REGISTERED COMPANY NUMBER: 05447356 (England and Wales) REGISTERED CHARITY NUMBER: 1113433
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024
FOR
RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE (A COMPANY LIMITED BY GUARANTEE)
ESW Chartered Accountants 162-164 High Street Rayleigh Essex SS6 7BS
RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024
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Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 to 11
Detailed Statement of Financial Activities 12
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RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Policies and objectives
The company's objectives are to carry on all or any of the business of promoters and the promotion of charities, charitable causes and professions of any and every description, to act as consultants, promoters and organisers of social, religious, educational, sporting and scientific activities, art and commerce and anything incidental or conductive to any of the above.
Main activities undertaken to further the charity's purposes for public benefit
RRAVS aims to promote, support and represent the interests of all voluntary and community groups in the Rochford district. This is achieved through representation at strategic bodies, the promotion of volunteer activities, access to funders and funding advice and access to training.
RRAVS works in partnership with a range of statutory organisations to provide the essential links between all elements of the local community to identify opportunities. The aim is to embrace the needs of the diversity of the community supported by the voluntary and community organisations, thus ensuring that the services developed and delivered are appropriate, are of good quality and are affordable.
ACHIEVEMENT AND PERFORMANCE
Review of activities
These financial statements cover activity for the year ended 31st March 2024. During this period the Association has endeavoured to maintain its financial resources and has acquired supportive grants totalling £97,650 (2023: £125,622). The provision of both 'core' and 'ring fenced' funds has enabled the Association to continue its services within the Third Sector to support the community its serves.
FINANCIAL REVIEW
Financial risk management objectives and policies
The finances of RRAVS have reduced with funds of £138,851 (2023: £145,395). It is the ongoing policy of the Association to provide the 'core' services through tightly managed financial controls allowing projects to function through 'ring fenced' accounts. At the year end 'ring fenced' projects retained positive fund balances although, as always, additional funds are constantly sought.
Going concern
After making appropriate enquiries, the trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the Accounting Policies.
PLANS FOR FUTURE PERIODS
Funding from Statutory Body partners towards the provision of 'core' services has continued for a further year (2023-24) against Service Level Agreements. The future beyond this period remains uncertain due to the move to Commissioning of Services, but RRAVS is working with ECVS in response to the future.
There will be continued support within the Association to introduce further services within the community 'as need is identified' subject to funding provision.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006, and is governed by its Memorandum and Articles of Association.
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RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024
STRUCTURE, GOVERNANCE AND MANAGEMENT
Constitution
The company is constituted under a Memorandum of Association dated 9 May 2005 and is a registered charity number 1113433.
Method of appointment or election of Trustees
The management of the company is the responsibility of the Trustees who are elected and co-opted under the terms of the Articles of Association.
Organisational structure and decision making
The organisation is a charitable company limited by guarantee, incorporated on 9th May 2005 and registered as a charity on 27th March 2006. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up, members are required to contribute an amount not exceeding £10.
The day to day running and management of the charity is undertaken by the Directors, who are also charity Trustees for the purposes of charity law. The Directors are appointed by members of the charity, one third of the Directors being required to submit themselves for re-election each calendar year.
The Directors are responsible for identifying and appointing staff members, to whom some aspects of the company's charitable work are delegated.
The Directors undertake regular risk assessment reviews covering the charity's operational, strategic, legal, financial, insurance, health and safety monitoring, equal opportunities and employment risks where appropriate. Systems or procedures have been established to mitigate the risks the charity faces.
The charity has 69 members at present, these being charitable organisations within the local area that are linked with or supported by the work of the Association.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
05447356 (England and Wales)
Registered Charity number
1113433
Registered office
The Courtyard The Rayleigh Parish Centre Rectory Garth Rayleigh Essex SS6 8BB
Trustees
J R Lumley - Chairman J A Buxton J W D Bobin S Mennell Treasurer A Williams
Company Secretary
S Mennell
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RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024
REFERENCE AND ADMINISTRATIVE DETAILS
Independent Examiner
ESW Chartered Accountants 162-164 High Street Rayleigh Essex SS6 7BS
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ J R Lumley - Chairman - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE
Independent examiner's report to the trustees of Rayleigh Rochford And District Association For Voluntary Service ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st March 2024.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr S Cracknell FCA
ESW Chartered Accountants 162-164 High Street Rayleigh Essex SS6 7BS
Date: .............................................
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RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2024
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 102,328 Investment income 2 2,861 Total 105,189 EXPENDITURE ON Charitable activities Grants, Community Activities 111,733 NET INCOME/(EXPENDITURE) (6,544) RECONCILIATION OF FUNDS Total funds brought forward 145,395 TOTAL FUNDS CARRIED FORWARD 138,851 |
Restricted funds £ - - - - - - - |
2024 Total funds £ 102,328 2,861 105,189 111,733 (6,544) 145,395 138,851 |
2023 Total funds £ 129,270 560 129,830 95,076 34,754 110,641 145,395 |
|---|---|---|---|
The notes form part of these financial statements
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RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE
BALANCE SHEET 31ST MARCH 2024
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 7 2,155 CURRENT ASSETS Debtors 8 12,536 Cash at bank and in hand 126,200 138,736 CREDITORS Amounts falling due within one year 9 (2,040) NET CURRENT ASSETS 136,696 TOTAL ASSETS LESS CURRENT LIABILITIES 138,851 NET ASSETS 138,851 FUNDS 10 Unrestricted funds TOTAL FUNDS |
Restricted funds £ - - - - - - - - |
2024 Total funds £ 2,155 12,536 126,200 138,736 (2,040) 136,696 138,851 138,851 138,851 138,851 |
2023 Total funds £ 4,084 46,600 96,710 143,310 (1,999) 141,311 145,395 145,395 145,395 145,395 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2024.
The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
.............................................
J R Lumley - Chairman - Trustee
The notes form part of these financial statements
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RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
Governance costs
Governance costs are those incurred in connection with administration of the company and compliance with constitutional and statutory requirements.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Company status
The company is a company limited by guarantee. The members of the company are the Trustees. In the event of the company being wound up, the liability in respect of the guarantee is limited to £10 per member of the company.
continued...
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RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2024
| 2. | INVESTMENT INCOME | ||
|---|---|---|---|
| 2024 | 2023 | ||
| £ | £ | ||
| Deposit account interest | 2,861 | 560 | |
| 3. | NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): Depreciation - owned assets |
2024 £ 1,929 |
2023 £ 1,928 |
| Depreciation - owned assets | 2024 £ 1,929 |
2023 £ 1,928 |
|||
|---|---|---|---|---|---|
| 4. | TRUSTEES' REMUNERATION AND BENEFITS | ||||
| There were no trustees' remuneration or other benefits for the year ended 31st March 2024 nor for the year ended | |||||
| 31st March 2023. | |||||
| Trustees' expenses | |||||
| There were no trustees' expenses paid for the year ended 31st March 2024 nor for the year ended |
|||||
| 31st March 2023. | |||||
| 5. | STAFF COSTS | ||||
| The average monthly number of employees during the year was as follows: | |||||
| Support Staff | 2024 4 |
2023 4 |
|||
| No employees received emoluments in excess of £60,000. | |||||
| 6. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | ||||
| INCOME AND ENDOWMENTS FROM | Unrestricted fund £ |
Restricted funds £ |
Total funds £ |
||
| Donations and legacies | 129,270 | - | 129,270 | ||
| Investment income | 560 | - | 560 | ||
| Total | 129,830 | - | 129,830 | ||
| EXPENDITURE ON | |||||
| Charitable activities | |||||
| Grants, Community Activities | 95,076 | - | 95,076 | ||
| NET INCOME | 34,754 | - | 34,754 | ||
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 110,641 | - | 110,641 |
continued...
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RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2024
| 6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - Unrestricted fund £ TOTAL FUNDS CARRIED FORWARD 145,395 7. TANGIBLE FIXED ASSETS COST At 1st April 2023 and 31st March 2024 DEPRECIATION At 1st April 2023 Charge for year At 31st March 2024 NET BOOK VALUE At 31st March 2024 At 31st March 2023 8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Grants receivable 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors Accruals and deferred income 10. MOVEMENT IN FUNDS At 1.4.23 £ Unrestricted funds General fund 145,395 TOTAL FUNDS 145,395 |
continued Restricted funds £ - 2024 £ 12,536 2024 £ 200 1,840 2,040 Net movement in funds £ (6,544) (6,544) |
Total funds £ 145,395 Computer equipment £ 11,723 7,639 1,929 9,568 2,155 4,084 2023 £ 46,600 2023 £ 219 1,780 1,999 At 31.3.24 £ 138,851 138,851 |
|---|---|---|
continued...
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RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2024
10. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming resources £ Unrestricted funds General fund 105,189 TOTAL FUNDS 105,189 Comparatives for movement in funds At 1.4.22 £ Unrestricted funds General fund 110,641 TOTAL FUNDS 110,641 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 129,830 TOTAL FUNDS 129,830 A current year 12 months and prior year 12 months combined position is as follows: At 1.4.22 £ Unrestricted funds General fund 110,641 TOTAL FUNDS 110,641 |
Resources Movement expended in funds £ £ (111,733) (6,544) (111,733) (6,544) Net movement At in funds 31.3.23 £ £ 34,754 145,395 34,754 145,395 Resources Movement expended in funds £ £ (95,076) 34,754 (95,076) 34,754 Net movement At in funds 31.3.24 £ £ 28,210 138,851 28,210 138,851 |
|---|---|
continued...
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RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2024
10. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 235,019 235,019 |
Resources Movement expended in funds £ £ (206,809) 28,210 (206,809) 28,210 |
|---|---|---|
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31st March 2024.
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RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2024
| INCOME AND ENDOWMENTS Donations and legacies Donations Grants Investment income Deposit account interest Total incoming resources EXPENDITURE Charitable activities Donations Grants to individuals Support costs Management Wages Rent, rates and water Insurance Telephone Printing, postage & stationery Advertising Sundries Computer expenses Project events Professional fees Repairs Travel expenses Training Computer equipment depreciation Finance Bank charges Governance costs Accountancy and legal fees Total resources expended Net (expenditure)/income |
2024 £ 4,678 97,650 102,328 2,861 105,189 - 12,486 12,486 54,470 16,301 612 1,773 855 805 288 2,484 13,377 2,492 - 998 1,100 1,929 97,484 62 1,701 111,733 (6,544) |
2023 £ 3,648 125,622 129,270 560 129,830 330 16,692 17,022 43,586 14,404 585 1,524 625 - 1,723 4,614 1,785 2,733 272 1,150 1,451 1,928 76,380 72 1,602 95,076 34,754 |
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This page does not form part of the statutory financial statements
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