Friday 19th November 2021 Abertots AGM Present: Jeanie Harrison, Jannatul Furzzara, Tanzil Islam, Stacey Allen, Vicky Crockley, Rajia Munni, Christine Rollinson, Farhana Islam, Kerry whitelock, Rujina Ali, Md Ayan Miah Jeanie Harrison introduced herself to everyone and asked everybody to introduce themselves to the group. She then went on to explain the role of the management committee within Abertots and that the first thing that needed to be done was the nominations and votes for the committee roles of chair, treasurer and secretary. Stacey Allen manager of Abertots play handed out information sheet on the role and responsibilities of the various roles within the committee, everyone was given a number of minutes to read over the information. Jeanie then asked if anyone had any questions in relation to the committee roles, everyone was happy and had no further questions so Jeanie continued on to the committee nominations. The nominations for the roles of chair, secretary and treasurer commence.. Kerry Whitelock nominated Jeanie Harrison as Chair, Md Ayan Miah seconded it. Jeanie Harrison is the Chair of Abertots Management committee. Vicky Crockley nominated Jannatul Furzzara as Secretary, Rajia Munni seconded it. Jannatul Furzzara is the Secretary of Abertots Management committee. Christine Rollinson nominated Tazul Islam as Treasurer and Jeanie Harrison seconded it. Tazul Islam is the Treasurer of Abertots Management Committee. Stacey Allen the manager of Abertots presented her report. We have had a difficult 18 months and Covid-19 has had a big impact on our service and the number of children attending. In December 2020 we were closed for the two weeks prior to the winter break as a member of staff had Covid and everyone had to isolate for 14 days. Then in January, the country was in lockdown again but early years provisions needed to rernain open. We decided to contact all our parents and ask if their children will be returning to nursery, most parents preferred to keep their children at home until the lockdown had ended. Therefore, in January 2021, we offer places to working families, vulnerable children and children whose parents still wanted them to attend, this was nine children, all the other families were informed that they would be contact again during February half term to see if they wanted their children to return to nursery. When the families were contacted, again they still wanted their children to remain at home, so we continued to provide childcare for the original nine children. In April the lockdown was lifted and all the children returned, however we struggled with staffing. Stacey is still working for Poplar Harca and being seconded to manage Abertots play. Gemma Hogger resigned in June 2020 and Becky took on the full time level 3 position, Lexie continued with her level 2 apprenticeship throughout the lockdowns however, everything is slower. th Nurun went on maternity leave on 30 September and we advertised for maternity cover. We were successful in recruiting for Nurun's post and nd Farhana Islam started work on 22 February 2021 and worked until the end of that academic year. In September, Nurun decided she would not be returning after her maternity leave, Becky also resigned on the 4th of September as she moved away from the area and her last day was due nd to be Friday 2 October 21, however she went off sick from 18th September. We advertised for two full time level three position however, due to the difficulty in recruiting staff we dropped the number of children attending and used agency staff during this difficult time to limit the amount of days we would be closed due to staffing issues. Stacey explained that home visits are still not taking place as we have had staffing issues for the last 12 months and we never have two members of staff not in ratio to attend home visits. However, staff ensure each key person spends time building up a close relationship with their key children and their families during settling. In September 2020 when our numbers were low all staff completed paediatric first aid, safeguarding, food hygiene and prevent training. We are still mainly running two 3 hour session a day, but have seen an increase in families choosing 2 /2 days a week and 30 hours provision, this means we have to provide lunch time cover. Stacey is still working for Poplar HARCA as well as Abertots and has worked with HARCA to move the crèche at St Paul's Way into a Nursey. Abertots will now not be moving into the new community centre when it opens as Poplar Harca have decided that a private nursery will move into the new nursery space. Stacey explain that she was very upset that Poplar Harca when back on their word as we have been told for 10 years that abertots will be moving into the new community centre when it is ready. Stacey said that she has been looking at a number of different sites suggested by Harca but all of them have been unsuitable. However, she has seen a small community centre on the Brownfield estate that will be suitable., she has met with contractors and now needs to take the costing back to Harca, if Harca agree the work will start after the spring break so the new nursery space is ready to welcome the children in September 22. Abertots continues to be popular with families on the estate, however there has been a reduction in the number of families placing their children on the waiting list, this could be due to parents still working from home or many families moving off the aberfeldy estate due to demolition work for the new houses. We also need to be remember that if we do move to the new space, we may loss all our families, as we will no longer be based on the Aberfeldy estate. The treasurer presented the accounts. Abertots is a continuing to make a steady profit and in a comfortable place now. The cost of agency staff has affected us slightly but the government's decision to continue to fund children when they have not been attending because of Covid-19 has helped us a great deal. We are also expecting to spend a significate amount of money next year, as we will be renovating a new building and buying new equipment. Stacey and the committee will speak to both Poplar Harca and the local authority to see if they are will to pay some money towards the new building or funding available to support the refurbishment works. There was no other business, so the AGM was brought to a close. ## **ABERTOTS PLAYGROUP** ## **STATEMENT OF ACCOUNTS** # **FOR THE YEAR ENDED 31st MARCH 2021** ## **Registered charity No. 1113739** ## **: Independent Examiner** C Zielinski AIPFM East Lodge Drum Drumoak Banchory AB31 5AN ## **ABERTOTS PLAYGROUP** ## **TRUSTEES AND ADVISORS FOR THE YEAR ENDED 31st MARCH 2021** Chairperson: Jeanie Harrison Treasurer: Tazul Islam Secretary: Jannatol Furzzara Independent Examiner: C Zielinski AIPFM Bankers: Lloyds TSB Bank PLC Harbour Island 24-27 Harbour Exchange Square E14 9GQ ## **STATEMENT OF RESPONSIBILITIES OF THE COMMITTEE** As the charity's trustees, you are responsible for the preparation of financial statements for each financial year which gives a true and fair view of the charity's incoming resources and application of resources for the year then ended. In preparing those financial statements, you are required to: - Select suitable accounting policies and then apply them consistently. - Make judgements and estimates that are reasonable and prudent. - State whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements. - Prepare the financial statements on the going concern basis. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. You are also responsible for safeguarding the assets and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Committee on: _______________________________________________ Chair: ____________________________________________________________________ **1** ## **INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF ABERTOTS PLAYGROUP FOR THE YEAR ENDED 31st MARCH 2021** I report on the accounts of the charity for the year ended 31[st] March 2021, which are set out on pages 3 to 5. ## **Respective Responsibilities of Trustees and Examiners** The charity's trustees consider than an audit is not required for this year -under section 144(2) of the Charities Act 2011 (the Act)- and that an independent examination is needed. It is my responsibility to: - Examine the accounts (under section 145 of the Act); - To follow the procedures laid down in the General Directions given by the Charity Commission - under section 145(5)(b) of the Act, as amended- and - To state whether particular matters have come to my attention. ## **Basis of Independent Examiner's Report** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accounts. ## **Independent Examiner's Statement** In the course of my examination, no matter has come to my attention: - Which gives me reasonable cause to believe that in any material respect, the trustees have not met the requirements to ensure that: - Proper accounting records are kept (in accordance with section 130 of the 2011 Act); and - Accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or - To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. C Zielinski AIPFM East Lodge Drum Drumoak Banchory AB31 5AN November 2021 **2** ## **ABERTOTS PLAYGROUP** ## **RECEIPTS AND PAYMENTS ACCOUNT** ## **FOR THE YEAR ENDED 31st MARCH 2021** |**Opening balances 31st March (note 4)**
**Add: Receipts**
LBTH - 2,3,4 year funding
LBTH - Inclusion
Fees
**TOTAL RECEIPTS**
**Less: Payments**
Wages and National Insurance (note 3)
Ofsted/DBS
Insurance
Telephone
Equipment and materials
Refreshments
Postage and stationery
Independent examination fee
Rent
Parties and outings
Cleaning
Education and training
Repairs
Recruitment
Payroll fee
**TOTAL PAYMENTS**
**Closing balances 31st March (note 4)**|**2021 (£)**
**157,572**
107,728
-
1,552
**109,280**
75,641
178
365
540
3,581
688
77
505
2,590
93
639
1,072
29
-
1,200
**87,198**
**179,654**|**2020 (£)**
**97,867**
111,723
4,000
2,931
**118,654**|**2020 (£)**
**97,867**
111,723
4,000
2,931
**118,654**| |---|---|---|---| |||49,143
186
365
529
4,881
1,088
261
485
900
375
80
100
16
540
-
**58,949**
**157,572**|49,143
186
365
529
4,881
1,088
261
485
900
375
80
100
16
540
-
**58,949**| **3** ## **ABERTOTS PLAYGROUP** ## **STATEMENT OF ASSETS AND LIABILITIES** ## **AT 31st MARCH 2021** |MONETARY ASSETS
Cash at bank
Cash held by EYNTH
**TOTAL CASH**
OTHER ASSETS
The charity owns numerous items of play
equipment (note 2)
**TOTAL ASSETS**
Less: LIABILITIES
Creditors (note 8)
**TOTAL LIABILITIES**
**NET ASSETS**
Represented by:
Equipment funds (note 2)
Designated funds (note 5)
Unrestricted funds (note7)|**2021 (£)**
177,686
1,968
**179,654**
3,150
**182,804**
2,699
**2,699**
**180,105**
3,150
132,000
44,955
**180,105**|**2020 (£)**
153,085
4,487
**157,572**|**2020 (£)**
153,085
4,487
**157,572**| |---|---|---|---| |||3,700
**161,272**|| |||2,305
**2,305**
**158,967**|2,305
**2,305**| |||3,700
118,000
37,267
**158,967**|| Approved by Committee: ________________________________________________________ Date: ________________________________________________________________________ **4** ## **ABERTOTS PLAYGROUP NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2021** 1. Accounting Policies - The accounts are prepared under the historical cost convention, using the receipts and payments basis to comply with the Charities Act smaller charity regulations. ## 2. Fixed Assets Equipment purchases have been charged to the Receipts and Payments account in the year of acquisition. A register of equipment is maintained and an estimated value shown in the statement of Assets and Liabilities based on last year plus additions, less 25% depreciation. 3. Wages Early Years Network Tower Hamlets administer playgroup salaries. The EYNTH records have been independently audited and I have accepted assurances as to the accuracy of the salaries and grant statement provided to me. 4. Cash Balances |4.|Cash Balances||| |---|---|---|---| |5.|Cash at bank
Cash held by EYNTH
Designated Funds
Sick pay and cover
Redundancy
Equipment|2021 (£)
177,686
1,968
179,654
2021 (£)
65,000
52,000
15,000
132,000|2020 (£)
153,085
4,487
157,572| ||||2020 (£)
60,000
48,000
10,000
118,000| 6. Independent Examiner's Remuneration Independent Examiner’s remuneration included in accounts - £525 (£505 - 2020) ## 7. Reserves The Management Committee have set aside funds to cover for sickness, as well as a redundancy fund. The unrestricted funds are necessary to cover for fluctuations in income and to ensure adequate cash flow. ## 8. Creditors |Creditors||| |---|---|---| ||2021 (£)|2020 (£)| |Rent|825|1,800| |Independent Examination|525|505| |Agency staff|1,349|-| ||**2,699**|**2,305**| **5** ## **ABERTOTS PLAYGROUP** ## **STATEMENT OF ACCOUNTS** # **FOR THE YEAR ENDED 31st MARCH 2021** ## **Registered charity No. 1113739** ## **: Independent Examiner** C Zielinski AIPFM East Lodge Drum Drumoak Banchory AB31 5AN ## **ABERTOTS PLAYGROUP** ## **TRUSTEES AND ADVISORS FOR THE YEAR ENDED 31st MARCH 2021** Chairperson: Jeanie Harrison Treasurer: Tazul Islam Secretary: Jannatol Furzzara Independent Examiner: C Zielinski AIPFM Bankers: Lloyds TSB Bank PLC Harbour Island 24-27 Harbour Exchange Square E14 9GQ ## **STATEMENT OF RESPONSIBILITIES OF THE COMMITTEE** As the charity's trustees, you are responsible for the preparation of financial statements for each financial year which gives a true and fair view of the charity's incoming resources and application of resources for the year then ended. In preparing those financial statements, you are required to: - Select suitable accounting policies and then apply them consistently. - Make judgements and estimates that are reasonable and prudent. - State whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements. - Prepare the financial statements on the going concern basis. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. You are also responsible for safeguarding the assets and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Committee on: _______________________________________________ Chair: ____________________________________________________________________ **1** ## **INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF ABERTOTS PLAYGROUP FOR THE YEAR ENDED 31st MARCH 2021** I report on the accounts of the charity for the year ended 31[st] March 2021, which are set out on pages 3 to 5. ## **Respective Responsibilities of Trustees and Examiners** The charity's trustees consider than an audit is not required for this year -under section 144(2) of the Charities Act 2011 (the Act)- and that an independent examination is needed. It is my responsibility to: - Examine the accounts (under section 145 of the Act); - To follow the procedures laid down in the General Directions given by the Charity Commission - under section 145(5)(b) of the Act, as amended- and - To state whether particular matters have come to my attention. ## **Basis of Independent Examiner's Report** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accounts. ## **Independent Examiner's Statement** In the course of my examination, no matter has come to my attention: - Which gives me reasonable cause to believe that in any material respect, the trustees have not met the requirements to ensure that: - Proper accounting records are kept (in accordance with section 130 of the 2011 Act); and - Accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or - To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. C Zielinski AIPFM East Lodge Drum Drumoak Banchory AB31 5AN November 2021 **2** ## **ABERTOTS PLAYGROUP** ## **RECEIPTS AND PAYMENTS ACCOUNT** ## **FOR THE YEAR ENDED 31st MARCH 2021** |**Opening balances 31st March (note 4)**
**Add: Receipts**
LBTH - 2,3,4 year funding
LBTH - Inclusion
Fees
**TOTAL RECEIPTS**
**Less: Payments**
Wages and National Insurance (note 3)
Ofsted/DBS
Insurance
Telephone
Equipment and materials
Refreshments
Postage and stationery
Independent examination fee
Rent
Parties and outings
Cleaning
Education and training
Repairs
Recruitment
Payroll fee
**TOTAL PAYMENTS**
**Closing balances 31st March (note 4)**|**2021 (£)**
**157,572**
107,728
-
1,552
**109,280**
75,641
178
365
540
3,581
688
77
505
2,590
93
639
1,072
29
-
1,200
**87,198**
**179,654**|**2020 (£)**
**97,867**
111,723
4,000
2,931
**118,654**|**2020 (£)**
**97,867**
111,723
4,000
2,931
**118,654**| |---|---|---|---| |||49,143
186
365
529
4,881
1,088
261
485
900
375
80
100
16
540
-
**58,949**
**157,572**|49,143
186
365
529
4,881
1,088
261
485
900
375
80
100
16
540
-
**58,949**| **3** ## **ABERTOTS PLAYGROUP** ## **STATEMENT OF ASSETS AND LIABILITIES** ## **AT 31st MARCH 2021** |MONETARY ASSETS
Cash at bank
Cash held by EYNTH
**TOTAL CASH**
OTHER ASSETS
The charity owns numerous items of play
equipment (note 2)
**TOTAL ASSETS**
Less: LIABILITIES
Creditors (note 8)
**TOTAL LIABILITIES**
**NET ASSETS**
Represented by:
Equipment funds (note 2)
Designated funds (note 5)
Unrestricted funds (note7)|**2021 (£)**
177,686
1,968
**179,654**
3,150
**182,804**
2,699
**2,699**
**180,105**
3,150
132,000
44,955
**180,105**|**2020 (£)**
153,085
4,487
**157,572**|**2020 (£)**
153,085
4,487
**157,572**| |---|---|---|---| |||3,700
**161,272**|| |||2,305
**2,305**
**158,967**|2,305
**2,305**| |||3,700
118,000
37,267
**158,967**|| Approved by Committee: ________________________________________________________ Date: ________________________________________________________________________ **4** ## **ABERTOTS PLAYGROUP NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2021** 1. Accounting Policies - The accounts are prepared under the historical cost convention, using the receipts and payments basis to comply with the Charities Act smaller charity regulations. ## 2. Fixed Assets Equipment purchases have been charged to the Receipts and Payments account in the year of acquisition. A register of equipment is maintained and an estimated value shown in the statement of Assets and Liabilities based on last year plus additions, less 25% depreciation. 3. Wages Early Years Network Tower Hamlets administer playgroup salaries. The EYNTH records have been independently audited and I have accepted assurances as to the accuracy of the salaries and grant statement provided to me. 4. Cash Balances |4.|Cash Balances||| |---|---|---|---| |5.|Cash at bank
Cash held by EYNTH
Designated Funds
Sick pay and cover
Redundancy
Equipment|2021 (£)
177,686
1,968
179,654
2021 (£)
65,000
52,000
15,000
132,000|2020 (£)
153,085
4,487
157,572| ||||2020 (£)
60,000
48,000
10,000
118,000| 6. Independent Examiner's Remuneration Independent Examiner’s remuneration included in accounts - £525 (£505 - 2020) ## 7. Reserves The Management Committee have set aside funds to cover for sickness, as well as a redundancy fund. The unrestricted funds are necessary to cover for fluctuations in income and to ensure adequate cash flow. ## 8. Creditors |Creditors||| |---|---|---| ||2021 (£)|2020 (£)| |Rent|825|1,800| |Independent Examination|525|505| |Agency staff|1,349|-| ||**2,699**|**2,305**| **5**