REGISTERED COMPANY NUMBER: 05447356 (England and Wales) REGISTERED CIL4RITY NUMBER: 1113433 REPORT OF TllE TRUSTEES AIYD UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR EIYDED 31ST MARCH 2025 FOR RAYLEIGll ROCHFORD AlgD DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE (A COMPANY LIMITED BY GUARANTEE) ESW Chartered Accountants 162-164 High Street Rayleigh Essex SS6 7BS
RAYLEIGII ROCHFOIU) AND DISTRICT ASSOCIATIOF4 FOR VOLUNTARY SERVICE CONTENTS OF THE FINANCIAL STATEIVIENrs FOR THE YEAR ENDED 31ST MARCH 2025 Page Report of the Trnstees Independent Examiner's Report Statement of Financial Activities Balance Sheet Iyotes to the Flnanclal Ststements 7 to 11 Detlled Statsment of Finn¢ial Aetiviti¢$ 12
IL4YLEIGH ROCHFORD AND DISTRICT ASSOCIATIOIY FOR VOLUNTARY SERVICE REPORT OF THE TRUSTEES FOR THE YEAR EIYDED 31ST MARCH 2025 The trustees who are also directors of the charity tor the purposes of the Companies Act 2IK16. present their rqK)rt with the financial statements of the charity for the year ended 31st March 2025. The trnstees have adopted the provisions of Accounting and Reporting by Chatities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (efflIVe l January 2019). ORIEcfIvES ANJ D ACTivfTIES Policies and objectives Thc company's objcctives are to caTry on all or any of the business of promoters and the promotion of charities, charitablc causes and professions of any and evcry descriptio to act as consultants promoters and organiscrs of social. religious. educational, sporting and scientific activities art and commerce and anything incidental or conducive to any of the abov¢. Main activities undertaken to further the charity's purposes for public benefit RRAVS aims to promotc. support and reprcsent the interests of all voluntary and ¢omtDunity groups in the Rochford district. This is achieved through representation at strategic bodie4 the promotion of volunteer activitie4 ac¢e&s to nders and fjjnding advice and access to trdining. RIiAVS works in partnership with a range of statutory OTgdnisations to provide the essential links between all elem¢nts of the local comrnunity tr) identify opportunities. The aim is to embrace the needs of the diversity of the community supported by the voluntary and community organisation4 thus ensuring that the services developed and delivered are appropriate, are of good quality and are affordable. ACHIEVEMENTS AND PERFORMANCE Revieiv of *¢tivitles These financial stalements cover activity for the year ended 31st March 2025. DuriDg this period the Association has endeavoured to maintain its financial resources and has a¢quired supportive grants totailing £190.454 (2024: £97,650). The provision of both '¢ore' and 'ring fenced, fijnds has enabled the Association to continue its services within the Third Sector to support the community its serves. FINANCiAL REVIEW Financial risk nwiagemeDt objectlves and poJi¢ie8 The fmances of RIiAVS have increased with funds of £149,565 (2024: £138,851). It is the ongoing policy of the Association to provide the 'core' servic£s through tightly managed financial controls allowing projects to function through 'ring fenced, accounts. At the year end 'ring fenced, projects retained positive fund balances although, &8 always, additional funds aTe constantly sought. Going concern After making appropriate enquirics, the tnjstees have a Tcasonable expectation that the company has" adequate resources to continue in operational cxistence fot the foTesccable future. For this rcason they continue to adopt the going concem basis ID preparing the fmancial statcments. Further details regarding the adoption of the going CODcern basis can be found in the Accounting Policies. PLAP4S FOR FUTURE PERIODS Funding from Statutory Body partners towards the PTovision of 'core' serviccs ha8 continued for a furthcr year (2024-25) against Service Level Agreemcnts. The future beyond this pcriod remains uncertain duc to the move to Comrni&8ioning of seiceS, but RRAVS is working with ECVS in response to the tsture. There will be continued support within the Association to introduce further services within the community 'as need is identified, subject to funding provision. STRUCTURE, GOVERNAIYCE AND MANAGEMENT Governing document The charity constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006, and is governed by its Memordndum and Articles of Association. Page I
RAYLEIGH ROCHFORD AND DISTRtCT ASSOCIATION FOR VOLUF4TARY SERVICE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2025 STRUCTURE, GOVERNANCE AND MANAGEMENT Constltution The company is constituted under a Memorandum of A5socialion dated 9 May 2005 and is a registered charity number 1113433. Method of #ppointment or election of Trnstees The management of the company is the responsibility of the Trustees who are elected and COvOPted under the temis of the Articles of Association. Organlsatlonal strncthre and decision making The organisation is a charitable company limited by guarantee, incoTpofdted on 9th May 2005 and registered as a charity on 27th March 2006. The company w&s established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Arti¢les of Association. In the event of the company being wound up. members are required to contribute an amount not exceeding £10. The day to day running and management of the charity is undertaken by the Directors who are also charity Trustees for the purwses of charity law. The Directors are appointed by members of the charity, one third of the Directors being required to submit themselves for rfrele¢tion each ¢al¢ndar year. The Directors are responsible for identifying and appointing staff members, to whom some aspects of the company's haritable work are delegated. Thc Dirextors undertake regular risk assessment reviews covering the charity's operational, strategic. legal, finaT]cial, insurance, health and safety monitoring, equal opportunities and employment risks where appropriale. Systems or procedures have been established to mitigate the risks the charity faces. The ¢hartty has 120 members at presenL ihese being charitable organisations within the local area that are linked with or supported by the work of the Association. REFERENCE AND ADMINISTRATtVE DETAILS Registered Company number 05447356 (England and Wales) Re8i$t¢red Charity number 1113433 Reglstered office The Courtyard The Rayleigh Parish Centre Rectory Garth Essex SS6 8BB Trustees J R Lumley- Chaimian J A Buxton JWDBobin S Mennell Treasurer A Williams Company Secretary S MeDnell Page 2
RAYLEIGH ROCllFORD AJYD DISTIUCT ASSOCL4TION FOR VOLuNfARY SERVICE REPORT OF THE TRUSTEES FOR THE YLIR EM)ED 31ST MARCH 2025 REFERENCE AND AD(lSTRATIVE DETAllS Independent Examiner ESW Chartered Accountat 162-164 High Street Rayleigh SS6 7BS Approved by OTdet of the board of trustees on 2nd September 2025 and signed on its behalf by: J R Lumley- Chaiman- TTUStcc Page 3
INDEPENDENT EXAMllYER'S REPORT TO THE TRUSTEES OF RAYLEIGH ROCHFORD AIND DISTRICT ASSOCIATION FOR VOLUIYTARY SERVICE Independent examlner's report to the trustees of Rayleigh Rochford And District Assoclatlon For Voluntary Service ('the Company,) I report to the chatity tnistees on my examination of the accounts of the Company for the year ended 31st March 2025. Rwnsibilities and basis of report As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the prepardtion of the accounts in accordance with the requirements of the Companies Act 2006 {'the 2006 Act,). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 (*he 2011 Act). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. Independent examiner's Statement I have completed my examination. I confirn) that no matters have come to my attention in conne¢tion with the examination giving me cause to believe.. accounting records were not kept in respect of the Company as required by Section 386 of the 2(M)6 ACL or the accounts do not accord with those records. or the accounts do not cornply with the accounting Tequirements of Section 396 of the 2006 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an iTJdependent examination. or the accounts have not been prepared in a¢¢ordan¢e with the methods and principles of the Statement of Recommended Prac1ice for accounting and reporting by charilies (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concfflts and have come across no other matters in connection with the examination to which attention should be drawn in this rqjort in order to enable a proper understanding of the accounts to be rea¢hea. Cha ed Acco 16? 164High Rayleigh Essex tants SS6 7BS 2nd September 2025 Page 4
RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE STATEMENT OF FtNANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2025 2025 Total funds 2024 Total fijnds Unrestricted fund Kestricted Not&s INCOME AND ENDOWMENfs FROM Donations and legacies 134,993 134.993 102J28 Investment income 2.712 2,712 1861 Total 137,705 137,705 105,189 EXPENDITURE ON Charitable Vd¢tivities Grdnt4 Community Activities 126,991 126,991 111,733 IYET tNC0MEI(EXPEfiDTREj 10,714 10,714 (6,544) RECONCILL4TION OF FUNDS Total funds brought forward 138,851 138,851 145 J95 TOTAL FUNDS CARRIED FORWARD 149,565 149,565 138.851 The notcs foTm part of these fllwicial statements Page 5
IL4YLEIGH ROCUFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE BALANCE SHEET 31ST MARCH 2025 2025 Total funds 2024 Total funds Unrestricted fund Restiicted funds Notes FIXED ASSETS Tangible asscts 1,078 1,078 2,155 CURRENT ASSETS Debtors Cash at bank and in hand 52,550 98,156 52,550 98.156 11536 126.200 150.706 150,706 138,736 CREDtroRS Amounts falling due within one year (2,219) (2,219) {2,040) IYET CtJRRENT ASSETS 148,487 148,487 136,696 TOTAL ASSETS LESS CURRENT LL4BILITIES 149,565 149,565 138,851 NET ASSETS 149.565 149,565 138,851 FUNDS Unrestricted funds io 149,565 138.851 TOTAL FUNDS 149,565 138.851 The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 3 1st March 2025. The members have not required the company to obtain an audlt of its financial statements for the year endcAI 31st March 2025 in accordance with Section 476 of the compani Act 2(Ki6. The trtteeS acknowledge their responsibilities for (a) ensuring that the charitable company keeps accounting rordS that comply with Sections 386 and 387 of the Companies Act 2006 and prq)aring financial staternents which give a trne and fair view of the state of affair5 of the charitable company as at the end of each financial year and of ils surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which othenvise comply with the Tequirernents of the Companies Act 2IK)6 relating to financial statcments, so far as applicablc to thc charitablc company. (b) These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small cornpanies regime. The financial statements were approved by the Boanl of Trustees and authorised for issu¢ on 2nd September 2025 and werc signed on it8 behalf by.. J R Lumley- Chairnian - Trustee The notes forni part of these financial statements Page 6
RAYLEIGII ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE NOTES TO THE FllYANCL4L STATEMENTS FOR TIIE YEAR ENDED 31ST LRCH 2025 ACCOUNTING POLICIES Basis of preparlng the financial statements The financial statements of the charitablc company, which is a public benefLt entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by ChaTities: Ststement of Recommended Practice applicable to charities prepating their accounts in accordance with the Financial Reporting Standard applicable in ihe UK and Republic of treland IFRS 102) (effective l January 2019),. Financial Reporting Standard 102 The Financial ReportiT]g Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial statements have been prepared under thc historical cost convention. lllcome All income is recogni5cd in the Statement of Financial Activitics once the charity h&8 entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. xpenditure Liabilities are rccognised &s expenditure as soon as ihere is a legal or conslrnctive obligation committing the charity to that expenditure, it is probable that a transf¢r of economic benefits will bc required in settlement and the amount of thc obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been cla8sifiol under headings ihal aggregate all Cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a b&sis consistent with the use of resources. Grdnts offered subject to conditions which have not been met at the year end date are noted as a commitment bul not accrued as expenditure. Govern*nee Costs Govemance costs are those incurred in connection with athninistration of the company and compliance wtth Constitutional and statutory requirements. Tangible llxed assets Depreciation is provided at the following amiual rates in order to write off each &sset over its estimated useful life. Taxatioo The clwity is exernpt from coryordtion t&K on its chatitable activities. Fund Accounting UnTestricted fijnds can be used in accordance with the charitable objcctivcs at the discretion of the tsustees. licstrictcd funds can only be used for particular restEiCted PUTPOSCS within the objects of the charity. Restrictions arise when specified by the donor or when funds atc rdised for particular restricted pUoses. Further explanation of the nature and PUTpose of each fund is included in the notes to the financial statements. Compydlly Stath$ The company is a company limited by guarantee. The membcrs of the cotnpany ate the Trustees. Jn the event of the company b¢ing wound up. the liability in rw of the guarantee is limited to £10 per membcr of the company. Page 7 continued...
RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLiJiYfARY SERVICE NOTES TO THE FINANCIAL STATEMENfs- continued FOR THE YEAR ENDED 31ST MARCH 2025 INVESTMENT INCOME 2025 2024 Deposit account interest 2,712 2,861 NET INCOMEIIEXPEIYDITURE) Net incomcl(expendithre) is stated after chargingl(crediting)'. 2025 2024 Deprttiation- owned assets 1,077 1,929 TRUSTEES, REMUNERATION AD BENEFITS There were no tsustees, remunerdtion or other benefits for the year ended 3 1st March 2025 nor for the year ended 31st March 2024. Trustees, expenses There were no trustees, expenses paid for the y&8r ended 31st March 2025 nor for the year ended 31st March 2024. STAFF COSTS The average monthly number of employees during the year was as follows: 2025 2024 Support Staff No employees tEceived emoluments in excess of £60,000. COMPARATIVES FOR TIIE STATEMEY4T OF FINANCIAL ACTIVITtES Unrestricted fund Restiicted ftLnds Total funds tNCOME AND ENDOWMENTS FROM Donations alld legacies 102,328 102,328 InVtrnent income 2,861 2,861 Totsl 105,189 105,189 EXPEIYDITURE ON Charitable activities Grant4 Community Activities 111,733 111,733 NET INCOMEI(EXPENDrruRE) (6,544) (6,544) RECONCILIATION OF FUNDS Total fijnds brought forward 145,395 145J95 Page 8 continued...
114YLEIGH ROCUORJ> AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE NOTES TO THE FINANCIAL STATEMENTS - contlnued FOR THE YEAR ENDED 31ST MARCH 2025 COMPARATIVES FOR TIIE STATEMENT OF FINANCIAL ACTIVITIES- eontlnued Unrestricted Restricted fund nds Total funds TOTAL FtrNDS CARRIED FORWARD 138.851 138.851 TANGIBLE FIXED ASSETS Computer equipment COST At 1st April 2024 and 3 1st March 2025 11,723 DEPRECIATION At 1st April 2024 Clwge for year 9,568 1,077 At 3 1st March 2025 10,645 ET BOOK VALUE At 31st March 2025 1,078 At 31st March 2024 2,155 DEBTORS: AMOUNTS FALLING DiiE WITHIN OIYE YEAR 2024 Grants receivable 12.536 CREDITORS: AMOUNTS FALLING DUE WITHtN ONE YEAR 2025 2024 Other creditors ACclS and deferred income 276 1,943 200 1,840 2,219 10. MOVEMElYt LY FUNDS Net movement in funds At 31.3.25 At 1.4.24 Ullrestrlcted funds General fund 138,851 10,714 149,565 TOTAL FUM)S 138,8il 10,714 149,565 Page 9 continued...
RAYLEIGH ROCUFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE NOTES TO THE FllYANCIAL STATEMENTS . continued FOR THE YEAR ENDED 31ST MARCH 2025 io. MOVEMENT IN FUNDS- continijed Nd movement in fund4 included in the above are as follows: tncoming resources Resources expended Movement in funds Unrestricted funds General fund 137,705 (126,991) 10.714 TOTAL FUNDS 137,705 (126,991) 10,714 Comparatlves for movement in fvnd$ movement in funds At 31.3.24 At 1.4.23 Unrestricted funds General fund 145395 (6,544) 138,851 TOTAL FUM)S 145,395 (6,544) 138.851 Comparative net movement in fund4 included in the above are as follows: Incoming resources Resources expended Movement in ndS Unrestrleted funds Genernl fund 105,189 (111,733) (6,544) TOTAL FurDs 105.189 (111.733) (6,544) A cUent year 12 months and prior yvar 12 months combined position is as follows.. Net movement in funds At 31.3.25 At 1.4.23 Unrestricted funds Generdl fund 145,395 4,170 149,565 TOTAL FUNDS 145,395 4,170 149,565 Page 10 continued...
RAYLEIGH ROCHVORD AND DISTRICT ASSOCL4TION FOR VOLtiNTARY SERVICE NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEARENDED 31ST TrL4RCll 2025 io. MOVEMENT tN FUNDS . eontinued A current year 12 months and prior year 12 OnthS combined net movement in funds, includcd in the abovc are as follows: Incoming sources Resources expended Movement in funds unrtrActed funds General fund 242,894 (238,724) 4,170 TOTAL FUNDS ?4? 894 (238,724) 4,170 ii. RELATED PARTY DISCLOSURES There were no related paty transactions for the year ended 31st March 2025. Page 11
IL4YLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLuNfARY SERVICE DETAILED sTATEENT OF FINATr4C ACTIVITIES FOR THE YEAR EIWED 31ST MARCH 2025 2025 2024 INCOME AIYD ENDOWMENrs Donatfions and legacie5 Donations Grants 7,077 127,916 4,678 97,650 134,993 102,328 Investment income Deposit account interest 2,712 2,861 Total incoming resources 137,705 105.189 EXPENDITiJRE Charitable activitie5 Grants to individuals 24J30 12,486 Support Costs Mrdnagement Wages Rent, rates and water Insurance Telephone Printing, p)stage & stationery Advertising Sundrics Computer expenses Project events Professional fees Travel ¢xpens&s Training Computer equipment depreciation 58,387 16,302 612 2206 557 915 516 2,974 11,400 2,934 903 1,934 1,077 54,470 16,301 612 1,773 855 805 288 2,484 13.377 2,492 998 I,ioo 1.929 100,717 97,484 Finance Bank charges 60 62 Covernance costs Accountancy and legal fees 1,884 1.701 Total resources expended 126,991 111.733 Net incomeJ(expenditure) 10.714 (6,544} This page does not forn] part of the statutory financial statements Page 12