WALLINGFORD MUSEUM
Company No 5597310; Registered Charity No 1113236
Annual Report 2024
Governance: Wallingford Museum formed as a charity in 1980 and was registered at Companies House as a private company limited by guarantee and not having a share capital on 19[th] October 2005. It is governed by the Memorandum and Articles of Association dated 4[th] October 2005.
The Trustees/Directors for 2023 were Stephen Capel-Davies (Chairman), Berenice Pedgley (until 10 Nov 2023) Judith Dewey, Jennifer Carpenter, Katharine KeatsRohan, Anne Wilder and Susan Wright.
The daily management is conducted by a larger committee (which includes all trustees/directors). The committee also runs The Wallingford Historical and Archaeological Society (TWHAS) which was formed in 1973. All are volunteers.
1.0 Scope of this Report: As agreed at the 2008 AGM, the Annual report covers in outline the year from the last AGM, ie until September 2024 rather than just the trading year which ended 30 November 2023.
2.0 Report for year ending 30[th] November 2023
2.1 Visitors There was a noticeable increase in visitor numbers for 2023. This is due, at least in part, to the unveiling of the statue of Agatha Christie on the Kinecoft opposite the museum in September 2023 (see below).
| 2023 | 2022 | 2021 From 22/06 |
2020 | 2019 | 2018 | 2017 | 2016 | 2015 | 2014 | 2013 | 2012 | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Adults | 2906 | 1718 | 1519 | 119 | 2130 | 1746 | 1847 | 1955 | 2057 | 2163 | 1823 | 1542 |
| Children | 732 | 698 | 291 | 88 | 578 | 446 | 470 | 523 | 703 | 912 | 431 | 486 |
| Second hand Book visitors |
829 | 665 | 542 | 286 | 1159 | 1031 | 907 | 947 | 918 | 1028 | 1066 | 1065 |
| No of groups (inc schools) |
17 | 17 | 6 | 2 | 10 | 10 | 12 | 15 | 14 | 13 | 7 | 11 |
2.2 Exhibitions etc
We are pleased to report that we have had our most successful year ever with a record number of visitors. This is a great achievement after all the closures and setbacks due to Covid restrictions.
The special exhibition for 2023 was themed on our built heritage and called ‘ The House Detectives – History Behind the Door’ which looked at ten buildings in Wallingford and explored the lives of the occupants. A reception was held which was
attended by a number of the residents whose houses we featured and the exhibition has drawn a lot of interest from visitors. There was also a section on the history of TWHAS which was 50 years old.
Wallingford Town Council had earlier commissioned a life-sized statue of Agatha Christie sitting on a bench and this was unveiled, in conjunction with the Museum, in September 2023. Located opposite the Museum the ceremony, together with a weekend of events, was widely reported in the press which created much public interest with a corresponding increase in visitor numbers and organised group visits. We hope that the statue will continue to be a significant attraction in future years. Other special events were well attended, in particular Fabulous Fossils which was held in conjunction with Oxfordshire Geology Trust in September. School visits have really picked up with some 220 children enjoying curriculum led session the museum in November alone.
The Museum agreed not to increase entrance charge for 2023 (which had remained the same since 2016) due to the rising cost of living.
2.4 Board Matters
In 2023 the full Board/Committee met (sometimes by Zoom) on 10 occasions.
The Company AGM held 6 Dec 2022 covering the period was conducted by Zoom with the re-election of Anne Wilder confirmed for a further period. Sadly, Berenice Pedgley died on November 10[th] 2023 and will be much missed as she contributed so much to the running of the museum.
3.0 Update for 2024
For 2024, the main exhibition, ‘From Mammoths to Modern’ looks at the development of Wallingford and who lived in the wider area before the town. We have drawn on the recent archaeological studies that have been carried out in connection with new developments and aim to give at least a good idea of the landscape of our forebears. The exhibition includes how the town has evolved during the last 100 years or more drawing on maps and aerial photographs. The entrance charge for adults was increased from £5 to £6 for 2024. Accompanied children continue to have free entry and we have maintained charges for school visits at £2 per child.
Stephen Capel-Davies; Chairman, Wallingford Museum
September 2024
REGISTERED COMPANY NUMBER: 05597310 (England and Wales) REGISTERED CHARITY NUMBER: 1113236
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2023
FOR
WALLINGFORD MUSEUM
David Mitchell & Co. 4 The Pound Cholsey Oxfordshire OX10 9NS
WALLINGFORD MUSEUM
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2023
| Page | |
|---|---|
| Report of the Trustees | 1 to 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 to 6 |
| Notes to the Financial Statements | 7 to 13 |
| Detailed Statement of Financial Activities | 14 to 15 |
WALLINGFORD MUSEUM
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 NOVEMBER 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 November 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
05597310 (England and Wales)
Registered Charity number
1113236
Registered office
52 High Street Wallingford Oxfordshire OX10 0DB
Trustees
S C Capel-Davies J A Carpenter J M Dewey B Pedgley (resigned 9.11.23) L A Wilder K S B Keats-Rohan S Wright
Company Secretary
Independent Examiner
David Mitchell & Co. 4 The Pound Cholsey Oxfordshire OX10 9NS
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
Page 1
WALLINGFORD MUSEUM
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 NOVEMBER 2023
............................................................ S C Capel-Davies - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WALLINGFORD MUSEUM
Independent examiner's report to the trustees of Wallingford Museum ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 November 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Robert Oakes
David Mitchell & Co. 4 The Pound Cholsey Oxfordshire OX10 9NS
Date: .............................................
Page 3
WALLINGFORD MUSEUM
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 NOVEMBER 2023
| 30.11.23 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 6,076 Other trading activities 2 23,738 Investment income 3 3,169 Total 32,983 EXPENDITURE ON Raising funds 4 19,557 NET INCOME 13,426 RECONCILIATION OF FUNDS Total funds brought forward 240,852 TOTAL FUNDS CARRIED FORWARD 254,278 |
30.11.22 Total funds £ 56,054 12,543 362 |
|---|---|
| 68,959 | |
| 21,204 | |
| 47,755 193,097 |
|
| 240,852 |
The notes form part of these financial statements
Page 4
WALLINGFORD MUSEUM
BALANCE SHEET 30 NOVEMBER 2023
| 30.11.23 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 8 68,196 CURRENT ASSETS Stocks 9 1,355 Debtors 10 507 Cash at bank and in hand 184,550 186,412 CREDITORS Amounts falling due within one year 11 (330) NET CURRENT ASSETS 186,082 TOTAL ASSETS LESS CURRENT LIABILITIES 254,278 NET ASSETS 254,278 FUNDS 12 Unrestricted funds 254,278 TOTAL FUNDS 254,278 |
30.11.22 Total funds £ 68,439 1,258 444 171,042 172,744 (331) 172,413 240,852 240,852 240,852 240,852 |
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 November 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 30 November 2023 in accordance with Section 476 of the Companies Act 2006.
The notes form part of these financial statements
Page 5
continued...
WALLINGFORD MUSEUM
BALANCE SHEET - continued 30 NOVEMBER 2023
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
.............................................
S C Capel-Davies - Trustee
.............................................
- J A Carpenter - Trustee
.............................................
- J M Dewey - Trustee
The notes form part of these financial statements
Page 6
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Plant and machinery | - 25% on reducing balance |
|---|---|
| Computer equipment | - 25% on reducing balance |
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
continued...
Page 7
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2023
1. ACCOUNTING POLICIES - continued
Fund accounting
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
| 2. | OTHER TRADING ACTIVITIES | ||
|---|---|---|---|
| 30.11.23 | 30.11.22 | ||
| £ | £ | ||
| Fundraising events | 21,558 | 11,079 | |
| Shop income | 2,180 | 1,464 | |
| 23,738 | 12,543 | ||
| 3. | INVESTMENT INCOME | ||
| 30.11.23 | 30.11.22 | ||
| £ | £ | ||
| Deposit account interest | 3,169 | 362 | |
| 4. | RAISING FUNDS | ||
| Raising donations and legacies | |||
| 30.11.23 | 30.11.22 | ||
| £ | £ | ||
| Rent and rates | 6,329 | 5,351 | |
| Insurance | 833 | 760 | |
| Light and heat | 3,236 | 3,068 | |
| Telephone | 551 | 456 | |
| Sundries | 1,227 | 1,022 | |
| Displays and collections | 1,564 | 996 | |
| Maintenance | 2,888 | 5,890 | |
| Administrative expenses | 781 | 1,677 | |
| Depreciation | 557 | 637 | |
| Support costs | 343 | 330 | |
| 18,309 | 20,187 |
continued...
Page 8
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2023
5. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 30.11.23 | 30.11.22 | |
|---|---|---|
| £ | £ | |
| Depreciation - owned assets | 557 | 637 |
6. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30 November 2023 nor for the year ended 30 November 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 30 November 2023 nor for the year ended 30 November 2022.
7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted | |
|---|---|
| fund | |
| £ | |
| INCOME AND ENDOWMENTS FROM | |
| Donations and legacies | 56,054 |
| Other trading activities | 12,543 |
| Investment income | 362 |
| Total | 68,959 |
| EXPENDITURE ON | |
| Raising funds | 21,204 |
| NET INCOME | 47,755 |
| RECONCILIATION OF FUNDS | |
| Total funds brought forward | 193,097 |
| TOTAL FUNDS CARRIED | |
| FORWARD | 240,852 |
continued...
Page 9
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2023
8. TANGIBLE FIXED ASSETS
| 8. | TANGIBLE FIXED ASSETS | |||||
|---|---|---|---|---|---|---|
| Improvements | ||||||
| to | Plant and | Computer | ||||
| property | machinery | equipment | Totals | |||
| £ | £ | £ | £ | |||
| COST | ||||||
| At 1 December 2022 | 76,421 | 3,018 | 1,517 | 80,956 | ||
| Additions | - | 314 | - | 314 | ||
| At 30 November 2023 | 76,421 | 3,332 | 1,517 | 81,270 | ||
| DEPRECIATION | ||||||
| At 1 December 2022 | 9,896 | 1,744 | 877 | 12,517 | ||
| Charge for year | - | 397 | 160 | 557 | ||
| At 30 November 2023 | 9,896 | 2,141 | 1,037 | 13,074 | ||
| NET BOOK VALUE | ||||||
| At 30 November 2023 | 66,525 | 1,191 | 480 | 68,196 | ||
| At 30 November 2022 | 66,525 | 1,274 | 640 | 68,439 | ||
| 9. | STOCKS | |||||
| 30.11.23 | 30.11.22 | |||||
| £ | £ | |||||
| Stocks | 1,355 | 1,258 | ||||
| 10. | DEBTORS: AMOUNTS FALLING | DUE WITHIN | ONE YEAR | |||
| 30.11.23 | 30.11.22 | |||||
| £ | £ | |||||
| Prepayments and accrued income | 507 | 444 |
continued...
Page 10
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2023
| 11. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |
|---|---|---|---|---|
| 30.11.23 | 30.11.22 | |||
| £ | £ | |||
| Trade creditors | - | 1 | ||
| Other creditors | 330 | 330 | ||
| 330 | 331 | |||
| 12. | MOVEMENT IN FUNDS | |||
| Net | ||||
| At | movement | At | ||
| 1.12.22 | in funds | 30.11.23 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 240,852 | 13,426 | 254,278 | |
| TOTAL FUNDS | 240,852 | 13,426 | 254,278 | |
| Net movement in funds, included in the above | are as follows: | |||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 32,983 | (19,557) | 13,426 | |
| TOTAL FUNDS | 32,983 | (19,557) | 13,426 | |
| Comparatives for movement in funds | ||||
| Net | ||||
| At | movement | At | ||
| 1.12.21 | in funds | 30.11.22 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 193,097 | 47,755 | 240,852 | |
| TOTAL FUNDS | 193,097 | 47,755 | 240,852 |
continued...
Page 11
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2023
12. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming Resources Movement resources expended in funds £ £ £ 68,959 (21,204) 47,755 68,959 (21,204) 47,755 |
|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
At 1.12.21 £ 193,097 193,097 |
Net movement in funds £ 61,181 61,181 |
At 30.11.23 £ 254,278 |
|---|---|---|---|
| 254,278 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 101,942 | (40,761) | 61,181 |
| TOTAL FUNDS | 101,942 | (40,761) | 61,181 |
continued...
Page 12
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2023
13. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30 November 2023.
Page 13
WALLINGFORD MUSEUM
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 NOVEMBER 2023
| FOR THE YEAR ENDED 30 NOVEMBER 2023 | ||
|---|---|---|
| 30.11.23 | 30.11.22 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Gifts | 1 | - |
| Donations | 1,668 | 50,954 |
| Gift aid | 472 | 850 |
| Grants | - | 4,000 |
| Miscellaneous receipts | 3,935 | 250 |
| 6,076 | 56,054 | |
| Other trading activities | ||
| Fundraising events | 21,558 | 11,079 |
| Shop income | 2,180 | 1,464 |
| 23,738 | 12,543 | |
| Investment income | ||
| Deposit account interest | 3,169 | 362 |
| Total incoming resources | 32,983 | 68,959 |
| EXPENDITURE | ||
| Raising donations and legacies | ||
| Rent and rates | 6,329 | 5,351 |
| Insurance | 833 | 760 |
| Light and heat | 3,236 | 3,068 |
| Telephone | 551 | 456 |
| Sundries | 1,227 | 1,022 |
| Displays and collections | 1,564 | 996 |
| Maintenance | 2,888 | 5,890 |
| Administrative expenses | 781 | 1,677 |
| Depreciation of tangible fixed assets | 557 | 637 |
| 17,966 | 19,857 |
This page does not form part of the statutory financial statements
Page 14
WALLINGFORD MUSEUM
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 NOVEMBER 2023
| FOR THE YEAR ENDED 30 NOVEMBER 2023 | ||
|---|---|---|
| 30.11.23 | 30.11.22 | |
| £ | £ | |
| Raising donations and legacies | ||
| Other trading activities | ||
| Purchases | 1,248 | 1,017 |
| Support costs | ||
| Governance costs | ||
| Accountancy and legal fees | 343 | 330 |
| Total resources expended | 19,557 | 21,204 |
| Net income | 13,426 | 47,755 |
This page does not form part of the statutory financial statements
Page 15
REGISTERED COMPANY NUMBER: 05597310 (England and Wales) REGISTERED CHARITY NUMBER: 1113236
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2023
FOR
WALLINGFORD MUSEUM
David Mitchell & Co. 4 The Pound Cholsey Oxfordshire OX10 9NS
WALLINGFORD MUSEUM
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2023
| Page | |
|---|---|
| Report of the Trustees | 1 to 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 to 6 |
| Notes to the Financial Statements | 7 to 13 |
| Detailed Statement of Financial Activities | 14 to 15 |
WALLINGFORD MUSEUM
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 NOVEMBER 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 November 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
05597310 (England and Wales)
Registered Charity number
1113236
Registered office
52 High Street Wallingford Oxfordshire OX10 0DB
Trustees
S C Capel-Davies J A Carpenter J M Dewey B Pedgley (resigned 9.11.23) L A Wilder K S B Keats-Rohan S Wright
Company Secretary
Independent Examiner
David Mitchell & Co. 4 The Pound Cholsey Oxfordshire OX10 9NS
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
Page 1
WALLINGFORD MUSEUM
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 NOVEMBER 2023
............................................................ S C Capel-Davies - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WALLINGFORD MUSEUM
Independent examiner's report to the trustees of Wallingford Museum ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 November 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Robert Oakes
David Mitchell & Co. 4 The Pound Cholsey Oxfordshire OX10 9NS
Date: .............................................
Page 3
WALLINGFORD MUSEUM
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 NOVEMBER 2023
| 30.11.23 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 6,076 Other trading activities 2 23,738 Investment income 3 3,169 Total 32,983 EXPENDITURE ON Raising funds 4 19,557 NET INCOME 13,426 RECONCILIATION OF FUNDS Total funds brought forward 240,852 TOTAL FUNDS CARRIED FORWARD 254,278 |
30.11.22 Total funds £ 56,054 12,543 362 |
|---|---|
| 68,959 | |
| 21,204 | |
| 47,755 193,097 |
|
| 240,852 |
The notes form part of these financial statements
Page 4
WALLINGFORD MUSEUM
BALANCE SHEET 30 NOVEMBER 2023
| 30.11.23 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 8 68,196 CURRENT ASSETS Stocks 9 1,355 Debtors 10 507 Cash at bank and in hand 184,550 186,412 CREDITORS Amounts falling due within one year 11 (330) NET CURRENT ASSETS 186,082 TOTAL ASSETS LESS CURRENT LIABILITIES 254,278 NET ASSETS 254,278 FUNDS 12 Unrestricted funds 254,278 TOTAL FUNDS 254,278 |
30.11.22 Total funds £ 68,439 1,258 444 171,042 172,744 (331) 172,413 240,852 240,852 240,852 240,852 |
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 November 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 30 November 2023 in accordance with Section 476 of the Companies Act 2006.
The notes form part of these financial statements
Page 5
continued...
WALLINGFORD MUSEUM
BALANCE SHEET - continued 30 NOVEMBER 2023
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
.............................................
S C Capel-Davies - Trustee
.............................................
- J A Carpenter - Trustee
.............................................
- J M Dewey - Trustee
The notes form part of these financial statements
Page 6
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Plant and machinery | - 25% on reducing balance |
|---|---|
| Computer equipment | - 25% on reducing balance |
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
continued...
Page 7
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2023
1. ACCOUNTING POLICIES - continued
Fund accounting
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
| 2. | OTHER TRADING ACTIVITIES | ||
|---|---|---|---|
| 30.11.23 | 30.11.22 | ||
| £ | £ | ||
| Fundraising events | 21,558 | 11,079 | |
| Shop income | 2,180 | 1,464 | |
| 23,738 | 12,543 | ||
| 3. | INVESTMENT INCOME | ||
| 30.11.23 | 30.11.22 | ||
| £ | £ | ||
| Deposit account interest | 3,169 | 362 | |
| 4. | RAISING FUNDS | ||
| Raising donations and legacies | |||
| 30.11.23 | 30.11.22 | ||
| £ | £ | ||
| Rent and rates | 6,329 | 5,351 | |
| Insurance | 833 | 760 | |
| Light and heat | 3,236 | 3,068 | |
| Telephone | 551 | 456 | |
| Sundries | 1,227 | 1,022 | |
| Displays and collections | 1,564 | 996 | |
| Maintenance | 2,888 | 5,890 | |
| Administrative expenses | 781 | 1,677 | |
| Depreciation | 557 | 637 | |
| Support costs | 343 | 330 | |
| 18,309 | 20,187 |
continued...
Page 8
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2023
5. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 30.11.23 | 30.11.22 | |
|---|---|---|
| £ | £ | |
| Depreciation - owned assets | 557 | 637 |
6. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30 November 2023 nor for the year ended 30 November 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 30 November 2023 nor for the year ended 30 November 2022.
7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted | |
|---|---|
| fund | |
| £ | |
| INCOME AND ENDOWMENTS FROM | |
| Donations and legacies | 56,054 |
| Other trading activities | 12,543 |
| Investment income | 362 |
| Total | 68,959 |
| EXPENDITURE ON | |
| Raising funds | 21,204 |
| NET INCOME | 47,755 |
| RECONCILIATION OF FUNDS | |
| Total funds brought forward | 193,097 |
| TOTAL FUNDS CARRIED | |
| FORWARD | 240,852 |
continued...
Page 9
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2023
8. TANGIBLE FIXED ASSETS
| 8. | TANGIBLE FIXED ASSETS | |||||
|---|---|---|---|---|---|---|
| Improvements | ||||||
| to | Plant and | Computer | ||||
| property | machinery | equipment | Totals | |||
| £ | £ | £ | £ | |||
| COST | ||||||
| At 1 December 2022 | 76,421 | 3,018 | 1,517 | 80,956 | ||
| Additions | - | 314 | - | 314 | ||
| At 30 November 2023 | 76,421 | 3,332 | 1,517 | 81,270 | ||
| DEPRECIATION | ||||||
| At 1 December 2022 | 9,896 | 1,744 | 877 | 12,517 | ||
| Charge for year | - | 397 | 160 | 557 | ||
| At 30 November 2023 | 9,896 | 2,141 | 1,037 | 13,074 | ||
| NET BOOK VALUE | ||||||
| At 30 November 2023 | 66,525 | 1,191 | 480 | 68,196 | ||
| At 30 November 2022 | 66,525 | 1,274 | 640 | 68,439 | ||
| 9. | STOCKS | |||||
| 30.11.23 | 30.11.22 | |||||
| £ | £ | |||||
| Stocks | 1,355 | 1,258 | ||||
| 10. | DEBTORS: AMOUNTS FALLING | DUE WITHIN | ONE YEAR | |||
| 30.11.23 | 30.11.22 | |||||
| £ | £ | |||||
| Prepayments and accrued income | 507 | 444 |
continued...
Page 10
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2023
| 11. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |
|---|---|---|---|---|
| 30.11.23 | 30.11.22 | |||
| £ | £ | |||
| Trade creditors | - | 1 | ||
| Other creditors | 330 | 330 | ||
| 330 | 331 | |||
| 12. | MOVEMENT IN FUNDS | |||
| Net | ||||
| At | movement | At | ||
| 1.12.22 | in funds | 30.11.23 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 240,852 | 13,426 | 254,278 | |
| TOTAL FUNDS | 240,852 | 13,426 | 254,278 | |
| Net movement in funds, included in the above | are as follows: | |||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 32,983 | (19,557) | 13,426 | |
| TOTAL FUNDS | 32,983 | (19,557) | 13,426 | |
| Comparatives for movement in funds | ||||
| Net | ||||
| At | movement | At | ||
| 1.12.21 | in funds | 30.11.22 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 193,097 | 47,755 | 240,852 | |
| TOTAL FUNDS | 193,097 | 47,755 | 240,852 |
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Page 11
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2023
12. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming Resources Movement resources expended in funds £ £ £ 68,959 (21,204) 47,755 68,959 (21,204) 47,755 |
|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
At 1.12.21 £ 193,097 193,097 |
Net movement in funds £ 61,181 61,181 |
At 30.11.23 £ 254,278 |
|---|---|---|---|
| 254,278 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 101,942 | (40,761) | 61,181 |
| TOTAL FUNDS | 101,942 | (40,761) | 61,181 |
continued...
Page 12
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2023
13. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30 November 2023.
Page 13
WALLINGFORD MUSEUM
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 NOVEMBER 2023
| FOR THE YEAR ENDED 30 NOVEMBER 2023 | ||
|---|---|---|
| 30.11.23 | 30.11.22 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Gifts | 1 | - |
| Donations | 1,668 | 50,954 |
| Gift aid | 472 | 850 |
| Grants | - | 4,000 |
| Miscellaneous receipts | 3,935 | 250 |
| 6,076 | 56,054 | |
| Other trading activities | ||
| Fundraising events | 21,558 | 11,079 |
| Shop income | 2,180 | 1,464 |
| 23,738 | 12,543 | |
| Investment income | ||
| Deposit account interest | 3,169 | 362 |
| Total incoming resources | 32,983 | 68,959 |
| EXPENDITURE | ||
| Raising donations and legacies | ||
| Rent and rates | 6,329 | 5,351 |
| Insurance | 833 | 760 |
| Light and heat | 3,236 | 3,068 |
| Telephone | 551 | 456 |
| Sundries | 1,227 | 1,022 |
| Displays and collections | 1,564 | 996 |
| Maintenance | 2,888 | 5,890 |
| Administrative expenses | 781 | 1,677 |
| Depreciation of tangible fixed assets | 557 | 637 |
| 17,966 | 19,857 |
This page does not form part of the statutory financial statements
Page 14
WALLINGFORD MUSEUM
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 NOVEMBER 2023
| FOR THE YEAR ENDED 30 NOVEMBER 2023 | ||
|---|---|---|
| 30.11.23 | 30.11.22 | |
| £ | £ | |
| Raising donations and legacies | ||
| Other trading activities | ||
| Purchases | 1,248 | 1,017 |
| Support costs | ||
| Governance costs | ||
| Accountancy and legal fees | 343 | 330 |
| Total resources expended | 19,557 | 21,204 |
| Net income | 13,426 | 47,755 |
This page does not form part of the statutory financial statements
Page 15