COMPANY REGISTRATION NUMBER 05484495 bEw REGISTERED CHARITY NUMBER 1113417 HASWELL AND DISTRICT MENCAP (A COMPANY LIMITED BY GUARANTEE) FINANCIAL STATEMENTS YEAR ENDED 31ST MARCH 2024 BELL TINDLE WILLIAMSON LLP Chartered Accountants and Registered Auditors The Old Post Office 63 Saville Street North Shields TJTre & Wear NE30 IAY
HASWELL AIYD DISTRICT MENCAP A COMPANY LIMITED BY GUARANTEE YEAR ENDED 31ST MARCH 2024 CONTENTS Trustees Annual Report 1- 13 Independent Examiner's Report 14 Statement of Financial Activities 15 Statement of Financial Posilion 16 Notes to the Financial Statements 17-29 Thefollowingpage does no¢forrn part ofth¢finaneial sÉaÉements Detailed Analysis of Income and Expenditure 31
Page I HASWELL AIND DISTRICT MEINCAP A COMPANY LI][TED BY GUARANTEE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024 The Intee5 are pleased io presenl their annual directors, report logether with the fmancial statements of the charity for the year ending 31 sl March 2024 which are also prepared to meet the requirements for a directors, report and fman¢ial statements for Companies Act purposes. The financial statements comply with the Charities Act 2011. the Companies Act 2006, the Memorandum and Articles of Association. and the charities Statement of Recommended Prdctice (applicable to charities preparing their financkal statements in accordance with the Financial Reporting Sthndard applicable in the UK and Republic of Ireland. FRS 102) issued in October 2019. Foreivord from the Chief Executive- Ha Jean Hood This last year has been a difficult year not just for our charity but also for the people we support. The cost of living risis has resulted in more people requiring our support and with disposable income decreasing this has impacted on our ability to fundratse. This caused a small shift in our plans lo ensure that we could continue lo provide the vitsl services whilsl ensuring our services remained fanciallY viable. We began 2023124 with a Strong plan but like many other charities we were hit hard with economic challenges- on a much greater scale than we could have anticipated. Over 120 people with a learning disability and their families continue to rely on us for support and we consistently strive to make improvements lo our service delivery. Financially, the goal for 2023124 was to stabilise. Just like all of our colleagues in the voluntary sector we have seen an increase in both need and demand for our services, again a retlection of the nationwide trends. We went into the fllMncial year knowing that a full review of our core costs w&8 required and we were prepared to make changes to deliver this plan. I would personally like lo thank the board of tnteeS who have given great support and vision over the last year. There has been many occasion when the sails have had to be adjusted to steady the ship and this support has been invaluable. We are confident that we can achieve our vision but we are under no illusion that 202412025 will bring a new set of fresh challenges as priorities change and the cost of living crisis continues. We are prepared to face both new challenges and new opportunities head on, strategically planning our priorities against the budget available. Introduction to the Charitv People with a learning disability fmd it harder than others to learn, understsnd and communicate. However, like all of us they are individuals who want different things from life and need different levels of support to achieve these goals. Haswell and District Mencap works to ensure thai people with a learning disability and their carers have access to relevant support and services to help them lo get what they wani Out of life. Haswell and District Mencap is a local. independent chartty, with two subsidiary social enterprises that supports children and adults with a learning disability, their carers and the wider community. At Haswell and District Mencap we have a holistic approach to support and aim lo be a resource for the whole family. long tenn.
Page 2 HASWELL AND DISTRICT MEI¥ICAP A COMPANY LIMITED BY GUARANTEE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024 Introduction to the Chari (conlinued) Haswell & District Mencap's services are wide reaching and reflective of learning disabilities needs throughout the North East of England. At present they includ¢. Arts & Crafts, Sporting Clubs, accredited and non-accredited learning opportunities, work based daycare services, personalised daycare services, health & wellbeing services, an employment support club, advocacy, campaigning and carer support. Our Pur oses and Activities Vision Haswell and District Mencap shares the Royal Mencap vision of an organisatÈon where everyone with a learning disability has an equal right to choice, opportunity and respect. with adequate support for indkvidual needs. Our Mission Haswell and District Mencap is a charity aimed at providing services, activities and support to people with a learning disability, their carers and the wider community. Purposes ondAims Our charity's pUoseS as set out in the objects contained in the con]panls Memorandum of Associalion ale to.. Offer relief for people with learning disabililies with the provision of help and support for them and for their families. dependants and carer5. To provide or assist in the provision of facilities for the recreation or other leisure time occupation for people in the wider community. Our strategic aim is to achieve all ihis through a combination of: Campaigning for better services and opportunities for people with a learning disability. Providing specialist services and support. Funding services, activities and support services for people with a learning disability and their carers. Integrated involvement in wider community activities. How Our Activities Deliver Public Benefit Haswell and District Mencap have a legal obligation to demonslrate public benefit arising from the Charities Act 2006. We have referred to the Charity Commissions Guidance on public benefit when reviewing our aims and objeciives and in planning our future activities. In particular the trustees consider how planned activities will contribute to the aim and objectives they have set. The outworking of our aims and who we try to help are described in our mission slatemenl above.
Page 3 HASWELL AND DISTIUCT MENCAP A COMPANY LIMITED BY GUARANTEE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024 How Our ActiTrities Deliver Public Benefit (toniinued) All our charitable activities focus on enabling people with a learning disability to live full and rewarding lives and are undertaken 10 further our charitable purposes for the public ben¢fit. Our ain]s fully reflect the purposes tbe charity was set up to fijrther. Haswell and District Mencap are fijlly consistenl with this concept of public benefit, most notably the following charitable purpose listed in the 2006 Charities Act: The relief of those in need. by reason of youth, age, ill-health. disability. financial hardship or other disadvantage. 2023124 Strate ic Ob"e¢tives and Reflection on Successes 2023124 was a year of looking at organisational su51ainability. Our main focus this year was develop new partnerships and streamline our operations to meet both need whilst reducing cost and increastng productivity. It is our hope that through this document we can demonstrate the importance of our work and the difference that this makes to the lives olpeople with a learning disability, their carers and the wider community. In 2023124 our strategic plan included the following targets and objective5: Priori Reducing stigma and area Hoiv we will achieve this Create a parts]ership with The Bread and Butter Thing. Evidence Partnership created, funding secured and 80 families receiving food on a weekly basis. Date achieved Ongoing. 11 discrimination Develop a Warni Hub to provide food, drinks and free Wi-Fi. Funding secured and an active project with free breakfasts, hot drinks and Wi-Fi. April 23. Support local and national campaigns. Diabetes awareness campaign. Ongoing. Grow and develop our social media presence to pmmote our work. Our social media following has increased throughout the year and we now have an Instagram page with a growlng following. Ongoing.
Page 4 HASWELL AND DISTRICT MENCAP A cO1PANy LIMITED BY GUARANTEE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024 2023124 Strate ie Ob'ectives and Reflection on Sllccesses fcoiilinuedj Priori Social Care area How we will achieve this De.elOp pannerships lo enhance our core offer. Evidence Partnerships developed with Nuvo CIC, North East Dance CIC and DPSSP. Date achieved Ongoing. Develop partherships with local colleges to be a placement provider. Contract with East Durham College to provide I placement per day for Level 3 Health and Social Care students. Completed. Develop a comprehensive st training plan. Plan developed and training needs identified. Ongoing. Supporting Friendships and Relationships Create a regular timetable o evenls. Offer createQ promoted and delivering. Completed. Develop a musical mellneS project for older people. Funding secured, pioject promoted and ran over 12 months. Completed. Employment and Benefits Review staffing needs and source funding to meet the needs identified. Staffing reviewed and job descriptions adjusted to meet organisational needs. Funding sourced and secured to cover four posts. Completed. Improving Health Design deliver comprehensive Health Wellbeing programme to our trainees and to the wider community to reduce social isolation. Opportunities have been sourced for our trainees including singing lessons, sit to be fiL gentle dance and the magic table. Ongoing. Design and develop a diabetes awareness pilot that is service user led. Funding secured for pilol, pilol by service users and data submitted to the wider pilot scheme. In collaboration with DCC Fun and Food Team we provided free aclivities and free meals to vulnerable families. Completed. Early Interventions Work with external providers to ensure the continuation of food support during school holidays. Ongoing.
Page 5 HASWELL AND DISTRICT MENCAP A COMPAINY LIMITED BY GUARANTEE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024 2023124 Strate ic Ob'ectives and Reflection on Sueeesses (conliftued) Priorit Organisational Development area How we achieve this Renovate and update Ihe kitchen accordance with business needs. Evidence Funding package sourced and secured. Full renovation completed. Date achieved Completed. Review all IT and accountancy packages in accordance with business needs. New IT system installed to enable remote working at a reduced cost. Completed. New 'Realtime' fmance package installed, staff trained and programme in use. Completed. Achievements and Performance Haswell and District Mencap is a very well known charity" the majority of our income comes from contracts, fundraising, donations from our social enl¢tprises and community support in our shops and kitchen. The money enables us to directly support people with a learning disability, their carers and the wider con]munity. Our work is across three broad areas: Providing services that support people. Supporting people within the Mencap community and beyond. Fighting for change and understanding. All of our work links to our strategic plan. People with a learning disability are ai the heart of all we do. We provide the support they need io be involved as full members of their communtty. thkinE their place in society. The environment in which we are working is changing all the lime. Because of this, we must expect to change too, adapting to meet or exceed the expeclations of our stakeholders. Our services in education, en]ployment. leisure and advocacy are about providing the support that people with a learning disability, their carers and the wider community need. We are committed to: Supporting people to learn and develop. Supporting people to work or tske part in activities that suit them. Supporting people to speak up for themselves and their needs and wishes.
Page 6 HASWELL AND DISTRICT MENCAP A COfvIPANY LIMITED BY GUARANTEE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024 Achievements and Performance (CO•e) Siatistics During 2023124. our beneficiaries included: 134 children and adults with a learning disability. 69 parent carers. An average of 246 people supported per week 37 volunteers. Financial Revieiv Making Éhe most of our resources in 2023/24 Haswell and District Mencap manages its fmancial affairs through a planning process that aligns operational plans to available resources. This process enables us to manage the competing demands of our priorities within the fmallcial constraints and uncertainties we inevitably face. Not only do we need to match incoming resources with expenditure, but also manage the long term need for cash to pay for our assets. We are a large organisation and are sometimes viewed as having large resources. In reality, we face the same Issues as any charity does in making sure that we can fid our work adequately. Each scheme. group. projecL contract or Service faces the same funding challenge to make ends meet. Much of our income is generated through contracts to provide services and we are experiencing strong compelilion from other providers, often in the private seclor. Tlll's means we have to be very efficient and effective in order to maintain our unique high quality, wbich is fundamental to our pu08¢.
Page 7 HASWELL AIYD DISTIUCT MENCAP A COMPANY LIMITED BY GUARANTEE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024 Financial Review {conlinued) Financial Performanre in 2023/24 We have worked hard this year to secure fimding from a number of income streams. We are extremely lucky to have a wide range of fijnders which include corporate supporters, grdnt giving bodies and individual supporters to whom we are very grateful for their kinthiess and generosity. We also underthke a significant amount of contraci work for our services which has resulted in a certain level of guaranteed funding. This has been a tough year for fundraising with many funding opportunities no longer available. We are extremely grateful to our grant funders for their support: Durham County Council - Diabetes Support Durham County Council - Fun and Food Dwham County Council - Easter Eggstravagan7A County Durham Community Foundation - Warn] Spaces County Durham Communtty Foundation- Welcome Spaces Durham County Council - Fun and Food Durham County Council - Fun and Food B & Q Foundation Mencap- Together Fund Mark Benevolent Fund The Bally Thomas Charitable Fund National Lottery- Raistng Aspirations and Following Dreams In total donations and grants to the value of £339.238 were secured over the 12 month period. Fundraising income amounted to £28,990 in the period. A large proportion of our fimds are restricted in use e.g. they are grants received for a specific purpose. The figure of restricted fijnds at the end of the year was £538,075. The figure of fed assets (including propety. vehicles, ftureS and fittings) was £420,468. The figu of unrestricted funds available was £171,917. Taktng into account debiors of £302,162 and creditors of £34.693. The total value of society assets and money in the bank is £709,992. Jnveslment Powers and Policy Under the Memorandum and Articles of Association, the charity has the power to invest how the trustees wish.
Page 8 HASWELL AND DISTRICT MENCAP A COMPANY LIMITED BY GUARANTEE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024 Financial Review (coNiinMed) Reserves Policy and Going Concern The Charity regularly assesses and reviews its reserves policy in line with financial perfOrnlee, risk and the external environment. The charity's reserves policy is to aim for sufficient levels of reserves to enable operating activities to be maintained for a minimum of 6 months. taking account of potential risks and contingencies that may arise from time to time. In the first instance, the clwity would Itke to have at least three mollths worth of operating costs held as a liquid reserve. The Board is working towards meeting this target. To help towards planning, for the short terni target 013 months worth of liquid reserves. the trustees have identified that £90,000 would be needed to meet the operaiional needs of the charity should an unforeseen event take place and income streams cease. The trustees have created a designated reserve lo recogni5e these costs. Plans for Future Periods Priori area Reducing stigma and discrimination How lye will achieve this Work in partnership the clwity: Bread and Butler Thing to provide 80 families with a weekly shop for £8.50. Further develop the Warni Hub to provide the community with a warni space with internel access. Work with external partners on local and national campaigns. Share positive stories and case studies on social media platforn. Social Care Review the core offer with a service user led approach. Work closely with local colleges to recruit student placements. Source fimding to enhance our offer. Supporting Friendships and Relationships Develop a regular timetable of activities, services and events to give people the opportunity to meet and reduce isolation. Employment Seek funding opportunities lo support staff salaries and also support the creation of new staff posts. Improving Health Create a regular timetable of Health and Wellbeing opportunities. E¥drly Intervelltions Further develop the Holiday Hunger project to address the increase in need and waiting lists. Further develop young family support with tnitiatives.
Page 9 HASWELL AND DISTRICT MENCAP A COMPANY LIMITED BY GUARANTEE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024 Plans for Future Periods (continued) Priori Organisational Development ' area How, M'e will achieve this Further develop outdoor areas. Source Core cost fimditig to support increased overhead costs. Reference and Administrative Detaits Charity Registration Number.. 1113417 Company Registration Number.. 05484495 (England and Wales) Res¢eyed ojfice." Lisa Dixon Centre Burt Close Haswell County Durham DH6 2DA Independent Eyaminer E. J. Hartshorne-FerEuson BA FCA Bell Tindle Williamson LLP Chartered Accountants The Old Post Office 63 Saville Street North Shields NE30 IAY Bankers.. HSBC Bat]k plc Peterlee County Durham SR8 IAT EYterAalAdvisors.' Peninsula Business Services Directors and Truslees." The directors of the charitable Company (the charity) are its trustees for the puo)ose of charity law and tlLroughout this report and the fmancial statemenls are collectively referred to as the trustees. The trustees who served during tbe year and since the year end are as follows: Key Management Personnel Hasivell and District Mencap: Trustees, and Directors Elecled Trustees.. Ms Sopbie Brown (Chair) David Jackson Ms Elizabeth Willis William Robert Mccafferty Ms Cheryl Overton Mrs Karen Buck (Resigned 22nd December 2024)
Page 10 HASWELL AND DISTRICT MEINCAP A Co1PANy LIMITED BY GUARANTEE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024 Reference and Administrative Detai15 fconlimuedj Key Management Personnel Haswell and District Mencap: Management Secretary.. Mrs Jean Dixon MBE ChiefExecutive." Mrs Hayley Jean Hood Structure Governance and Mana ement Governing Document Haswell and District Mencap is a charilable company limited by guarantee. incorporated on 20th June 2005. The company was established under a Memorandum of Association which established the objects and powers of the charitabl¢ company and is governed under its Articles of Association amended by special Te501ution on 12th Decetnber 2006. The present directors, and any past directors who served during the year. stated above. together with the names of the senior executive siaff and external advisers of Haswell and District Mencap. Appoinlmértt of Trustees The board of trustees consists of a mlmUM of 12 members. Trustees are actively sought and will be voted onto the board of trustees at the Annual General Meeting. Individuals living or working within the Haswell and District Mencap area of benefit may apply to become a trustee of the charity. All of the trustees give their time volunlarily. Each member of the board of lnteeS agrees to contribute £1.00 in the event of the charity winding up. Register ofmembers Haswell and District Mencap is a membership organisation. Membership is open to people with a learning disability. their parents and carers and the der community in the capacity of a loyalty member. The company shall maintain a Register of Member5 in which the name and address of every member, the dates on which they became a member and when they ceased lo be a member shall be recorded. Every member shall complete a subscription form to become a member. A member shall notify the Secrelary in ltIng within seven days of a change to his or her name or address. Cessation ofmembership The rights and privileges of a member shall not be transferable nor transinissible, and all such rights and privileges SI11 end upon tbe member ceasing to be such. A member shall Cease to be a member if she or he: resigns in writing. or fails to pay the annual SubrIption within three months after the date it became due. or
Pagell HASWELL AND DISTRICT MENCAP A COMPANY LIMITED BY GUARANTEE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024 Structure Governance and Mana e]nent (coled) Cessation ofmembership fcontinued) is expelled by the directors for conduct prejudicial to the charity. provided that any member whose expulsion is proposed shall have tbe right to make representation to the meeting at which the decision is to be made. Trustee Induction and Training All trustees are familiar with the practical work of the charity and have, also, been encouraged to consult the various Charity Commission publications signposted through the Commission's guide "The Essential Tnlstee" and the information sheets provided on the Commission's website. In the forthcoming year, the InteeS will seek to ensure appropriate training is provided for them and that proposals are brought forward to enhance the potential pool of the tntees. Training of trustees will be led by the Chairperson and will Cover.. The obligations of trustees. The main documents which set out the operational framework for the charity including the Memorandum and Articles of A&sociation. Resourcing and the current fmancial position as set out in the latest published financial statements. FutLwe plan5 and objectives. Governance Haswell and District Mencap is committed to maintaining the highest standards of governance and has determined that the organisalion should meet the principles outlined in the Charity Con]missions new Code olGovernance. Organisolional Purpose We have a clear, sustainable strategy and business plan consistent with the charity's purpose and a framework to evaluate and monilor our impact. We are developing our approach to collaboration and to working with our stakebolders to increase our impact. Leodership Ultimate responsibility for governance of the clwity is elltnted to the board of trustees, which consists of up to 12 trustees. Ivhilsl suitably challenging and diverse views are welcome, collaborative responsibility is taken. Besl practice is followed in tern of the management of the Cbief Executive and there are clear distinctions between the role of trusiees and the executive team. The board holds a range of reserved matters and delegates certain authority to the executive team in order to run the organisation efficiently. IAÉÉgrity The board is very conscious of the need to safeguard Haswell and Distrkct Mencap's reputation and operates to the highest ethi¢al standards, with trustees signing up to a code of conduct and regularly declaring confiicts of interest.
Page 12 HASWELL AND DISTRICT MENCAP A COMPANY LIMITED BY GUARANTEE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024 Structure Governance and Mana ement (¢01med) Policies There have been several Changes in policy and as a result of such. Peninsula Business Services have supported us once again lo assist with Human Resource & Health & Safety Management. Related Parties In far as it is complementary to the charity's objects. the cl)arity is guided by local policy and partnerships. Related party transactions involving trustees, during tbe fllwicial year, are detailed in notes 10 and 20 of the financial statenjents. Pay Policyfor Senior Staff The board of directors, who are the chartly's trnstees. give all of their time freely and no director received remuneration in the year. The pay of senior staff is reviewed annually. Senior staff salaries are considered in line with the organisation's size, the complexity of the roles and the responsibilities tbat tbe staff cany. Employees Haswell and District Men¢ap aims to be an organtsation where employees enjoy a sense of fulfilment and where they feel supported and developed. Employees are kept fully infonned about Haswell and District Mencap's strategy and objectives, as well as day-to-day news and events. Regular infornution about the organisation is available through meetings and brieflngs. All employees are encouraged to give their suggestions and views on performance and strategy. Haswell and District Mencap supports equal opportunities, holding the positive about disabled people symbol. A policy of recruitment and selection on the basis of apiitude and ability without discrimination is followed. Haswell and District Mencap pursues both the employrnent of disabled people and the continued employment and retraining of employees who become disabled while employed by the organisalion. Haswell and District Mencap is commitled to the training. career development and promotion of all employees. An individual's career development is assessed with an annual appraisal and 1-2-1's. Training prograrnmes are provided to meet any on-going needs. with the aim of developing employees for both their Current and their future roles. Risk Mortogement The trustees bave conducted a review of the tnajor risks to which the clwity is exposed. Particular attention has been focused on non financial risks and in particular health and safety risks. Strong tnternal controls have now been developed to deal with such risks. As part of the risk management proce&s. the lrnstees have implemented a risk management strategy which comprises.. An annual review of the risks that the clwity may face. Detailed action plans to mitigate those risks identified; and lrnplementation procedures designed to minimise any potential impact on the charity should any of these risks nlalerialise.
Page 13 HASWELL AND DISTRICT MENCAP A CoPANy LIMITED BY GUARANTEE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024 Trllstees, Res onsibiiities in Relation to the Financial Statements The charity trustees (who are also the directors of Haswell and District Mencap for the purposes of company law) are responsible for preparing a trnstees, annual report and fmancial stsiements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generdlly Accepted Accounting Practice}. Company law requires the charity trustees to prepare financial statements for each year Nvhi¢h give a true and fatr view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure for that period. In preparing the financial statements, the trustees are reqUId to: select suitable accounting policies and then apply them consistently. observe the methods and principles in the Clwities SORP. make judgments and estimates that are reasonable and pNdent' state whether applicable UK Accounting Standards have been followed. subject to any material departures disclosed and explained in the fmancial statements" prepare the finan¢tal statements on the going concern basis unless it is inappropriate to presume that tbe ¢harity will continue in busine5S. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the fU7ClaI statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the corporate and fllMn¢ial infornlation included on the charitable compang5 website. Legislation in the United Kingdom governing the prepardtion and dissemination of fmancial statements nmy differ from legislation in other jurisdictions. Statement of disclosure to our independénl QMinerS In so far as the trustees are aware at the time of approving our trustees, report: there is no relevanl infonnation, being infornmtion needed by the independent examiner in comiection with preparing their report, of which the company's independent examiner is unaware" and the tnjslees, having made enquiries of fellow directors that they ought to have individually taken, have each taken all the steps that helshe is obliged lo take as a director in order to make themselves awaie of any relevant information and to estsblish that the charity's independent examiner is aware of that information. Inde endent Examiner E. J. Hartshome-Ferguson BA FCA of Bell Tindle Williamson LLP will continue in office as independent examiner for the ensuing year. This report was approved by the trustees on 20th January 2025 and is signed on tbeir behalf by. MS S. BROWN Trustee
Page 14 HASWELL AND DISTRICT MENCAP A COMPANY LIMITED BY GUARANTEE INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024 I report on the financial statements of the clwity for the year ended 31 st March 2024, which are sel out on pages 15 tt) 29. RESPECTIVE RESPOsIBILITIEs OF TRUSTEES AIID EXAMINER The Trustees (who are also the Directors of the company for the purposes of company law) are responsible for the preparation of the fmancial statements. The Charitys Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The Charills gross income exceeded £250.000 and l am qualified to undertske the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales. Having satisfied myself that the charity is not subject to audit under Part 16 of the Companies Act 2006 and is eligible for independent examination, it is my responsibility to: examine the fmancial statements under section 145 of the 2011 Act" follow the procedures laid do% in the General Directions given by the Clwity Commission under section 145(5)(b) of the 2011 Act. and state whether particular matiers have come lo my attention. BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance with the General Directions given by the Charity COThLMiIoll. An examination includes a review of the accounting records kept by the Charity and a comparison of the funCIal statements presented with those records. It also includes considerdtion of any unusual items or disclosures in the fmancial staiements, and the seeking of explanations from you, as Tnjstees, concerning any such matters. The procedures undertaken do not provide all of the evidence that would be required in an audit and, consequently, no opinion is given as to whether the financial statements present a 'lrue and fair view. and the report is limited to those nwlters set out in the statement below. INDEPENDENT EXAlINER's STATE.MENT In connection with my examination, no matter has come to my attention: which gives me reasonable cause to believe that, in any material respect, the requirements.. (a) to keep accounting records in accordance with section 386 of the Companies Act 2006, and (b) to prepare fancial slalements which accord with the accounting records and comply with the accounting requiretnents of section 396 of the Companies Act 2006. (c) to prepare fllLqncÉal statements in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities. have not been met. or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the fmancial statements to b¢ reached. Bell Tindle Williamson LLP Chartered Accountants The Old Post Office 63 Saville Street, North Shields Tyne & Wear, NE30 IAY E. J. Hartshorne-Ferguson BA FCA Independent Examiner CHARTERED ACCOUNTANTS AND REGISTERED AUDITORS 20th January 2025
Page 15 HASWELL AND DISTRICT MENCAP A COMPANY LIMITED BY GUARAN'TEE STATEIWIENT OF FINAIYCIAL ACTIVITIES INCORPORATIING IINCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2024 Unrestricted Funds Restricted Funds 2024 2023 Note INCOME Donations and Legacies 9.348 329.890 339,238 103,492 Income from Clwitable Activities 173,656 173.656 170.517 Aclivities for Generating Funds 51,017 51,017 47.133 TOTAL nNCOMING RESOURCES 234.021 329.890 563,911 321,142 EXPENDITURE Cost of Raising Funds (5.013) (1.520) (6.533) (6,587) Expenditure on Charitable Activities (276,877) (103,259) {380,136) (338,236) TOTAL EXPENDITURE (281.890) (104,779) (386,669) (344,823 NET EXPENDITURE AND NET MOVEMENT IN FUNDS FOR THE YEAR (47,869) 225,111 177,242 (23.681) RECONCILIATION OF FUNDS Transfer Between Funds 16 26.533 (26,533) Toial Funds Brought Fowd 193,253 339,497 532,750 556,431 TOTAL FUNDS AT 31ST MARCH 2024 16 171,917 538,075 709,992 532,750 The Statement of Financial Aclivities includes all gain and losses in the year and therefore a statement of total recognised gains and losses has not been prepared. The notes on pages 17 to 29form port of ihesefinancial sla¢ements
Page 16 HASWELL AND DISTRICT MENCAP A COMPANY LIMITED BY GUARANTEE STATEMENT OF FINANCIAL POSITION AS AT 31ST MARCH 2024 Note 2024 2023 FIXED ASSETS 12 420.468 414.184 CURRENT ASSETS Stocks Debtors Cash at Bank and in Hand 13 14 1.555 302,162 20.500 324,217 1,655 134.325 5,602 141,582 CREDITORS - AMOUNTS DUE WITHIN ONE YEAR 15 34,693) (23,016) IYET CURRENT ASSETS 289.524 118,566 TOTAL ASSETS LESS CURRENT LIABILITIES 709,992 532.750 NET ASSETS 709.992 532,750 FUNDS Unrestricted Funds General Funds Designated Funds 16 81,917 90.000 115,253 78,000 171,917 193.253 Restricted Funds 16 538.075 339,497 532,750 709,992 These fmancial statements have been prepared and delivered in accordance with the piovisions applicable to ompanies subject lo tbe small companies, regime and in accordance with FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland,. For the year ending 3 1st March 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 lalirtg to small companies. Directors, responsibilities- The members have nol required the company to obtain an audit of its fllmncial statements for the year in question in accordance with section 476. The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of fmancial slatements. These fmancial statements were approved by the board of directors and authorised for issue on 20th January 2025 and are signed on behalf of the board by: MS S. BROWN Trustee Company Registration Number: 05484495 The noles on pages 17 to 29form part of ihesefinancial statements
Page 17 HASWELL AND DISTRICT MENCAP A COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 ACCOUNTIYL G POLICIES The principal accounting policies adopted. judgements and key sources of estimation uncertainty in the preparation of the fmancial statements are a5 follows: a) Basis of Pre aration ol Financial Statements The financial ststements have been prepared under the historical cost convention, and in accordance with the Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Siandard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in tbe UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Haswell and District Mencap meets the defmition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in tbe relevant accounting policy note(s). aration of the Financi21 Statements on a Goin Concern Basis The trnstees consider thai there are no material uncertainties about the Charitys ability to continue as a going concern. There are no significant judgments or key sources of estimation uncertainty that affect the flljancial statements. c) Cash FloJY Stalement The tnteeS have taken advantage from including a cash flow statement in the fllwicial statements on the grounds that the charity is small. d) Income All income is recognised once the charity has entitlement to the income. it is probable that the income will be received and the amount of income receivable Can be measured reliably. The following specific policies are applied io particular categories of income: Donations and grants are recognised when the charity has been notified in writing of both Ihe amount and settlement date. In the eveni that a donation is subject to conditions that require a level of perforniance before the charity is entitled to the fiLnds. the income is deferred and not recognised until either those conditions are fully met, or the fulfilmenl of those conditions is wholly within the control of the cbarity and it is probable that those conditions will be fulfilled in the reporting period. Monies raised from activities for generating fimds are included when received. Incoming resources from charitable activities are accounted for when earned. Investment income is included when rweivable.
Page 18 HASWELL AND DISTRICT NIENCAP NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 ACCOULITING POLICIES Icontsnued) e) Fund Aecountin Unrestricted Funds are funds whi¢h are available for use at the discretion of the trustees in furtherance of the general obje¢tiv¢s of the Charity and which have not been designated for other purposes. Designated Funds are unrestricted fimds received for a particular purpose. Restricted Funds are funds which are to be used in accordance with specific restrictions imposed by their donors or which have been raised by the Charity for particular purposes. The cost of raising and administering such ndS are charged against Ibe specific fund. enditure Expenditllre is recognised once there is a legal or constructive obligation to make payment to a third party. il is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings.. Costs of raising funds cotnprise the Costs of activities and consumables. Expenditure on charitable activities includes the cost of events and other activities undertsken to further the purposes of the charity and their associated support costs. Governance costs include those costs associated with meeting the constitIOnal and statory requirements of the charity and include independent examination fees and costs linked to the strategic management of the cllarity. Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred. ort Costs Support costs are those fimctions that assist in the work of the charity but do not directly undertake charitable activities. Support costs include oifice costs, finance. payroll and governance costs which support the charity's activities. These costs have been included within expenditLwe on charitable activities. ible Fixed Assets All fed assels are initially recorded at cost. ible Fixed Assets and Restricted Funds Haswell and District Mencap may receive grants that can only be used for expenditure on red assets. The directors consider that the following policies are required to satisfy their obligations under Company and Charitable Law'.- Expenditure on the f¢d asset is capitalised. The fixed asset being depreciaied over its use1 economic life in accordance with tbe compan$ accounting policy. Grants received specifically to fmance the expenditure are credited to a restricted fund.
Page 19 HASWELL AND DISTRICT MENCAP NOTES TO THE FINANCIAL STATEMEINTS FOR THE YEAR ENDED 31ST MARCH 2024 ACCOUNTING POLICIES reciation Depreciation is calculated to write off the cost of fixed assets over the expected usefjjl lives of tbe assets concerned. The principal annual rates for this purpose, which are consistent with those of the previous year, Building and Installation Playground Equipment Fixture5 and Fittings Motor Vehicles Toys 21/10 straight line 10 years straight line 25 % reducing balance 250/0 reducing balance 250/0 r¢ducing balance k) Debtors Trade and other debtors are recognised ht the settlement amount due after any trade discount offered. Prepayments are valued at tbe amount prepaid net of any trdde discounts due. l} Stocks Stocks are valued at the lower of cost and nel realisable value, after making due allowance for obsolete and slow moving lteD. m) Cash at Bank and in Hand Cash at bank and in hand comprises petty cash and fimds held in the charity bank current a¢¢ount and deposit account. nl Creditors and Pro510$ Creditor5 are re¢ognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third paty and the amount due to settle the obligation can be n]easuied or eStinled reliably. Creditors are nonnally recognised at tbeir settlement amount after allowing for any trade discounls due. eratill Lease A reemeDts Rentals applicable to operating leases where substantially all the benefits and risks of ownership remain with the lessor are charged to the profit and loss account as incurred. p) Finance Lease A reements Where the charitable company enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset. the lease is treated as a fmance lease. The asset is recorded in the balance sheet as a tangible fixed asset and is depreciated in accordance with the above depreciation policies. Future instalments under such leases, net of finance charges, are included within creditors. Rentals payable are apportioned between the finance element, which is charged to the profit and loss account on a strdight line basis, and the apital element which reduces the outstanding obligation for future instalments.
Page 20 HASWELL AND DISTRICT MENCAP NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 ACCOUNTING POLICIES continued q) Financial Instruments Financial instruments are classified and accounted for, according to the substance of the contractual arrangement, as either financial assets or equity instnunents. An equity instrument is any contract thal evidences a residual interest in the assets of the company after deducting all of its liabilities. r) Defined Contribution Plans Contributions to defmed contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent tbat the prepayment will lead to a reduction in future payments or a cash refund. LEGAL STATUS The company is limited by guarantee and has no share capital. In the event of a windtng up every trustee undertakes to contribute such amount as may be required for the payment of liabilities not exceeding a total of £1 each. DONATIONS AND LEGACIES 2024 TOTAL 2023 TOTAL Unrestricted Restricted Grants East Durham Tn]st Durham County Council - Fun and Food Durham County Council - Comnlunity Arts Durham Couniy Council- Easier Eggstravdganza Durham County Council - Holiday Hunger GF Foundation Charities Aid Foundation Wolfson Foundation Joseph Strong Fraser Trust Haswell Parish Council Music For All Carried Fonvard 2.000 15,004 473 3,196 2,735 21,562 3,000 45,000 1.000 3,000 1,000 97,970 7.470 7,470 1.163 1.163 8.633 8.633
Page 21 HASWELL AND DISTIUCT MEIYCAP A COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 DONATIONS ryD LEGACIES (collliftHed) 2024 TOTAL 2023 TOTAL Unrestricted Restricted Brought Fonvard Amold Clark Believe Housing Group Durham County Council - Diabetes Support County Durham Community Foundation - Wann Spaces County Durham Community Foundation - Welcome Spaces Durham County Council - Fun and Food Durham County Council - Fun and Food B & Q Foundation Mencap - Together Fund Mark Benevolent Fund The Bally Thomas Clritable Fund National Lottery - Raising Aspirations and Following Dreams 8,633 8,633 97.970 2,000 500 1,900 1,900 2,000 2,000 3,000 1,633 1,510 5.000 10,002 26,215 20,000 3,000 1,633 1,510 5,000 10,002 26,215 20.000 249,997 249,997 Donations 9.348 9.348 3,022 9,348 329,890 339,238 103.492 IJJ COME FROM CHAIUTABLE ACTIVITIES 2024 TOT AL 2023 TOT AL Unrestricted Restricted Day Care Members Fees Trips and Outings Room Hire Day Care Lunches Sundry Income 171,624 1.252 293 171,624 1.252 293 165,963 1,613 1,939 60 270 672 195 292 195 292 173.656 173,656 170,517
Page 22 HASWELL AND DISTRICT MENCAP A COMPANY LITrIITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 ACTIVITIES FOR GENERATING FUNDS 2024 TOT AL 2023 TOTAL Unrestricted Restrieted Shop Sales Fundraising Income 22,027 28.990 22,027 28.990 18,586 28,547 51,017 51,017 47,133 COST OF RAISING FUNDS 2024 TOTAL 2023 TOTAL Unreslricted Restricted Shop Purchases Fundraising Costs 1,475 3.538 1,475 5,058 1,234 5,353 1,520 5,013 1.520 6,533 6,587
Page 23 HASWELL AND DISTRICT MENCAP A COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 EXPENDITURE ON CHARITABLE ACTIVITIES 2024 TOT AL 2023 TOTAL Unrestricted Restricted Wages and Salaries Staff Pension Contributions Rent, Rates and Water Group Expenses Heat and Light Leasing Charges Depreciation Motor and Travel Expenses Repairs and Maintenance Insurance Cleaning Bank Charges and Interest Inter¢ompany Movement Printing, Postage and Staiionery Telephone and Internet Gifts Licences and Subscriptions Trainee and Volunteers Expenses Sundry Expenses Governance Costs (See Below) Trips and Outings Cotnpuler Expenses Loss on Disposal of Assets 100.406 3,213 6,639 4.069 12.875 17,746 9,433 14,934 3.570 5,445 5,598 1,480 69.000 1.336 2,540 537 1.257 204 1,423 10,573 274 3.346 979 71,487 171,893 3,213 6.639 13.933 20,455 17,746 19,271 15.034 7.960 5,445 5,598 1,480 69.000 1,336 2,540 537 1.257 204 1,423 10,573 274 3.346 979 157,691 2,571 4,316 10,022 16,499 15,427 21.897 10.789 61,195 5,301 5,869 384 9.864 7.580 9,838 loo 4.390 1,223 2,048 233 722 207 208 l4.312 3,675 3.647 276,877 103.259 380,136 338,236 ALNALYSIS OF GOVERNANCE COSTS 2024 TOTAL 2023 TOTAL Unrestrieted Restricted Independent Examinerfs Fees Accountancy and Bookkeeping Fees Legal and Professional Fees 800 5,170 4.603 800 5,170 4,603 800 4,559 8,953 10,573 10,573 14,312
Page 24 HASWELL AND DISTRICT MENCAP A COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 NET MOVEMENT ILY FUNDS FOR YEAR 2024 TOTAL 2023 TOTAL The net movement in funds is staled after charging: Independent Examinevs Fees A¢¢ountancy and Bookkeeping Fees Operating Leases Depttciatton of Tangible Fixed Assets 800 5,170 17,746 19,271 800 4,559 15.427 21,897 10. ANALYSIS OF STAFF COSTS TRUSTEE REMUNERATIOI¥4 AIYD EXPENSES AND THE COST OF KEY MANAGEMI ENT PERSONNEL 2024 TOTAL 2023 TOTAL Unrestricted Restricted Wages and Salaries Employer National Insurance Contnbution5 Employer Pension Contributions 92,745 7.661 3.213 71.487 164.232 7,661 3,213 151,133 6,558 2.571 103,619 71,487 175,106 160,262 During the current and previous fmancial year no employee received emoluments in excess of £60,000. The charity trustees were not paid nor did they receive any other benefits from employment with the charity in the year (2023.. £nil) nor were they reimbursed expenses during the year (2023: £nil). Ms S. Brown, a charity trnstee received £2,182 {2023: £6.300) for consultancy services supplied to the charity. The key rnanagement personnel of the charity comprise the trustees and the chief executive. The employee benefits of the chtef executive were £41,499 {2023: £39.018). 11. STAFF IYUTrIBERS Haswell and District Mencap bad an average of10 {2023: 9) members of staff during the year.
Page 25 HASWELL AND DISTRICT MENCAP A COMPANY LIMITED BY GUAII4NTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 12. TANGIBLE FIXED ASSETS Buildin & P12V round Motor Installation ellt Vehicle5 ui Fixtures & Fittin Total COST As at l April 2023 Additions Disposals As at 31 Mar¢h 2024 554,868 13.804 46.479 1.763 120,942 26,533 (24.357) 123,118 737.856 26,533 (46,707) 717,682 (22,350) 24,129 554,868 13,804 1.763 DEPRECIATION As at l April 2023 Charge for Year On Disposal As at 31 March 2024 166,910 11.096 13.804 34,616 2,968 (21,571) 16.013 1,744 106,598 5.200 (24,158 87,640 323,672 19,271 (45,729) 297.214 178,006 13.804 1.751 NET BOOK VALUE A5 at 31 March 2024 376,862 8.116 12 35,478 420,468 As al 31 March 2023 387.958 11,863 19 14.344 414,184 13. STOCKS 2024 2023 Closing Stock 1,555 1.655 14. DEBTORS 2024 2023 Operating Debtors Haswell Catering Services Limited The Hive @ Haswell Limited AccnLed Income 2,411 68.777 7,969 223,005 79 110,042 12,827 11,377 302,162 134,325
Page 26 HASWELL AND DISTRICT MENCAP A COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 15. CREDITORS Unrestri¢t¢d Fund Restrieted Fund Total 2024 Total 2023 Amounts due Jyithin one yeAr:_ Operating Creditors Accruals & Def¢ed Income PAYEINIC Value Added Tax 6.538 13.763 10,930 3,462 6,538 13,763 10,930 3.462 5,364 11,621 4,182 1,849 34,693 34,693 23,016 16. STATEMENT OF FUNDS Balance 1st A ril 2023 Transfers BetweeD Funds Balance 31st March 2024 Income ended Restricted Fund5 Coalfields Regeneration Trust {1) Coalfields Trust12) Urban 11 Strategic Health Haswell Parish Council Durham County Council Diabetes Support Durham County Council - Fwi and Food Durham County Council - Easter Eggstravaganza County Durham Community Foundation - Wann Spaces County Durham Community Foundation Welcome Space5 Durham County Council - Fun and F(KKi 122.364 (3,496) 118,868 Regeneration 30,023 151,257 32,853 (706) (4.698) (938) {1,220) 29,317 146,559 31,915 (1,780) 1,900 (1,900) 7,470 (7.470) 1,163 1,163 (2,0(K)) (3.000) 1.633 (1.633) Durham County Council - Fun and Fd B & Q Foundation Mencap - Together Furkd Mark Benevolent Fund Bally Thomas Charitable Fund National Lottery- Raising Aspirations and Following Dreams 1.510 5,000 10.002 26.215 (1.510) (5,000) (10.002) (486) (24.753) 976 20.(KX) (20.000) 249.997 329.890 40,720) (104,779) 209,277 538.075 339,497 (26.533)
Page 27 HASWELL AND DISTRICT MENCAP A COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 16. STATEMENT OF FUNDS Bglance 1st A ril 2023 Transfers Behveen Funds Balance 31st l¥larc 2024 Income Unrestricted Funds - Rurlg Costs Reserve 78,CrfXI 12,(N)O 90.000 Unrestricted Fullds - General Funds 115.253 234,021 (281.890) 14,533 81,917 532,750 563.911 (386,6691 709,992 Restricted Funds These represent fund5 received which are restricted for a specific purpose. Amounts are released from these funds when the expenditure to which they relate is IncU¢d by the charity. The restricted funds received are summarised as follows:_ Coalfields Regeneralion Trust (l), Urban 11 andstraiegic Health Funds were received to help cover the expenditure associated with the development of the Lisa Dixon Centre. The costs asso¢iated with this project have been capitalised and shown as an asset on the balance sheet. The funds are to be released in line with the depreciation policy of the at5. Coalfields Regeneration Trust (2) Funds were rcceived lo help cover the expenditure associated with the building of premises to house a Second hand furniture shop and lo contribute to salary costs. The costs ass(*ialed with this building project have been capitalised and shown as an asset on the balance sheet. The funds are to be released in line with the deprecialion policy of the assets. Ha5well Pansh Council Grant ndIng was received la year lo purchase kitchen equipment. This was Spent this year. Durham County Council - Di4beÈes Support Grant funding was received to deliver activities to raise awareness of diabetes. Durham County Council- Fun ond Food Grant funding was received lo deliver fcrf)d and activities during the summer holidays. Durham County Council- Easter Egg5travaganza Grant funding was received to support Easter 'eggstrdvaganza' activities, including StaIng and f(KKI. This grant was unspent at the year end. County Durham Community Found414on - Warm Space5 Grant funding was received to contribute lo heating bills lo ensure the centre is wann. County Durham Community Foundafton - Welcome Spaces Grant funding received to provide a wann welcoTne café. Durham County Council- Fun and Food Grant funding was re¢eived to deliver f( and activities during the October half terni holidays.
Pagc 28 HASWELL AND DISTIUCT MENCAP A COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 16. STATEMENT OF FUNDS (contirtmed) Durham County Council- Fun and Food Grant ndIng was r¢¢eived to deliver f(y)d and activities during the February half terni holidays. B & Q Foundation Grant funding received to help trninees build a learning circle in the sensory garden. Mencap- Together Fund Grant funding received for the healih and wellbeing of trainees including a progrdmmes of activities, gym related circuits, learning the rules of boccia and the provision of new equipment to allow these activities to take place. Mark BenevolenÉ Fund Grant funding received to rcnovate the community café and to support the 'Patch to Ple, project. The Baily Thomas Charitable Fund Grant funding received to reduce social isolation for people with a learning disability. Nalionol Lottery - Raising Aspirations ond Following Dream5 Grant funding was received to support the Raising Aspirations and Following Drearns project. The funding will mainly support staffing costs and overheads to allow Ihe charity to run the project. This is a three year project with the funding being received in staged payments. Unrestricted Funds- Designated These are funds given to the charity for a designated putP05e. These fiEnds are SLllnmarised as follows: Running Costs The Trustees consider it prudent to desiate an amount of unrestricted reserves for running costs in the event something unforeseen should happen lo the charity. An amount of £90.(M)O has been all(Kated to this reserve and this is intended to cover staEng and redundancy cosls, equipment leasing costs and general overheads such as light and heat. £12,000 has been transferred from general reserves to increase the amount allocated lo this reserve during the year. Unrestricted Funds- General These funds can be used in anyway by the trustees in accordance with the objectives of the cEwity. Transfer Betiveen Funds £26,533 of restri¢ted reserves has been spent on Capital expenditure during the year and a transfer has been made to ut¢stricted reserves as the restriction no longer applies. 17. INDEPENDENT EXAMINER'S FEE The independent examination work conducted entailed a ftt of £800 18. TAX4TION As a Charity, Haswell and District Mencap is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or sectii)n 256 of the Taxatiiyn of Chargeable Gains Act 1992 to the exlenl Ihat these are applied to tts charitable objects. No tax charges have arisen in the charity.
Page 29 HASWELL AND DISTRICT MENCAP A COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 19. ANALYSIS OF NET ASSETS Unrestricted Fullds Restricted Funds TOTAL Tangible Fixed Assets Current Assets Current Liabilities 93,809 112,801 (34.693) 326,659 211,416 420.468 324,217 (34,693) Net Assets al 3 1st March 2024 171.917 5J8,075 709,992 20. RELATED PARTY TRANSACTIONS The trnstees (and directors for the purpose of company law) of Haswell and District Mencap are als) the directors of Haswell Catering Services Limited and The Hive @ Haswell Limiled. The provision of services between the three companies are by their very nature ¢onne¢ted and transactions are recorded a¢¢ordingly. The primary purpose of Haswell Catering Services Limited and The Hive Caj Haswell Limited is lo generate surplus funds to donate to Haswell and District Mencap. During th¢ year Haswell and District Mencap paid for goods and services on behalf of Haswell Catering Service5 Limited and vice versa. In recognition of the support, services and catering supplied to Haswell and District Mencap over a sustained period of lime, the trustees of Haswell and District Meneap have taken the decision to waive some of the amount due to thc charity by Haswell Catering Services Limited thus rcducing thc amount owed by £69.000. At the year end, the amount owed by Ha5well Calcting Services Limited to Haswell and DistrÈct Mencap was £68,777 {2023: £110.042) and this amount is shown in debiors. During the year Haswell and District Mencap paid for goods and services on behalf of The Hive @ Haswell Limited and vice versa. Ai the year end, the amoLtnt owed by The Hive Ca. Haswell Limited to Haswell and Disiricl Mencap was £7.969 (2023: £12,827) and this amnt is shown in debtors. No other transactions with related parties were undertaken such &s are required to be disclosed under FRS 102. 21. ULTIMATE CONTROLLING PARTY In the opinion of the trustees. there is no ultimate controlling party of the charity other than the board itself.
Page 30 HASWELL AND DISTRICT MENCAP A COMPANY LIMITED BY GUARANTEE MAIYAGEMENT INFORM[ ATION FOR THE YEAR ENDED 31ST MARCH 2024 Thefollowingpage does notform part of the Statutory Financial Statements
Page 31 HASWELL AND DISTIUCT MENCAP A COMPANY LIMITED BY GUARANTEE YEAR ENDED 31ST MARCH 2024 DETAILED ANALYSIS OF INCOME AND EXPENDITURE Unrestricted Funds Restricted Funds Total 2024 Total 2023 INCOME Grants Receivable Donations - General Shop Sales Fundraising Income Members Fees Day Care Trips and Outings Room Hire Day Care Lunches Sundry Income 329.890 329.890 9,348 22,027 28,990 1.252 171.624 293 100.470 3,022 18,586 28,547 1,613 165,963 1,939 60 270 672 321,142 9.348 22,027 28,990 1.252 171.624 293 195 292 234 021 195 292 563,911 329,890 EXPENDITURE Shop Purchases Fundraising Costs Group Expenses Wages and Salaries Staff Pension Contributions Rent, Rates and Water Leasing Charges Heat and Light Telephone and Internet Repairs and Maintenance Printing, Postage and Stationery Insurance Molor and Travel Expenses Legal and Professional Fees Accountancy and Bookkeeping Independent Examiner's Fees Bank Charges and Interest Intercompany Movement Cleaning Gifts Licences and Subscriptions Sundry Expenses Trainee and Volunteers Expenses Depreciation Computer Expenses Trips and Oulings Loss on Disposal of Assets 1.475 3.538 4.069 100,406 3,213 6.639 17.746 12,875 2,540 3,570 1.336 5.445 14,934 4,603 5,170 800 1.480 69.000 5.598 537 1,257 1,423 204 9.433 3.346 274 979 1.475 5.058 13,933 171,893 3.213 6.639 17.746 20,455 2,540 7,960 1,336 5,445 15,034 4,603 5.170 800 1.480 69.000 5.598 537 1,257 1.423 204 19.271 3,346 274 979 1.234 5,353 10,022 157,691 2,571 4,316 15,427 16,499 2,048 61.195 1.223 5,301 10,789 8,953 4.559 800 384 1.520 9.864 71,487 7,580 4,390 loo 5,869 233 722 208 207 21.897 3.647 3,675 9,838 281.890 104,779 386,669 344,823 {DEFICIT)ISURPLUS FOR THE YEAR 47,869 225,111 177.242