(, oi
PE INER, ABEirr BERS O RO I report on the accounts of the charity for the year ended 31* Mah 2025. vknich are set out on pag¢s 3 to 5. 41 The charitys trustees consider than an audit is not required for this year-under section 14412) of th¢ Charities Act 2011 (the ActF and that an independent examination is needed. It is my SpOnsIbl11ty to: Examin¢ the a¢Unts (under section 145 of the Act). To follow the pr(Kedures laid down in the General Directions given by the Charity Commission - under section 145(5Xb) of the ACL as amended- and To state whether matters have come to my attention. My examination was catTied oirt in accordance with the General Dirrftions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those rOrdS. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provid¢ all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accouits. During my examination, no matter has come to my attention: Which gives me reasonable cause to believe that in any mthrial respec( th¢ trustees have not met the requirements to ensure that: - Proper accounting records are kept (in aordanCe with section 130 of th¢ 2011 Act); and - Accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Ac¢ or To which, in my opini(H4 attention should be drawn to enable a underthding of the aUnts to be reached. C Zielinski AIPFM 50 Burnside Street Carnoustie Angus ' DD7 7HL
YGR 2025 {£) 2024 (£) Opening balancd 31st March (note 4) Add: Recei LBTH - 2,3,¥year funding -SEN - Supplementary grant 109,948 1.371 2.512 64,099 8,492 3,589 2,775 Fees HARCA staff cover Donations (note 9) 8,833 6,612 TOTAL RECEIFrs 129 Less: Pa ments Wages and National Insurance (note 3) Secondment Ofsted/DBS Insurance Telephone Equipment and materials Refreshments Postage and stationery Independent exami[On fee Rent Parties and outings Cleaning Training Recruitment Payroll fee Miscellaneous 96.249 17,931 137 343 376 2,037 1.026 38 575 76,045 16,755 384 460 565 4,151 1,309 80 575 3,000 154 164 562 93 430 300 1,200 21 TOTAL PAYMENTS 124 105 142 Closing balances 31st March (note 4) 103
H20 2025 (£) 2024 (£) MONETARY ASSETS Cash at bank Cash held by EYNTH 100,302 3.504 98,219 529 TOTAL CASH 103 OTHERASSETS The charity owns numerous items of play equipment (note 2) 3,050 3,900 TOTALASSETS 106 102 648 Less: LIABILrrIES Cr¢ditors (note 8) 625 575 TOTAL LIABILITIES 625 575 NET ASSETS 106 102 073 Represented by: Equipment funds (notÈ 2) Designated funds (note 5) Unrestricted fidS (notc7) 3.050 61.000 42,181 3,900 60,000 38,173 106 102 073 Approved by Committec: Date=
OUNT D 31st 25 Acco tin Policies The accounts ar¢ prepared under the historical cost c0nvfflti( using the receims and payments basis to wnply with the Charities Act smaller charity regulatio. 2. Fixed Ass Equipment purchases have been cbarg¢d to the Receipts and Payments acLx)unt in the year of a¢quisition. A register of equipment is maintained and an estimat value shown ID th¢ statement of Assets and Liabilities based on last year plus additions, less 250/0 d¢preciation. Early YS Network Tower Hamlets a(thninisr playgrIN salarie5. The EYNTH rtcords have been independently auditsd and I have acc¢pted assurancts as to the acajw ofthe salaries and grant statemeni provided to me. ash Bal 2025 (£) 2024 (£) Cash at bank and hand Cash held by EYNTH I(KI,302 3.504 98,219 529 103 si Sick pay and coveT Redundancy Equipment 20.IXX) 36.IKKI 20,000 35,000 5.000 6. Ind inerfs R Independent Examiner's nunera110n included in acwmts - £625 (£575 - 2024) 7. Reserves The Managem¢nt Committe¢ have set aside fimds to cover for si¢knes& as well a8 a redundancy fun(L Th¢ unrestricted funds are necessary to cover for fluctuation$ in Incon and to ensu ua* cash flow. 2025 {£) 2024 (£) Independ¢ot Examination 625 575 575 9. Donations Tower Hamlets Opp)Tthnity Group Mile End Nursery Miscellaneous 965 647 612
RT stered chari No. 1113739 C Zielinski AIPFM 50 Burnside Street Carnoustie Angus DD7 7HL
Jeanie Harrison Treasurer: RufinaAIi Secr¢tary: christi Rollinson Independent Examiner. C Zielinski AIPFM Bankers: Lloyds TSB Bank PLC Harbour Island 24-27 Harbour Exchange Square E149GQ
LITIE Ml As the charity's trusttts. you are resnsIble for the preparlon of financÈal statements for each financial year which gives a true and fair view of the clwity's incoming sourCeS and application of resources for the year then ended In preparing those financial statement4 you are requir¢d to: Select suitable accountlng licieS and then apply them consistently. Make judgements and estimates that are reasonable and prudenL State whether applicable acLx)unting standards and statements of recommended practice hav¢ been followe subject to any material depart disclosed and explained in the financial statements. Prepare the financial statements on the going concern basis. The trustees are responsible for keeping proper accounting records which dRsclose with reasonable accuracy at any time the financial wsition of the Clwity. You are also responsible for safeguarding the assets and hence for taking r¢asonable steps for thc prevention and detsction of fraud and other irregularities. Approved by the COMMI on: I [£,.(, oi
PE INER, ABEirr BERS O RO I report on the accounts of the charity for the year ended 31* Mah 2025. vknich are set out on pag¢s 3 to 5. 41 The charitys trustees consider than an audit is not required for this year-under section 14412) of th¢ Charities Act 2011 (the ActF and that an independent examination is needed. It is my SpOnsIbl11ty to: Examin¢ the a¢Unts (under section 145 of the Act). To follow the pr(Kedures laid down in the General Directions given by the Charity Commission - under section 145(5Xb) of the ACL as amended- and To state whether matters have come to my attention. My examination was catTied oirt in accordance with the General Dirrftions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those rOrdS. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provid¢ all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accouits. During my examination, no matter has come to my attention: Which gives me reasonable cause to believe that in any mthrial respec( th¢ trustees have not met the requirements to ensure that: - Proper accounting records are kept (in aordanCe with section 130 of th¢ 2011 Act); and - Accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Ac¢ or To which, in my opini(H4 attention should be drawn to enable a underthding of the aUnts to be reached. C Zielinski AIPFM 50 Burnside Street Carnoustie Angus ' DD7 7HL
YGR 2025 {£) 2024 (£) Opening balancd 31st March (note 4) Add: Recei LBTH - 2,3,¥year funding -SEN - Supplementary grant 109,948 1.371 2.512 64,099 8,492 3,589 2,775 Fees HARCA staff cover Donations (note 9) 8,833 6,612 TOTAL RECEIFrs 129 Less: Pa ments Wages and National Insurance (note 3) Secondment Ofsted/DBS Insurance Telephone Equipment and materials Refreshments Postage and stationery Independent exami[On fee Rent Parties and outings Cleaning Training Recruitment Payroll fee Miscellaneous 96.249 17,931 137 343 376 2,037 1.026 38 575 76,045 16,755 384 460 565 4,151 1,309 80 575 3,000 154 164 562 93 430 300 1,200 21 TOTAL PAYMENTS 124 105 142 Closing balances 31st March (note 4) 103
H20 2025 (£) 2024 (£) MONETARY ASSETS Cash at bank Cash held by EYNTH 100,302 3.504 98,219 529 TOTAL CASH 103 OTHERASSETS The charity owns numerous items of play equipment (note 2) 3,050 3,900 TOTALASSETS 106 102 648 Less: LIABILrrIES Cr¢ditors (note 8) 625 575 TOTAL LIABILITIES 625 575 NET ASSETS 106 102 073 Represented by: Equipment funds (notÈ 2) Designated funds (note 5) Unrestricted fidS (notc7) 3.050 61.000 42,181 3,900 60,000 38,173 106 102 073 Approved by Committec: Date=
OUNT D 31st 25 Acco tin Policies The accounts ar¢ prepared under the historical cost c0nvfflti( using the receims and payments basis to wnply with the Charities Act smaller charity regulatio. 2. Fixed Ass Equipment purchases have been cbarg¢d to the Receipts and Payments acLx)unt in the year of a¢quisition. A register of equipment is maintained and an estimat value shown ID th¢ statement of Assets and Liabilities based on last year plus additions, less 250/0 d¢preciation. Early YS Network Tower Hamlets a(thninisr playgrIN salarie5. The EYNTH rtcords have been independently auditsd and I have acc¢pted assurancts as to the acajw ofthe salaries and grant statemeni provided to me. ash Bal 2025 (£) 2024 (£) Cash at bank and hand Cash held by EYNTH I(KI,302 3.504 98,219 529 103 si Sick pay and coveT Redundancy Equipment 20.IXX) 36.IKKI 20,000 35,000 5.000 6. Ind inerfs R Independent Examiner's nunera110n included in acwmts - £625 (£575 - 2024) 7. Reserves The Managem¢nt Committe¢ have set aside fimds to cover for si¢knes& as well a8 a redundancy fun(L Th¢ unrestricted funds are necessary to cover for fluctuation$ in Incon and to ensu ua* cash flow. 2025 {£) 2024 (£) Independ¢ot Examination 625 575 575 9. Donations Tower Hamlets Opp)Tthnity Group Mile End Nursery Miscellaneous 965 647 612