White Hart Community Groups
Trustees’ Report and Receipts and Payments accounts for the year ended 31 March 2025
Registered Charity number 1113322
White Hart Community Groups Receipts & Payments Accounts for the year ended 31 March 2025
| Index | |
|---|---|
| Page | |
| Report of the trustees | 3-4 |
| Financial Review | 5-6 |
| Independent Examiners report | 7 |
| Receipts and Payments accounts | 8 |
| Statement of Assets and Liabilities | 9 |
| Notes | 10-11 |
2
White Hart Community Groups Receipts & Payments Accounts for the year ended 31 March 2025
Report of the trustees
The trustees are pleased to present their annual directors’ report together with the Receipts and Payments accounts of the charity for the year ended 31 March 2025.
The report and accounts comply with the Charities Act 2011 and the charity’s constitution.
OBJECTIVES AND ACTIVITIES
As stated in its Constitution the objects of the charity are as follows:
To undertake and arrange voluntary work in education, social service and similar charitable activities among those in need.
Public benefit
The Trustees confirm that they have and will continue to refer to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Charity’s aims and objectives and in planning future activities.
Report of the trustees (continued)
DEVELOPMENTS, ACTIVITIES AND ACHIEVEMENTS THIS YEAR
The charity has delivered successfully a number of projects and activities during 24/25 including:
Allotment: - We have been running the allotment for 14 years now. We have 8 volunteers who have allocated beds to grow produce in; they can take what they grow home, with any surplus coming to the Community Fridge.
Community Fridge – is in to its third year now. The Community Fridge has food donated by local supermarkets that is close to its best before date, we distribute the food to local people who are in need of food, and we are open 2 days each week and make such a difference to people struggling in our community. It also stops food going into landfill.
We have had funding from Coalfield Regeneration Trust, Julia and Hans Raus, Kind Communities Kind Food, HUBBUB, plus some small amounts of funding from other funders supporting the Community Fridge during the year.
Craft Group - continues unfunded. The craft group has at least 10 people coming on a weekly basis, making different craft items, but also socializing, and getting support from those attending and the Centre’s staff. This group has been running for 12 years now.
Knitting group - This is run by a group of ladies on a Thursday afternoon, and has now started to meet one evening a week too. There are 15 to 20 ladies who come along twice a week. This group has been running for 4 years now. The ladies all give donations to support WHCG.
3
White Hart Community Groups Receipts & Payments Accounts for the year ended 31 March 2025
Warm Hub – this is into its third year now. This project helps people who are struggling to keep warm in the winter months. People come in for a cuppa, soup and a roll, a chat and a warm. This reduces the fuel cost for those people attending; we had funding from Cadent through WRCC and WCC Councilor Grant for this project.
Social Hub - this is into its Third year and runs on in the summer from Warm Hub, allowing lonely people to come along meet others and have refreshments.
Woodwork workshop after seven years of running the workshop, we had to make the decision to finish it, as the lead volunteer stopped volunteering. We sold the tools and materials and received a grant from WCC community Development Fund to refurbish the room. The room is now used for meetings and other support services.
We have also received funding support to pay towards salary costs from North Warwickshire Borough Councilor Grant and CWRT fund. We also supported a project through CWCDA called “WCC destination” helping facilitate Training for unemployed people, this ran for three months.
FUTURE DEVELOPMENTS
We continue to look for new projects, and new groups. We continue to apply for funding for the next financial year to run our regular groups and projects
4
White Hart Community Groups Receipts & Payments Accounts for the year ended 31 March 2025
FINANCIAL REVIEW
In the year ended 31 March 2025 receipts totalled £26,130 ( 2024: £38,233). The main sources of income included the Community Fridge projects, Warm Spaces, WCC Ihasco training funding and Community Fund development to refurb our old woodwork workshop along with a few smaller grants from local Councillors and other organisations.
Payments amounted to £40,577 (2024: £50,499), consisting largely of staff, premises and project costs associated with the Community Fridge, Warm spaces , and our other groups.
At 31 March 2025 total cash balances carried forward were £56,624 (2024: £71,072) including £7,435 (2024: £13,566) relating to restricted project work.
Reserves policy
It is the Trustees policy to hold free reserves to cover at least 3 months running costs to enable the Charity to continue to operate and fulfil its short-term commitments. Some cash funds are held to cover the cost of dilapidation and lease costs should the charity need to wind up completely. Such costs amount to approximately £4,500. The Trustees consider the current level of free reserves of £49,189 to be sufficient to cover such eventualities and will continue to invest excess reserves to continue to run its workshops and group activities at the centre when there is no external funding for such purposes.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
White Hart Community Groups (formerly Volunteer Centre North Warwickshire Limited) is a Charitable Incorporated Organisation (No. 1113322) governed by its Constitution. The charity’s conversion to a Charitable Incorporated Organisation was confirmed on 26 August 2020.
Appointment of trustees, induction & training
New Trustees are appointed by invitation to join the Board given that they have the necessary skills and experience to contribute to the Charity’s activities and to be able to discharge their obligations as Trustees.
5
White Hart Community Groups Receipts & Payments Accounts for the year ended 31 March 2025
Report of the trustees (continued)
REFERENCE AND ADMINISTRATIVE INFORMATION
Trustees:
M Horner - Chair N Dirveiks M Short S Williams N Dyson M Black
Charity Number: 1113322
Registered & operational Office: Bankers: White Hart House CAF Bank Long Street 25 Kings Hill Atherstone West Malling Warwickshire Kent CV9 1AX ME19 4JQ
Lloyds Banking Group plc 96 Long Street Atherstone Warwickshire CV9 1AR
Independent Examiner: It Doesn’t Have to Cost the Earth Ltd
Approved by the Board and signed on its behalf by:
M Horner Chair
Date: 24[th] November 2025
6
White Hart Community Groups Receipts & Payments Accounts for the year ended 31 March 2025
Independent examiner’s report to the trustees of White Hart Community Groups (‘the Charity’)
I report to the Trustees on my examination of the accounts of the Charity for the year ended 31[st] March 2025.
Responsibilities and basis of report
As the charity trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“ the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Teresa Fennell
Teresa Fennell, ACMA CGMA
It Doesn’t Have to Cost the Earth Ltd
47 St Dunstans Close, Worcester, WR5 2AJ
Date: 1st December 2025
7
White Hart Community Groups Receipts & Payments Accounts for the year ended 31 March 2025
Receipts and Payments accounts
| Receipts: Donations and Legacies Charitable Activities Investments Total Receipts Payments: Accountancy Electricity Rent Insurance Telephone Staff Cost incl Pension Service costs Repairs & Renewals Staff travel Volunteer expenses Admin Cleaning Equipment Project running costs Publicity Refreshments Events WCAVA payroll Total Payments Net receipts over payments Transfers Cash balances at start of year Cash balances at end of year |
Unrestricted Funds 2025 Restricted Funds 2025 Total 2025 Total Funds 2024 £'s £'s £'s £'s 8,619 0 8,619 11,533 830 15,370 16,200 25,229 1,311 0 1,311 1,471 10,760 15,370 26,130 38,233 650 0 650 850 834 722 1,556 1,600 2,378 622 3,000 3,000 1,147 0 1,147 1,084 920 183 1,102 967 11,434 15,527 26,961 30,126 1,162 150 1,312 813 305 1,414 1,719 125 0 259 259 1,655 4 423 427 1,867 580 8 588 1,042 0 0 0 1,261 0 0 0 490 0 1,678 1,678 4,503 0 0 0 445 0 0 0 505 0 0 0 0 177 0 177 165 19,592 20,985 40,577 50,499 (8,832) (5,615) (14,447) (12,266) 516 (516) 0 57,506 13,566 71,072 83,338 49,189 7,435 56,624 71,072 |
|---|---|
8
White Hart Community Groups Receipts & Payments Accounts for the year ended 31 March 2025
Statement of Assets and Liabilities
| Unrestricted Funds 2025 |
Restricted Funds 2025 |
Total 2025 | Total Funds 2024 |
|
|---|---|---|---|---|
| £'s | £'s | £'s | £'s | |
| Cash balances | ||||
| Petty cash | 339 | 339 | 74 | |
| Cash at bank | 48,850 | 7,435 | 56,286 | 70,998 |
| Total cash & bank balances | 49,189 | 7,435 | 56,624 | 71,072 |
Liabilities:- Independent examiner fee £650
Approved by the Trustees and signed on their behalf by: Martin Horner, Chair
Date: 24[th] November 2025
9
White Hart Community Groups Receipts & Payments Accounts for the year ended 31 March 2025
Notes to the Accounts
1. Restricted Funds carried over to 2025/26: £7435 as follows:
| Tesco Blue Badge grant | £1000 |
|---|---|
| HubBub | £2500 |
| Social Fabric Fund | £3935 |
HUBBUB is £5000 split over 2 years this carries over is second half of funding for Community Fridge.
Tesco Blue Disc is funding for community Fridge in next financial year.
Social Fabric Fund is funding to run a survey of our services for three months April to June. The aim being to look at possible new groups highlighted by the public through the survey. To also promote our existing services.
2. Basis of preparation
The accounts have been prepared on the Receipts and Payments basis as required by Charity Law.
3. Funds
General accumulated funds are unrestricted funds available for general purposes and include funds designated for a particular purpose; the use of such funds remains at the discretion of the trustees. Restricted funds are funds subject to conditions imposed by the donor or by specific terms of the appeal under which the funds are raised. The restrictive conditions are binding upon the charitable Incorporated Organisations.
4. Expenditure includes irrecoverable VAT.
5. Employees
Average number of employees in the year was 2.0 (2024: 2.0). The charity contributes to a personal pension plan for one employee. No remuneration was paid to any trustee during the year.
6. Restricted funds have the following purpose:
Co Op Community Fridge. Restricted funds from Julia and Hans Rausing, Coalfields Regeneration Trust, Hubbub, WCC Councilor grant, Kind Communities Kind food have funded the Fridge which helps those struggling in the community with food purchases, and also stops food going into landfill. We are affiliated to Neighbourly and Fareshare who administer food distribution to Food Banks and Community Fridges.
10
White Hart Community Groups Receipts & Payments Accounts for the year ended 31 March 2025
Warm Places. This gives a warm place for those suffering from fuel poverty, with soups and a roll for those coming along, also the chance to chat with others, reducing loneliness. Funded by Platform housing and WCC councilor grant.
WCC Destination project. This was a project that only lasted 2 months for us to facilitate Ihnasco training with unemployed people in North Warwickshire, having had experience of delivering this in previous projects.
Refurbish previous Woodwork workshop: We had funding from WCC Community Development fund to change our workshop back to a meeting room, this required decoration and new carpet tiles.
Some of the Restricted funds are carried over to 2025/26 financial year. See Note 1.
7. Related party transactions
M Horner, Chair, gave various donations during the year and was reimbursed expenses for mileage that was done whilst delivering charitable activities during the year
11