DAgbr6Ak 4ybre4k Is 4 ving Well with Dementia emen¢/4 <4n br/ily DAYBREAK OXFORD Report and Unaudited Financial Statements Year ended: 31 March 2021 Charity no: 1113182 Company no: 5641765
Daybreak Oxford Trustees Report for the yearended 31 March 2021 REFERENCE AND ADMINISTRATIVE INFORMATION Registered Company Name: Daybak Oxford Charity Number: 1113182 Company Number: 5641765 Registered Office: The Clockhouse Long Ground Greater Leys Oxfofd OX4 7FX TrusteeslDlre¢tors: C Grand-S¢rutton (Chairl S Hewett-Avison (Vice-chairl P Gregory (Treasurer) J Alherton J Fenton S Skyle M Tovey (Secretary) T Mason (Resigned 21 December 20201 Acting Direclor: Director: Jitka Fort (Appointed 4 May 20201 Jitka Fort (Appointed 4 September 2020} Finance: SPX Oxford Ltd Administrator: Toby Coules Bankers: CAF Bank Ltd 25 Kings Hill Avenue Kings Hill Kent ME19 4JQ Accountants: Wenn Townsend 30 St Giles, Oxford OX1 3LE Book Keepers: SPX Oxford Ltd Peace House 19 Paradise Street Oxford OX1 1LD
Daybreak Oxford Trustees Report for the year ended 31 March 2021 REFERENCE AND ADMINISTRATIVE INFORMATION (CONTINUED) Legal Advisers: Tessa Hennessy Solicitor 27 Hugh Allen Crescent, Marslon Oxford OX3 OHL Contact Inforniation: Office: The Clockhouse Long Ground Greater Leys Oxford OX4 7FX Telephone: 01865 776744 Email: admin break-oxford.or Website: s'.Ilda break-oxford.or .uk
Daybreak Oxford Trustees Report {continued} for the year ended 31 March 2021 The TiusteeslDirector$ are pleased to present their report together with the financial statements of the company for the year ended 31 March 2021. Legal and administratlve information set out in this document forms part of this Report. The financial slalemenls comply with current slatulory requirements, the Trust Deed and applicable law and Slalement of Recommended Practice-. Accounting and Reporting by Charities 2019. Objects Our charity objects are to support persons INing with dementia and their carers by the Provision of relief through day care Servi$. Vve run three day elubs where adults wlh dementia can enjoy a safe, caring and stimulating environment with activities suited lo their needs. The service is also a respite for carers as they can leave their loved ones with us, knowing they are looked after by Iiained and experienced staff who help them live well with dementia. structure, Governance and Management Govemlng Document Daybreak Oxford was registered as a company on 1 December 2005 and became a registered charity on 7 March 2006. 11 commenced operating on 1 April 2006 with the transfer to Daybreak Oxford of the assets and liabilities of the Inter Agency Day Care Group Oxford. Appolntment of Trustees/Directors The TrusteeslDirectors of the charty are appointed according to the rules detailed in the Memorandum and Articles of Association of Daybreak Oxford. Each TrusteelDirector is Introduced to the charity vla an induction programme in order to become familiar with the work of Daybreak Oxford. New members are also encouraged lo join one of our additional working groups. These are for development, fvndraising and management. Where possible Trustees are given a spe¢ifi¢ portfolio of responsibility within the charity depending on their skills and experience. A number of our clubs has a link Trustee, allowing staff lo have regular aCsS and good communicalN)n with govemance. It also enables Trustees lo gain a detsiled understanding of our operational work. To recap, in September 2019. four new trustees were appointed. They were Cliff Grand-scrutton, Simon Hewett- Avison. Philip Gregory and Jonathan Alherton. In December 2019, Cliff Grand-scrutton took over as Chair, Simon Hewett-Avison as Vice-chair and Lady Mary Tovey became Honorary Secretsry. The vacant Hon Treasurer role was filled by Philip Gregory in February 2020. Meetings The TrusleeslDire¢lors meet al least once every quarter and once in the year for the Annual General Meeting. In the light of the COVID-19 crisis, however, the Board met a little more often. by Zoom online. and had a number of Extraordinary Board Meetings to take care of business. Structure Daybreak Oxford is a company limited by guarantee through which it delivers ils charitable purposes. All employees of Daybreak Oxford are employed directly by the charity. Our three dementia clubs are Rosewood, Limes and Lilacs. During the year, the charity was governed by a Board of 8 Trustees. Terry Mason. however, retired and resigned on 8 December 2020. The Board has a great deal of experience, including in the charity sector. management, administration, finance, marketing, public relations and the ¢are sector. Cliff Grand-scrutton, Chair.. Cliff has worked extensively in various parts of the healthcare sector and owns and operates a care home specialising in dementia support in Maidenhead. Simon Hewett-Avison, Vice Chair. Simon has spent the last 11 years in the charity sector and is Director of Services at Independent Age. (Appointed on 21 February 20171. Mary Tovey (appointed Trustee on the 21 February 2017} was feappoinled Honorary Secretary on 8 December 2020.
Daybreak Oxford Trustees Report Icontinuedl for the year ended 31 March 2021 structure (continued) Phil Gregory was reappointed Honorary Treasurer on 8 December 2020. Jitka Fort was promoted lo Acting Director on the 4 May 2020 and into the direct role in September 2020. In terms of financial guidance, the charity was supported by G L Cole from Wenn Townsend Chartered Accountants with regards to the year end account5 and related queries. The Trustees have referred lo Charity Commission guidance on public benefrt when delNering the work of the charity and discharging their duties as Trustees. Data Protection Act 2018 and Fundraising Code of Practlce D8ybre2k has produced a Data Protection Policy and revised procedures lo recognise the provisions of the Data Protection Act 2018, and to incorporate the recommendations of the Fundraising Code of Pra¢lice. We have revised and updated our systems in order to become fully compliant. The Covid-19 Pandemlc Response and coping with Covid-19 Daybreak Oxford has been running day clubs for people living with dementia in Oxfordshire for more than 20 years and prides itself on supporting the most vulnerable members of the community. However, the Covid-19 pandemic prompted Daybreak Trustees and staff to take immediate action lo close all clubs for the first time in ils history In order lo protect al-risk members. That momentous decision was taken in March 2020. For many charitres. the virus poses a huge threat, halting nomial operational work and threatening financial stability. The effects of the pandemic started in the last financial year. bul they will reverberate massively into the coming financial year for Daybreak and indeed, the whole of the Third Seclor. The lockdown period was a very emotional ts'me for club members, Iheirfamilies and Daybreak staff lo say farewell once the decision was made lo temporarily close and there were tears 811 round as club members headed home at the end of the last day. Natuolly, staff were very concemed about the wellbeing of club members and fearful of how the virus would affect them, as most are in their 70s, 80s and 905 and some have underlying health ¢ondilions. People living wth dementia benefit hugety from stimulating activities and that is what we pride ourselves in providing for them. Long periods of time al home wilhoul such stimulation, and in sonE cases being totally alone, can cause mental health to deleriorale rapidly. So, everyone al Daybreak was worried about the impact such a lockdown would have on club members, mental health. staff overwhelmingly wanted to support club members and their families during this crisis if only at a distance. An urgent support plan was designed and included". Regular calls were made to club members by staff familiar to them lo have a good ehat over the phone about how they were feeling. Guidance and reassurance were also provided lo family members via phone. email, social media, etc. Counselling was given lo these family carers who were feeling the impact of having no respite support. Staff signposted lo families where they could get help in their immediate communities. staff also signposted families to online activities they could access. The work became round the clock for our care staff as club members and carers desperately needed this one- to-one support. This support has been ongoing and is being adapted according to the needs of our families. They know that they are not alone, and we will do everything we can to support them.
Daybreak Oxford Trustees Report (continued) ft>r the year ended 31 March 2021 Acting Director, Jilka Fort, commented. 'We are doing our utmost to support our clients and their families during this difficult lime and we long for the day when we can reopen oui doors and recommence our life-enhancing Wofk., The financlal Impact of Covid-19 Daybreak partly survives on members. fees (for attendance) and when we closed the Clubs. we immediately lost thi5 key income stream. During the lockdown, we were reliant on rnonies raised by fundraising and our resetves lo cover our work. However, we foresee that we will face our gravest situation when we resume our operational work. Our concerns are that once we restart, we will face the full costs of running our clubs, but we fear that we will have a mUCh-redud membership for a variety of reasons. These include.. Our club members might have had lo go into respite care temporarily (which is already happening) and their attendance will be uncertain. Our club members might have gone into full-time care as their mental health ¢Yetlines due lo this peric* of social isolation, and they are no longer able to attend. Families are also talking about this to us. The physical and mental health of family carers has suffered to the exlenl that they cannot continue. Or woise still, our Club members and their families have been adversely affected by the virus. We realise that this will mean a severe downturn in income from members, fees al a lime when we will be facing the full costs ofoverheadslwages and opeotional work. It is also going lo be challenging lo settle in new members Initially in that p)sl-lockdown period as that takes time. patience and careful negotiation with families. Daybreak Trustees and staff started planning how best the charity can prepare for this time. In April 2020, Daybreak launched an emergency appeal to support its financial health. Comments from our famllles about the lockdown support Our clients and their families have continued lo receive activities to do at home and any advice or guidance that might be required. Part of the lockdown support also involved sending The Daily Sparkle, o newspaper specially designed to slirTTrulale personal memories. We have had some lovety responses from our family carers, and these include.. 'My wrfe really enjoys her weekly wsits to Daybreak. We look fornard to the lime when she can visit Daybreak again.. 'The Lilacs club in Kidlington is fantastic. The staff and helpers are all amazing. We have missed seeAng them all and look loard to seeing them all again soon,. 'Thank you v8ry much for this. B and l enjoyed doing the actiVitS together- especially singing the songs. It's great way to n7ainlain contact with the club and to still feel engaged. I hadnt come across The Daily Sparkle before, but it was fun to do together,. 'Its been great to re1ve the Daily Sparkle. Thank you so much.. 'We are both greatly l¢Ksking fowrds to the day wh8n Limes is reopenedl. 'ljust wanted to say thank you for the support that you have been gfving to my mum s carer. It's so important. Thank you,. 'My grandmother is missing everyone from Daybr8ak so muchl. 'Mum keeps asking if she is going to Rosewood today. Sh8 IS just missing the staff and club Membe so much..
Daybreak Oxford Trustees Report {contlnuedl for the year ended 31 March 2021 Our aehievements and perfomiance Prior to the arrival ofthe pandemic, Daybreak Oxford had been experiencing a successful year with its operational ath'vities. Our clubs are Limes in North Oxford, Lilacs in Kidlington and Rosewood in Greater Ley5. Staff members undertook additional training of combatting infectious diseases and specifically Covid-19. We are grateful lo retsive donations of frozen food from Cook in Summertown which we delivered lo members, giving them a treat and giving us the opportunity lo visit our carer families. Through using theories and activities, similar lo Cognitive Stimulation Therapies ICSTI, we helped lo maintain skills and abilities, to provide enjoyment and companionship, and to allow family carers a break from their care- giving responsibilities. Our support also helped families to stay together at home longer, so delaying or avoiding permanent care. As the clubs had to close due to the pandemic, our face-to-face work with members also had lo stop. Club Activities throughout the year Our members enjoy a variety of activities delivered in-house and by extemal providers. Our activities through the year have included the following across our three clubs.. Many different types of exercise, including sealed Zumba. A huge variety of games. Animal therapies, including visits by dogs. Reminiscing visits by the museum service. A large range of music and singing aclivilies, including country music and jazz sessions. Singing lor the brain. During Icckdown, our members were supported rernolely and over the telephone. thus continuing CTS activities. These included.. Sending quizzes. word games and crosswords Making regular weekly and daily telephone calls and chatting at)out subjects of interest and reminiscing Sending links lo music for listening and joining in with singing Forwarding recordings of poetry readings and short stories Visiting members and singing with them in their gardens Recording simple exercises for members lo keep fil The success of our Clubs For the 2020-2021 financial year, attendance al our clubs was not possible as the clubs were closed due to the pandemic. Instead of attending clubs, our members and carer families continued to receive support by email, post and regular telephone calls. Daybreak has an ongoing evaluation system of capturing data from our club members, carers and volunteers by using suNeys. This enables us lo provide some of the stalislics for each club as well as feedback comments. This too had lo be suspended during lockdown. However. Club members have told (Is how 17711ch they have missed coin117g to Ihe clubs and the b817efit of SOGI81 interaction 85 well as lo take part In the activities. Alosl family carers feel that attendance at the clubs by t17eir loved one enables them lo cope beller as a carer and has improved their relationships with their relativ&. They were grateful for the support they received fron? us over the lockdoivn peri(Id. Volunteering opportiinities al Daybr&ak ceasecl over tlie lockdowiF period. Voliii?feers l78ve lold us I?0V Iniich they n7issed the interaction with oiirmen7bers aiid the reward117g experiep?ce. We look fonuard lo welcoiniiig them back.
Daybreak Oxford Trustees Report Icontinuedl for the year ended 31 March 2021 The public benefits of our work Thls work has extensive public benefits. These include.. tackling loneliness and easing social isolation. providing a therapeutic and slimulaling environment for club members to help them cope with dementia in their everyday lives. providing respite Care for families and Carers. helping families stay together at home for longer. enabling families lo delay or avoid permanent care for their loved one. Report on Rosewood Based at The Clockhouse in Greater Leys. members are brought lo the centre from a wide catchment area, including Blackbird Leys, Rose Hill. Headington. Marslon, Wheatley. Thame. Barton, East Oxford and Cowley. During this financial year, Caroline Morris continued to act as Club Organiser, ably supported by 2 full-time staff members. During lockdown, club staff continued to SUPPOrt club members virtually and by making regular daily phone calls. The club is fortunate lo be supported by a 3-year National Lottery Fund project and at the end of year 0, the NLF were very supportive of the work carried out. Report on Limes The club is based at the Sl Margaret's Insb'lute 2 days a week and members come from a wide area, including Oxford city, Summertown. Cumnor, Botley, Abingdon and Wallingford. The Club Organiser, Jilka For( who is also Director Iconfirmed in post in 4 September 20201 across the charity, and has been al the helm for 4 years. She is well supported by 3 stsff members. During lockdown, club staff continued to support club members virtually and by making regular phone calls. Report on Lllacs The club is located in Charlbury Close, Kidlinglon, in a building owned by Sanctuary Housing. Club members come from Kidlinglon, Yarnton, Cumnor. Eynsham, Woodstock and Botiey. Caroline Morris has taken over form Elaine Spencer as Club Organiser al the start ol the financial year. She is well supported by 6 part-time staff. During lockdown. club staff ¢onlinued lo support club members virtually and by making regular phone calls. Fundraising update Daybreak had enjoyed a solid year of fundraising even throughout the lockdown periods. It had raised more than £192.000, largely due lo an increase in trust and foundation income. There was also continued support from Oxfordshire County Council suslainabillty grant and money also reTrived from the government covid grants. However, as described prevK)usly, the closure of the clubs was a financial blow to the charity and all forms of fundraising income were also affected. For these reasons. the charity decided to launch an emergen appeal which was to come into effect in April 2020.
Daybreak Oxford Trustees Report {continuedl for the year ended 31 March 2021 Trusts and Foundations fundraising The 3-year support package from Oxfordshire County Council, worth a total of £81,000 from its sustainability grants continued this year. We were also grateful for continued support from The Garfield Weston Foundation, The Sobell Foundation. The McLay Dementia Trust. The Gerald Palmer Eling Trust, Dorothy Holmes Charitable trust, Ernst Hecht Charitable Foundation, Esmee Fairbaim Foundation, the Northwick Trust, The Rowse Family Trust and Mr and J.A. Pye Charitable Setuemenl. At the close of the financial year. Daybreak also heard that The Tambour Foundation had approved funding to broaden our artlcraft and dancelmovemenl therapies in 2020 and beyond. We are incredibly appreciative to all those other trusts and foundations which gave lo Daybreak for the running of our clubs. Community-based fundraislng A welcome growth has been in Daybreak forming more corporate partnerships bul lockdown made fundraising events difficult for them. but money was received from a number of partners throughout the year and this has continued into the following year and our In-memory donation5 have also increased. Our plans for the future Our plans for 2020-2021 have had to alter considerably because of the impact of Covid-19. However. our intentions remain exactly the same - to support as fully as possible those in Oxfordshire living with dementia as well as their family carers. We want to.. Lockdown and Post Lockdown evaluate the impact on our three clubs of the Covid-19 lockdown pericxy in terms of beneficiaries and staff. analyse the impact of the virus on our attendance figures and begin a recruitment process. provide support to club members and family carers in the challenging transition phase of returning to the clubs. Beyond Covid-19 explore creating new clubs in Oxfordshire in dementia hotspot areas and launch a linked fundraising campaon. search for extra offits space for our expanding staff. look lo extend the variety of therapies that we use with our club members. Financlal Revlew Daybreak Oxford is funded by club mernbership fees, grants from charitable trusts and foundations, community fundraising, legacy giving and donations from individuals and corporate partnerships. Our total income in 2020- 21 was £329,45612019-20.' £402,748). The main source of expenditure is staff costs. Other costs include club rent. mea15, transport for members, and office running costs. The total spent in 2020-21 was £256,20112019-20.' £351,195). Our costs increased due to the Lilacs club expanding from four lo five days a week and the Rosewood club increasing the number of places available on days a week. We also increased spend on therapeutic activities at all three clubs. The temF)orary closure of our clubs due to the Coronavirus has rneant the loss of membership fees income. We also expect a more competitive fundraising environment due to the impacts of the virus. We ore very grateful for the continued support and flexibility of our grant funders and for support ffom the Government's Job Retention scheme. The closure of the clubs has meant some cost reductions. Although there are many uncertainties over the coming year, we believe our strong relationships with members, funders, and partnerorganisations, alongside our reserves, puts us in a stable FK)Sition lo mana9e this.
Daybreak Oxford
Trustees Report for the year ended 31 March 2021 (continued)
Reserves
As at 31 March 2021, Daybreak Oxford holds reserves of £478,841. Of these, £125,975 are restricted funds and £352,866 are unrestricted. Our reserves policy is to hold sufficient unrestricted reserves to cover winding down costs, plus allow the charity to continue to operate for a period of at least 6 months in order to provide stability and continuity for those attending our dementia clubs. This level has been approved by Trustees taking into consideration the current business model and financial risks faced by the charity.
Existing reserves exceed this level and it was agreed by the board of trustees that these reserves would be designated to extend Daybreak's services by opening new clubs.
Risk
The Trustees examine the major risks that the charity faces on a regular basis and each financial year when preparing and updating the annual report. The charity has developed systems to monitor and control these risks to mitigate any impact that they might have on the charity in the future, through careful forecasting, cost control as well as regular assessment of ongoing expenses.
Statement of Trustees' responsibilities
The Trustees are responsible for preparing the Trustees' report and the financial statements in line with applicable law and regulations. Company law requires the Trustees prepare financial statements each financial year and under that law the Trustees must prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law).
Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing those financial statements, the Trustees are required to select suitable accounting policies and apply them consistently, i.e. making judgements and estimates that are reasonable and prudent; and preparing the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity at any time and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.
Information disclosure to auditors
As far as the Trustees are aware at the time this report is approved, there is no relevant audit information of which the company's auditors are unaware. The Trustees have taken all relevant steps to make themselves aware of any relevant audit information and to establish that the company's auditors are aware of that information.
This report has been prepared in accordance with the small companies' regime under the Companies Act 2006.
This report was approved by the Trustees on January 22[nd ] 2022 and signed on their behalf by:
Cliff Grand-Scrutton Chair of Trustees Daybreak Oxford
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Daybreak Oxford Independent ExamSneVs Report to the Trnstee8 of Daybreak Oxford I report to the charity Iruslees on my examination of the a¢¢ounts of the company for the year ended 31 March 2021 which eomprise the stslement of financial aclivilies, balance sheet and notes 1 to 18. Rosponsibilitles and basls of report The tnjstees {who are atso the directors of the company for the purposes of ¢ompany lawl are responsible for the preparation of the accounts in accordan with the requirements of the Companies Act 2ty)61'the 2006 Act'l. Having satisfied myself that the accounts of the company are not required lo be audited under Part 16 of the 20C6 Act and are eligible for independent examination, I report in respect of my examination of your company accounts as carried out under section 145 of the Charities Act 20111'the 2011 A¢t'l. In carrying OLSI my eXaMinatn I have followed Ihe Directn$ given by the Charity CommisSn under section 145(5)Ib) of the 2011 A¢t. Independent exarninor'• slaternent Since the company's gross Income exceeded £250.000 your examiner must be a member of a Imly listed section 145 of the 2011 ACL I confirm that l am qualified to undertake the examination because l am a ember of the Institute of Chartered Accountants in England and INales whh is one of the listed bodS. I have completed my examination. I confinn that no matters have come lo ry attention givlng me cause to believe Ihat. in any material respect.. accounting records were not kept in accordance with section 386 of the 2006 A¢l- or the accounts do not accord with those a¢UntIng records", or the account5 comply with the accounting reqUirrnts of se¢lion 396 of the 2C#)6 Ad and Oth than any requirement that the accounts gNe a 'true and fair viev/ whKh 1$ not a matter Consered as part of an independent examination, or the accounts have not been prepared in accordance with the methods and principles of the Slalemenl of Recommended Practice for accounting and reportSng by charities lapplieable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021 I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the a¢Unts to be reached. G L Cole 8A FCA Partner Wenn Townsend Charter8d Accountsnts Oxford . 2022 -io-
Daybreak Oxford Statement of Financial Actrvftl•s (includlng Incom8 and expendlturg account) for the y•ar •nded 31 March 2021 Noto Unrestricted funds Restricted funds T¢)tal 2020121 Unrestricted Reslrlcted funds funds Totsl 2019120 Income Income from genernted funds Interest received Income frorn donations lincluding gift aid) Income from events 2,538 30,859 2,538 30,859 1.564 32.394 1,341 1,565 32,394 1,341 Incom• from ¢hari¢able actl¥ttle8 Clubs and grant incom& 118,921 177,138 296,059 198,9C6 168.543 367,449 Totsl In¢omo £ 152,318 £ 177.138 £ 329,456 £ 234,205 £ 168,543 £ 402,748 Expendlture Charitablg a¢tlvltle$ Clubs Goveman¢e costs 68.792 2,740 146,005 214.797 2,740 181,488 2,049 127.050 2.957 308.538 5.006 Ralslng fund• Fundraising costs 38.664 38,664 29.640 8,011 37,651 Total gxpendlture £ 110.196 £ 146.005 £ 256,201 £ 213.177 £ 138,018 £ 351,195 Net mov•m•nt In funds 42,122 31,133 73,255 21,028 30.525 51,553 Transfers between fvnds 3,455 13,455) Total funds at 1 April 2020 307.289 98.297 405,588 286,261 67,772 354,033 Totsl funds •t 31 March 2021 £ 352.866 £ 125,975 £ 478,841 £ 307,289 £ 98.297 £ 405,586 -11-
Daybreak Oxford
(Company number: 5641765)
Balance Sheet As at 31 March 2021
| Fixed assets Computer and other equipment Current assets Debtors Bank and cash balances Current liabilities Creditors due within one year Net current assets Total assets less current liabilities Creditors due after one year Total assets Funds Unrestricted funds Restricted funds Total funds Note 8 9 12,493 10 495,672 508,164 11 (32,778) £ 13 £ 2021 3,455 475,386 478,841 478,841 352,866 125,975 478,841 |
15,864 444,503 460,367 (35,418) |
2020 524 424,949 425,473 (19,887) £405,586 307,289 98,297 £405,586 |
|---|---|---|
These accounts are prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small entities and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102).
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i) For the year ended 31 March 2021 the charity was entitled to the exemption under Section 477 of the Companies Act 2006;
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ii) No notice from members requiring an audit, has been deposited under section 476 of the Companies Act 2006; and
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iii) The trustees acknowledge their responsibilities for:
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a) ensuring the company keeps accounting records which comply with Section 386 and
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b) preparing the accounts which give a true and fair view of the state of affairs of the company as at the end of the financial period and of its surplus or deficit for the financial period, in accordance with the requirements of Section 393, and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
Approved by the Trustees on January 22[nd ] 2022 and signed on its behalf by:-
Trustee Cliff Grand-Scrutton
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Daybreak Oxford Notes to the Accounts forthe yearended 31 March 2021 Basss of preparation The financial slalements have been prepared in accordance with the Companies Act 2006, the Charities Act 2011, Accounting and Reporting by charities.. Statement of Re¢ommended Practi applicable to charities preparing their accounts in accordancewilh the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) issued October 2019 (Charity SORP FRS 1021 and the Financial Reporting Standard applicable in the UK and Repubfic of Ireland IFRS 1021. Daybreak Oxford meets the definition of a public Iknefil entity under FRS102. Assets and liabilities are initially reeognised al historical cost or transaction value unless otherwise staled in the relevant accounting policy note. Preparation of accounts on a going concern basis The trustees consider the charity a going cOnr. Multi-year grant funding is in place over the next 18-24 months, and we have access to reserves if needed to manage the risks associated with the Coronavirus. Depreciation Depreciation is provided on a straight line basis al 10% on cost for leasehold improvements and al 33% on cost for all other a$sets which reflects their anticipated useful INes and residual value. Stock Stock is valued al the lower of cost and net realisable value. Operatlng leases Rentals applicable to operating leases, where subslanlialty all the benefits and risks of ownership remain with the lessor, are charged against surpluses as incurred. Penslon contributions The Charity has complied with auto enrolment and aiso has access to a stakeholder Scheme for ils employees. Funds Unrestricted funds consist of a general fund, which the trustees may use for the furtherance of the objects of the charity at their diseretion. Restricted funds are subject lo specific condib'ons imposed by the donor, these conditions being legally binding on the Iruslees. Income Income is included when reIV8b1e, Vvhere income has conditions attached lo it. that income is recognised when receipt is probable, enlitlemenl and the amount can be measured with sufficient reliability. Income {including grants receivable) is deferred where conditions exist on entillemenl such as a specified future lime period. ExpendltUTe Expenditure is recognised in the period in which il is incurred and includes attributable VAT which cannot be recovered. Expenditure is recognised when a legal or constructive obligation arises, it is probable that settlement will be required and the amount ofthe obligab'on Can be measured reliably. Costs of generating funds are those costs incurred in attracting voluntary income. Governance costs are those costs incurred in the governan of the charity and ils assets and are primarily assockqled with constilulional and statutory requirements. Voluntee¥s The value of selVS provided by volunteers has not been included. -13-
Daybreak Oxford Notes to the Accounts (Conlinuedl for the year ended 31 March 2021 Net Surplus for the year 2021 2020 Is after charging'.- Depreciation of tangible fixed assets £ 2,252 976 Employees and trustees The average number of employees (full time equivalents) during the year was 11 12020.. 111. No employee received remuneration in eXs$ of £60,000 pa. The Iruslees did not receive any remuneration fortheir services. Expenses reimbursed to trustees during the year amounted lo £8512020.. £4861 and were for training, travel and room hire. Staff costs during the year were:_ 2021 2020 Salaries and wages Social security costs Pension costs 213.179 14,237 3,026 228,618 12,900 2,960 £ 230,442 £ 244,478 Trustees. indemnty insurance of £1.05512020". £1.055) was paid during the year. The total remuneration of key management personnel during the year was £39,104 (2020." £32,289). The key management of the charity are considered to be the director and the operations manager. -1
Daybreak Oxford Notes to the Accounts (Continued) for the year ended 31 March 2021 Grants - 2021 Unrestricted Restricted Total 2020121 Total 2019120 Ammco Charltable Trust The Charities Trust Cherwell Councillorfs Priority Fund Cooper Charitable Trust Doris Field Charitable Trust Dorothy Holmes Charitable Trust Ernest Hecht Charitable Foundation Esmée Fairbairn Foundation Francis Wnham Foundation Garfield Weston Foundation Gerard Palmer Eling Trust Groundwork UK The Helianthus Charitable Trust The Hasluck Charitable Trust Kidlinglon Parish Council Michael and Anna Wix Charitsble Trust Midcounlies CO-OP Mr and Mrs JA Pye's Charitable Settlement The Monument Communty Tnjsl National Lottery Fund The Northwick Trust Oxfordshire County Council Sustainability Fund OCC Councilloff s Priority Fund Oxford Round Table Percy Billon Charity The PF Charitable Trust The Rowse Family Trust RathbonelM¢Lay Dementia Trust The Schuster Charitable Trust The Sobell Foundation Sir Jules Thorn Charitable Trust St James. Place Charitable Foundats'on St Michael's and All Saints, Charities Tambour Foundation The Wales Foundation Government grants relating lo Covid 19 1,000 25 25 2,000 2,000 1.000 1,000 1.500 1.000 1,000 2,000 3,120 5,000 3.000 10,000 3,000 2,000 3,120 5,000 3,000 10.000 3.000 10,000 1.000 3.000 3,120 3.120 100 2,000 4,800 100 2.000 4,800 3,510 250 92.709 10,000 50,000 96.981 96,981 10,000 30.000 5.100 10.000 30,000 5,100 4,584 4,800 4,800 1,000 5.000 5,000 5,000 10,000 10.000 1,000 10,000 10,000 1,250 10.000 1,250 1,000 5,200 9.887 9,887 10.000 50.513 50,513 £ 95,558 £ 177,138 £ 272.696 £212,753 -15-
Daybreak Oxford Notes to the Accounts (Continuodl for the year ended 31 March 2021 Grants- 2020 Unrestricted Restricted Total 2019120 Amm¢0 Charitable Trust Cooper Charitable Trust Critchleys Charitable Trust Doris Field Charitable Trust Dorothy Holmes Charitable Trust Garfield Weston Foundation Gerard Palmer Eling Trust Groundwork UK The Helianthus Charitable Trust The Hasluck Charitable Ttust McLay Dementia Trust l Rathbones Midcounlies Coryop Miss WE Lawrence 1973 Charitable Settlement Mr and Mrs JA Pye's Charitable Setuement The Monument Community Trust National Lottery Fund The Northwick Trust Oxfordshire County Council Sustainability Fund Oxfordshire Community Foundation Oxford Round Table The PF Charitable Trust The Rowse Family Trust St Margaret's Institute The Schustei Charitable Trust The Sobell Foundation Sl James, Place Charitable Foundation Sl Michael's and All Saints, Charities The Wales Foundation The Weinstock Fund 1,000 1.000 1,000 1,000 1.000 1.500 10.000 1.000 1.500 10,000 1,000 3,000 1.000 3,000 3,510 3,510 250 92.709 10,000 50.000 250 92,709 10,000 50.000 4.584 4,584 1,000 5,000 1,000 5,000 1,000 1.000 10.000 1,000 5,200 10,000 10.000 1.000 5,200 10,000 £ 44.210 £ 168,543 £ 212,753 Club income 2020121 2019120 OCC Social and Community Services (Fairer charge) Member fees {including meals & transporti Grants Inote 41 Other 18,420 4.944 272,695 26,$48 128,148 212,753 £ 296,059 £ 367.449 -16-
Daybreak Oxford Notes to the Accounts {Continuedl for the year ended 31 March 2021 Club expenses - 2021 Unrestricted Restrlcted Total 2020121 Member costs Food Members transport Club Activity costs 11501 11621 1,384 1150} 11621 1,442 58 1.072 58 1,130 Salaries l Nl I Pension Team welfare HR advicellegal fees Insuran Marketing Training and recruitment Rent and rates Stationery. postage. telephone & computer Depreciation Sundry Repairs and Renewals Bank charges Accountancy 47.918 247 6,724 2,501 660 290 140,981 188.899 247 9,143 2,501 1,537 290 158} 5,537 2.252 349 1.870 74 1,026 2,419 877 1581 5,537 524 349 1,870 74 1.026 1,728 £ 68.792 £ 146,005 £ 214,797 Club expenses - 2020 Unrestricted Restricted Total 2019120 Member costs Food Members transport Club Activity costs 8.012 26,912 1.384 10,259 1.665 9.254 18.271 28.577 10,638 36,308 21,178 57.486 Salaries l Nl I Pension Team welfare HR advicellegal fees Insurance Marketing Training and recruitment Rent and rates Stationery, postage, telephone & computer Depreciation Sundry Repairs and Renewals Bank charges Accountan¢y 123.543 84,755 208,298 605 3,651 5,304 598 11,0201 6,646 976 506 605 3,651 8,460 1,533 14,730 6,902 976 506 1,020 97 4,274 3.156 935 15,750 256 1,020 97 4,274 £ 181,488 £ 127,050 £ 308,538 -17-
Daybreak Oxford Notes to the Accounts (Continued) for the year ended 31 March 2021 Governance ¢o$ts Unrestrlcted Restricted Total 2020121 Total 2019120 stationery. postage. telephone & computer Legal and professional costs Sundries Trustee expenses Independent examinerfs fee 110 2.957 13 486 1,440 1.055 1.055 85 1,600 85 1,600 2,740 2,740 £ 5,OC Flxed asset$ Improvements to property Ileaseholdl Computer and other equipment Total Cost Al 1 April 2020 Additions 12.612 7,055 5,183 19.667 5.183 Al 31 March 2021 12,612 £ 12,238 £ 24,850 Depreclation At 1 April 2020 Charge for the year 12,612 6.531 2.252 19,143 2,252 Al 31 March 2021 £ 12.612 8,783 £ 21,395 Net book value At 31 March 2021 3,455 3,455 At 31 March 2020 524 524 The improvements to property referred to above relate to Lilacs Day Centre, Kidlinglon owned by Cherwell District Council. Debtors 2021 2020 Member fees Prepayments Accrued CJRS income 4,546 3,095 4,852 12,318 £ 12,493 £ 15.864 -18-
Daybreak Oxford Notes to the Account$ (Contlnuedl for the year ended 31 March 2021 10 Bank and cash balances 2021 2020 CAF Cash account CAF Gold account Cooperative Bank Petty cash CAF Shawbrook accoltnl 132,395 201,169 925 180 161,003 82.834 201,078 995 1,040 158,556 £ 495,672 £ 444.503 11 Creditors - duo within one year 2021 2020 Taxes Other creditors Accruals Trade creditors Deferred income 4,800 610 2,806 4,675 19,887 4,607 1.127 6,910 2.886 19.887 £ 32,778 £ 35,417 12 Creditors- due after one year 2021 2020 Accruals and deferred income £ 19.887 -19-
Daybreak Oxford Notes to the A¢¢ounts ICont5nued) forthe year ended 31 March 2021 13 Rostricted Funds - 2021 Balance at 1st Aprll 2020 Incorng Expendlture ransfers. Balance at 31st March 2021 Cherwell Councillorfs Priority Fund Doris Field Charitable Trust Therapeutic aclivlties Francis Winham Foundation PPE and cleaning Kidlington Parish Council MeLay Dementia Trust l Rathbone5 National Lottery Fund 2.000 2,000 1,000 1,000 3,000 3,120 10,000 96.981 3.000 3,120 10,000 70,035 383. 3.396 72,571 99.134 OCC Councillor's Priority Fund 5.100 1,704 The Sobell Foundation The Emesl Hecht Charitable Foundation The Percy Billon Charity 10,000 10,000 4,800 1,728 3,072" The Sir Jules Thorn Charitable Trust St James, Place Charitable Foundation The Wates Foundation Oxfordshire County Council Sustainability Fund Oxford Round Table Tambour Foundation 1,250 1,250 10,000 15,726 10,000 30,000 45.726 9,887 9.887 £ 98,297 £ 177,138 £ 146,005 3,455. £ 125.975 Restricted funds are represented by cash at bank and in hand. The transfer relates lo the purchase of a fixed asset being expensed in the SOFA over three years by unreslricled depreciatson. -20-
Daybreak Oxford Notes to the Accounts (Continued) for the year ended 31 March 2021 13 Restricted Funds - 2020 Balance at 1st Aprll 2019 Income Expenditure Balance at 31st March 2020 Cambridgeshire Community Foundation Carers. support group Calalysl Gateway Carers support groups and gardening Coventy Building Society Charitable Fund Therapeutic actwilies & Bursary Fund Dori5 Field Charitable Trust Therapeutic aelivities McLay Dementia Trust l Ralhbones Midcounlies Co-op Midcounlies Co-op IOCFI The Monument Community Trust National Lottery Fund Oxford Citizens Housing Associab'on Community Funding for Sole Males Skipton Building Society The Sobell Foundation The Ernest Hecht Charitsble Foundation The Percy Billon Charity The Sir Jules Thorn Charitable Trust Sl James, Place Charitable Foundation The Wales Foundation Oxfordshire County Council Sustainability Fund Oxford Round Table Tambour Foundation 500 500 506 506 311 311 1,000 9,835 1.108 410 1,000 9,835 1,108 410 250 71,233 250 92.709 51.095 72,571 258 651 258 651 10,000 960 388 750 1.000 10.000 960 388 750 1.000 10,000 50,000 4.584 10,000 15.726 34.274 4.584 19,774 67.772 £ 168,543 £ 138,018 £ 98,297 Restricted funds are represented by cash at bank and in hand. 14 Taxation The charitable company 15 exempt from corporation tax on its chaiitable activf(ies. 15 Legal status The charity is also a company limited by guarantee and has no share capital. The liability of each member in the event of a winding up is limited lo £1. 16 Related party transactlons There were no related paty transactions to disclose for the current or preceding year. -21-