CARLTON PRE SCHOOL PLAYGROUP
Final Annual General Meeting Report
Held on Thursday 29[th] June 2023 in Richard Herrod Centre Meeting Number 35
Present:
Esther Coleman-Smith – Chair Person Lorraine Pattie, Maxine Payne, Lorraine Pattie, Ruth Jackson & Natalie Matthews
Apologies: Rosa Clarke, Maria Cranfield
Welcome
Esther welcomed everyone to the AGM meeting and explained where the toilets and fire exits were.
Minutes
Esther went through last year’s agenda/minutes briefly and made sure everyone had seen this year's agenda. Esther then asked the group to propose that these minutes shown are a true record of what happened.
1st Name: Maxine Seconded: Ruth
Chair's Report
I am just going to go through what has been happening over the past year.
Sept 22 Meeting 31
Covid – We had another outbreak with staff testing positive. Contingency plan put in place.
Queens Death – We closed on 19[th] Sept in respect for the Queen’s funeral all parents advised.
Accounts – Advised that we need to have parents pay on time. Cost of living crisis. Changes in NI lead to wage changes.
Staff – Mrs Dinnell is expecting a baby and will start her maternity leave in October.
Nov 22 Meeting 32
Staff – Mrs Dinnell started her maternity leave. We have taken on Maria on a temp basis to support the cover in the afternoons. We have got Lorraine back in to cover the lunchtimes for us.
Training – First Aid training is due so Maxine will sort that .
Foodbank – Maxine is now got us registered so if any of our family’s staff etc need help them we can give out the vouchers. Thank you to Maxine for sorting this out. Christmas – Maxine has sent out all dates etc to parents.
Jan 23 Meeting 33
Staff – Maria left us last week. We need to look for temp cover after Feb half term. Christmas – The children loved the nativity and so did parents. We had the Christmas party for them with activities.
Step A – Confirmed case start of Dec.
March 23 Meeting 34
Staff – Temp new staff member started with us until July to cover maternity. Training – First Aid training was done for the staff. Accounts – Staff are now on monthly pay. New paperwork sent for new starter.
Easyfundraising - £19373 received in Feb. Learning – This renewal is due end of March £534.00
Chair’s Report (April – July)
I would like to thank all the staff for their hard work and commitment again in this being another hard year. Always grateful for the support from Maxine and the team.
We started back after the half term 17[th] April 2023. I had already been in discussions with Jackie & Maxine due to the wage increase inline with national increase and the rent increase. I & Jackie had started to discuss the financial implications and that would need to be ready for redundancies because would not be able to carry on. Myself & Maxine did the staff appraisals 25[th] & 26[th] April. All staff were informed regarding redundancies might be an option and the notice period and implications to them. All staff were aware that this would be the case and said they were happy to carry on for the children. I had emailed the council to ask for a meeting due to the increase in the rent and ask for a rent freeze the meeting was planned. All staff were being spoken to daily regarding the situation and the planned meeting with the council.
Lorraine finished her temp cover 23[rd] June 2023.
Council meeting took place on 6[th] June at the centre. I had already called an EGM on the same day after this meeting so a decision could be made the same day due to timescales for the staff redundancy notices etc. The meeting mins are available.
Staff meeting was called to inform all staff of intention to close and redundancies for the staff. As you can imagine this is devastating for the staff and myself. Letters are available. Staff were advised regarding confidentiality of this information until parents had been advised. All the staff team have been supported and were giving time off if required to attend job interviews etc. I took advise from Acas etc with regards to redundancy and all was correct. Jackie worked out all the staff entitlement with regards to redundancies and another letter was sent to staff with final pay dates etc.
Maxine sent out all notifications to parents regarding closure and all parents were spoken to. This was devastating. We had some much support from our childrens families. We were asked to go on Notts TV for an interview this took place 12[th] July. We started to sell our provisions and called local schools and posted on social media of our intention to close and that were selling our provisions to raise money to help with the remaining costs. A local pub raised £132.16 in donations for us.
We decided that we would still have the graduation for the children on 13[th] July 23 and we had a raffle on 20[th] July 23. The total that was raised was £1781.66.
We were aware that we would not have enough money in the ringfence account to cover redundancies etc. I arranged to have the ringfence account closed down and all funds bacs over to the current account which was £15,825.42 10/07/23.
Breakdown Costs:
Redundancy: £25,603.64 July Wages £7449.49 Fundraising £1781.66 Pension £1150.72 HMRC £2805.52 Rent £4092.50 This included a rent reduction as a goodwill gesture.
Mrs Esther Coleman-Smith £12,750.66 had to pay this amount into the preschool account to be able to pay all outstanding debts of the above so we had enough money in the account to cover everything as a trustee that fell to me to take this on. All bank statements are available. The final day was Fri 21[st] July 2023. The book keeper has all relevant information regarding this.
All HMRC and Pensions had been informed of the closure.
Date: 02/01/2024 Time: 12:22:42
Page: 1
Carlton Pre School Playgroup Nottingham Balance Sheet
| From: Month 1, August 2022 To: Future Chart of Accounts: Default Layout of Accounts [PARTIAL] Period Fixed Assets Office Equipment 349.00 Furniture/Fittings 0.00 349.00 Current Assets Deposits & Cash 831.74 831.74 Current Liabilities Creditors Short Term 12,750.66 Taxation (16,503.68) Wages (6,289.96) Bank Account 10,984.29 941.31 Current Assets less Current Liabilities: (109.57) Total Assets less Current Liabilities: 239.43 Long Term Liabilities 0.00 Total Assets less Total Liabilities: 239.43 Capital & Reserves Reserves 0.00 0.00 P & L Account 0.00 |
Year to Date 1,571.99 128.99 1,700.98 0.00 0.00 12,750.66 1,676.41 (20,337.74) 0.00 (5,910.67) 5,910.67 7,611.65 0.00 7,611.65 7,372.22 0.00 7,372.22 |
|---|---|
Date: 02/01/2024 Time: 12:20:58
Page: 1
Carlton Pre School Playgroup Nottingham Period Trial Balance
To Period: Future
| N/C 0030 0040 2102 2211 2220 2230 3200 4001 4002 4100 4500 4800 4950 5000 5005 5006 5008 5200 5201 5202 7000 7007 7300 7302 7350 7351 7353 7400 7500 7501 7604 7605 7606 7607 7700 7800 7801 7806 7807 7902 7904 9998 |
Name Office Equipment Furniture and Fixtures Other Creditors National Insurance Net Wages Pension Fund Funds Donations Received -Non Gift Aid Childs Fees Grants Fund Generation - Fund Raising Other Income Sale of Assets Foods Nusery- Toys, Games, Art & Crafts Playgroup Activities Misc Equipment Training Projects Outreach Work Local Projects Rent Empolyers Pension Contributions Printing Office Stationery Telephone and Fax Internet Mobile Charges Room Hire Repairs and Renewals Cleaning Insurance Refreshments Sundry Expenses Workwear Bank Interest Paid Gross Wages Redundancy Payments Employers NI Employers Pensions Accountancy Fees Professional Fees Suspense Account Totals: |
Debit 1,571.99 128.99 19,039.85 1,297.89 1,091.24 581.17 529.24 378.53 364.90 49.17 35.42 16,954.50 758.12 27.76 331.66 153.00 510.97 62.14 39.90 173.40 462.97 91.91 168.27 55.53 85,837.31 25,603.64 366.97 469.73 1,666.60 1,338.97 160,141.74 |
Credit 12,750.66 1,676.41 7,372.22 45.00 12,353.57 103,035.61 115.54 104.66 1,844.50 239.43 41.69 20,562.45 |
Credit |
|---|---|---|---|---|
| 160,141.74 |