**REGISTERED COMPANY NUMBER: 05447356 (England and Wales) REGISTERED CHARITY NUMBER: 1113433**
## **REPORT OF THE TRUSTEES AND**
## **UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31ST MARCH 2022**
## **FOR**
## **RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE (A COMPANY LIMITED BY GUARANTEE)**
ESW Chartered Accountants 162-164 High Street Rayleigh Essex SS6 7BS
**RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2022**
|||**Page**|
|---|---|---|
|**Report of the Trustees**|1|to 3|
|**Independent Examiner's Report**||4|
|**Statement of Financial Activities**||5|
|**Balance Sheet**|6|to 7|
|**Notes to the Financial Statements**|8|to 13|
**RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE (REGISTERED NUMBER: 05447356)**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Policies and objectives**
The company's objectives are to carry on all or any of the business of promoters and the promotion of charities, charitable causes and professions of any and every description, to act as consultants, promoters and organisers of social, religious, educational, sporting and scientific activities, art and commerce and anythingincidental or conductive to any of the above.
## **Main activities undertaken to further the charity's purposes for public benefit**
RRAVS aims to promote, support and represent the interests of all voluntary and community groups in the Rochford district. This is achieved through representation at strategic bodies, the promotion of volunteer activities, access to funders and funding advice and access to training.
RRAVS works in partnershipwith a range of statutory organisations to provide the essential links between all elements of the local community to identify opportunities. The aim is to embrace the needs of the diversity of the community supported by the voluntary and community organisations, thus ensuring that the services developed and delivered are appropriate, are of good quality and are affordable.
## **ACHIEVEMENT AND PERFORMANCE**
## **Review of activities**
These financial statements cover activity for the year ended 31st March 2022. During this period the Association has endeavoured to maintainits financial resources and has acquired supportive grants totalling £154,208 (2021: £82,205). The provision of both 'core' and 'ring fenced' funds has enabled the Association to continue its services within the Third Sector to support the community its serves.
## **FINANCIAL REVIEW**
## **Financial risk management objectives and policies**
The finances of RRAVS have improved with funds of £110,641 (2021: £83,653). It is the ongoing policy of the Association to provide the 'core' services through tightly managed financial controls allowing projects to function through 'ringfenced' accounts. At the year end 'ringfenced' projects retained positive fund balances although,as always, additional funds are constantly sought.
## **Going concern**
After making appropriate enquiries, the trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the Accounting Policies.
## **PLANS FOR FUTURE PERIODS**
Fundingfrom Statutory Body partners towards the provision of 'core' services has continued for a further year (2021-22) against Service Level Agreements. The future beyond this period remains uncertain due to the move to Commissioning of Services, but RRAVS is working with ECVS in response to the future.
There will be continued support within the Association to introduce further services within the community 'as need is identified' subject to funding provision.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charityconstitutes a limited company, limited by guarantee, as defined by the Companies Act 2006, and is governed by its Memorandum and Articles of Association.
Page 1
**RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE (REGISTERED NUMBER: 05447356)**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Constitution**
The company is constituted under a Memorandum of Association dated 9 May 2005 and is a registered charity number 1113433.
## **Method of appointment or election of Trustees**
The managementof the company is the responsibility of the Trustees who are elected and co-opted under the terms of the Articles of Association.
## **Organisational structure and decision making**
The organisationis a charitable company limited by guarantee, incorporated on 9th May 2005 and registered as a charity on 27th March 2006. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up, members are required to contribute an amount not exceeding £10.
The day to day runningand managementof the charity is undertaken by the Directors, who are also charity Trustees for the purposes of charity law. The Directors are appointed by members of the charity, one third of the Directors being required to submit themselves for re-election each calendar year.
The Directors are responsible for identifying and appointing staff members, to whom some aspects of the company's charitable work are delegated.
The Directors undertake regular risk assessment reviews covering the charity's operational, strategic, legal, financial, insurance, health and safety monitoring, equal opportunities and employment risks where appropriate. Systems or procedures have been established to mitigate the risks the charity faces.
The charity has 69 members at present, these being charitable organisations within the local area that are linked with or supported by the work of the Association.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Company number**
05447356 (England and Wales)
## **Registered Charity number**
1113433
## **Registered office**
The Courtyard The Rayleigh Parish Centre Rectory Garth Rayleigh Essex SS6 8BB
## **Trustees**
J R Lumley - Chairman J A Buxton J W D Bobin M J Webb (resigned 31.5.2021) S Mennell Treasurer A Williams (appointed 29.6.2021)
## **Company Secretary**
S Mennell
Page 2
**RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE (REGISTERED NUMBER: 05447356)**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022**
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Independent Examiner**
ESW Chartered Accountants 162-164 High Street Rayleigh Essex SS6 7BS
Approved by order of the board of trustees on 4th July 2022 and signed on its behalf by:
J R Lumley - Chairman - Trustee
Page 3
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE**
## **Independent examiner's report to the trustees of Rayleigh Rochford And District Association For Voluntary Service ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st March 2022.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination,I report in respect of my examinationof your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirementthat the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparingtheir accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr S Cracknell FCA ESW Chartered Accountants 162-164 High Street Rayleigh Essex SS6 7BS
4th July 2022
Page 4
**RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2022**
|Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
152,476
Investment income
2
8
**Total**
152,484
**EXPENDITURE ON**
**Charitable activities**
Grants, Community Activities
110,690
**NET INCOME/(EXPENDITURE)**
41,794
**Transfers between funds**
10
(5,652)
**Net movement in funds**
36,142
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
74,499
**TOTAL FUNDS CARRIED FORWARD**
110,641|Restricted
funds
£
4,004
-
4,004
18,810
(14,806)
5,652
(9,154)
9,154
-|2022
Total
funds
£
156,480
8
156,488
129,500
26,988
-
26,988
83,653
110,641|2021
Total
funds
£
83,090
37|
|---|---|---|---|
||||83,127
71,216|
||||11,911
-|
||||11,911
71,742|
||||83,653|
The notes form part of these financial statements
Page 5
**RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE (REGISTERED NUMBER: 05447356)**
## **BALANCE SHEET 31ST MARCH 2022**
|Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
7
1,702
**CURRENT ASSETS**
Debtors
8
3,868
Cash at bank and in hand
106,753
110,621
**CREDITORS**
Amounts falling due within one year
9
(1,682)
**NET CURRENT ASSETS**
108,939
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
110,641
**NET ASSETS**
110,641
**FUNDS**
10
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
funds
£
-
-
-
-
-
-
-
-|2022
Total
funds
£
1,702
3,868
106,753
110,621
(1,682)
108,939
110,641
110,641
110,641
-
110,641|2021
Total
funds
£
2,805
83
82,457
82,540
(1,692)
80,848
83,653
83,653
74,499
9,154
83,653|
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2022.
The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2022 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparingfinancial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirementsof Sections 394 and 395 and which otherwise comply with the requirementsof the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
Page 6
**RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE (REGISTERED NUMBER: 05447356)**
## **BALANCE SHEET - continued 31ST MARCH 2022**
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 4th July 2022 and were signed on its behalf by:
J R Lumley - Chairman - Trustee
The notes form part of these financial statements
Page 7
**RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2022**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditureis accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
## **Governance costs**
Governance costs are those incurred in connection with administration of the company and compliance with constitutional and statutory requirements.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Company status**
The company is a company limited by guarantee. The members of the company are the Trustees. In the event of the company being wound up, the liability in respect of the guarantee is limited to £10 per member of the company.
continued...
Page 8
**RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2022**
## **2. INVESTMENT INCOME**
|**INVESTMENT INCOME**|||
|---|---|---|
||2022|2021|
||£|£|
|Deposit account interest|8|37|
|**NET INCOME/(EXPENDITURE)**|||
|Net income/(expenditure) is stated after charging/(crediting):|||
||2022|2021|
||£|£|
|Depreciation - owned assets|1,103|1,854|
## **3. NET INCOME/(EXPENDITURE)**
## **4. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remunerationor other benefits for the year ended 31st March 2022 nor for the year ended 31st March 2021.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31st March 2022 nor for the year ended 31st March 2021.
## **5. STAFF COSTS**
The average monthly number of employees during the year was as follows:
## **6.**
|Support Staff
No employees received emoluments in excess of £60,000.
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
78,807
Investment income
37
**Total**
78,844
**EXPENDITURE ON**
**Charitable activities**
Grants, Community Activities
66,116
**NET INCOME/(EXPENDITURE)**
12,728
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
61,771|2022
4
Restricted
funds
£
4,283
-
4,283
5,100
(817)
9,971|2021
4
Total
funds
£
83,090
37
83,127
71,216
11,911
71,742|2021
4
Total
funds
£
83,090
37
83,127
71,216
11,911
71,742|
|---|---|---|---|
|||||
||||83,127
71,216|
||||11,911
71,742|
continued...
Page 9
**RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2022**
|**6.**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**||
|---|---|---|---|---|
|||Unrestricted|Restricted|Total|
|||fund|funds|funds|
|||£|£|£|
||**TOTAL FUNDS CARRIED FORWARD**|74,499|9,154|83,653|
|**7.**|**TANGIBLE FIXED ASSETS**||||
|||||Computer|
|||||equipment|
|||||£|
||**COST**||||
||At 1st April 2021 and 31st March 2022|||7,413|
||**DEPRECIATION**||||
||At 1st April 2021|||4,608|
||Charge for year|||1,103|
||At 31st March 2022|||5,711|
||**NET BOOK VALUE**||||
||At 31st March 2022|||1,702|
||At 31st March 2021|||2,805|
|**8.**|**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||||
||||2022|2021|
||||£|£|
||Other debtors||83|83|
||Grants receivable||3,750|-|
||Social security & other taxes||35|-|
||||3,868|83|
|**9.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||||
||||2022|2021|
||||£|£|
||Other creditors||129|139|
||Accruals and deferred income||1,553|1,553|
||||1,682|1,692|
continued...
Page 10
**RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2022**
## **10. MOVEMENT IN FUNDS**
|At 1.4.21
£
**Unrestricted funds**
General fund
74,499
**Restricted funds**
Families in Need
1,455
Warm Homes
499
Forward Motion (SEAT)
7,200
9,154
**TOTAL FUNDS**
83,653
Net movement in funds, included in the above are as follows:
**Unrestricted funds**
General fund
**Restricted funds**
Warm Homes
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
General fund
**Restricted funds**
Families in Need
Warm Homes
Forward Motion (SEAT)
**TOTAL FUNDS**|Net
movement
in funds
£
41,794
-
(14,806)
-
(14,806)
26,988
Incoming
resources
£
152,484
4,004
156,488
At 1.4.20
£
61,771
1,455
1,316
7,200
9,971
71,742|Transfers
between
At
funds
31.3.22
£
£
(5,652)
110,641
(1,455)
-
14,307
-
(7,200)
-
5,652
-
-
110,641
Resources
Movement
expended
in funds
£
£
(110,690)
41,794
(18,810)
(14,806)
(129,500)
26,988
Net
movement
At
in funds
31.3.21
£
£
12,728
74,499
-
1,455
(817)
499
-
7,200
(817)
9,154
11,911
83,653|
|---|---|---|
continued...
Page 11
**RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2022**
## **10. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|78,844|(66,116)|12,728|
|**Restricted funds**||||
|Warm Homes|4,283|(5,100)|(817)|
|**TOTAL FUNDS**|83,127|(71,216)|11,911|
A current year 12 months and prior year 12 months combined position is as follows:
|||Net|Transfers||
|---|---|---|---|---|
|||movement|between|At|
||At 1.4.20|in funds|funds|31.3.22|
||£|£|£|£|
|**Unrestricted funds**|||||
|General fund|61,771|54,522|(5,652)|110,641|
|**Restricted funds**|||||
|Families in Need|1,455|-|(1,455)|-|
|Warm Homes|1,316|(15,623)|14,307|-|
|Forward Motion (SEAT)|7,200|-|(7,200)|-|
||9,971|(15,623)|5,652|-|
|**TOTAL FUNDS**|71,742|38,899|-|110,641|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Warm Homes
**TOTAL FUNDS**|Incoming
resources
£
231,328
8,287
239,615|Resources
Movemen
expended
in funds
£
£
(176,806)
54,522
(23,910)
(15,623
(200,716)
38,899|Resources
Movemen
expended
in funds
£
£
(176,806)
54,522
(23,910)
(15,623
(200,716)
38,899|
|---|---|---|---|
||||38,899|
continued...
Page 12
**RAYLEIGH ROCHFORD AND DISTRICT ASSOCIATION FOR VOLUNTARY SERVICE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2022**
## **11. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31st March 2022.
Page 13