## **Llandyssil Community Charitable Trust**
# **(The Old School Hall) Registered Charity No: 1113264**
# **Trustees’ Annual Report & Statement of Financial Activity**
**for the period ending 31[st] March 2022**
## **Trustees**
Nigel Thomas Chair Stan Davies Vice Chair Kathy Braddock Secretary
Brian Turner Nicky Turner
David Brooks Resigned Maralyn Parry Treasurer (non Trustee)
## **Objectives, Activities, Achievements & Performance**
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Summary of the To manage the Old School Hall for the benefit of the
purposes of the community of Llandyssil. To facilitate the renovation and
charity as set out improvement of the Hall better to meet the needs of current
in its governing users by improving the facilities, to provide sustainability and
document to attract new users and greater community involvement.
To encourage and provide access for all in the community to
engage in stimulating creative, social, leisure, educational and
health-promoting activities and support mental and physical
well-being.
To develop and encourage the sharing and development of
talents, to learn new skills, which could include sharing the
skills of members of the local community or by inviting
creative people into the community. To ensure that the
Constitution, Health and Safety, Environmental, and
Safeguarding Policies including Equal Opportunities are
supported both in principle and in action.
Expenses Policy: The Trustees have during ‘Lockdown’
approved and introduced an Expenses Policy.
Meetings: The Trustees have met regularly and safely during
the period of Lockdown . However, it was not possible to hold
an AGM or to meet with the wider community via the internet,
Zoom etc., as many residents do not have access to the
internet.
Summary of the The Charity provides a place where the community can
main activities in socialise, learn and stay both mentally and physically well. We
relation to those organise a wide range of social activities e.g. coffee morning,
purposes for the quizzes, talks, Film and Race nights etc. In addition the Hall
public benefit, in is hired at a very rate economic to groups such as Line
particular, the Dancers, Yoga, Pilates, Craft, Women’s and Gardening Groups
activities, projects etc. The Hall is used by the Statutory Sector for meetings,
or services community consultation and for National & Local elections. In
identified in the addition we organise the annual Dragonfest in September, a
accounts. day of entertainment for everyone, which is our biggest
fundraiser. We also manage and run a Llandysill Website and
produce a quarterly newsletter which is delivered to every
home.
Village Survey: The Trustees distributed a Village Survey
asking all residents what they wanted to ‘happen’ in the
Village Hall. We were disappointed with the response but did
receive some suggestions which we are in the process of
introducing.
During Lockdown: The Trustees erected an additional notice
board to inform the community of the help available to them in
terms of shopping, deliveries of food and prescriptions. We
also contacted local businesses asking them to deliver
essential items to the Village. Information was published on
our Website and in the Newsletter. In addition, we have set up
an email contact list to let people know what was happening.
We hope to extend this list in the coming year.
The Old School Hall Renovation:
During Lockdown The Trustees took the opportunity to
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renovate the Old School Hall, this included:
Internal and External Painting.
Purchase of additional cleaning equipment, hoover, floor
scrubber, waste bins, etc.
Removal of unwanted items.
Deep cleaning the Hall.
Carrying out a Covid Risk Assessment and purchasing items
that would protect the public.
New internal and external Notice Boards.
Caretaking and Cleaning:
The Trustees had a contract with the Caretaker who works on
a self employed basis. It was agreed that we change this job
description to that of taking bookings, opening & closing the
Hall, removal of rubbish and maintaining the outside areas,
grass cutting etc. When we reopened it was agreed to allocate
the internal cleaning of the Hall to another contractor, who
would ensure that the Hall be sanitised after each booking.
This arrangement has worked well but adds to our costs
considerably.
Old School Hall Picture Gallery:
It was agreed that Lockdown provided the ideal opportunity to
decorate the walls of the Hall with pictures and photos
depicting the rich history of our community.
Statement The Trustees are aware of their responsibilities in regard to
confirming the Charity Commission.
whether the Trustees Information Pack: We produced an Information
trustees have had Pack for both new and prospective Trustees in February 2021.
regard to the
guidance issued
by the Charity
Commission on
public benefit
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## **Additional information**
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Policy on social This issue has been discussed many times at meetings,
investment including however, it has been decided not to pursue this any
program related further, especially as our reserves are diminishing due to
investment Lockdown.
Contribution made by The huge contribution made by our many volunteers
volunteers cannot be over estimated. Llandyssil is an isolated area
with no bus service, no village shop, no village pub and
above the national average of older people. In fact, we
depend entirely on our volunteers to run many activities.
Other The decision to close the Hall due to the Coronavirus
Pandemic was made by the Trustees at the end of March
2020. The Trustees then appealed for additional
volunteers to help provide direct services to the
Community. Happily, many people came forward offering
assistance with shopping, prescriptions etc.
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## **Additional information**
## **Coronavirus**
The Pandemic has meant that we have been unable to open from March 2020. The Hall is relatively small and
cannot be used safely. This has meant that we lost all rental income and have been unable to carry out any fundraising activities.
## **Financial Review**
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Review of the charity’s At the end of the period we had in excess of £42,461.07 in
financial position at the current, savings and Lottery accounts. (we
the end of the period successfully applied for £14,000 Coronavirus Grant Aid
via Powys County Council)
Statement explaining We were aware that we needed to carry out extensive and
the policy for holding costly internal and external work and to purchase much
reserves stating why needed equipment for the Hall. We plan to use some of
they are held our reserves to improve the Hall during the shutdown
period.
Amount of reserves £30,000 as at September 2021
held
Explanation of any In our last report we aired concerns over the shortage of
uncertainties about the Trustees. We are pleased to report that we have now
charity continuing as a recruited 2 new Trustees.
going concern
Additional information
The charity’s principal Rental income, fundraising events including Dragonfest.
sources of funds However, during the period we have been unable to rent
(including any the Hall or to carry out any fundraising events (with the
fundraising) exception of the Llandyssil Lottery).
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## **Structure, Governance and Management**
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Type of governing Trust Deed, Constitution, and a copy of the Lease held
document with the Church in Wales
How is the charity Unincorporated
constituted?
Trustee selection Voting held at the Annual General meeting.
methods including Abermule with Llandyssil Community Council nominate a
details of any councillor to represent their interests. (Non Trustee)
constitutional The Church in Wales nominate a person to represent their
provisions e.g. interests. (Non Trustee).
election to post or
name of any person
or body entitled to
appoint one or more
trustees
Additional information
Policies and Trustees are provided with information from the Charity
procedures adopted Commission and have the opportunity to partake in Trustee
for the induction and Training provided free of charge by PAVO (Powys
training of trustees Association of Voluntary Organisations). Trustees are given
access to the Policies File which includes the Constitution.
In addition we have now produced an Information Pack for
Trustees which included a copy of the Constitution and a
copy of our lease with the Church in Wales.
The charity’s The Trust has currently 6 Trustees and a Treasurer. We
organisational are a member of PAVO. We work closely with Abermule
structure and any with Llandyssil Community Council, Montgomery
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wider network with Community Council and Powys County Council.
which the charity
works
Relationship with any The Trust have networked effectively with a wide number
related parties of organisations both voluntary and statutory, sharing
information & resources.
Other The pandemic has impacted on us financially. We are
grateful to Powys County Council and have been successful
in securing grants from them, which have been of great
help.
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## **Reference and Administrative details**
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Charity name Llandyssil Community Charitable Trust
Other name the charity Old School Hall
uses
Registered charity 1113264
number
Charity’s principal c/o Hon. Secretary Mrs K T Braddock MBE
address The Spires, Llandyssil, Montgomery, Powys SY15 6LQ
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**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees:**
Signature: __________________________________
Full name: ____Nigel Thomas__________________ Position: Chair
Date: 16th September 2021
## **Statement of Financial Activity 1[st] April 2021 to 31[st] March 2022**
## **Independent Examiner’s Report on the Accounts**
## **Responsibilities and Basis of the Report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent Examiner’s Statement**
I have completed my examination.
I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; _or_
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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## **Approval of the Board of Trustees**
The Trustees declare that they have approved the above Annual Report & Statement of Financial Activity.
Signed on behalf of the Trustees
By email: Kathy Braddock MBE
Secretary
24 September 2021
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