## **- Board of Trustees Report to Members 2021 Chairman's Remarks** This report relates to the year ended December 31[st] . 2020. When I wrote my remarks for the 2019 report, no one could foresee the extent to which the coronavirus pandemic would change our lives and the ways in which it would impact on Alington House. Towards the middle of 2020, it looked as though things would be returning to normal, but how wrong we were, with a local lockdown in the North East counties in the autumn, followed by a further period of national restrictions. It is only now, in the middle of 2021, with the lifting of all restrictions that we can properly begin to pick up the pieces and make a fresh start. Our Board of Trustees managed to oversee the work and finances of Alington house, receiving regular reports and updates from Alan, Debra, and myself. Unfortunately, after March 2020 it was not possible to hold meetings. We managed to remain in touch by email, but it wasn't the same. After March, all of our activity sessions ceased, room hire was suspended, and only some counselling services remained. I don't know what position we would find ourselves in if it was not for the endeavours of Alan and Debra Barnett. Their commitment to Alington House was unwavering and they did everything possible to keep it ticking over ready for when the time came to reopen. A huge thank you to them both. I am grateful once again for the work of our volunteers during the limited opportunities available. I am pleased to have had the opportunity to support Alington House for another year. I take pride in the fact that (unlike some concerns) we were not defeated and stand ready for the future. David Thurlwell Chair to the Trustees. August 2021 ## **Alington House Community Association Profit & Loss Prev Year Comparison January through December 2020** |**Ordinary Income/Expense**
**Income**
**Canteen Takings**
**Canteen Takings**
**Donations & Fair Proft**
**Gifts and Donations Income**
**Grants**
**Grants**
**Misc**
**Hire of Equipment**
**Membership Dues**
**Membership Dues**
**Misc**
**Photocopying and Laminating**
**Misc**
**Refunds Income**
**Room Hire (total)**
**Room Hire**
**Misc**
**Storage**
**Total Income**
**Gross Proft**
**Expense**
**Admin**
**Advertising**
**Admin**
**Books and Publications**
**Canteen purchases**
**Canteen purchases**
**Building**
**Cleaning and Rubbish Disposal**
**Admin**
**Companies House fees**
**Non-Capitalised Equipment**
**Computer Equipment**
**As is**
**Depreciation Expense**
**Misc**
**Drama Group**
**Admin**
**Dues and Subscriptions**
**Non-Capitalised Equipment**
**Expensed Equipment**
**Misc**
**Gifts and Donations Expense**
**Is total**
**Grant-Funded Expenditure**
**As is**
**Incr'se Doubtful Debt Allowance**
**Building**
**Insurance**
**Admin**
**Licenses and Permits**
**Admin**
**Meeting Expenses**
**Misc, add others**
**Miscellaneous Expense**
**Staf**
**Motor Expense**
**Admin, is total**
**Ofce Supplies**
**Staf**
**Operational Costs**
**Staf**
**Payroll Expenses**
**Admin**
**Postage and Delivery**
**Admin**
**Printing and Reproduction**
**Misc**
**Professional Fees**|**Jan - Dec 20**| |---|---| ||463.00
544.51
96,871.65
185.00
375.00
1.00
0.00
40,385.00
650.00| ||139,475.16| ||139,475.16
0.00
0.00
627.62
872.82
13.00
156.36
1,844.71
0.00
265.85
806.58
412.05
69,010.83
0.00
1,399.90
10.85
485.97
0.00
560.80
157.31
356.10
11,676.38
98.25
97.20
180.00
0.00
639.00
5,051.53
2,161.48
916.77
777.28| |**Reconciliation Discrepancies**|| |**Misc**
**Refunds**
**Building, is total**
**Repairs**
**Building**
**Security**
**Admin**
**Software Expense**
**Admin**
**Telephone**|| **Page 1 of 8** |**Staf**
**Travel & Ent**
**Building**
**Utilities**
**Misc**
**Visually Impaired Group Expense**
**Staf**
**Volunteer costs**
**Staf**
**Wages**
**Misc**
**Womens Healthy Lifestyle Group**
**Total Expense**
**Net Ordinary Income**
**Other Income/Expense**
**Other Income**
**Interest Income**
**Total Other Income**
**Net Other Income**
**Proft for the Year**|**Jan - Dec 20**| |---|---| ||0.00
3,332.85
303.78
313.20
16,002.31
0.00| ||118,530.78| ||20,944.38
21.30| ||21.30| ||21.30| ||**20,965.68**| **Page 2 of 8** |**Alington House Community Association**
**Proft & Loss Prev Year Comparison**
**January through December 2020**
**Ordinary Income/Expense**
**Income**
**Canteen Takings**
**Canteen Takings**
**Donations & Fair Proft**
**Gifts and Donations Income**
**Grants**
**Grants**
**Misc**
**Hire of Equipment**
**Membership Dues**
**Membership Dues**
**Misc**
**Photocopying and Laminating**
**Misc**
**Refunds Income**
**Room Hire (total)**
**Room Hire**
**Misc**
**Storage**
**Total Income**
**Gross Proft**
**Expense**
**Admin**
**Advertising**
**Admin**
**Books and Publications**
**Canteen purchases**
**Canteen purchases**
**Building**
**Cleaning and Rubbish Disposal**
**Admin**
**Companies House fees**
**Non-Capitalised Equipment**
**Computer Equipment**
**As is**
**Depreciation Expense**
**Misc**
**Drama Group**
**Admin**
**Dues and Subscriptions**
**Non-Capitalised Equipment**
**Expensed Equipment**
**Misc**
**Gifts and Donations Expense**
**Is total**
**Grant-Funded Expenditure**
**As is**
**Incr'se Doubtful Debt Allowance**
**Building**
**Insurance**
**Admin**
**Licenses and Permits**
**Admin**
**Meeting Expenses**
**Misc, add others**
**Miscellaneous Expense**
**Staf**
**Motor Expense**
**Admin, is total**
**Ofce Supplies**
**Staf**
**Operational Costs**
**Staf**
**Payroll Expenses**
**Admin**
**Postage and Delivery**
**Admin**
**Printing and Reproduction**
**Misc**
**Professional Fees**|**5:04 PM**
**01/08/2021**
**Accrual Basis**| |---|---| ||**Jan - Dec 19**| ||3,398.30
1,570.77
38,336.00
1,090.00
805.00
19.40
89.63
77,265.66
120.00| ||122,694.76| ||122,694.76
470.53
166.75
2,168.72
4,730.57
13.00
522.78
1,192.12
1,212.00
173.46
1,620.48
536.91
30,619.77
2,520.00
2,756.65
383.00
2,703.13
370.00
576.01
514.70
2,079.48
14,802.83
226.19
261.00
876.15
0.00
40.00
4,933.08
1,756.76
821.34
904.80| |**Reconciliation Discrepancies**|| |**Misc**
**Refunds**
**Building, is total**
**Repairs**
**Building**
**Security**
**Admin**
**Software Expense**
**Admin**
**Telephone**|| **Page 3 of 8** |**Staf**
**Travel & Ent**
**Building**
**Utilities**
**Misc**
**Visually Impaired Group Expense**
**Staf**
**Volunteer costs**
**Staf**
**Wages**
**Misc**
**Womens Healthy Lifestyle Group**
**Total Expense**
**Net Ordinary Income**
**Other Income/Expense**
**Other Income**
**Interest Income**
**Total Other Income**
**Net Other Income**
**Proft for the Year**|**Jan - Dec 19**| |---|---| ||70.30
7,077.44
883.87
434.21
32,986.97
323.03| ||121,728.03| ||966.73
25.62| ||25.62| ||25.62| ||**992.35**| **Page 4 of 8** ## **Alington House Community Association Profit & Loss Prev Year Comparison January through December 2020** ||**Ordinary Income/Expense**|| |---|---|---| ||**Income**|| |**Canteen Takings**|**Canteen Takings**|| |**Donations & Fair Proft**|**Gifts and Donations Income**|| |**Grants**|**Grants**|| |**Misc**|**Hire of Equipment**|| |**Membership Dues**|**Membership Dues**|| |**Misc**|**Photocopying and Laminating**|| |**Misc**|**Refunds Income**|| |**Room Hire (total)**|**Room Hire**|| |**Misc**|**Storage**|| ||**Total Income**|| ||**Gross Proft**|| ||**Expense**|| |**Admin**|**Advertising**|| |**Admin**|**Books and Publications**|| |**Canteen purchases**|**Canteen purchases**|| |**Building**|**Cleaning and Rubbish Disposal**|| |**Admin**|**Companies House fees**|| |**Non-Capitalised Equipment**|**Computer Equipment**|| |**As is**|**Depreciation Expense**|| |**Misc**|**Drama Group**|| |**Admin**|**Dues and Subscriptions**|| |**Non-Capitalised Equipment**|**Expensed Equipment**|| |**Misc**|**Gifts and Donations Expense**|| |**Is total**|**Grant-Funded Expenditure**|| |**As is**|**Incr'se Doubtful Debt Allowance**|| |**Building**|**Insurance**|| |**Admin**|**Licenses and Permits**|| |**Admin**|**Meeting Expenses**|| |**Misc, add others**|**Miscellaneous Expense**|| |**Staf**|**Motor Expense**|| |**Admin, is total**|**Ofce Supplies**|| |**Staf**|**Operational Costs**|| |**Staf**|**Payroll Expenses**|| |**Admin**|**Postage and Delivery**|| |**Admin**|**Printing and Reproduction**|| |**Misc**|**Professional Fees**|| ||**Reconciliation Discrepancies**|**Entries are both in Oct 2020**| |**Misc**|**Refunds**|| |**Building, is total**|**Repairs**|| |**Building**|**Security**|| |**Admin**|**Software Expense**|| |**Admin**|**Telephone**|| **Page 5 of 8** ## **Alington House Community Association Profit & Loss Prev Year Comparison January through December 2020** ||**Ordinary Income/Expense**|| |---|---|---| ||**Income**|| |**Canteen Takings**|**Canteen Takings**|| |**Donations & Fair Proft**|**Gifts and Donations Income**|| |**Grants**|**Grants**|| |**Misc**|**Hire of Equipment**|| |**Membership Dues**|**Membership Dues**|| |**Misc**|**Photocopying and Laminating**|| |**Misc**|**Refunds Income**|| |**Room Hire (total)**|**Room Hire**|| |**Misc**|**Storage**|| ||**Total Income**|| ||**Gross Proft**|| ||**Expense**|| |**Admin**|**Advertising**|| |**Admin**|**Books and Publications**|| |**Canteen purchases**|**Canteen purchases**|| |**Building**|**Cleaning and Rubbish Disposal**|| |**Admin**|**Companies House fees**|| |**Non-Capitalised Equipment**|**Computer Equipment**|| |**As is**|**Depreciation Expense**|| |**Misc**|**Drama Group**|| |**Admin**|**Dues and Subscriptions**|| |**Non-Capitalised Equipment**|**Expensed Equipment**|| |**Misc**|**Gifts and Donations Expense**|| |**Is total**|**Grant-Funded Expenditure**|| |**As is**|**Incr'se Doubtful Debt Allowance**|| |**Building**|**Insurance**|| |**Admin**|**Licenses and Permits**|| |**Admin**|**Meeting Expenses**|| |**Misc, add others**|**Miscellaneous Expense**|| |**Staf**|**Motor Expense**|| |**Admin, is total**|**Ofce Supplies**|| |**Staf**|**Operational Costs**|| |**Staf**|**Payroll Expenses**|| |**Admin**|**Postage and Delivery**|| |**Admin**|**Printing and Reproduction**|| |**Misc**|**Professional Fees**|| ||**Reconciliation Discrepancies**|**0 and cancel each other out**| |**Misc**|**Refunds**|| |**Building, is total**|**Repairs**|| |**Building**|**Security**|| |**Admin**|**Software Expense**|| |**Admin**|**Telephone**|| **Page 6 of 8** ## **Alington House Community Association (Co. No. 5621637) Statement of Financial Activities incorporating Profit & Loss Account for the year ended 31 December 202** |**Restricted Unrestricted**
**Total**
**Notes**
**2020 (£)**
**2020 (£)**
**2020 (£)**
**Income**
Canteen Takings
-
463
463
Donations and Fair Proft
_13_
-
545
545
Grants
96,872
-
96,872
Membership Dues
-
375
375
Room Hire (less discounts)
-
40,385
40,385
Miscellaneous Income
-
836
836
**Gross Income**
**96,872**
**42,604**
**139,475**
**Expenditure**
Admin
-
2,822
2,822
Building
-
12,819
12,819
Canteen Purchases
-
628
628
Depreciation Expense
-
1,845
1,845
Grant-Funded Expenditure
69,011
-
69,011
Increase Allowance for Doubtful Debts
_8, 14_
-
-
-
Non-Capitalised Equipment
_15_
963
963
Staf
_16, 17, 18, 19_
-
28,909
28,909
Miscellaneous Expenses
-
1,535
1,535
**Total Expenses**
**69,011**
**49,520**
**118,531**
**Net Ordinary Income**
**27,861**
**(6,916)**
**20,944**
**Other Income**
Interest Income
-
21
21
**Net Other Income**
**-**
**21**
**21**
**Net Income**
**27,861**
**(6,895)**
**20,966**
Balance brought forward
18,314
208,750
227,064
Transfers between Funds
(3,208)
3,208
-
**Balance carried forward**
**42,967**
**205,063**
**248,030**
**Approved by the Trustees and signed by:**
**Date**
**David Thurlwell (Chair)**
**Date**
**Patricia O’Boyle (Trustee)**|**Restricted Unrestricted**
**Total**
**Notes**
**2020 (£)**
**2020 (£)**
**2020 (£)**
**Income**
Canteen Takings
-
463
463
Donations and Fair Proft
_13_
-
545
545
Grants
96,872
-
96,872
Membership Dues
-
375
375
Room Hire (less discounts)
-
40,385
40,385
Miscellaneous Income
-
836
836
**Gross Income**
**96,872**
**42,604**
**139,475**
**Expenditure**
Admin
-
2,822
2,822
Building
-
12,819
12,819
Canteen Purchases
-
628
628
Depreciation Expense
-
1,845
1,845
Grant-Funded Expenditure
69,011
-
69,011
Increase Allowance for Doubtful Debts
_8, 14_
-
-
-
Non-Capitalised Equipment
_15_
963
963
Staf
_16, 17, 18, 19_
-
28,909
28,909
Miscellaneous Expenses
-
1,535
1,535
**Total Expenses**
**69,011**
**49,520**
**118,531**
**Net Ordinary Income**
**27,861**
**(6,916)**
**20,944**
**Other Income**
Interest Income
-
21
21
**Net Other Income**
**-**
**21**
**21**
**Net Income**
**27,861**
**(6,895)**
**20,966**
Balance brought forward
18,314
208,750
227,064
Transfers between Funds
(3,208)
3,208
-
**Balance carried forward**
**42,967**
**205,063**
**248,030**
**Approved by the Trustees and signed by:**
**Date**
**David Thurlwell (Chair)**
**Date**
**Patricia O’Boyle (Trustee)**|**Restricted Unrestricted**
**Total**
**Notes**
**2020 (£)**
**2020 (£)**
**2020 (£)**
**Income**
Canteen Takings
-
463
463
Donations and Fair Proft
_13_
-
545
545
Grants
96,872
-
96,872
Membership Dues
-
375
375
Room Hire (less discounts)
-
40,385
40,385
Miscellaneous Income
-
836
836
**Gross Income**
**96,872**
**42,604**
**139,475**
**Expenditure**
Admin
-
2,822
2,822
Building
-
12,819
12,819
Canteen Purchases
-
628
628
Depreciation Expense
-
1,845
1,845
Grant-Funded Expenditure
69,011
-
69,011
Increase Allowance for Doubtful Debts
_8, 14_
-
-
-
Non-Capitalised Equipment
_15_
963
963
Staf
_16, 17, 18, 19_
-
28,909
28,909
Miscellaneous Expenses
-
1,535
1,535
**Total Expenses**
**69,011**
**49,520**
**118,531**
**Net Ordinary Income**
**27,861**
**(6,916)**
**20,944**
**Other Income**
Interest Income
-
21
21
**Net Other Income**
**-**
**21**
**21**
**Net Income**
**27,861**
**(6,895)**
**20,966**
Balance brought forward
18,314
208,750
227,064
Transfers between Funds
(3,208)
3,208
-
**Balance carried forward**
**42,967**
**205,063**
**248,030**
**Approved by the Trustees and signed by:**
**Date**
**David Thurlwell (Chair)**
**Date**
**Patricia O’Boyle (Trustee)**| |---|---|---| ||**69,011**
**49,520**
**118,531**
**27,861**
**(6,916)**
**20,944**
-
21
21|| ||**-**
**21**
**21**
**27,861**
**(6,895)**
**20,966**
18,314
208,750
227,064
(3,208)
3,208
-|| ||**42,967**
**205,063**
**248,030**|| ||**Date**
**Date**|| **20** ## **Total 2019 (£)** 3,398 1,571 38,336 805 77,266 1,319 ## **122,695** 6,638 21,255 2,169 1,192 30,620 2,520 2,143 50,950 4,242 ## **121,728** **967** 26 **26 992** 226,072 - **227,064** ## **Report to the trustees of Alington House Community Association (Limited by guarantee) On the accounts for the year ended 31 December 2020 Charity Number: 1113430 Company Number: 05621637** **Respective** The trustees (who are also the directors of the company for the purposes **responsibilities of** of company law) are responsible for the preparation of the accounts in **trustees and examiner** accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). Having satisfied myself that an audit is not required for this year under Part 16 of the 2006 Act and that an independent examination is needed, It is my responsibility to: - examine the accounts under section 145 of the Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention - **Basis of independent** My examination was carried out in accordance with general Directions - **examiner’s statement** given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. - **Independent** In connection with my examination, no material matters have come to - **examiner's statement** my attention which gives me cause to believe that in, any material respect: • accounting records were not kept in accordance with section 386 of the Companies Act 2006; or • the accounts do not accord with such records; or - the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or - •the accounts have not been prepared in accordance with the Charities SORP (FRS102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Matthew J Boyd BSc(hons) BFP FCA Jones Boyd** Chartered Accountants 16/17 Marshall Terrace Gilesgate Moor Durham DH1 2HX Date: 2 September 2021