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Trustees' Annual Report for the period
Period start date Period end date
Day Month Year Day Month Year
From 01 01 2020 To 31 12 2020
Section A Reference and administration details
Charity name TIYENI FUND
Other names charity is known by TIYENI
Registered charity number (if any) 1113274
Charity's principal address 206 High Street, Honiton, Devon
Postcode EX14 1AJ
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint
whole year
trustee (if any)
1 Colin Andrews Chairman
2 Andrew Burrows Secretary
3 Clare Cameron
4 Elizabeth Crossley
5 John Crossley
6 Rupert Douglas-Bate
7 Lance Stewart Treasurer
8 Kevin Whitchurch
9 Jonathan Angliss
10
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional
information) Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document (eg. trust deed, constitution)
How the charity is constituted
Trust Deed
Trust
- (eg. trust, association, company)
Trustee selection methods
Elected/appointed by trustees
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
The trustees of Tiyeni Fund manage the charity’s work in Malawi through a management team based in Malawi, who report directly back to the UK trustees. That management team produce monthly reports on activities in the field and on monies expended. They also work with the UK Trustees to prepare an annual expenditure budget and to review that as necessary throughout the year. Funds are released from the UK trustees’ bank account in accordance with the expenditure budget, based on a monthly request for funds from the management team in Malawi.
The Malawi management team also report all requests for training and new project proposals to the UK Trustees, as and when those arise, so that the Trustees can organise their fund-raising activities and requests accordingly.
Such requests are also handled against the background of a Strategic Plan for field operations, prepared in co-operation with the management team in Malawi, but also guided by fund-raising expectations/forecasts. This Plan is reviewed on a regular basis.
Field operations are thus closely monitored by the UK Trustees, who are currently responsible for all fund-raising activities and the Trust’s strategy.
During the course of 2020, the Trustees decided to convert the original charitable trust, established in 2005, into a Charitable Incorporated Organisation (“CIO”). The first steps were taken in the latter part of 2020 to draw up a new constitution for the CIO, based on a template created by the Charity Commission.
With increasing demands on individual trustees’ time as the charity’s work expands, two trustees decided to stand down at the end of the year, and two new trustees were appointed in January 2021. A formal decision to approve the draft CIO constitution, and to seek the Charity Commission’s approval to the creation of the CIO, was taken at Tiyeni’s AGM on the same day in January 2021.
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| Section C Objective |
s and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document |
The aim of the Tiyeni Fund is to combat hunger and poverty in Malawi through soil and water conservation, and through deep bed farming methods to enable optimum food production from the land. The Tiyeni charity was set up by life-long residents of Malawi, who have worked to help rural communities for many years. All the staff in Malawi are local Malawians who have a passion for saving their country from starvation and empowering subsistence farmers and their families to escape food poverty. They do this by demonstrating sustainable farming practices to prevent devastating soil erosion and encouraging the production of more varied and higher quality crops. The Tiyeni method reverses erosion and builds soil fertility, through the Deep Bed Farming method. Tiyeni encourages simple farming improvements, which can prevent hunger and help villagers to be self- sufficient. Objectives 1. To promote land conservation through integrated soil fertility measures. 2. To foster community-led conservation agriculture with ever increasing crop yields. 3. To educate all farming communities in Malawi that wish to adopt the Tiyeni Method so that erosion and soil loss is minimised and soil fertility is increased. Vision/Goals 1.To spread the Tiyeni method of soil conservation and of growing of healthy crops. 2.To eradicate hunger at household level. 3.To enable subsistence farmers to earn an income. 4.That the Tiyeni method be imbedded in agricultural practice throughout Malawi. Our Missionis to bring the deep-bed farming method to as many areas in Malawi as possible; and potentially to look beyond the boundaries of that country in due course. |
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| Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
The Commission’s guidance on public benefit was adhered to when planning the activities for the year. The Tiyeni team in Malawi have educated, trained and supported local villagers and individual farmers in sustainable farming and improving food security through the Tiyeni Method. This method for growing crops is tailored to the local environment; it focuses on contour ridges, deep beds, compost and manure and companion planting. This results in improved soil fertility, increased crop yield and prevention of soil loss by erosion. During 2020, Tiyeni has provided ongoing support to a number of communities in Northern, Central and Southern Malawi, including new communities who approached Tiyeni requesting assistance. The package of support that Tiyeni provides to a community is: education, tools and training for farmers in the community, so that they can adopt and establish the deep bed farming method funding, materials and guidance on the establishment of a piggery to provide manure for the crops and income from piglets. Goats are sometimes provided as an alternative to pigs. supplementary training of “lead farmers” so that they themselves can become trainers in neighbouring communities who want to adopt deep bed farming, having seen the benefits in the lead farmers’ fields demonstration “field days” to which local government officials and the heads of neighbouring communities are invited. where possible and appropriate, Tiyeni also seeks to offer funding, materials and guidance on the establishment of a nursery school for the young people in the community. More information is available atwww.tiyeni.org |
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
| Summary of the main achievements of the charity during the year |
During 2020 Tiyeni not only consolidated adoption of Deep Bed Farming (DBF) techniques in those locations/areas established in previous years, but continued to be very successful in spreading the DBF method to new areas in Northern, Central and Southern Malawi. Many farming activities in Malawi were, however, affected by the Covid-19 pandemic. Typical challenges included preventing in- person events and training, and the process of farmer networking and stakeholder engagement. Tiyeni adapted to ways of working that met the changing needs of our staff and beneficiaries. Periods of home working for staff in Malawi were accompanied by remote training using mobile/smartphone technology. Despite the unprecedented situation, at the end of 2020 it was estimated that over 17,500 farmers are now practising DBF. The number includes those farmers who have adopted DBF through secondary training by lead farmers and other local stakeholders. This organic growth of the technology is welcome; many more farmers are adopting DBF in 2021, which is also very encouraging. One highlight of 2020 was Tiyeni’s official launch of its central ‘Hotspot’ project in Chiwamba. This is a key strategic area for promoting DBF, near the national capital city and important administrative centre of Lilongwe. The location is easily accessible to a wide range of stakeholders, including other non-governmental organisations, who are encouraged to visit and inspect the Deep Bed Farming examples. An essential part of Tiyeni’s work in Malawi is to improve access to safe water sources in the communities where it operates. As part of the Chiwamba Hotspot, we facilitated the installation of domestic water wells to households in Chikangawa Extension Area. These are helping households to have enough water “on site” for domestic use. Wider community members, including neighbours, also benefit. Senior Manager, Isaac Chavula continues to be active in generating collaborative links with other NGOs and Government institutions. Seeking to obtain substantial resources from major donors for the continuation of Tiyeni is paramount at this stage. Tiyeni is indebted to the numerous people and grant foundations who have given of their own resources to maintain the viability of the project. Some provided additional funding to support Tiyeni through the coronavirus crisis and periods of uncertainty. Four are mentioned in Section E below. But in order to meet the demands and needs of farmers in Malawi to adopt the DBF technology, further funding is always needed. |
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Financial review
Section E
| Brief statement of the charity’s policy on reserves Details of any funds materially in deficit Further financial review details Youmay chooseto include additional information, where relevant about: the charity’s principal sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. |
n/a |
|---|---|
| n/a | |
| (Optional information) | |
| Some of our principal donors in 2020 were: a) The Fore (part funded from the National Lottery through the Big Lottery Fund) are supporting the employment of a Monitoring and Evaluation Officer on a 3-year contract. Additional key funding came from the RAFT - Emergency Grants for Small Charities and Social Enterprises. b) Halcrow Foundation are funding a key project at Manyamula for 2 years. c) Austin Bailey Foundation are funding a project at Chitheka over 2 years, with the promise of funding for a third year at another project location thereafter. d) Further funding from Nchima Trust has extended the reach of an initial project at Chinyama (a very poor area at the southern end of Malawi) and seems likely to lead to the creation of a new Southern DBF Hotspot in 2021/22. |
Section F Other optional information
| Section G Declaration |
Section G Declaration |
Section G Declaration |
Section G Declaration |
Section G Declaration |
|---|---|---|---|---|
| The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s) Andrew Burrows Position (eg Secretary, Chair, etc) Secretary Date 28/10/2021 |
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| drew Burrows | ||||
| Secretary | ||||
| 28/10/2021 |
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Charity Name Number The Tiyeni Fund 1113274 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/01/2020 31/12/2020
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Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
UK Income - general / core 90,788 - - 90,788 112,917
Malawi - vehicles - - - - 5,900
Madisi - - - -
Gold Standard - - - - 1,000
Chitheka EPA - 8,000 - 8,000 8,000
Chimbongondo - - - - 9,000
Chiwamba CWEPA - 28,482 - 28,482 5,000
M&E - 14,874 - 14,874 10,000
DARS - - - - -
Manyamula MEPA - 9,565 - 9,565 8,000
Chitipa - - - - 18,939
Chinyama - 10,000 - 10,000 -
Nursery Support - - - - -
Other Project Costs - - - - -
AGM & Governance - - - - -
- - - - -
Sub total (Gross income for
AR) [ 90,788 ] 70,921 - 161,709 178,756
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 90,788 70,921 - 161,709 178,756
A3 Payments
UK Income - general / core 13,241 - - 13,241 10,922
Malawi - core / office / running 40,441 - 40,441 61,072
Malawi - transport - 7,455 - 7,455 9,279
Madisi Hotspot - - 3,507
Chitheka EPA - 6,516 - 6,516 10,487
Chimbongondo 3,865 - 3,865 7,819
Chiwamba CWEPA - 18,880 - 18,880 2,553
M&E - 6,652 - 6,652 10,605
DARS 9,388 - 9,388 10,512
Manyamula MEPA - 9,738 - 9,738 12,555
Chitipa 12,570 - 12,570 10,605
Chinyama - 8,918 - 8,918 -
Nursery Support 881 - 881 -
Other Project Costs 14,518 - 14,518 -
AGM & Governance 92 - 92 -
Matuli - - - 11,415
- - - - -
Sub total [ 94,996 ] 58,159 - 153,155 161,331
A4 Asset and investment
purchases, (see table)
- - - -
Sub total [ - ] - - - -
Total payments 94,996 58,159 - 153,155 161,331
Net of receipts/(payments) - 4,208 12,762 - 8,554 17,425
A5 Transfers between funds - - - - -
For Ex adjustments - 6,831 - 6,831 - 2,604
A6 Cash funds last year end 10,307 25,084 - 35,391 20,570
Cash funds this year end 6,099 31,015 - 37,114 35,391
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CCXX R1 accounts (SS)
28/10/2021
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| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 6,099 31,015 - - - - 6,099 31,015 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Andrew Burrows |
Endowment funds to nearest £ - - - |
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 28/10/2021 |
CCXX R2 accounts (SS)
28/10/2021
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