Marsden Sports Hall Annual General and Trustee Meeting 27[th] February 2022
Present: Pat Sykes, Secretary, General Booking Officer and Chair of Trustees, April Ladbrook, Treasurer and Trustee, Jim Blything, Chair of Committee, Badminton Booking Officer and Trustee, Paul Jagger, Committee member, Lewis Frank, Andy Evans
Apologise : Edwina and David Shaw, Jonathan Stead
All of the above volunteer in the day to day running of MSH
Chair of Trustee Report
The first thing to state is that we didn’t hold an AGM last year 2021 due to the Covid pandemic. The books were audited as usual.
Grant deposit from government £10,000 Friday 1[st] May – really good news, it means we can comfortably go ahead with the new lighting system.
Pat our cleaner retired in April after many years of loyal service. A card, box of chocolates and big bunch of flowers were presented to her by me, given the restrictions that were in place that is all that could be done.
Week commencing 1[st] June - Lighting system installed
Week commencing 27[th] July – scaffolding goes up to remove the asbestos roofing from the roof and replace it with appropriate materials. 18[th] August work completed, we now have a water tight building. As the roof and the external parts of the building are the responsibility of the mill, our landlords, John Edward Crowther’s, paid for the work to be done
Throughout the pandemic we have received generous government grants via Kirklees Council starting in April 2020 to April 2021. We were unsure how long the grants would continue to appear, however we a think that the 8K we received in April 2021 will be the last, which means we will have received a full year of support, which is absolutely brilliant. It means that we will still be able to carry on even if take up is slow. We don’t assume that everybody will rush back to using the gym or using the hall so hopefully we will continue to function and not have to worry about income. However, I do feel it’s important for us to increase usage of both facilities in the medium to long term.
The grant monies we have received are £31,634.26 and a council tax refund of £596.80 making a total of £32,231.06. Our annual income is usually around 12-13K.
Throughout the pandemic there were many starts and stop in terms of closing and reopening. We finally opened on the 12[th] April 2021, offering full service but a shortened week and reduced capacity, only 2 badminton courts. It was a slow start as many people were uncomfortable about being in an enclose space. We followed all government edicts and guidelines, such as hand sanitisation, mask wearing and one way systems. We closed the changing rooms and only had one toilet in use. This was to limit the amount of cleaning and sanitising that needed to be done at the end of each session. Gym users were instructed to clean down before and after use. Volunteers were asked to follow an opening and closing down routine to
ensure that SH users had as little contact as possible with surfaces such as doors switches etc.
Sadly, George, our founder, DIY expert, Chair of many years standing, guiding hand, adviser, general factotum, stalwart supporter and genuinely wonderful man died after a short illness on Thursday, 23[rd] September. A card was taken up to Enid and family, I wasn’t able to speak to Enid as the family were making funeral arrangements. The committee want to mark his passing in some or many ways. Individual committee members expressed their sadness, April said how important she thought it was that we had gone down the route of applying for an MBE that he received and was richly deserved. Ideas were; using the youth club funds to set up some sort of event/activity for the young people of Marsden in George and Enid’s name. Suggestions were; a plaque for the SH itself, a trophy for each of the sporting facilities in the village. Nothing was decided except to ask Enid what she would like. His funeral was on the 11[th] October, 1.30 pm
David Shaw resigned as committee member and trustee, we would like to thank David for his 25 years of involvement with the SH. He was a volunteer every Wednesday barring high days and holidays and became a trustee when the sports hall was granted charitable status. He has and continues to be a keen supporter and advocate for the sport hall. We wish him well for the future and thank him again for his dedication as a volunteer, committee member, DIY mate to George and as a trustee.
Jim Blything was asked to take on the role of trustee and has agreed. Jim coordinates Badminton and chairs committee meeting, and has responsibility for health and safety checks.
All three trustees are officer and in my case I hold two officer posts, secretary and booking officer. We hold regular committee meetings and communicate between meetings via WhatsApp and text messaging. We also bump into each other in the village. The Trustees are fully aware of the day to day business of the sports hall and involved in the day to day running of the sports hall.
MARSDEN SPORTS HALL
INCOME AND EXPENDITURE ACCOUNTS FOR THE YEAR ENDED 31ST OCTOBER 2021
| FUNDS AT 1ST NOVEMBER Cash in Bank Treasurers Account Cash in Bank Gold Account Cash in Hand (To Bank) Cash in Hand (Float) INCOME Use of Sports Hall Interest on Bank Accounts Donation (Income) Covid-19 Grant EXPENDITURE Hall and Gym Equipment General Repairs Gym Repairs & Servicing Water & Sewerage Electricity Gas Council Tax Refreshments TV Licence Boiler and Extinguisher Servicing Performing Rights Licence Plumbing Sundries Cleaning Donation (Expenditure) FUNDS AT 31ST OCTOBER Cash in Bank Treasurers Account Cash in Bank Gold Account Cash in Hand (to Bank) Cash in Hand (Float) |
Year ended 31 October 2020 £ £ 15639 10309 0 15 25963 8107 4 0 10000 18111 44074 664 11140 0 124 2555 732 438 110 155 164 0 0 1310 0 0 17390 16355 10314 0 15 26684 44074 |
Year ended 31 |
|---|---|---|
| £ 15639 10309 0 15 8107 4 0 10000 664 11140 0 124 2555 732 438 110 155 164 0 0 1310 0 0 16355 10314 0 15 |
£ 16355 10314 0 15 3762 1 255 22634 0 770 630 170 1233 366 144 24 158 65 780 0 250 39 0 37495 10315 883 15 |
REPORT FROM THE AUDITOR
I have examined the Income and Expenditure Accounts for the year ending 31st October 2021. T has been prepared on a cash basis. The account is in accordance with the books, vouchers and o explanations made available to me.
NIGEL SPRIGINGS 30TH NOVEMBER 2021
October 2021 £ 26684 26652 53335
4629 48707 53335 The account other
Marsden Sports Hall - Accounts 1st November 2020 to 31st October 2021
Treasurers Account
----- Start of picture text -----
Balance Carried Forward 16,355.05
Cash (not banked) 23.54
Cash in Hand (to Bank) 882.50
Cash in Hand (Float) 15.00
Paid in 25,744.76
Paid out 4,605.25
Balance to Date 37,494.56
----- End of picture text -----
| Cash (in | Cash (not | |||||||
|---|---|---|---|---|---|---|---|---|
| Date | hand) | banked) | Paid in | Paid out | Description | Balance | EoY Accounts Desc. | |
| 11/2/2020 | 16.00 | Direct Debit - Business Stream | 16,339.05 | Water & Sewerage | ||||
| 11/10/2020 | 83.31 | Direct Debit - British Gas | 16,255.74 | Electricity | ||||
| 12/1/2020 | 14.00 | Direct Debit - Business Stream | 16,241.74 | Water & Sewerage | ||||
| 12/9/2020 | 450.00 | Cash to Bank - Transfer (Marsden Football Club) | 16,691.74 | Use of Sports Hall | ||||
| 12/11/2020 | 86.43 | Direct Debit - British Gas | 16,605.31 | Electricity | ||||
| 12/29/2020 | 4,403.12 | KMC Covid-19 Grant | 21,008.43 | Covid-19 Grant | ||||
| 1/4/2021 | 2.50 | Cash to Bank - Transfer (S Thalia Gym) | 21,010.93 | Use of Sports Hall | ||||
| 1/4/2021 | 14.00 | Direct Debit - Business Stream | 20,996.93 | Water & Sewerage | ||||
| 1/4/2021 | 157.50 | Direct Debit - TV Licence | 20,839.43 | TV Licence | ||||
| 1/13/2021 | 163.52 | Direct Debit - British Gas | 20,675.91 | Electricity | ||||
| 1/14/2021 | 2001.00 | KMC Covid-19 Grant | 22,676.91 | Covid-19 Grant | ||||
| 1/18/2021 | 4,000.00 | KMC Covid-19 Grant | 26,676.91 | Covid-19 Grant | ||||
| 2/1/2021 | 14.00 | Direct Debit - Business Stream | 26,662.91 | Water & Sewerage | ||||
| 2/3/2021 | 250.00 | Transfer - JE Crowther (Rent) | 26,412.91 | Sundries | ||||
| 2/10/2021 | 1,134.14 | KMC Covid-19 Grant | 27,547.05 | Covid-19 Grant | ||||
| 2/10/2021 | 155.10 | Direct Debit - British Gas | 27,391.95 | Electricity | ||||
| 2/15/2021 | 26.90 | Direct Debit - British Gas | 27,365.05 | Gas | ||||
| 2/25/2021 | 2,096.00 | KMC Covid-19 Grant | 29,461.05 | Covid-19 Grant | ||||
| 3/1/2021 | 248.40 | Transfer - ACHS | 29,212.65 | General Repairs | ||||
| 3/1/2021 | 14.00 | Direct Debit - Business Stream | 29,198.65 | Water & Sewerage | ||||
| 3/5/2021 | 204.00 | Transfer - ACHS | 28,994.65 | General Repairs | ||||
| 3/17/2021 | 70.98 | Direct Debit - British Gas | 28,923.67 | Gas | ||||
| 3/17/2021 | 177.62 | Direct Debit - British Gas | 28,746.05 | Electricity | ||||
| 3/29/2021 | 86.40 | Transfer - ACHS | 28,659.65 | General Repairs | ||||
| 4/1/2021 | 14.00 | Direct Debit - Business Stream | 28,645.65 | Water & Sewerage | ||||
| 4/1/2021 | 76.96 | Direct Debit - British Gas | 28,568.69 | Gas | ||||
| 4/7/2021 | 250.00 | Cheque to Bank (Mill Donation) | 28,818.69 | Donation (Income) | ||||
| 4/12/2021 | 72.00 | Direct Debit - British Gas | 28,746.69 | Electricity | ||||
| 4/14/2021 | 148.87 | Direct Debit - British Gas | 28,597.82 | Electricity | ||||
| 4/16/2021 | 8,000.00 | KMC Covid-19 Grant | 36,597.82 | Covid-19 Grant | ||||
| 4/21/2021 | 64.87 | Transfer - HV Fire Protection | 36,532.95 | Boiler and Extinguisher Servicing | ||||
| 5/4/2021 | 1,000.00 | KMC Covid-19 Grant | 37,532.95 | Covid-19 Grant | ||||
| 5/4/2021 | 14.00 | Direct Debit - Business Stream | 37,518.95 | Water & Sewerage | ||||
| 5/12/2021 | 43.58 | Direct Debit - British Gas | 37,475.37 | Electricity | ||||
| 5/17/2021 | 75.08 | Direct Debit - British Gas | 37,400.29 | Gas | ||||
| 6/1/2021 | 14.00 | Direct Debit - Business Stream | 37,386.29 | Water & Sewerage |
-
6/14/2021 47.25 Direct Debit - British Gas 37,339.04 Electricity 6/16/2021 38.43 Direct Debit - British Gas 37,300.61 Gas 6/21/2021 202.06 Transfer - PRS for Music 37,098.55 Performing Rights Licence 7/1/2021 14.00 Direct Debit - Business Stream 37,084.55 Water & Sewerage
-
7/13/2021 34.24 Direct Debit - British Gas 37,050.31 Electricity 7/16/2021 22.49 Direct Debit - British Gas 37,027.82 Gas 8/2/2021 60.00 Cash to Bank - Transfer (Marsden Football Club) 37,087.82 Use of Sports Hall 8/2/2021 20.00 Cash to Bank - Transfer (Simon Pearson) 37,107.82 Use of Sports Hall 8/2/2021 14.00 Direct Debit - Business Stream 37,093.82 Water & Sewerage 8/5/2021 49.97 Direct Debit - KMC 37,043.85 Council Tax 8/9/2021 80.00 Cash to Bank - Transfer (L Dean) 37,123.85 Use of Sports Hall
-
8/11/2021 35.34 Direct Debit - British Gas 37,088.51 Electricity 8/13/2021 17.29 Direct Debit - British Gas 37,071.22 Gas 9/1/2021 14.00 Direct Debit - Business Stream 37,057.22 Water & Sewerage 9/6/2021 47.00 Direct Debit - KMC 37,010.22 Council Tax
-
9/13/2021 44.86 Direct Debit - British Gas 36,965.36 Electricity 9/16/2021 17.57 Direct Debit - British Gas 36,947.79 Gas 9/22/2021 20.00 Cash to Bank - Transfer (Simon Pearson) 36,967.79 Use of Sports Hall 9/22/2021 20.00 Cash to Bank - Transfer (Simon Pearson) 36,987.79 Use of Sports Hall 9/27/2021 73.09 Transfer - ACHS 36,914.70 General Repairs 10/1/2021 14.00 Direct Debit - Business Stream 36,900.70 Water & Sewerage 10/5/2021 47.00 Direct Debit - KMC 36,853.70 Council Tax 10/7/2021 40.00 Cash to Bank - Transfer (Whittles Basketball) 36,893.70 Use of Sports Hall
-
10/12/2021 41.93 Direct Debit - British Gas 36,851.77 Electricity 10/13/2021 20.00 Cash to Bank - Transfer (Simon Pearson) 36,871.77 Use of Sports Hall 10/14/2021 80.00 Cash to Bank - Transfer (Whittles Basketball) 36,951.77 Use of Sports Hall 10/15/2021 20.76 Direct Debit - British Gas 36,931.01 Gas 10/18/2021 577.79 Transfer - PRS for Music 36,353.22 Performing Rights Licence 10/20/2021 2,020.00 Cash/Cheques to Bank 38,373.22 Use of Sports Hall 10/20/2021 158.40 Transfer - ACHS 38,214.82 General Repairs 10/20/2021 5.00 Donation - Paypal Giving Fund 38,219.82 Donation (Income) 10/20/2021 3.00 Cash to Bank - Transfer (A Ladbrooke) Old £1s 38,222.82 Use of Sports Hall 10/28/2021 99.26 Direct Debit - British Gas 38,123.56 Electricity 10/29/2021 630.00 Transfer - New Body Fitness 37,493.56 Gym Repairs & Servicing 10/29/2021 39.00 S&S Cleaning Service 37,454.56 Cleaning 10/29/2021 40.00 Cash to Bank - Transfer (Whittles Basketball) 37,494.56 Use of Sports Hall 10/31/2021 882.5 Cash in Hand (to Bank) 37,494.56 Use of Sports Hall 10/31/2021 23.54 Refreshments 37,494.56 Refreshments
Business 30 Day Account
----- Start of picture text -----
Balance Carried Forward 10,313.60
Cash (not banked) 0.00
Cash in Hand 0.00
Cash in Hand (Float) 0.00
Paid in 1.03
Paid out 0.00
Balance to Date 10,314.63
----- End of picture text -----
| EoY | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| EoY Accounts | Note | EoY Accounts | Accounts | ||||||||
| nts £ | Games | s | Date | Paid in | Paid out | Description | Balance | Desc. | £ | ||
| 16.00 | No | 11/9/2020 | 0.09 | Interest | 10,313.69 | Interest on Bank A | 0.09 | ||||
| 83.31 | No | 12/9/2020 | 0.08 | Interest | 10,313.68 | Interest on Bank A | 0.08 | ||||
| 14.00 | No | 1/11/2021 | 0.09 | Interest | 10,313.69 | Interest on Bank A | 0.09 | ||||
| 450.00 | Yes | 2/9/2021 | 0.08 | Interest | 10,313.68 | Interest on Bank A | 0.08 | ||||
| 86.43 | No | 3/9/2021 | 0.08 | Interest | 10,313.68 | Interest on Bank A | 0.08 | ||||
| 4403.12 | No | 4/9/2021 | 0.09 | Interest | 10,313.69 | Interest on Bank A | 0.09 | ||||
| 2.50 | Yes | 5/10/2021 | 0.09 | Interest | 10,313.69 | Interest on Bank A | 0.09 | ||||
| 14.00 | No | 6/9/2021 | 0.08 | Interest | 10,313.68 | Interest on Bank A | 0.08 | ||||
| 157.50 | No | 7/9/2021 | 0.08 | Interest | 10,313.68 | Interest on Bank A | 0.08 | ||||
| 163.52 | No | 8/9/2021 | 0.09 | Interest | 10,313.69 | Interest on Bank A | 0.09 | ||||
| 2001.00 | No | 9/9/2021 | 0.09 | Interest | 10,313.69 | Interest on Bank A | 0.09 | ||||
| 4000.00 | No | 10/11/2021 | 0.09 | Interest | 10,313.69 | Interest on Bank A | 0.09 | ||||
| 14.00 | No | ||||||||||
| 250.00 | No | ||||||||||
| 1134.14 | No | ||||||||||
| 155.10 | No | ||||||||||
| 26.90 | No | ||||||||||
| 2096.00 | No | ||||||||||
| 248.40 | No | ||||||||||
| 14.00 | No | ||||||||||
| 204.00 | No | ||||||||||
| 70.98 | No | ||||||||||
| 177.62 | No | ||||||||||
| 86.40 | No | ||||||||||
| 14.00 | No | ||||||||||
| 76.96 | No | ||||||||||
| 250.00 | No | ||||||||||
| 72.00 | No | ||||||||||
| 148.87 | No | ||||||||||
| 8000.00 | No | ||||||||||
| 64.87 | No | ||||||||||
| 1000.00 | No | ||||||||||
| 14.00 | No | ||||||||||
| 43.58 | No | ||||||||||
| 75.08 | No | ||||||||||
| 14.00 | No |
EoY Accounts £
47.25 No 38.43 No 202.06 No 14.00 No 34.24 No 22.49 No 60.00 Yes 20.00 Yes 14.00 No 49.97 No 80.00 Yes 35.34 No 17.29 No 14.00 No 47.00 No 44.86 No 17.57 No 20.00 Yes 20.00 Yes 73.09 No 14.00 No 47.00 No 40.00 Yes 41.93 No 20.00 Yes 80.00 Yes 20.76 No 577.79 No 2020.00 Yes 158.40 No 5.00 No 3.00 Yes 99.26 No 630.00 No 39.00 No 40.00 Yes 882.50 Yes 23.54 Yes
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of[Marsden Sports Hall ] On accounts for the year 31/10/2021 Charity no 1113352 ended (if any) Set out on page 1
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/10/2021 .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 09/08/2022 Name: Simon Pearson Relevant professional N/A qualification(s) or body (if any): Address: 67 Carrs Road, Marsden HD7 6JJ
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
No areas of concern
October 2018
2
IER