2022-03-31-accounts - Chobham Community Centre Association

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REGISTERED CHARITY NUMBER: 1113371

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 March 2022

For

CHOBHAM COMMUNITY CENTRE ASSOCIATION

Contents of the Financial Statements for the Year Ended 31 March 2022

	Page
Report of the Trustees	1 to 2
Independent Examiner's Report	3
Statement of Financial Activities	4
Balance Sheet	5
Notes to the Financial Statements	6 to 9
Detailed Statement of Financial Activities	10

CHOBHAM COMMUNITY CENTRE ASSOCIATION

Report of the Trustees

for the Year Ended 31 March 2022

The trustees present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' effective 1 January 2015.The Trustees have had regard to the Charity Commission Guidance on public benefit.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

1113371

Principal address

Chobham Community Centre MacMahon Close Chobham Surrey GU24 8NG

Trustees

Edward Bentall DL FCA Chairman Margaret Mallowan Resigned 10 August 2022 Vice Chair Nicky Biddle Hon Secretary David Burke FCA Hon Treasurer Cllr Les Coombs Carol Gregorious Cllr Chris Rowbotham Sharron Woods Resigned 31 March 2022

L Coombs and C Rowbotham are nominated by Chobham Parish Council.

Independent examiner

Philip Marsden FCA Little Heath Farm Little Heath Road Chobham GU24 8RL

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated association.

Recruitment and appointment of new trustees

There must be no less than three Trustees nor more than nine. Of these, Chobham Parish Council nominates two and the Trustees nominate four, having regard to the skills, knowledge and experience needed for the effective administration of the charity. A further three may be appointed by the vote of the registered electors of the Parish of Chobham at the Annual General meeting of the Charity.

Related parties

Chobham Parish Council owns the freehold of the Chobham Community Centre, MacMahon Close, Chobham, Surrey.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

Page 1

CHOBHAM COMMUNITY CENTRE ASSOCIATION

Report of the Trustees

for the Year Ended 31 March 2022

OBJECTIVES AND ACTIVITIES

Objectives and aims

To promote the benefit of the inhabitants of the parish of Chobham in the county of Surrey and the neighbourhood in the boroughs of Runnymede, Surrey Heath and Woking (the area of benefit) without distinction of age, sex, sexual orientation, race or of political, religious or other opinions, by associating together with the inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the said inhabitants by securing the establishment of a community centre and the maintenance and management of the same.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

The charity manages the day to day running of the Chobham Community Centre on a commercial basis as shown by the attached accounts.

FINANCIAL REVIEW

Reserves policy

The trustees have a policy of providing annually from profits earned separate reserves for dilapidations/improvements at the Community Centre and for the care and maintenance of the roadway leading to the Centre. However, during this year, the trustees have taken the opportunity to rebuild their general reserves following the deficit in the previous year. At the end of the current year, the trustees will consider further transfers to reserves after taking into account the result for the year and their view of the adequacy of the reserves held.

Following the acquisition of the height barrier at the entrance to the Centre in April 2021, the donations received for that purpose have been transferred into the General Reserve from Restricted Funds.

Principal funding sources

The principal funding sources are the hire of the building for use as a Community Centre to local inhabitants, enterprises and businesses to carry out functions that benefit the community.

Covid 19

The income for the year shows some recovery from the effects of the pandemic and has been further boosted by a successful business interruption insurance claim and government grants.

Approved by order of the board of trustees on 14 September 2022 and signed on its behalf by:

............................................. L E Bentall - Trustee

Page 2

Independent Examiner's Report to the Trustees of CHOBHAM COMMUNITY CENTRE ASSOCIATION

I report to the trustees on my examination of the accounts of the Chobham Community Centre Association (‘the Association’) for the year ended 31 March 2022.

Responsibilities and basis of report

As the charity trustees of the Association you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Association’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Association as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

P Marsden FCA

Little Heath Farm, Little Heath Road, Chobham GU24 8RL

Date: 14 September 2022

Page 3

CHOBHAM COMMUNITY CENTRE ASSOCIATION

Statement of Financial Activities for the Year Ended 31 March 2022

						31.3.22	31.3.21
		Unrestricted	Designated	Restricted		Total funds	Total funds
		fund	funds	funds
	Notes	£	£	£		£	£
INCOMING RESOURCES
Incoming resources from generated
funds
Activities for generating funds	2	27,497	-		-	27,497	10,604
Grants	3	8,000	-		-	8,000	9,585
Insurance claim		16,102	-		-	16,102	-
Investment income	4	733	-		-	733	585
Total incoming resources		52,332	-		-	52,332	20,774
RESOURCES EXPENDED
Charitable activities
Office		37,774	-		-	37,774	30,545
NET (OUTGOING)/INCOMING
RESOURCES BEFORE TRANSFERS		14,558	-		-	14,558	(9,771)
Net incoming/(outgoing) resources		14,558	-		-	14,558	(9,771)
RECONCILIATION OF FUNDS
Total funds brought forward		3,006	65,251	2,750		71,007	80,778
Transfer between funds		2,750	-	(2,750)		-	-
TOTAL FUNDS CARRIED FORWARD		20,314	65,251		-	85,565	71,007

Page 4

CHOBHAM COMMUNITY CENTRE ASSOCIATION

Balance Sheet At 31 March 2022

						31.3.22	31.3.21
		Unrestricted	Designated	Restricted		Total funds	Total funds
		fund	funds	funds
	Notes	£	£	£		£	£
FIXED ASSETS
Tangible assets	6	11,826	-		-	11,826	9,340
CURRENT ASSETS
Debtors	7	2,091	-		-	2,091	283
Investments	8	-	20,000		-	20,000	20,000
Cash at Bank		7,900	45,251		-	53,151	43,130
		9,991	65,251		-	75,242	63,413
CREDITORS
Amounts falling due within	9
one year		1,502	-		-	1,502	1,746
NET CURRENT ASSETS		8,489	65,251		-	73,740	61,667
TOTAL ASSETS LESS
CURRENT LIABILITIES		20,315	65,251		-	85,566	71,007
NET ASSETS		20,315	65,251		-	85,566	71,007
FUNDS	10
Unrestricted funds						20,315	3,006
Restricted funds						-	2,750
Designated funds						65,251	65,251
TOTAL FUNDS						85,566	71,007

The financial statements were approved by the Board of Trustees on 14 September 2022 and were signed on its behalf by:

............................................. L E Bentall-Trustee

............................................. D M Burke – Trustee

Page 5

CHOBHAM COMMUNITY CENTRE ASSOCIATION

Notes to the Financial Statements for the Year Ended 31 March 2022

1. ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard FRS102 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities, effective 1[st] January 2015.

Incoming resources

All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Furniture & Fittings	- 33% on cost
Plant & Equipment	- 10% on cost

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. The trustees have reviewed the make up of those funds previously described as restricted funds and have concluded that, as these amounts represented amounts set aside by the trustees against possible future expenditure, they should properly be described as designated funds rather than restricted funds. These amounts have therefore been redesignated as such.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

2. ACTIVITIES FOR GENERATING FUNDS

	31.3.22	31.3.21
	£	£
Community Centre Hirings	7,609	1,324
Jackanory Playgroup	18,308	9,000
Short Mat Bowls	1,392	280
	27,309	10,604

Page 6

CHOBHAM COMMUNITY CENTRE ASSOCIATION

Notes to the Financial Statements for the Year Ended 31 March 2022

3. GRANTS RECEIVED

Unrestricted Funds £ Government Support Grants 8,000 Insurance Claim 16,102 Donations - 24,102 4. INVESTMENT INCOME Deposit Account Interest Dividends	Restricted Income Funds £ - - - -	31.3.22 31.3.21 Total £ £ 8,000 6,835 16,102 - - 2,750 24,102 9,585 31.3.22 31.3.21 £ £ 136 440 597 145

There were no trustees’ remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.

Trustees’ expenses

There were no trustees’ expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.

6. TANGIBLE FIXED ASSETS

Plant & Equipment Furniture & COST £ At 1 April 2021 6,519 Additions in year 4,141 At 31 March 2022 10,660 DEPRECIATION At 1 April 2021 Charge for year At 31 March 2022 - 1,066 1,066 NET BOOK VALUE At 31 March 2021 At 31 March 2021	Fittings £ 12,124 - 12,124 9,302 590 9,892	Total £ 18,643 4,141 22,784 9,302 1,656 10,958 11,826 9,341

Page 7

CHOBHAM COMMUNITY CENTRE ASSOCIATION

Notes to the Financial Statements for the Year Ended 31 March 2022

7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

				31.3.22	31.3.21
				£	£
	Trade debtors			1,765	-
	Other debtors			326	283
				2,091	283
8.	INVESTMENTS
				31.3.22	31.3.21
				£	£
	Unit Trusts			20,000	20,000
9.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
				31.3.22	31.3.21
				£	£
	Payments on account			-	-
	Other creditors			1,502	449
				1,502	449
10.	MOVEMENT IN FUNDS
			Net movement	Transfers
		At 1.4.21	in funds	between funds	At 31.3.22
		£	£	£	£
	Unrestricted funds
	General fund	3,006	14,559	2,750	20,315
	Restricted Funds
	Height Barrier	2,750	-	(2,750)	-
	Designated funds
	Building Dilapidation Reserve	51,001	-	-	51,001
	Roadway Reserve	14,250	-	-	14,250
		65,251	-	-	65,251
	TOTAL FUNDS	71,007	14,559	-	85,566

The Restricted Fund represented donations made for the purpose of acquiring a height barrier at the entrance to the car park of the Centre. As this has now been purchased, the amount involved has been released to the General Fund.

Page 8

CHOBHAM COMMUNITY CENTRE ASSOCIATION

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

Net movement in funds, included in the above are as follows:

	Incoming	Resources	Movement in
	resources	expended	funds
	£	£	£
Unrestricted funds
General fund	52,144	37,773	14,371

11. AVERAGE NUMBER OF STAFF EMPLOYED

The average number of staff employed during the year was two (2021:2), both of whom were part time.

Page 9

CHOBHAM COMMUNITY CENTRE ASSOCIATION

Detailed Statement of Financial Activities For Unrestricted Funds for the Year Ended 31 March 2022

31.3.22

£
INCOMING RESOURCES
Activities for generating funds
Community Centre Hirings
7,609
Jackanory Playgroup
18,308
Short Mat Bowls
Insurance Claim
Government Grants
1,580
16,102
8,000
51,599
Investment income
Dividends
Deposit account interest
597
136
Total incoming resources
52,332
RESOURCES EXPENDED
Charitable activities
Rent – Chobham Parish Council
5,250
Rates and water
1,184
Insurance
1,019
Light and heat
3,435
Telephone
350
Postage and stationery
27
Administrator’s and Cleaner’s Salaries
6,850
Sundries
109
Cleaning Materials
2,233
Property Maintenance
11,318
Office Equipment Maintenance
1,577
Depreciation
Legal Fees
Bank Charges
Garden Maintenance
1,656
-
27
2,738
37,773
Total resources expended
37,773
Net surplus/(deficit)
14,558

31.3.21
£
1,324
9,000
280
-
6,835
17,439
145
440
18,024
1,750
1,411
1,129
2,997
590
28
7,463
268
548
7,985
1,756
1,710
600
-
2,310
30,545
30,545
(12,521)

Page 10