WALLINGFORD MUSEUM Company No 5597310; Registered Charity No 1113236 Annual Report 2021
1.0 Scope of this Report: As agreed at the 2008 AGM, the Annual report covers in outline the year from the last AGM, ie until end October 2021 rather than just the trading year which ended 30 November 2020.
2.0 Report for year ending 30[th] November 2020
2.1 Visitors The Museum closed from 16th March 2020 due to the Coronavirus pandemic. This was a week before the Government requirement which reflected concern for our volunteer custodians and physical constraints within the museum. The Museum remained closed for the rest of the year and only opened for a brief period for the sale of secondhand books. The visitor figures up to the end of the year November 30[th] 2020 are given in the following table. This
| 2020 | 2019 | 2018 | 2017 | 2016 | 2015 | 2014 | 2013 | 2012 | 2011 | |
|---|---|---|---|---|---|---|---|---|---|---|
| Adults | 119 | 2130 | 1746 | 1847 | 1955 | 2057 | 2163 | 1823 | 1542 | 1981 |
| Children | 88 | 578 | 446 | 470 | 523 | 703 | 912 | 431 | 486 | 859 |
| Second hand Book visitors |
286 | 1159 | 1031 | 907 | 947 | 918 | 1028 | 1066 | 1065 | 1167 |
| No of groups (inc schools) |
2 | 10 | 10 | 12 | 15 | 14 | 13 | 7 | 11 | 21 |
2.2 Exhibitions etc
New for 2020 was a special exhibition, Plague Pus and Pills, the story of the treatment of the sick in Wallingford; an exhibition on the Willis family who included artists and went on to invent a photographic technique; and a commemoration of VE Day.
Although closed we ran a programme of quizzes and jigsaws on the website for several months. Even though re-opening was allowed from July 4[th] 2020 if appropriate measures were implemented, safe opening of the museum was not a practical option. The constraints of the museum are its small size, restricted ventilation, compact displays, hands on displays and the potential vulnerability of many of our custodians. In the event we were only able to open the bookshop in September for two mornings a week until the national lockdown again took place from November 4[th] . We also ran town/ castle walks for limited numbers in pre-booked tours for a number of weeks. We were pleased to be able to have some public presence and thank those who ran the events.
Despite the above, research work, sorting of archaeological finds and management of the collections has carried on by adopting appropriate restrictions on numbers, distancing etc.
We were fortunate to secure a £25,000 grant from the government’s special funds which was much appreciated. Also, we received the final sum from the Daphne Baker bequest which has put the museum on a sound financial footing.
The bequest allowed us to commence with various improvements including installation of a new CCTV system. Also, as a major exhibit for our 40[th] anniversary in 2021, we commissioned a 1 in 300 scale model of Wallingford Castle and its immediate surrounds which would be placed in the remodelled Dewey Room. The plan was for other exhibitions will continue through 2021, possibly with an updated take on Plague, Pus and Pills, although, in the event we have not been able to re-open the upstairs area which house this exhibition.
Communication has continued between committee members including a Zoom meeting which has allowed some of the behind the scenes activities to continue.
Very sadly, the museum lost Gerard Latham who died in February 2020 and was one of its long serving directors. He was embedded in the museum and TWHAS and had looked after the custodians for a long time, managed the computer system and Modes plus being the driving force behind much of the archaeology carried out over many years, especially in relation to the Burh to Borough Project run with Leicester, Exeter and Oxford Universities.
However, we have been fortunate to have several new custodians and committee members join us, including those with specialist museum knowledge, such that we have a wide variety of skills to draw on which is very encouraging.
Many thanks to all those who have been involved with helping to keep the museum alive and well.
2.4 Board Matters
In 2020 the full Board/Committee met on 5 occasions, 3 before ‘lockdown’ and 2 via Zoom.
The Company AGM covering the reporting period was held on 3[rd] December 2019 when Gerard Latham and Anne Wilder were re-elected under the rule of rotation and Sue Wright was appointed a Director.
3.0 Update for 2021
The castle model was delivered in May 2021 but the Museum remained closed until 22 June 2021 when the ground floor only was re-opened. Given the constraints it was decided to have free admission but request donations. A government Restart grant of £12,000 was received in July 2021. We are very pleased that the High Steward of Wallingford, Ken Lester, awarded the 2020 High Steward’s Award jointly to the volunteers of Museum and TWHAS.
Stephen Capel-Davies; Chairman, Wallingford Museum
September 2021
REGISTERED COMPANY NUMBER: 05597310 (England and Wales) REGISTERED CHARITY NUMBER: 1113236
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 NOVEMBER 2020
FOR
WALLINGFORD MUSEUM
David Mitchell & Co. 4 The Pound Cholsey Oxfordshire OX10 9NS
WALLINGFORD MUSEUM
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2020
| Page | |
|---|---|
| Report of the Trustees | 1 to 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 to 6 |
| Notes to the Financial Statements | 7 to 13 |
| Detailed Statement of Financial Activities | 14 to 15 |
WALLINGFORD MUSEUM
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 NOVEMBER 2020
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 November 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
05597310 (England and Wales)
Registered Charity number
1113236
Registered office
52 High Street Wallingford Oxfordshire OX10 0DB
Trustees
S C Capel-Davies J A Carpenter J M Dewey G A Latham (deceased 13.2.20) B Pedgley L A Wilder K S B Keats-Rohan S Wright (appointed 5.2.20)
Company Secretary
Independent Examiner
David Mitchell & Co. 4 The Pound Cholsey Oxfordshire OX10 9NS
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
Page 1
WALLINGFORD MUSEUM
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 NOVEMBER 2020
............................................................ S C Capel-Davies - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WALLINGFORD MUSEUM
Independent examiner's report to the trustees of Wallingford Museum ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 November 2020.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Robert Oakes CTA David Mitchell & Co. 4 The Pound Cholsey Oxfordshire OX10 9NS
Date: .............................................
Page 3
WALLINGFORD MUSEUM
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 NOVEMBER 2020
| 30.11.20 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 40,613 Other trading activities 2 1,628 Investment income 3 112 Total 42,353 EXPENDITURE ON Raising funds 21,041 NET INCOME 21,312 RECONCILIATION OF FUNDS Total funds brought forward 183,313 TOTAL FUNDS CARRIED FORWARD 204,625 |
30.11.19 Total funds £ 130,311 5,103 50 |
|---|---|
| 135,464 14,956 |
|
| 120,508 62,805 |
|
| 183,313 |
The notes form part of these financial statements
Page 4
WALLINGFORD MUSEUM
BALANCE SHEET 30 NOVEMBER 2020
| 30.11.20 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 8 69,926 CURRENT ASSETS Stocks 9 986 Debtors 10 413 Cash at bank and in hand 133,600 134,999 CREDITORS Amounts falling due within one year 11 (300) NET CURRENT ASSETS 134,699 TOTAL ASSETS LESS CURRENT LIABILITIES 204,625 NET ASSETS 204,625 FUNDS 12 Unrestricted funds 204,625 TOTAL FUNDS 204,625 |
30.11.19 Total funds £ 66,525 986 1,403 114,697 117,086 (298) 116,788 183,313 183,313 183,313 183,313 |
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 November 2020.
The members have not required the company to obtain an audit of its financial statements for the year ended 30 November 2020 in accordance with Section 476 of the Companies Act 2006.
The notes form part of these financial statements
Page 5
continued...
WALLINGFORD MUSEUM
BALANCE SHEET - continued 30 NOVEMBER 2020
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
.............................................
S C Capel-Davies - Trustee
.............................................
- J A Carpenter - Trustee
.............................................
- J M Dewey - Trustee
The notes form part of these financial statements
Page 6
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2020
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 25% on reducing balance Computer equipment - 25% on reducing balance
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
continued...
Page 7
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2020
1. ACCOUNTING POLICIES - continued
Fund accounting
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| 30.11.20 | 30.11.19 | |
| £ | £ | |
| Fundraising events | 1,141 | 4,149 |
| Shop income | 487 | 954 |
| 1,628 | 5,103 | |
| INVESTMENT INCOME | ||
| 30.11.20 | 30.11.19 | |
| £ | £ | |
| Deposit account interest | 112 | 50 |
3. INVESTMENT INCOME
4. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 30.11.20 | 30.11.19 | |
|---|---|---|
| £ | £ | |
| Depreciation - owned assets | 1,134 | - |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30 November 2020 nor for the year ended 30 November 2019.
Trustees' expenses
There were no trustees' expenses paid for the year ended 30 November 2020 nor for the year ended 30 November 2019.
continued...
Page 8
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2020
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted | |
|---|---|
| fund | |
| £ | |
| INCOME AND ENDOWMENTS FROM | |
| Donations and legacies | 130,311 |
| Other trading activities | 5,103 |
| Investment income | 50 |
| Total | 135,464 |
| EXPENDITURE ON | |
| Raising funds | 14,956 |
| NET INCOME | 120,508 |
| RECONCILIATION OF FUNDS | |
| Total funds brought forward | 62,805 |
| TOTAL FUNDS CARRIED | |
| FORWARD | 183,313 |
7. AVERAGE NUMBER OF EMPLOYEES
0
continued...
Page 9
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2020
8. TANGIBLE FIXED ASSETS
| 8. | TANGIBLE FIXED ASSETS | ||||||
|---|---|---|---|---|---|---|---|
| Improvements | |||||||
| to | Plant and | Computer | |||||
| property | machinery | equipment | Totals | ||||
| £ | £ | £ | £ | ||||
| COST | |||||||
| At 1 December 2019 | 76,421 | - | - | 76,421 | |||
| Additions | - | 3,018 | 1,517 | 4,535 | |||
| At 30 November 2020 | 76,421 | 3,018 | 1,517 | 80,956 | |||
| DEPRECIATION | |||||||
| At 1 December 2019 | 9,896 | - | - | 9,896 | |||
| Charge for year | - | 754 | 380 | 1,134 | |||
| At 30 November 2020 | 9,896 | 754 | 380 | 11,030 | |||
| NET BOOK VALUE | |||||||
| At 30 November 2020 | 66,525 | 2,264 | 1,137 | 69,926 | |||
| At 30 November 2019 | 66,525 | - | - | 66,525 | |||
| 9. | STOCKS | ||||||
| 30.11.20 | 30.11.19 | ||||||
| £ | £ | ||||||
| Stocks | 986 | 986 | |||||
| 10. | DEBTORS: AMOUNTS FALLING | DUE WITHIN | ONE YEAR | ||||
| 30.11.20 | 30.11.19 | ||||||
| £ | £ | ||||||
| Prepayments and accrued income | 413 | 1,403 |
continued...
Page 10
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2020
| 11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 30.11.20 £ Trade creditors - Other creditors 300 300 12. MOVEMENT IN FUNDS Net At movement 1.12.19 in funds £ £ Unrestricted funds General fund 183,313 21,312 TOTAL FUNDS 183,313 21,312 Net movement in funds, included in the above are as follows: Incoming Resources resources expended £ £ Unrestricted funds General fund 42,353 (21,041) TOTAL FUNDS 42,353 (21,041) Comparatives for movement in funds Net At movement 1.12.18 in funds £ £ Unrestricted funds General fund 62,805 120,508 TOTAL FUNDS 62,805 120,508 |
30.11.19 £ (2) 300 298 At 30.11.20 £ 204,625 204,625 Movement in funds £ 21,312 21,312 At 30.11.19 £ 183,313 183,313 |
|---|---|
continued...
Page 11
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2020
12. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 135,464 | (14,956) | 120,508 |
| TOTAL FUNDS | 135,464 | (14,956) | 120,508 |
| A current year 12 months and prior year 12 months combined position is as follows: | |||
| Net | |||
| At | movement | At | |
| 1.12.18 | in funds | 30.11.20 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 62,805 | 141,820 | 204,625 |
| TOTAL FUNDS | 62,805 | 141,820 | 204,625 |
| A current year 12 months and prior year | 12 months combined | net movement in fund | |
| included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 177,817 | (35,997) | 141,820 |
| TOTAL FUNDS | 177,817 | (35,997) | 141,820 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
continued...
Page 12
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2020
13. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30 November 2020.
Page 13
WALLINGFORD MUSEUM
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 NOVEMBER 2020
| FOR THE YEAR ENDED 30 NOVEMBER 2020 | ||
|---|---|---|
| 30.11.20 | 30.11.19 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Gifts | 1 | - |
| Donations | 13,864 | 81,749 |
| Gift aid | 1,062 | 285 |
| Grants | 25,000 | 39,852 |
| Admissions | 686 | 8,425 |
| 40,613 | 130,311 | |
| Other trading activities | ||
| Fundraising events | 1,141 | 4,149 |
| Shop income | 487 | 954 |
| 1,628 | 5,103 | |
| Investment income | ||
| Deposit account interest | 112 | 50 |
| Total incoming resources | 42,353 | 135,464 |
| EXPENDITURE | ||
| Raising donations and legacies | ||
| Rent and rates | 5,065 | 4,960 |
| Insurance | 1,621 | 1,954 |
| Light and heat | 3,515 | 3,359 |
| Telephone | 366 | 366 |
| Sundries | 778 | 685 |
| Displays and collections | 6,657 | 1,034 |
| Maintenance | 811 | 1,081 |
| Administrative expenses | 333 | 507 |
| Depreciation of tangible fixed assets | 1,134 | - |
| 20,280 | 13,946 |
This page does not form part of the statutory financial statements
Page 14
WALLINGFORD MUSEUM
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 NOVEMBER 2020
| FOR THE YEAR ENDED 30 NOVEMBER 2020 | ||
|---|---|---|
| 30.11.20 | 30.11.19 | |
| £ | £ | |
| Raising donations and legacies | ||
| Other trading activities | ||
| Purchases | 461 | 687 |
| Support costs | ||
| Finance | ||
| Bank charges | - | 23 |
| Governance costs | ||
| Accountancy and legal fees | 300 | 300 |
| Total resources expended | 21,041 | 14,956 |
| Net income | 21,312 | 120,508 |
This page does not form part of the statutory financial statements
Page 15
REGISTERED COMPANY NUMBER: 05597310 (England and Wales) REGISTERED CHARITY NUMBER: 1113236
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 NOVEMBER 2020
FOR
WALLINGFORD MUSEUM
David Mitchell & Co. 4 The Pound Cholsey Oxfordshire OX10 9NS
WALLINGFORD MUSEUM
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2020
| Page | |
|---|---|
| Report of the Trustees | 1 to 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 to 6 |
| Notes to the Financial Statements | 7 to 13 |
| Detailed Statement of Financial Activities | 14 to 15 |
WALLINGFORD MUSEUM
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 NOVEMBER 2020
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 November 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
05597310 (England and Wales)
Registered Charity number
1113236
Registered office
52 High Street Wallingford Oxfordshire OX10 0DB
Trustees
S C Capel-Davies J A Carpenter J M Dewey G A Latham (deceased 13.2.20) B Pedgley L A Wilder K S B Keats-Rohan S Wright (appointed 5.2.20)
Company Secretary
Independent Examiner
David Mitchell & Co. 4 The Pound Cholsey Oxfordshire OX10 9NS
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
Page 1
WALLINGFORD MUSEUM
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 NOVEMBER 2020
............................................................ S C Capel-Davies - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WALLINGFORD MUSEUM
Independent examiner's report to the trustees of Wallingford Museum ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 November 2020.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Robert Oakes CTA David Mitchell & Co. 4 The Pound Cholsey Oxfordshire OX10 9NS
Date: .............................................
Page 3
WALLINGFORD MUSEUM
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 NOVEMBER 2020
| 30.11.20 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 40,613 Other trading activities 2 1,628 Investment income 3 112 Total 42,353 EXPENDITURE ON Raising funds 21,041 NET INCOME 21,312 RECONCILIATION OF FUNDS Total funds brought forward 183,313 TOTAL FUNDS CARRIED FORWARD 204,625 |
30.11.19 Total funds £ 130,311 5,103 50 |
|---|---|
| 135,464 14,956 |
|
| 120,508 62,805 |
|
| 183,313 |
The notes form part of these financial statements
Page 4
WALLINGFORD MUSEUM
BALANCE SHEET 30 NOVEMBER 2020
| 30.11.20 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 8 69,926 CURRENT ASSETS Stocks 9 986 Debtors 10 413 Cash at bank and in hand 133,600 134,999 CREDITORS Amounts falling due within one year 11 (300) NET CURRENT ASSETS 134,699 TOTAL ASSETS LESS CURRENT LIABILITIES 204,625 NET ASSETS 204,625 FUNDS 12 Unrestricted funds 204,625 TOTAL FUNDS 204,625 |
30.11.19 Total funds £ 66,525 986 1,403 114,697 117,086 (298) 116,788 183,313 183,313 183,313 183,313 |
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 November 2020.
The members have not required the company to obtain an audit of its financial statements for the year ended 30 November 2020 in accordance with Section 476 of the Companies Act 2006.
The notes form part of these financial statements
Page 5
continued...
WALLINGFORD MUSEUM
BALANCE SHEET - continued 30 NOVEMBER 2020
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
.............................................
S C Capel-Davies - Trustee
.............................................
- J A Carpenter - Trustee
.............................................
- J M Dewey - Trustee
The notes form part of these financial statements
Page 6
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2020
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 25% on reducing balance Computer equipment - 25% on reducing balance
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
continued...
Page 7
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2020
1. ACCOUNTING POLICIES - continued
Fund accounting
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| 30.11.20 | 30.11.19 | |
| £ | £ | |
| Fundraising events | 1,141 | 4,149 |
| Shop income | 487 | 954 |
| 1,628 | 5,103 | |
| INVESTMENT INCOME | ||
| 30.11.20 | 30.11.19 | |
| £ | £ | |
| Deposit account interest | 112 | 50 |
3. INVESTMENT INCOME
4. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 30.11.20 | 30.11.19 | |
|---|---|---|
| £ | £ | |
| Depreciation - owned assets | 1,134 | - |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30 November 2020 nor for the year ended 30 November 2019.
Trustees' expenses
There were no trustees' expenses paid for the year ended 30 November 2020 nor for the year ended 30 November 2019.
continued...
Page 8
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2020
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted | |
|---|---|
| fund | |
| £ | |
| INCOME AND ENDOWMENTS FROM | |
| Donations and legacies | 130,311 |
| Other trading activities | 5,103 |
| Investment income | 50 |
| Total | 135,464 |
| EXPENDITURE ON | |
| Raising funds | 14,956 |
| NET INCOME | 120,508 |
| RECONCILIATION OF FUNDS | |
| Total funds brought forward | 62,805 |
| TOTAL FUNDS CARRIED | |
| FORWARD | 183,313 |
7. AVERAGE NUMBER OF EMPLOYEES
0
continued...
Page 9
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2020
8. TANGIBLE FIXED ASSETS
| 8. | TANGIBLE FIXED ASSETS | ||||||
|---|---|---|---|---|---|---|---|
| Improvements | |||||||
| to | Plant and | Computer | |||||
| property | machinery | equipment | Totals | ||||
| £ | £ | £ | £ | ||||
| COST | |||||||
| At 1 December 2019 | 76,421 | - | - | 76,421 | |||
| Additions | - | 3,018 | 1,517 | 4,535 | |||
| At 30 November 2020 | 76,421 | 3,018 | 1,517 | 80,956 | |||
| DEPRECIATION | |||||||
| At 1 December 2019 | 9,896 | - | - | 9,896 | |||
| Charge for year | - | 754 | 380 | 1,134 | |||
| At 30 November 2020 | 9,896 | 754 | 380 | 11,030 | |||
| NET BOOK VALUE | |||||||
| At 30 November 2020 | 66,525 | 2,264 | 1,137 | 69,926 | |||
| At 30 November 2019 | 66,525 | - | - | 66,525 | |||
| 9. | STOCKS | ||||||
| 30.11.20 | 30.11.19 | ||||||
| £ | £ | ||||||
| Stocks | 986 | 986 | |||||
| 10. | DEBTORS: AMOUNTS FALLING | DUE WITHIN | ONE YEAR | ||||
| 30.11.20 | 30.11.19 | ||||||
| £ | £ | ||||||
| Prepayments and accrued income | 413 | 1,403 |
continued...
Page 10
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2020
| 11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 30.11.20 £ Trade creditors - Other creditors 300 300 12. MOVEMENT IN FUNDS Net At movement 1.12.19 in funds £ £ Unrestricted funds General fund 183,313 21,312 TOTAL FUNDS 183,313 21,312 Net movement in funds, included in the above are as follows: Incoming Resources resources expended £ £ Unrestricted funds General fund 42,353 (21,041) TOTAL FUNDS 42,353 (21,041) Comparatives for movement in funds Net At movement 1.12.18 in funds £ £ Unrestricted funds General fund 62,805 120,508 TOTAL FUNDS 62,805 120,508 |
30.11.19 £ (2) 300 298 At 30.11.20 £ 204,625 204,625 Movement in funds £ 21,312 21,312 At 30.11.19 £ 183,313 183,313 |
|---|---|
continued...
Page 11
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2020
12. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 135,464 | (14,956) | 120,508 |
| TOTAL FUNDS | 135,464 | (14,956) | 120,508 |
| A current year 12 months and prior year 12 months combined position is as follows: | |||
| Net | |||
| At | movement | At | |
| 1.12.18 | in funds | 30.11.20 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 62,805 | 141,820 | 204,625 |
| TOTAL FUNDS | 62,805 | 141,820 | 204,625 |
| A current year 12 months and prior year | 12 months combined | net movement in fund | |
| included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 177,817 | (35,997) | 141,820 |
| TOTAL FUNDS | 177,817 | (35,997) | 141,820 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
continued...
Page 12
WALLINGFORD MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 NOVEMBER 2020
13. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30 November 2020.
Page 13
WALLINGFORD MUSEUM
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 NOVEMBER 2020
| FOR THE YEAR ENDED 30 NOVEMBER 2020 | ||
|---|---|---|
| 30.11.20 | 30.11.19 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Gifts | 1 | - |
| Donations | 13,864 | 81,749 |
| Gift aid | 1,062 | 285 |
| Grants | 25,000 | 39,852 |
| Admissions | 686 | 8,425 |
| 40,613 | 130,311 | |
| Other trading activities | ||
| Fundraising events | 1,141 | 4,149 |
| Shop income | 487 | 954 |
| 1,628 | 5,103 | |
| Investment income | ||
| Deposit account interest | 112 | 50 |
| Total incoming resources | 42,353 | 135,464 |
| EXPENDITURE | ||
| Raising donations and legacies | ||
| Rent and rates | 5,065 | 4,960 |
| Insurance | 1,621 | 1,954 |
| Light and heat | 3,515 | 3,359 |
| Telephone | 366 | 366 |
| Sundries | 778 | 685 |
| Displays and collections | 6,657 | 1,034 |
| Maintenance | 811 | 1,081 |
| Administrative expenses | 333 | 507 |
| Depreciation of tangible fixed assets | 1,134 | - |
| 20,280 | 13,946 |
This page does not form part of the statutory financial statements
Page 14
WALLINGFORD MUSEUM
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 NOVEMBER 2020
| FOR THE YEAR ENDED 30 NOVEMBER 2020 | ||
|---|---|---|
| 30.11.20 | 30.11.19 | |
| £ | £ | |
| Raising donations and legacies | ||
| Other trading activities | ||
| Purchases | 461 | 687 |
| Support costs | ||
| Finance | ||
| Bank charges | - | 23 |
| Governance costs | ||
| Accountancy and legal fees | 300 | 300 |
| Total resources expended | 21,041 | 14,956 |
| Net income | 21,312 | 120,508 |
This page does not form part of the statutory financial statements
Page 15