REGISTERED CHARITY NUMBER: 1113371
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2023
For
CHOBHAM COMMUNITY CENTRE ASSOCIATION
CHOBHAM COMMUNITY CENTRE ASSOCIATION
Contents of the Financial Statements for the Year Ended 31 March 2023
| Page | |
|---|---|
| Report of the Trustees | 1 to 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes to the Financial Statements | 6 to 9 |
| Detailed Statement of Financial Activities | 10 |
CHOBHAM COMMUNITY CENTRE ASSOCIATION
Report of the Trustees
for the Year Ended 31 March 2023
The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' effective 1 January 2015.The Trustees have had regard to the Charity Commission Guidance on public benefit.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1113371
Principal address
Chobham Community Centre MacMahon Close Chobham Surrey GU24 8NG
Trustees
Edward Bentall DL FCA Chairman Nicky Biddle Hon Secretary David Burke FCA Hon Treasurer Cllr Les Coombs – retired 18 May 2023 Carol Gregorious Cllr Emma Kennedy – appointed 18 May 2023 Cllr Chris Rowbotham L Coombs E Kennedy and C Rowbotham are nominated by Chobham Parish Council
.
Independent examiner Philip Marsden FCA Little Heath Farm Little Heath Road Chobham GU24 8RL
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated association.
Recruitment and appointment of new trustees
There must be no less than three Trustees nor more than nine. Of these, Chobham Parish Council nominates two and the Trustees nominate four, having regard to the skills, knowledge and experience needed for the effective administration of the charity. A further three may be appointed by the vote of the registered electors of the Parish of Chobham at the Annual General meeting of the Charity.
Related parties
Chobham Parish Council owns the freehold of the Chobham Community Centre, MacMahon Close, Chobham, Surrey.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Page 1
CHOBHAM COMMUNITY CENTRE ASSOCIATION
Report of the Trustees
for the Year Ended 31 March 2023
OBJECTIVES AND ACTIVITIES
Objectives and aims
To promote the benefit of the inhabitants of the parish of Chobham in the county of Surrey and the neighbourhood in the boroughs of Runnymede, Surrey Heath and Woking (the area of benefit) without distinction of age, sex, sexual orientation, race or of political, religious or other opinions, by associating together with the inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the said inhabitants by securing the establishment of a community centre and the maintenance and management of the same.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The charity manages the day to day running of the Chobham Community Centre on a commercial basis as shown by the attached accounts.
FINANCIAL REVIEW
Reserves policy
The trustees have a policy of providing annually from profits earned separate reserves for dilapidations/improvements at the Community Centre and for the care and maintenance of the roadway leading to the Centre. However, in view of the deficit incurred during this year, and as the trustees consider that the current level of reserves are adequate, no transfer will be made this year.
Principal funding sources
The principal funding sources are the hire of the building for use as a Community Centre to local inhabitants, enterprises and businesses to carry out functions that benefit the community.
Approved by order of the board of trustees on 13 September 2023 and signed on its behalf by:
............................................. L E Bentall - Trustee
Page 2
Independent Examiner's Report to the Trustees of CHOBHAM COMMUNITY CENTRE ASSOCIATION
I report to the trustees on my examination of the accounts of the Chobham Community Centre Association (‘the Association’) for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity trustees of the Association you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Association’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Association as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
P Marsden FCA
Little Heath Farm, Little Heath Road, Chobham GU24 8RL
Date: 13 September 2023
Page 3
CHOBHAM COMMUNITY CENTRE ASSOCIATION
Statement of Financial Activities for the Year Ended 31 March 2023
| 31.3.23 | 31.3.22 | ||||||
|---|---|---|---|---|---|---|---|
| Unrestricted | Designated | Total funds | Total funds | ||||
| fund | funds | ||||||
| Notes | £ | £ | £ | £ | |||
| INCOMING RESOURCES | |||||||
| Incoming resources from generated funds | |||||||
| Activities for generating funds | 2 | 26,947 | - | 26,947 | 27,497 | ||
| Grants | 3 | - | - | - | 8,000 | ||
| Insurance claim | - | - | - | 16,102 | |||
| Investment income | 4 | 840 | - | 840 | 733 | ||
| Total incoming resources | 27,787 | - | 27,787 | 52,332 | |||
| RESOURCES EXPENDED | |||||||
| Charitable activities | |||||||
| Office | 36,907 | - | 36,907 | 37,773 | |||
| NET (OUTGOING)/INCOMING | |||||||
| RESOURCES | (9,120) | - | (9,120) | 14,558 | |||
| RECONCILIATION OF FUNDS | |||||||
| Total funds brought forward | 20,315 | 65,251 | 85,566 | 71,007 | |||
| Transfer between funds | - | - | - | - | |||
| TOTAL FUNDS CARRIED FORWARD | 11,195 | 65,251 | 76,446 | 85,565 |
Page 4
CHOBHAM COMMUNITY CENTRE ASSOCIATION
Balance Sheet
At 31 March 2023
| 31.3.23 | 31.3.22 | ||||
|---|---|---|---|---|---|
| Unrestricted | Designated | Total funds | Total funds | ||
| fund | funds | ||||
| Notes | £ | £ | £ | £ | |
| FIXED ASSETS | |||||
| Tangible assets | 6 | 10,170 | - | 10,170 | 11,826 |
| CURRENT ASSETS | |||||
| Debtors | 7 | 1,672 | - | 1,672 | 2,091 |
| Investments | 8 | - | 25,000 | 25,000 | 20,000 |
| Cash at Bank | 874 | 40,251 | 41,125 | 53,151 | |
| 2,546 | 65,251 | 67,797 | 75,242 | ||
| CREDITORS | |||||
| Amounts falling due within | 9 | ||||
| one year | 1,521 | - | 1,521 | 1,502 | |
| NET CURRENT ASSETS | 1,025 | 65,251 | 66,276 | 73,740 | |
| TOTAL ASSETS LESS | |||||
| CURRENT LIABILITIES | 11,195 | 65,251 | 76,446 | 85,566 | |
| NET ASSETS | 11,195 | 65,251 | 76,446 | 85,566 | |
| FUNDS | 10 | ||||
| Unrestricted Funds | 11,195 | 20,315 | |||
| Designated funds | 65,251 | 65,251 | |||
| TOTAL FUNDS | 76,446 | 85,566 |
The financial statements were approved by the Board of Trustees on 13 September 2023 and were signed on its behalf by:
............................................. L E Bentall-Trustee
............................................. D M Burke – Trustee
Page 5
CHOBHAM COMMUNITY CENTRE ASSOCIATION
Notes to the Financial Statements for the Year Ended 31 March 2023
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard FRS102 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities, effective 1[st] January 2015.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Furniture & Fittings | - 33% on cost |
|---|---|
| Plant & Equipment | - 10% on cost |
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. The trustees have reviewed the make up of those funds previously described as restricted funds and have concluded that, as these amounts represented amounts set aside by the trustees against possible future expenditure, they should properly be described as designated funds rather than restricted funds. These amounts have therefore been redesignated as such.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
2. ACTIVITIES FOR GENERATING FUNDS
| 31.3.23 | 31.3.22 | |
|---|---|---|
| £ | £ | |
| Community Centre Hirings | 8,792 | 7,609 |
| Jackanory Playgroup | 16,525 | 18,308 |
| Short Mat Bowls | 1,630 | 1,392 |
| 26,947 | 27,309 |
Page 6
CHOBHAM COMMUNITY CENTRE ASSOCIATION
Notes to the Financial Statements for the Year Ended 31 March 2023
3. GRANTS RECEIVED
| 31.3.23 | 31.3.22 | |||
|---|---|---|---|---|
| Unrestricted Funds | Total | |||
| £ | £ | £ | ||
| Government Support Grants | - | - | 8,000 | |
| Insurance Claim | - | - | 16,102 | |
| - | - | --------- | ||
| - | - | 24,102 | ||
| 4. | INVESTMENT INCOME | |||
| 31.3.23 | 31.3.22 | |||
| £ | £ | |||
| Deposit Account Interest | 195 | 136 | ||
| Dividends | 645 | 597 |
There were no trustees’ remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees’ expenses
There were no trustees’ expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
6. TANGIBLE FIXED ASSETS
| Plant & Equipment Furniture & COST £ At 1 April 2022 10,660 Additions in year - At 31 March 2023 10,660 DEPRECIATION At 1 April 2022 Charge for year At 31 March 2023 1,066 1,066 2,132 NET BOOK VALUE At 31 March 2023 8,528 At 31 March 2022 9,594 |
Fittings £ 12,124 - 12,124 9,892 590 10,482 1,642 2,232 |
Total £ 22,784 - 22,784 10,958 1,656 12,614 10,170 11,826 |
|---|---|---|
Page 7
CHOBHAM COMMUNITY CENTRE ASSOCIATION
Notes to the Financial Statements for the Year Ended 31 March 2023
7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 31.3.23 | 31.3.23 | 31.3.22 | |||||
|---|---|---|---|---|---|---|---|
| £ | £ | ||||||
| Trade debtors | 1,392 | 1,765 | |||||
| Other debtors | 280 | 326 | |||||
| 1,672 | 2,091 | ||||||
| 8. | INVESTMENTS | ||||||
| 31.3.23 | 31.3.22 | ||||||
| £ | £ | ||||||
| Unit Trusts | 25,000 | 20,000 | |||||
| 9. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||||
| 31.3.23 | 31.3.22 | ||||||
| £ | £ | ||||||
| Other creditors | 1,521 | 1,502 | |||||
| 1,521 | 1,502 | ||||||
| 10. | MOVEMENT IN FUNDS | ||||||
| Net movement | Transfers | ||||||
| At 1.4.22 | in funds | between funds | At 31.3.23 | ||||
| £ | £ | £ | £ | ||||
| Unrestricted funds | |||||||
| General fund | 20,315 | (9,120) | - | 12,670 | |||
| Restricted Funds | |||||||
| Height Barrier | - | - | - | - | |||
| Designated funds | |||||||
| Building Dilapidation Reserve | 51,001 | - | - | 51,001 | |||
| Roadway Reserve | 14,250 | - | - | 14,250 | |||
| 65,251 | - | - | 65,251 | ||||
| Total Funds | 85,566 | (9,120) | - | 77,921 |
Page 8
CHOBHAM COMMUNITY CENTRE ASSOCIATION
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
Net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement in | |
|---|---|---|---|
| resources | expended | funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 27,787 | 36,907 | (9,120) |
11. AVERAGE NUMBER OF STAFF EMPLOYED
The average number of staff employed during the year was two (2022:2), both of whom were part time.
Page 9
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CHOBHAM COMMUNITY CENTRE ASSOCIATION
Detailed Statement of Financial Activities For Unrestricted Funds for the Year Ended 31 March 2023
| 31.3.23 | 31.3.22 | |
|---|---|---|
| £ | £ | |
| INCOMING RESOURCES | ||
| Activities for generating funds | ||
| Community Centre Hirings | 8,792 | 7,609 |
| Jackanory Playgroup | 16,525 | 18,308 |
| Short Mat Bowls | 1,630 | 1,580 |
| Insurance Claim | - | 16,102 |
| Government Grants | - |
8,000 |
| 26,947 | 51,599 | |
| Investment income | ||
| Dividends | 645 | 597 |
| Deposit account interest | 195 | 136 |
| Total incoming resources | 27,787 | 52,332 |
| RESOURCES EXPENDED | ||
| Charitable activities | ||
| Rent – Chobham Parish Council | 4,000 | 5,250 |
| Rates and water | 1,811 | 1,184 |
| Insurance | 1,067 | 1,019 |
| Light and heat | 5,503 | 3,435 |
| Telephone and internet | 608 | 350 |
| Postage and stationery | 100 | 27 |
| Administrator’s and Cleaner’s Salaries | 6,425 | 6,850 |
| Sundries | 66 | 109 |
| Cleaning Materials | 616 | 2,233 |
| Property Maintenance | 11,803 | 11,318 |
| Office Equipment Maintenance | 890 | 1,577 |
| Depreciation | 1,656 | 1,656 |
| Bank Charges | 98 | 27 |
| Garden Maintenance | 2,264 | 2,738 |
| 36,907 | 37,773 | |
| Total resources expended | 36,907 | 37,773 |
| Net (deficit)/ surplus | (9,120) | 14,558 |
Page 10
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