White Hart Community Groups
Trustees’ Report and Receipts and Payments accounts for the year ended 31 March 2024
Registered Charity number 1113322
White Hart Community Groups Receipts & Payments Accounts for the year ended 31 March 2024
| Index | |
|---|---|
| Page | |
| Report of the trustees | 3-4 |
| Financial Review | 5-6 |
| Independent Examiners report | 7 |
| Receipts and Payments accounts | 8 |
| Statement of Assets and Liabilities | 9 |
| Accounting Policies | 10 |
2
White Hart Community Groups Receipts & Payments Accounts for the year ended 31 March 2024
Report of the trustees
The trustees are pleased to present their annual directors’ report together with the Receipts and Payments accounts of the charity for the year ended 31 March 2024.
The report and accounts comply with the Charities Act 2011 and the charity’s constitution.
OBJECTIVES AND ACTIVITIES
As stated in its Constitution the objects of the charity are as follows:
To undertake and arrange voluntary work in education, social service and similar charitable activities among those in need.
Public benefit
The Trustees confirm that they have and will continue to refer to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Charity’s aims and objectives and in planning future activities.
Report of the trustees (continued)
DEVELOPMENTS, ACTIVITIES AND ACHIEVEMENTS THIS YEAR
The charity has delivered successfully a number of projects and activities during 23/24 including:
Allotment: - We have been running the allotment for 13 years now. We have 8 volunteers who have allocated beds to grow produce in, they can take what they grow home, with any surplus coming to the Community Fridge.
Community Fridge – is in to its second year now. The Community Fridge has food donated by local supermarkets that is close to its best before date, we distribute the food to local people who are in need of food, we are open 2 days each week and make such a difference to people struggling in our community. It also stops food going into landfill. We have been running food training workshops funded by HUBBUB, showing people how to cook healthy food, and food that comes into the community fridge including unusual produce that we sometimes get. We have also had funding from Cadent through WRCC to run slow cooker training including recipes, food to cook and the slow cookers to cook in.
We have had funding from Coalfield Regeneration Trust and Julia and Hans Raus, plus some small amounts of funding from other funders supporting the Community Fridge during the year.
Craft Group - continues unfunded. The craft group has at least 10 people coming on a weekly basis, making different craft items, but also socializing, and getting support from those attending and the Centre’s staff. This group has been running for 11 years now.
3
White Hart Community Groups Receipts & Payments Accounts for the year ended 31 March 2024
Dementia and Loneliness Project – This project has been extended this year until December 2023 funded by Warwickshire County Council managed by Heart of England Foundation. The project runs a weekly session at a local sheltered housing facility, with 20 people attending, that has various activities that stimulates the brain and also exercises the body, some who attend have mild dementia, others are lonely.
Knitting group - This is run by a group of ladies on a Thursday afternoon. There are 15 to 20 ladies who come in to knit and natter for a couple of hours each week. This group has been running for 3 years now.
Warm Hub – this is into its second year now. This project helps people who are struggling to keep warm in the winter months. People come in for a cuppa, soup and a roll, a chat and a warm. This reduces the fuel cost for those people attending, we had funding from Cadent through WRCC for this project.
Social Hub - this is into its second year and runs on in the summer from Warm Hub, allowing lonely people to come along meet others and have refreshments.
Woodwork workshop continues unfunded. This is a small workshop, with only space for three volunteers. We have a lead volunteer who has workshop experience, who is making guitars, this helps his mental health, the other volunteer is in his 80’s who has been doing some furniture restoration, He comes in for some respite time as his wife has Dementia. This group has been running for 6 years now.
FUTURE DEVELOPMENTS
We continue to look for new projects, and new groups. We continue to apply for funding for the next financial year to run our regular groups and projects
4
White Hart Community Groups Receipts & Payments Accounts for the year ended 31 March 2024
FINANCIAL REVIEW
In the year ended 31 March 2024 receipts totalled £38,233 ( 2023: £41,371). The main sources of income included the Community Fridge, slow cooker and food workshop projects. The Dementia project extended to December 2023 and Warm Spaces along with a few smaller grants from local Councillors and other organisations.
Payments amounted to £50,499 (2023: £50,389), consisting largely of staff, premises and project costs associated with the Community Fridge, Dementia and Loneliness project, Warm spaces , and our other groups
At 31 March 2024 total cash balances carried forward were £71,072 (2023: £83,338 including £13,566 (2023: £20,775) relating to restricted project work.
Reserves policy
It is the Trustees policy to hold free reserves to cover at least 3 months running costs to enable the Charity to continue to operate and fulfil its short-term commitments. Some cash funds are held to cover the cost of dilapidation and lease costs should the charity need to wind up completely. Such costs amount to approximately £4,500. The Trustees consider the current level of free reserves of £57,506 to be sufficient to cover such eventualities and will continue to invest excess reserves to continue to run its workshops and group activities at the centre when there is no external funding for such purposes.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
White Hart Community Groups (formerly Volunteer Centre North Warwickshire Limited) is a Charitable Incorporated Organisation (No. 1113322) governed by its Constitution. The charity’s conversion to a Charitable Incorporated Organisation was confirmed on 26 August 2020.
Appointment of trustees, induction & training
New Trustees are appointed by invitation to join the Board given that they have the necessary skills and experience to contribute to the Charity’s activities and to be able to discharge their obligations as Trustees.
5
White Hart Community Groups Receipts & Payments Accounts for the year ended 31 March 2024
Report of the trustees (continued)
REFERENCE AND ADMINISTRATIVE INFORMATION
Trustees:
M Horner - Chair N Dirveiks M Short S Williams N Dyson M Black
Charity Number: 1113322
Registered & operational Office:
Bankers:
White Hart House CAF Bank Long Street 25 Kings Hill Atherstone West Malling Warwickshire Kent CV9 1AX ME19 4JQ Lloyds Banking Group plc 96 Long Street Atherstone Warwickshire CV9 1AR
Approved by the Board and signed on its behalf by:
M Horner
Date: 19[th] November 2024
Chair
6
White Hart Community Groups Receipts & Payments Accounts for the year ended 31 March 2024
Independent examiner’s report to the trustees of White Hart Community Groups (‘the Charity’)
I report to the Trustees on my examination of the accounts of the Charity for the year ended 31[st] March 2024.
Responsibilities and basis of report
As the charity trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“ the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Teresa Fennell
Teresa Fennell, ACMA CGMA
It Doesn’t Have to Cost the Earth Ltd
47 St Dunstans Close, Worcester, WR5 2AJ
Date:
27th November 2024
7
White Hart Community Groups Receipts & Payments Accounts for the year ended 31 March 2024
Receipts and Payments accounts
| Receipts: Donations and Legacies Charitable Activities Investments Total Receipts Payments: Accountancy Electricity Rent Insurance Telephone Staff Cost incl Pension Service costs Repairs & Renewals Staff travel Volunteer expenses Admin Cleaning Equipment Project running costs Publicity Refreshments Events WCAVA payroll Total Payments Net receipts over payments Transfers Cash balances at start of year Cash balances at end of year |
Unrestricted Funds 2024 Restricted Funds 2024 Total 2024 Total Funds 2023 £'s £'s £'s £'s 11,533 0 11,533 6,627 1,353 23,876 25,229 34,202 1,471 0 1,471 542 14,357 23,876 38,233 41,371 850 0 850 0 561 1,039 1,600 344 1,415 1,585 3,000 3,090 753 331 1,084 1,049 587 380 967 720 12,837 17,289 30,126 32,714 0 813 813 1,670 125 0 125 2,057 0 1,655 1,655 844 69 1,797 1,867 2,159 459 583 1,042 2,433 1,261 0 1,261 1,176 355 135 490 1,095 248 4,255 4,503 459 0 445 445 108 0 505 505 216 0 0 0 101 165 0 165 155 19,686 30,813 50,499 50,389 (5,329) (6,937) (12,266) (9,019) 272 (272) 0 62,563 20,775 83,338 92,357 57,506 13,566 71,072 83,338 |
|---|---|
8
White Hart Community Groups Receipts & Payments Accounts for the year ended 31 March 2024
Statement of Assets and Liabilities
| Unrestricted Funds 2024 |
Restricted Funds 2024 |
Total 2024 | Total Funds 2023 |
|
|---|---|---|---|---|
| £'s | £'s | £'s | £'s | |
| Cash balances | ||||
| Petty cash | 74 | 74 | 206 | |
| Cash at bank | 57,432 | 13,566 | 70,998 | 83,132 |
| Total cash & bank balances | 57,506 | 13,566 | 71,072 | 83,338 |
Liabilities:- Independent examiner fee £650
Approved by the Trustees and signed on their behalf by: Martin Horner, Chair
Date: 19[th] November 2024
9
White Hart Community Groups Receipts & Payments Accounts for the year ended 31 March 2024
Notes to the Accounts
1. Restricted Funds carried over to 2024/25: £13,566 as follows:
| Platform Housing | £164 |
|---|---|
| NWBC Councillor grant | £252 |
| CRT CF | £1,747 |
| Julia and Hans Raus | £2,093 |
| WCC Councillor Grant | £500 |
| CWRT | £7,500 |
| WCC Kind Communities | £1,000 |
| NWBC Coronation Event | £61 |
| WRCC Slow Cooker | £249 |
2. Basis of preparation
The accounts have been prepared on the Receipts and Payments basis as required by Charity Law.
3. Funds
General accumulated funds are unrestricted funds available for general purposes and include funds designated for a particular purpose; the use of such funds remains at the discretion of the trustees. Restricted funds are funds subject to conditions imposed by the donor or by specific terms of the appeal under which the funds are raised. The restrictive conditions are binding upon the charitable Incorporated Organisation.
4. Expenditure includes irrecoverable VAT.
5. Employees
Average number of employees in the year was 2.0 (2023: 2.0). The charity contributes to a personal pension plan for one employee. No remuneration was paid to any trustee during the year.
6. Restricted funds have the following purpose:
Co Op Community Fridge. Restricted funds from Julia and Hans Rausing, Coalfields Regeneration Trust, Hubbub, WCC Councilor grant, WCC cost of living fund and Cadent (administered by WRCC) have funded the Fridge which helps those struggling in the community with food purchases, and also stops food going into landfill. We have also run food preparation training and slow cooker usage. Bought items like toiletries, and food not donated by supermarkets, all funded by different funders mentioned above. We are affiliated to Neighbourly and Fareshare who administer food distribution to Food Banks and Community Fridges.
10
White Hart Community Groups Receipts & Payments Accounts for the year ended 31 March 2024
Dementia and Loneliness. Helping those with Dementia and their carers to get out and socialise, also reduce loneliness in the community. This is funded by Warwickshire County Council (administered by Heart of England Foundation) the project was extended until December 2023
Warm Places. Giving a warm place for those suffering from fuel poverty, with soups and a roll for those coming along, also the chance to chat with others. Funded by Platform housing
Some of the Restricted funds are carried over to 2024/25 financial year. See Note 1.
7. Related party transactions
M Horner, Chair, gave various donations during the year and was reimbursed expenses for mileage that was done whilst delivering charitable activities during the year
11