VOLUNTARY ACTION ARUN & CHICHESTER TRUSTEES, REPORT AND INDEPENDENTLY EXAMINED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 Company No. 05667986 Registered Charity No. 1113641
VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guaranteel TRUSTEES, REPORT FOR THE YEAR ENDED 31 March 2024 The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. This trustees. report is also a directors. report as required by company law. Administrative details VOLUNTARY ACTION ARUN & CHICHESTER is a registeTed charity (Charity number: 1113641) and a company limited by guarantee (Company number, 05667986). Office & Registered office address: Town Hall Clarence Road Bognor Regis West Sussex P021 1LD Bankers: Barclays Bank plc 74175 East Street Chichester West Sussex P019 1UZ Independent Examiner8: Watling and Hirst Limited Cawley Place 15 Cawley Road Chichester West Sussex P019 1UZ Trustees: The trustees of the charity, who are also the directors of the charitable company, who served during the year were: Elizabeth Ball Hilary Bartle Sue Holmes (resigned 21.02.24) Joanne Kondabeka Miranda Litchfield Sarah Morgan Caroline Sanderson (from 27.09.23) Tracey Stakes
VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) None of the trustees has any beneficial interest in the charity. All the trustees are members of the charity and guarantee to contribute an amounl not exedIng £1 in the event of a winding up. Structure. Governance and Management The charity is governed by its Memorandum and Articles of Association as issued on incorporation on 6th January 2006 as amended on 17th October 2011. Voluntary Action in Arun and Chichester (VAAC) is governed by its board of trustees who set the policy of the charily. The policies are implemented by the trustees. Charity members also lake part in the policy making activity of the charity by passing resolutions at the annual general meeting. The Trustee Board consists of elected trustees and appointed trustees. Elected trustees are elected at Annual General Meetings and appointed trustees are appointed at an ordinary meeting of the Trustee Board. The Trustee Board meets at least 4 times a year. New trustees are recruited using an external advertising and interview process, including publicising vacancies to our member charities. New trustees follow an induction programme vthich includes farniliarisation with their legal obligations under charity law, the contents of the charitls governing gUlations. Ihe cornmittee and decision-making process and the rent financial performance of the charity. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role. A balance between trustees who work for member organisations and those that do not is sought. Publlc benefit The current activities of the charity are detailed in the Review of the year below. The trustees confirm that they have referred to the guidance contained in the Charity Commission's guidance on public benefit when reviewing the company's aims and objectives and in planning future activities. Objectives and activities The purposes of the charity are to provide a focus for voluntary organisations, to facilitate and ease communication betWn the voluntary and statutory sectors and lo encourage action in partnership. striving towards a just society with equal opportunities for all.
VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) Review of the year This year has been focused on transitioning VAAC to a stronger more sustainable position whilst building on our offer to the VCSE (Voluntary, Community. Social Enterprise} sector and continuing to make a significant contribution to collaborative endeavours. A key focus has been on equity. inclusion and diversity. We have invested to save on our IT systems and support and recruited a new Finan Manager post. We embarked on a process of reshaping and restructuring the organisation over the winter months and the revised structure was 'live' by 1st April 2024. The team members have demonstrated resilience and continued to effectively deliver our service to our members. Our Key Perforrnan Indicators remain impressive, and feedback from both partner organisations and members has been positive. The Trustees consider the revised structure improves the organisation's ability to meet the challenges facing VAAC and the wider VCSE sector. The Strategic Risk Register shows improving risk mitigation in the key areas of legal and governance. funding and Annual perfomiance 2023-2024 Key Performance Indicators Delive area Number of new cornmissions Achieved Annual Tar et Funding secured on basis of direct work with members 621K 600K Training and events and VAAC representation at events 25 25 Case studieslvideos 16 12 Strategic partnerships 17 15 Membership 582 480 Total number of referrals Arun 41 Chichester 49 Both 26 Countrywide 2 Total 118 Arun 254 Chichester 246 West Sussex 120 Total 620 100 Volunteers regislered 600
VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) Volunteering The key highlighls are: 620 registrations - a record annual number for the organisation. VAAC Volunteer Fair, Rustington: 30 organisations; 170+ volunteers attended. Delivered outreach sessions at Tuming Tides and My Sislers House, two local libraries. Creative Heart. and Chichester College. 4 Volunteers Coordinator's NetWOTk events. Direct support lo organisations on best practice, volunteer recfultment, retention, and development. Volunteers Week events in June 2023, including our first Volunteers Picnic with an attendance of 115. Our Volunteer App continued to be developed. The number of tlmes individuals chose "Register your interesl" and clicked on "any opportunities" was 3,115 with the number of opportunity views 13,076. Member feedback received from the Volunteer Fair included: "It was an excellent event, thank you. We took the details of ten potential volunteers. Other folk expressed interest and took infom?ation away. In addition. I made some great connections with other charities. Getting our name out there and being available to chat with local people is also great for us." Campaign For the Protection of Rural England {Sussex)- Through the year we have collated Volunteer Lives case studies. They provide great examples of how giving time, empathy and using skills, improves mental and physical well-being. htt s'.Ilaidemail.co.uklcarn ai nslvaac151i zNoOW5 kwZJHsbHPm We continue to devdop our vOluntr offer in line with the national Vision for Volunteerin Community Investment VAAC'S direct 1-2-1 support to our members on both a proaclive and reactive basis, is ntral to develop and sustain Ihe strength of the VCSE specifically in Arun and Chichester Districts. Via our collaboration through West Sussex Links and the Voluntary Sector Health Care Alliance we have ensured effective partnership work on key thematic areas including training and events. Our total membership at end of March 2024 stood at 582. showing an increase of 20 % frorn March 2023. The number of referrals for support actioned and concluded stand at 118. Key areas of support and guidan related to stralegy. finan, governance, fundraising, and policies.
VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) Members feedback on referral support remains consistently positive: "Advlce will Help us to convert from a Ltd. company to a CIO enabling us to apply for grants. The 1-2.1 advice and guided me through application for CIO has been successful. Charity Status granted on November 15th 2023" Chair Glebelands Community Centre. Throughout the year we have delivered a networking and training prograrnme. There have been 8 networking events with 260 attending. NetworkSn Felpham Networkin Coffee Connections- Ferring County Centre Annual General meeting Bognor NeOrkin Event Coffee Connections- Littleham Volunteer Recruitment Fair Chichester Networking Event Coffee Connections - The Grange Chichester Community Development Trust ton Training courses as detailed below have been delivered. VAAC leads this area ofwork on behalf of West Sussex Links (previously named the Voluntary Sector Infrastructure Alliance}. Trainin course Luc Stone Fundraisin events ibilit for DBS checks online VCN Autism in the Workplace Wayfinding Workship Bognor Football Club eneration VCN Creatin a Valuable Volunteer erience Arundel FNM (fundraiseT networking m*ting) Meet the Funder: National Lotte Trustee trainin Job Connect Meet the Funder Chichester District Council Disabled Peo le's Da online Overall 88 pernt of participants on our training and courses rated them as extremely useful/very useful.
VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) "It will help me focus my funding bids much more and will help me identify ones that are suitable." Fundraiser My Sister House Charity VAAC continues to keep members up to date via: Funding Focus which has been distributed monthly to 800 contacts E-bulletin issued fortnightly 12 Volunteer newsletters. Equity, Inclusion and Diverslty A range of targeted initiatives are focused on health equity and disability rightslaccess.. Community Connectors: The Core20PLUS Connectors Programrne is an NHS-initiated, funded national approach aimed at addressing health inequalities and improving health outcomes. It builds on community-based initiatives including community champions, link workers, peer advocates, and social prescribers. Core20 targets the most deprived 200h of the national population using the Indices of Multiple Deprivation, focusing on the most deprived areas and wards. PLUS refers to locally determined health inequality priorities. which for Sussex include cardiovascular disease, cancer, respiratory conditions, mental health, and learning disabillties. These highlight the 5 national health improvement priorities: maternity, severe mental illness, respiratory disease. early cancer diagnosis, and hypertension. VAAC were cornmissioned to coordinate the Sussex based projects and lead on the delivery in Arun. The Arun project began at a grassroots level with VAAC establishing partnerships with local VCSE organisations to recruit and host the volunteer Connectors. We undertook an initial piece of work sourcing Ihe right partners. Tearns of Connectors were recruited and based at Makerspace in Bognor (a creative hub), Littlehampton Armed Forces and Veterans Breakfast Club (LAFVBC), and Crimsham Farm {Bognor Veterans hub). The Annual lrnpact report for this project is available on the research page of the website, please click on this link to find report Research on the im act of Covid-19 on the volunta sector vaac.or
VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) Disability initiatives VAAC is comrnitted to promoting equity, inclusion and diversity across its activities and within the wider VCSE sector. Our work with disabled people is at the forefront of this approach. given the discrimination and inaccessibility that they experience and the lack of political voice. VAAC was intent from the initiation of this project that disabled people led this work to ensure Ihe activities and solutions would be co-designed. The scale of the task is ambitious but the potential to irnprove lives within the district is significant. Work continues with Arun District Council on beach aCsS initiative in both East Preston and Bognor Regis,. Ihe East Preston scheme has successfully secured planning permission and is fundraising for the scheme. In Bognor Regis the community consultation event took place in March 2024 and the capital plans are now being considered by Arun District Council and Coastal Partners. In June 2023 an Eastern European and Ukrainian Volunteer Co-ordinator was employed. The Ukrainian community development initiatives has been principally Chichester focussed due to the funding received from Chichester District Council. Additional work supports the Ukrainian choir that draws from both Arun and Chichester populations. In Arun we have linked to Arun District Council staff contributing to family sessions and to West Sussex County Council ESOL lead on promoting courses across both districts. VAAC is an active member of the Research Engagement Network and were commissioned to conduct two pieces of research: With BAME communities with a focus on aCsS to health services Sussex REN Communit Researcher Pro ect Findin s Jul 2024 vaac.or A project focused on LGBTQ and ethnic minorities access and understanding of participation of clinical research. The findings and recommendations from these initiatives have been combined with the insights obtained from similar events held in East Sussex and Brighton and Hove. The intention is to aCsS further resour to allow VAAC to action recommendations within our sphere of influence. Partnership and Representation We are members of a range of partnerships induding: the Arun Local Community Network WSCC Community Safety Food Partnership Financial Impact Group
VOLUNTARY ACTION ARUN & CHICHESTER {A Company Limited by Guarantee) Suicide Prevention Group Digital Inclusion Group Sussex Community Resilience Health and Wellbeing Board VCSE West Sussex Links Health and Care Allian West Sussex CEO group range of Task and Finish Groups. This participation ensures the 'voice' and impact of the local VCSE is acknowledged, supported and developed. Plans for 2024-2025 The new structure continues to be embedded in the first half of the new financial year, and overall, there has been a positive response to the revised roles and reporting lines. In the year ahead will be focused on: Investing in our website and moving towards self-service for members. Adoption of Al, especially for fundraising and social media. Researching our membership and Ihe issues impacting on the sector Engaging with our members and partners and devising our new long-terrn strategy 2025-2028. Building our consultation offer. Diversifying our income. Continuing to campaign for VCSE recognition and long-terrn investment in the sector. Further strengthening and diversifying our board of Trustees. Building our work in relation to Net Zerolclimate change, poverty, and equity, inclusion and diversity. Financial review The principal funding sources for the charity are grants from West Sussex Country Council, Arun District Council and Chithester District Council. The funds form part of the income for the unrestricted funds and during the year Ihey covered 66 % of the unrestricted expenditure. Following a review of the accounting praCtIS a prior year adjuslment has been made to reclassify certain income and expenditure within restricted funds as being under agency arrangements where funds are passed Ihrough the charity. Any receipts 01 disbursements under these agency arrangements are excluded frorn the Statement of Financial Activities but are disclosed in Note 16 to the accounts.
10 VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) This change in accounting has resulted in a restatement of various prior year comparatives and the details of this are set out in Note 12 to the accounts. Total income for the yearwas £321,776 (2023; £420,328) of which unrestricled income was £254,632 (2023: £206,187) and restricted income was £67.144 (2023: £214,141). Total expenditure for the year was £426,858 (2023: £348,110) of which unrestricted expenditure was £308.899 (2023: £247,414) and restricted expenditure was £117,959 (2023: £100,696). Included within unrestricted expendilure were one-off costs incurred as a result of the restructuring of £16.459. This resulted in a deficit for the year of £104,770 (2023: surplus of £68.944) of which there was a deficit in unrestricted funds of £53,955 (2023: a deficit of £27,937) and a deficit in restricted funds of £50,815 (2023: a surplus of £96,881). The underlying deficit in the unrestricted funds excluding the restructuring costs was £37,496. The deficit in the restricted funds of £50,815 arises from timing differences where income received into restricted funds in previous years has been spent in the currenl year. Over the full life of restricted funds the total income received will be spent and therefore the overall balance on each individual fund will eventually be £nil. Reserves As at 31 March 2024, the chafily held total funds of £222,719 {2023: £327,489) of which £93,376 were restricted {2023: £144,191} and £129,343 were unrestricted (2023.. £183,298). The trustees aim to maintain sufficient reserves to meet six months, operating expenses and potential redundancy costs. totalling £152,612. This approach ensures that sufficient reserves are held to cover key risks as identified in the charity's risk register. The unrestricted reseNes as at 31 March 2024 are £23,269 less than the target reserves amount and the trustees will seek to increase reserves if funding and other income received allows. Risk management Our risk register follows the risk management model recommended by the Charity Commission in its publication Charities and Risk Management (CC26 - 2010). During 2023-2024 we reviewed and continue to regularly review The VAAC Risk Register.
VOLUNTARY ACTION ARUN & CHICHESTER {A Company Limited by Guarantee) Our principal risk relates to our dependence on local authority funding and the stability of future income, with key grants due for renewal in April 2025. The Finan Audit & Risk (FAR) subgroup update the risk register and are responsible for ensuring that trustees are aware of risks, and that any agreed actions to mitigate risks are undertaken. These Trustees and officers are also responsibility for business continuity. The stsff team are aware of their areas of responsibility and contribute to Ihe assessment and mitigation of any risks. A summary of the major risks with miligating actions being taken is presented at each full Board meeting. The trustees are pleased to report that the charity's internal financial controls, in particular, conform to guidelines issued by Ihe Charity Commission. Plans for future periods The charity plans continuing the activities outlined above on the forthcorning years subject to satisfactory funding arrangements. Disclosure of infomiation to the independent examiner So far as each trustee at the date of approval of this report is aware There is no relevant accounting information of which the company's independent examiners are unaware and - The trustees have laken all steps that they ought to have to make themselves aware of any relevant accounting information for the examination and to establish that the independent examiners are aware of that information. statement of Trustees, and Directors. responsibilities Trustees, responsibilities The trustees (who are also the directors of the charitable company) are responsible for preparing the Directors, and Trustees, report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practi). Company law requires the trustees to prepare financial statements for each financial period which give a Irue and fair view of the state of the charitable company's affairs and of the incoming reSoUrS and application of resources including the income and
12 VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) expenditure of the chaiitable company for the year. In preparing these financial statements the trustees are required to:_ Select suitable accounting poliaes and then apply them consistently; ObSere the methods and principles in the Charities SORP; Make judgements and estimates that are reasonable and prudent: State whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements. Prepare the financial slatements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operations. The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time. the financial position of the charitable company and enable them to ensure that the financial statements comply with Ihe Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularilies. The financial statements have been prepared in accordan with the special provisions relating to small companies within Part 15 of the Cornpanies Act 2006. The report of the trustees was approved by the board on 29 August 2024 and signed half by: Miran a Litchfield - Interim Chair
13 VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) STATEMENT OF FINANCIAL ACTIVITIES lincluding Income & Expenditure Accoun FOR THE YEAR ENDED 31ST MARCH 2024 As restated Total funds Unfestflcted funds Restrf¢ted funds Yotal funds 2024 2024 2024 2023 Income and endowments Irom.. Charltable actfvitles Investments Other 205.158 4.568 44.9)6 67.144 272.302 4,568 44.906 39002 2,683 27,143 Total 254.632 67.144 321.776 420,328 Expendkure on: ChaTltable acti¥ltles Other 306,341 2,558 117.959 424,300 2,$58 345,478 2.632 Totpl 308,899 117,959 426,858 348,110 Nel galnslllossesl on Investment asse15 312 312 13,2751 Net 1ncomolle¥pondYrej 1533SSI 1501151 1104,7701 68,944 Transfers between fund5 Net movement In lunds 53.955 50.815 104.770 lie¢Dnc5llaOn of funds: Total lund5 brought fotward Net movement in funds 183.298 IS3.9551 144,191 150,8151 327.489 1104.7701 258,545 68,944 Total funds ¢arrfod foThyard 129.343 93.376 222.719 327,489 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activitses. The Notes at pages 15 10 25 form part of these accounts.
14 VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) BALANCE SHEET AS AT 31ST MARCH 2024 2024 2023 Note Flxed assets Tangible Assets Investments Total Flxed assets 5,275 5,275 71,402 71,402 Currentassets Debtors Cash at bank and in hand Totsl Current Assets 9,620 235,904 24S,524 12,850 249,234 262,084 Creditors: amounts fallkng due wlthin one year io 128,080} 15,9971 Net current assets 217,444 256,087 Total assets less current liabilitles 222,719 327,489 Net assets 222.719 327,489 Funds of the charlty Restricted Funds Unrestricted Funds li 93,376 129,343 144,191 183,298 li Total charlty funds 11, 12 222,719 327.489 The company is entitled to the exemption from the audil requirement contained in section 477 of the Companies Act 2006, for the year ended 31st March 2024. The directors acknowledge their responsibililies for complying with Ihe qUIrements of the Companies Act 2006 with respect to accounting records an(1 the preparation of financial statements. The members have nol required the company to obtain an audit of its financial statements for the year in quests'on in accordance with section 476. These financial statements havo been prepared in accor(lance wifft the provisions applicable to companies subject to the small companies regime. The financial statements were approved by the trustees and aulhorised for tssue on 29 August 2024 ed on their behalf by: Miranda Litchfield -Interim Chair TraY Stakes - Treasurer Company Registration No. 05667986
15 VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2024 1 Accounting policies Accounting convention Irather than Basis of Accounting The financial statements have been prepared in accordance with the charily's goveming document. Ihe Companies Act 2006, FRS 102 'The FinarKial Reporting Standard applicable in tha UK and Republic of Ireland" ("FRS 102°) and the Charities SORP "Accounting and Roporting by Charities., Statement of Recommended Practice applicable lo charities preparing Iheir accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entty a8 defined by FRS 102. The charily has taken advantage of the provisions in the SORP for charilies nol to prepare a Statement of Cash Flows. Assets and liabilities are initially racognised at historical cost or transaction value unless otherwise Stated in Ihe relevant accounting w1Y not8{s). There are no material uncertainlies about Voluntary Action Arun & Chichesterfs ability to continue as a going concem. In¢omlng resources Income is recognised when the charity has entitlement lo the funds. any perforniance conditions attached lo the item{s) of income have been met, it is probable that the income will be reIVed and the amount can be measured reliably. Income from government and other grants, whether 'capital' grants or 'revenue' grants, 18 recognised when the charity has enlillement to the funds, any performance conditions attached to the grants have been m61, it is probabl6 that the income will be received and the amount can bè measured reliably and is not deferred. Income received in advance of a specified seNice 1$ deferred until the ¢rileria for incomo recognition are met. Donated servlces and facilities Donated professional services and donated facilities are recognised as income when the charity has control over the item. any conditions associated with the donated item have been mel. the receipt of economic benefit from Ihe use by the charity of the item is probable and that economic benefit can be measured reliably. On receipt, donated professional services and donated facilities are recognised on the basis of the value of Ihe gift to the charity which is Ihe amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open matkel- a corresponding amount is Ihen reGognised in expenditure in the pericMI of receipt.
16 VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) Interest receivable Interest on funds held on deposil is included when receivable and the amount can be measured reliably by Ihe charity, this is normally upon notification of the inlerest paid or payable by the Bank. Agency arrangements Voluntary Action Arun & Chichester acts as an agent in distributing cerlain funding. Any receipts and disbursements of such fijnding are excluded from the Statement of Financial Activities. The funds received, paid and any balances held al year end are dilOSed in Note 16. Resources expended Expenditure is recognised once there is a legal or constructive obligalM)n to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and allornted lo appropriate heading8 in the financial slatemenls. Item8 recharged by unrestricted funds are included as project CO818 in re8tricted funds. Govemance costs include all expenditure incurred in running the charity as an organisation. Irrecoverable VAT 18 charged against the calegory of resources expended for which il was incurred. Apporlionment of expens08 Expenditure has been apporticmed between charitable expenditure and govemance cosls, on Ihe basis of direct apportionment. Taxation Voluntary Action Arun & Chichester is a registered charity and Is therefore not subject to corporation tax charge. Operatlng lease$ Rentals payable under operating leases are charged to the statement of financial a¢livlties on a straight lin8 basis OV8r the period of the lease. Fund accounting Unrestricted funds are available for use at the discretion of the irustees in furtherance of Ihe general objectives of the charily. Restricted funds reprèsent funds received for speGific prqects. The costs of raising and administering together with direct costs are charged against specific funds as sel out in note 11 to the finanoal statements. Retirement beneflts Paymènls to defined contributkon retirement benefit schemes are charged as an expense when they fall due. Tangible Flxed Assets Fixed assels are capitalised and depreciated over the estimated useful lives of the assets as follows.. Office equipment.. 4 years straight line
17 VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) Cash Cash and cash equivalents Cash is represented by cash in hand and deposits with financial institutions repayable without penalty on nottce of nol more than 24 hours. Cash equivalents are highly liquid investments that mature in no more than three months from the date of acquisition and that are readily convertible to known amounts of cash with insignificant risk of change in value. Debtors Debtors are recognised when the Charity is legally entitled to the income after any performance conditions has been met, the amount can be measured reliably and it is probably that the inGome will be received. Creditors Creditors are recognised when the charity has a present legal or constructive obligation resulting from a past event to make paymenl to a third party, il is probable thal settlement will be required and the amount due lo settle the obligation can be measured or eslimated reliably. Redundancy payments Redundancy payments are recognised in the year if there is a detailed formal plan for Ihe termination and there is no realistic possibilily of withdrawal from Ihe plan. Any redundancy provision al the balance sheet date is recognised where there is a legal or constructive oblKJalion.
18 VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) Restated Total 2023 UnTestricled Funds Restrlcied Funds Total 2024 NOTES TO THE ACCOUNTS Income and endowments from: 2. charItab Acilvltles Grants to a5515t core furKttons of VA4C Partnershlp Offlcer West Sussex VCSI Alliae- Central Costs Arun Projects Ukrallian Refugee Support Wlnter Access Fund Ukranlan Volunteer Coordlnatlon Community Connectors FamllyAcllvlty Se55ions NHSVR 100 Day Challenge FTrtne55 Equity Chlchester Dlslbility CoThsultatlon NHS Public Health Sussex Resilience Forum NHS Research Engagement Nètwoik Communlty Resil(enre fowm 180.158 25.(KXI 180,158 25.(0 176,361 20.500 3,550 18(M)I 85,0(XJ 8,5(Kl lo00 70MOO 6,225 10.000 1,166 37.4(Kl 37.400 5,000 2,750 3.1(X) 2,750 3,100 3,250 5,644 205.158 67.144 272.302 390,502 2. Grant Fundkng Arun Dlstrlct Council Chlthester District Councll Coastal West Sussex CommlssioThngGroup IittlehamptonTown Council West Sussex County Councll Oiher NAVCA Sussex Communlty Foundatlon Sussex ICB Actlve Sussex NHS England NHS Sussex The Yrust for Developing CommunltK Sussex Resllience Forum Other 58,170 56,2(Xl S8,170 98,6th) 52,930 136.000 42.41)J 1,650 44,331 5.000 5,(K>D 5,WO 70.ODO 7,391 io,o)o 90.788 95.788 5,000 2.000 5,850 L250 5,644 1.250 5.644 18001 205,158 67,144 272.302 3YJ,502 3. Investments Bank Inierest Investment Thvidends 4,060 952 1,731 4,568 4,568 2,683 4. Other Project Manaeement Consultancv Fundraising Recharged FacilitieslEquipment Event5 & tralnlng Income 38.221 6,5Tr) 38,221 65LL) 26.600 23 520 185 44.9( 44.6 27.143
19 VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) Restated 5. Expondltur• on: Tot41 2024 Tot41 1023 1024 Llnrtstrftted futhd- Grnnisto asststcore Ir1)nslVA 277JllY ?fvJ 19.446 1558 2A78 247014 R•rtrtttOlund parte1$hp0[fic we5tSu55ExVCthnCe. Cetrtral Costs Aiun ProIects Ukranlan RefLye SuFVDrt WlnlerN£cess Fund ukralan Voluhieetcootdlnatlo COMItY(oneCtyjr5 Fanll¥Actwily Sesslo 14HSVR IOOOayChallerye Fitness E4uIty Chlch•si•r D15kn1tyC0rstathn NHSPubllc Heatth Susso¥ RoslllerKe Forum NHSRese31chEn8aAement Neiwtsrk Communfty Rt5UIEKè FODJM Z6.157 I2P15 222 2LA71 1.674 15 42,866 J,2e 6,275 672 3.598 2.226 3.100 i.S60 50 4A71 ?81 174 IW6 11785 I8 65,9&7 5,746 1.954 xsJJ81 1275 162 510 3239 876 3.IL41 1.275 97 1.350 35 Iso 317.W ILIIO 426I5B 348,110 stalfcosts 202) Wa8Ès and salai SotlalsÈcuriiVCOSt5 Emptoyerwnlrfbuti0Tr5tothliTrEdcOrfifthJtThtns¥lp18TrS 194A74 12,291 11,565 218 351 209.705 12,941 11,996 234 642 Ihe ibriBe 4Col01M¢s Tl avera8e cotoflY1OyeeSona F11e£gknl Ba51$ 140 ¢M0Vee retefvedernpbynert bEnefllsof mDWEtIMn E6DIXX)inettherthÈCwrentorpre¥iDUkV.
20 VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guaiantee) 7. Tangible Flxed Assets Computer Equipment Cost At l Aprll 2023 Addliions Dlsposals 7394 At 31 March 2024 7,394 Depreclation At l April 2023 Charge for the Year Ellminated on Dlsposal 7.394 At 31 March 2024 7,394 Net Book Value At l April 2023 At 31 March 2024 8. Investment Flxed Assels 2024 2023 Carrylng Imarketl value at the start of year Additions at cost Di5PQ5al proceeds Net 8aln/llossl on change In market val 71.402 S.QOO 171,4391 312 72,947 1,730 13,2751 Carrying Imarketl value at the end of year 5.275 71,402 As at 31 March 2024 £5,27S was invested In Multl fund assets12023: £71,402). 9. Debtors 2024 2023 Trade Debtors Prepayment5 Other Debtors 10.000 2,850 3,176 800 9,620 12.850 10. Credltors 2024 2023 Trade Creditors Accruals and deferred Ineome Taxatlon and social security Other Creditors 2,402 15,773 5,871 4.034 5,997 28,080 5,997
21 VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) 11. Movementln Funds Restated l April Irxoffling Resource5 2023 Resources Expended 31 March 2024 Transfers Unrestricted Fund5: General Funds 183.298 254,944 308.899 129,343 Total Unrestricted 183,298 254.944 308.899 129,343 Re51rlf ted Funds: West Sussex VCSI Alllance- Central Costs Arun Wide Projects Ukranian Refugee Support Winter Access Fund ukranlan Volunteer Coordlnation Community Conneclors Famlly Actmty Se5slor NHSVR 100 Day Challenge Fltness Equity Chlchester DlslbSllty Consultation NH5 P¢Jbllc Health Sussex Reslllence Forum NHS Research Engagement Network Community Resillence Forum 13.747 11.383 19.013 2,754 10,000 70,0 6.225 lo,0 1,069 5.LKIO 12.015 6,222 21.471 1.674 15,000 42,866 1.280 6,275 672 3598 2,226 3,100 1,560 6.732 5,161 34,942 37.400 5.0(Ml 27.134 4,945 3,725 397 1,402 524 2.750 3,100 3.250 5.644 1.690 5,644 Total Restricted Funds 144,191 67,144 117.959 93,376 Total Funds 327,489 322.088 42658 222,719 Comparatlve information for the wevious financial year Is as follows: Restated 31 March 2023 l Aprll Incoming Resources 2022 Resources Expended Transfers Unrestilcted Funds: General Funds 211.235 206,187 {250.6881 16.564 183,298 Total Unrestricted 211.235 206.187 1250,6881 16.564 183,298 Re51Yl¢tsd Funds: Partnership offlcÈr West Sussex VCSI Alliance- Central Costs Awn Wide Projects Ukranian Refugee Support Wlnter Access Fund ukra[an Volunteer Coordlnation Comwnunity Connector5 Family Activity Sesslons NHSVR IOODay Challenge Fitnes5 Equlty 22,321 10.197 14.792 20.5(KI 3,550 (8001 85.CKJO 8.500 io.(K)o 70,000 6,225 iO.O(K) 1.166 126,2571 116.5641 13,747 11,383 19.013 2,754 io,o(x) 70.000 6.225 10.000 1.069 12.6091 165,9871 15,7461 197) Total Restricted Funds 47.310 214.141 1100,6961 116.5641 144.191 Total Funds 258.545 420,328 1351,384) 327,489
22 VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) Purpose of restrirted funds West Sussex Volunlary and Communlty Sector Infrastructure Alliance- Cenlral Costs Designated as central costs from funding from West lsseX County Council for the alliance of the 4 place-based Infrastructure or£anisations who deliver support seNlces to the voluntsry and community sector across West Sussex. Arun Wlde Projects This fund was created by the resldue following decislon to dlscontlnue running of the Bersted Green Learnlng Cèntre. These funds will be spent on Arun only proiects. Ukrainlan Refugee Support Funding from Chichester Distrlth Councll to support Ukrainians Into worK reduce soclal Isolation and promote wellbeing. Wlnter Access Fund NHS commission that was focused on ¥ulneraL4e resldents access to primary care. Ukralnlan Volunteer Coordlnation Monies to fund a Ukrair)an Volunteer co-ordination wjst. Communlty Conneclors NHS Commlsslon to dellver a programme in Anm, and coordination of the probyamme across Sussex on behalf of the Wesi Sussex Community and Voluntary Secior Infrastiucture Mllance. Farnily Actlvlty Sesslons Monles from Active Sussex to supKx)rt access for ethnic rninorlty communltles. NHSVR 100 Day Challenge NHS pilot Scheme of natlonal Volunteer Responders Scheme. Fltness Equity Monie5 from Actlve Sussex to target ethnlc mlnorlty access to physical activitie5, Chlchester Dlsability Consuthauon CommissSon from Chichester Dlstrlct Council to searCh Impact of stopplng the Shopmobility scheme and eneral accesslblllty of Chlchester town centre. NHS Publlc Health Fundlng from Sussex NHS to deltvef workshops in Anjn and Chlchester wlth ethnic minorsty tommurbities to explore what can be done to improve health outcomes and reduce health inequalities. Sussejt Reslllence Forum Monies to fund voluntary sectors response to civil emergerKles. NHS Resear(h Engagement Network Fundlng from NHS England for partnership project invofvinB community research. Involving parts of the NH5. local VSCE and Universlty of Chichester foc1ng LGBTQ+ and ethnic minority cornwnunltle5 In health and social care research. Community Re5111ence Forum Monies to fund preparation for flooding with a focus on marginalised communltles.
23 VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) IZ. Prior year adjustments The followinB prior year adjustrrEnts have been made to reclasslfy income and expenditure as being under agency arrangments. Restatement of restrlcted fun(ts l April Incom1 Resources 2022 Resources Expended 31 March 2023 Transfers Partnership OfflcÈr: A5 prevlou51y stated Reclas51fled as agency arrdnEewtnt As restated 22,321 45.5(Kl (25,C(101 20SC(I 151,2571 25.000 126.2571 116.5641 22,321 116.564 West Sussex VCSI Alllance: As previously stated Reclassified as agency airangemenl As restated 10.197 139.088 135.5381 3.550 1135.5381 135.538 13.747 10.197 13,747 Arun & Chlchester Food Partnershlp: As previously staled Reclasslfled as agency arrangement As resiated 146,400 146,4001 1146,4001 146.4DO This resulted in the followlng restatement In Statement of Flnancial Actlvltles: Income from Chadtable activitles.. As previously staled Reclassified as aEency arrangement A5 restated 697.440 1306,9381 390.502 Expenditure of Charitable actlvities; As prevlously stated Recla55if iod as agency arrangement As restated 652,416 ia06,938 345.478
24 VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) 14. Independent Examlnalion 2024 2023 Independent Examiner Fee Underprovlson in prior year 1.800 40 1,840 1.700 13 1,713 15 Commltments undey operatlng leases The total future mlnimum lease payments due under non-cancellablè operating leases 2024 Land & Bulldin85 2023 Lond& Bulldlngs Within one year 7.400 During the year ended 31 March 2024 payments under operatinB leases totalled £7,4(M)12023-. £7.4001. 16. Agen¢y Arrangements Durlng the year Voluntary Actlon Axun & chicSter received and pald Qui f unds under the followSng agency arrangement5', £135,538 In funds from West Sussex County Councll which was passed over to the other VSCI Ajliance partners (Brighton & Hove Community Works. Crawley COMMlY Action. Mld Sussex Voluntary Action alld Horsham Dlslrlct Counclll. £25,000 In funds from West Sussex County Council In relation to Partnership OffScer funding which werè passed over to Brighton & Hove Community Works. In the prior year Voluntary Actlon Arun & Chlchester recelved and paid out funds uTrJer the followlng agency arIaeMents.. £25,CQO in funds from West Sussex County Council in relatlon to Partnership Officer fundlng which were passed over io BriBhton & Hove Community Works. £135,538 in funds from West Sussex County Council which was passed over to the other V5CI Alllance partners IIBri8hton & Hove Communlty Works, Crawley Community AcliorL Mid 5vssex Voluntary Actlon and HOham1. É146.400 in funds from West SLt5sex County Council whith was passed over to Arun & Chlchèster Food Partnership. There Is an amount of £nil at 31 M8rch 2024 in other creditors In relation to these agency arrangements12023,. £nlll.
25 VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) 17 Trustee Remuneration and Expensos No trustee received any remuneration during the current or prior year. No trustee expenses were incurred during (he current or prior year. 18 Termlnatlon beneflts and Redundancy Costs Termination payments are comprised of voluntary redundancy. Payments are recognised in staff costs once they are quantifiable and upon coMmunicatn of intention to pay. Total redundancy cost for the year was £16,459 {2023'. £nill. Unpaid redundancy at the balance sheet date was £9,540 (2023: £Nill. 19 Company Llmlted by Guarantee VOLUNTARY ACTION ARUN & CHICHESTER is a company limited by guarantee, incorporated in the United Kingdom. The registered office address Is Town Hall, Clarence Road, Bognor Reg18, West Sussex, P021 1LD. Every member of the Trust undertakes lo contribute to Ihe assets of the company, in Ihe event of the same being wound up while they are a member or within one year after they cease to be a membeT for payment of the debts and liabilities of the company contractèd before thèy eease to be a member and the costs, charges and expenses of winding up and for the adjustment of the rights of the conlribulories among themselves such amount as may be required rK)t exeding £1. 20 Related parties There have been no related party transactions in the year or in the prior year which requir& disclosure.
26 VOLUNTARY ACTION ARUN & CHICHESTER (A Company Limited by Guarantee) INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE VOLUNTARY ACTION ARUN & CHICHESTER ("the Company") I report to the trustees on my examination of the financial statements of Voluntary Action Arun & Chichester (the Company) for the year ended 31 March 2024. Responslbllities and basis of report As the trustees of the company (and also its directors for the purposes of company law) you are responsible for Ihe preparation of the financial statemenls in accordance with Ihe requirements of the Companies Act 2006 {the 2006 Act). Having satisfied myself thal the financial ststements of Ihe Company are not required lo be audited under Part 16 of the 2006 Act and are eligibl8 for independent examination, I report in respect of my examination of the Company's financial stalemenls carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my exafflinalion I have followed all Ihe applicable Directions given by the Charity Commission under section 145(5)(b) of Ihe 2011 Act. Independent examlner's Statement Since the Company's gross income exceeded £250,000 your examiner musl be a member of a body listed in seclion 145 of the 2011 Act. I confirm that l am qualified to undértake tho examination because l am a member of ACCA. which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in ¢onne¢lion with the examlnation giving me cause to believe thal in any material respect: accounting records were noi kepi in respect of the Company as required by section 386 of the 2006 Act., or the financial statements do not accord with those records; or the financial statements do not compty with the accounting requirements of section 396 of the 2006 Act other than any Fequirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or the financial statements have nol been wepared in accordance with the methods and Pfinciples of the Slatement of Recommended Practice for accounting and reporting by charities applicable to charilies preparing their accounts in accordance with the Financial Reporting Slandard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns aThJ have come across no other matters in Connecti with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Mr Tony Rose FCCA- Director Watling & Hirst Limited Chartered Certified Accountants Cawley Place 15 Cawley Road Chichester, West Sussex. P019 1 UZ Date..