Charity Number: 1113408
Polish Parents Association
Report and Accounts
31st August 2020
Incorporating P&W Social Accountants
## **Polish Parents Association**
## **The report of the trustees for the year ended 31st August 2020**
The Trustees of The The Polish Parents Association present their annual report for the year ended 31st August 2020 and confirm they comply with the requirements of the Charities Act 2011, the governing documents and the Charities SORP (FRS 102).
## **Objectives and Activities**
The Polish Parents Association provides funds for the teaching of the Polish language, history and culture at our school, supporting families in and around the Coventry area.
In setting our objectives and planning our activities our Trustees have given careful consideration to the Charity Commission’s public benefit guidance.
The Objectives of the charity are to advance the education of pupils in the school, in particular:
- Developing effective relationships between the staff, parents and others associated with the school, and
- Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
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## **Polish Parents Association The report of the trustees for the year ended 31st August 2020**
## **Achievements and Performance**
## **1. Students & Staff**
- 26 Teachers
- 20 Classes
- 360 pupils completed academic year 2018/2019
- GCSE exams - Grades 8 -(A) & Grade 7 (B) (18)
- A level - Grades A* (4) A(4) B(5) (13)
## **2. Premises**
The school has continued its cooperation with Bishop Ullathorne Catholic School in Coventry. We continue to use Bishop Ullathorne premises on Thursday and Saturday and have extended the number of classrooms to cater for additional demand. From May to July we teached online.
## **3. Exam Results**
One of the key objectives of the school is preparation for the Polish GCSE and A level examinations. In previous years we have achieved excellent results and this trend continues. This year 18 students sat the GCSE exam, all achieving 8/9 and 7/9 grades. 13 students sat the A level exam and 8 achieved A and A* grades, 5 achieved B grade. These are results that will contribute to the UCAS points required for students considering further study at university.
## **4. Events & Fundraising**
Parents, teachers and students have taken part in a number of cultural and educational events, supporting the functioning of the school and also involvement in wider cultural activities of the Polish Community in Coventry. Key events included:
-15 September - Ecumenical Celebration at Nuneaton cemetery to remember the Polish, British and German soldiers who lost their lives in WWII.
- 22 September – Annual celebrations for the patron saint of Coventry parish – St. Stanislaw Kostka.
- 13 October - Trip to Syrena Theatre in London , performance “Tango “ by S.Mrozek. - 5 November – Celebrations at Baginton cemetery to remember WWII soldiers and airmen.
- 11 November – Celebrations of Independence Day and Corpus Christi.
- 7 December – Carol concert performed by Senza Nome Choir.
- 8 December – ‘Mikolajki’
- 25 December – Children’s Choir at ‘Jaselka’ mass.
- 18 January – Masquerade Ball for young classes.
- 25 January – Masquerade Ball for Y3 & Y4.
- 15 February - Graduation ball, ‘Studniowka’.
A number of the events above involved fundraising for the school. Since the end of March all our events have been cancelled due to Covid-19 epidemic. Some of the events we presented as a film, made by individuals online.
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## **Polish Parents Association The report of the trustees for the year ended 31st August 2020 Financial Review**
The financial statements show net incoming resources for the year of £8,074 (2019: net outgoing resources £384). The principal source of income are parental contributions accounting for 76% of our income. As a charity, the parents have the assurance that all the income is used for educational purposes.
The association ended the year with reserves of £90,088 (2019: £82,014 which will be utilised in the furtherance of our objectives. We aim to hold approximately one year’s worth of parental contributions.
The Trustees regularly review the finances together with a monthly cash flow analysis
## **Structure, governance and management**
The Polish Parents Association is an unincorporated association registered with the Charity Commission. Our governing document is the National Confederation of Parent Teachers Associations’ model constitution adopted on 13 July 2005.
Members of the Association are any parent, guardian or carer of a child attending the school.
## **Reference and Administrative Details**
Name: The Polish Parents Association
Charity Commission Registration Number: 1113408
Principal Address: The Presbytery Springfield Road Coventry CV1 4GR
Website: http://www.szkolacoventry.org/
Bankers: CAF Bank Limited 25 Kings Hill Ave Kings Hill West Malling ME19 4JQ
Accountants: P&W Social Accountants 10 Newent Road Birmingham B31 2ED
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## **Polish Parents Association The report of the trustees for the year ended 31st August 2020**
The Trustees who served during the financial year were: Maria Marzanska Malgorzata Mokrzecka Julia Rutkowski
The Trustees were not remunerated nor paid any expenses for their services as Trustees.
This report was approved by the board of trustees on 6th May 2022
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**Independent Examiner' Report to the Trustees of the Polish Parents Association**
## **Respective Responsibilities of Trustees and Examiner**
The Charities Act require the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
- state whether applicable accounting standards and statements of recommended practice have been followed , subject to any material departures disclosed and explained in the financial statements.
## **Basis of Independent Examiner's Statement**
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met.
Brett Welch FCA MA Chartered Accountant P&W Social Accountants 10 Newent Road Birmingham B31 2ED
Date: 6th May 2022
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## **Polish Parents Association Statement of Financial Activities For the year ending 31st August 2020**
|Note
**Incoming resources**
Donations
Grants
Charitable activities
Other fundraising activities
Interest
**Total incoming resources**
**_Resources expended on charitable activities_**
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**Total resources expended**
**Net income and movement in funds**
**Reconciliation of funds**
**_Total funds brought forward_**
**Total funds carried forward**|**Restricted**
**Unrestricted**
**Total**
**Funds**
**Funds**
**Funds**
**2020**
**£**
-
16,929
16,929
10,376
-
10,376
-
62,580
62,580
-
2,458
2,458
-
143
143
**10,376**
**82,110**
**92,486**
10,376
74,036
84,412
10,376
74,036
84,412
**-**
**8,074**
**8,074**
-
-
82,014
**-**
**-**
**90,088**|**Unrestricted &**
**Total Funds**
**2019**
**£**
11,631
-
74,374
645
105|
|---|---|---|
|||**86,755**|
|||87,139|
|||87,139|
||||
|||**(384)**
82,398|
|||**82,014**|
The net movement in funds referred to above is the net incoming resources as defined in the SORP and is reconciled to the total funds as shown in the Balance Sheet as required by the SORP paragraph 4.60.
## **All activities derive from continuing operations**
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## **Polish Parents Association Balance Sheet As at 31st August 2020**
**----- Start of picture text -----**
As at 31st August 2020 Note 2020 2019
£ £
Current assets
Cash at bank and in hand 94,448 109,287
Current Liabilities
Creditors 5 (4,360) (27,273)
Net assets 90,088 82,014
The funds of the charity :
Unrestricted funds 6 90,088 82,398
Total charity funds 90,088 82,014
**----- End of picture text -----**
This report was approved by the board of trustees on 6th May 2022
## **L Galczynska Treasurer**
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**Polish Parents Association Notes to the Accounts For the year ended 31st August 2020**
## **1 General information**
Polish Parents Association is a charity registered and domiciled in England. Its principal activity is to operate as a school. Its principal address is The Presbytery, Springfield Road, Coventry , CV1 4GR.
## **2 Accounting policies**
## Basis of accounting policies
The financial statements are prepared,on a going concern basis, under the historical cost convention as with applicable accounting standards.
The reporting currency is UK £ Sterling.
## Going Concern
The trustees considers that there are no material uncertainties about the charities ability to continue as a going concern. There are no material uncertainties affecting the current year’s accounts.
## Revenue Recognition
All incoming resources are recognised once the charity has entitlement to the resources, it is probable (more likely than not) that the resources will be received and the monetary value of incoming resources can be measured with sufficient reliability.
Where there are terms or conditions attached to incoming resources, such as parental contributions paid in advance of the school year, then the terms or conditions must be met before the income is recognised as the entitlement condition will not be satisfied until that point. Where terms or conditions have not been met or uncertainty exists as to whether they can be met then the relevant income is not recognised in the year but deferred and shown on the balance sheet as deferred income.
## Creditors
Creditors are amounts owed by the charity. They are measured at the amount that the charity expects to have to pay to settle the debt.
Amounts which are owed in more than a year are shown as long term creditors.
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## **Polish Parents Association Notes to the Accounts For the year ended 31st August 2020**
## **3 Detailed Income and Expenditure**
|||**2020**||**2019**|
|---|---|---|---|---|
|||£
£|£|£|
||Parental Contributions|62,580||74,374|
||Teachers & Administrative expenses|55,695|60,903||
||Accountants fees|500||500|
||Books|3,755|3,868||
||Insurance|2,104|2,098||
||School Trips|1,582|1,582||
||Computers & Printing|2,978|2,129||
||Parent supervisors|5,584||695|
||Premises|6,828|6,600||
||Parentmail and Mobile Phones|2,252|1,638||
||Sundry|3,134|7,126||
|||(84,412)||(87,139)|
||**_Net Income from Charitable Activities_**|(21,832)||(12,765)|
||**_Unrestricted_**||||
||Donations|16,929|11,631||
||Other fundraising activities|2,458||645|
||Interest|143||105|
||**_Restricted_**||||
||Restricted grants|10,376||-|
||**_Other Income_**|29,906||12,381|
||**Net Income**|8,074||(384)|
|**4**|**Staff Costs**||**2020**|**2019**|
||Wages and Salaries|49,464||58,820|
||Taxation & social security costs|5,609||880|
||Total Staff Costs|55,073||59,700|
||Average number of employees||22|22|
||No employees had emoluments in excess of £60,000 (2019: none).||||
||1 Trustee was paid £6,300 (2019: £8,600) for time spent teaching in the school. No expenses were claimed||||
||by any Trustee.||||
|**5**|**Creditors**||**2020**|**2019**|
||Accruals||500|7,100|
||Deferred Income|3,860||20,173|
|||4,360||27,273|
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## **Polish Parents Association Notes to the Accounts For the year ended 31st August 2020**
## **6 Reconciliation of Funds**
|Restricted funds
Unrestricted funds
Total Funds|Balance at
1st August
2019
£
-
82,014
82,014|Income
£
10,376
82,110
92,486|Expenditure
£
(10,376)
(74,036)
(84,412)|Balance at
31st August
2020
-
90,088|
|---|---|---|---|---|
|||||90,088|
Restricted funds: Government grant to support salary costs during Covid-19.
## **7 Controlling Party**
The controlling party are the Trustees of the Charity.
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