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← Mayford Athletic Football Club

2024-05-31-accounts

Trustees’ Annual Report for the period

From 01/06/2023 To 31/05/2024

Charity name: MAYFORD ATHLETIC FOOTBALL CLUB

Charity registration number: 1113168

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The object of the Club is to provide a safe
environment for association football and
arrange social activities for its members
regardless of gender, race, religion or
ability. The club also aims to promote
football and sport as a means of enhancing
health education, learning opportunities
and local community involvement, with
young people acquiring sporting and
personal skills from which they will derive
lifelong benefits, self-respect, self-esteem,
self-confidence, integrity and respect for
others.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The key activities undertaken by the Club
includes:
1. Providing football training for club
members in a safe environment
covering premises, kits, coaching and
relevant accessories.
2. Enabling members to register with
appropriate league to help them
participate in league matches.
3. Appropriate training for coaches,
members, trustees and volunteers to
support day to day functioning of the
club.
4. Ongoing administration and financial
control for the club.
5. Ensuring compliance with guidance set
out by football association, leagues,
charities commission and other health,
safety & safeguarding requirements.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18
All trustees to the Club have signed
the Trustee Eligibility Declaration.

Read and understood the Charity
Commission’s safeguarding guidance.

Carried out all trustee eligibility checks
the law requires and based on those

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Report from Mr Geoff Newman
(Chairman) at Club’s AGM on18th
January 2025

Club results are positive and parent
involvement is high but further
volunteers are most welcome.

A review of the club’s
mission/objectives will take place
across the remainder of the season.

We run two major social events per
year – the tournament and fireworks.

Café running super well, excellent
feedback from various sources

MAFC Ref academy now providing
good quality referees.

We continue to invest in our pitches
(including verti-draining)–the weather

conditions continue to be challenging. Report from Mr. Jorge Geddes (Club Secretary) at Club’s AGM on 18[th] January 2025  We have approximately 329 members with the Club.  We are compliant with FA, thank you to the coaches for smooth running of this.  We are affiliated with FA, with a 1star rating.  We have had no outstanding issues, no DBS failures, or misses.  All insurances are up to date. It has been a relatively smooth year and our current system is running well.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against
objectives set
Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Strong financial position with a healthy
cash balance in our current account and
reserves. Membership is strong and known
ongoing revenue generating streams
(membership, tournament income, club
shop, etc.). Investment is being made into
our facilities (e.g., pitch maintenance).
Profits will be reinvested in the Club.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The charity’s policy is to retain reserves
enough to meet any immediate
requirements of the charity while setting
aside enough funds for longer term projects
and plans. As per this policy, club is
keeping a Reserve of £16,000 (=6 months
of lease + 30% of membership fee + 6%
buffer).
Amount of reserves held Para 1.22 £16,186
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 No such uncertainties identified.

Additional information (optional)

You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Club Constitution (amended 23 January
2018)
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated Association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Elected by adult members attending the
annual general meeting to serve for a
period of 1 year.

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name MAYFORD ATHLETIC FOOTBALL CLUB
Other name the charity uses N/A
Registered charity number 1113168
Charity’s principal address The Mayford Centre
Smarts Heath Road
Woking
Surrey
GU22 0PP

Names of the charity trustees who manage the charity

1
2
3
4
6		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Geoff Newman Chairman Majority of club members at
AGM
Joseph Wilson Treasurer Majority of club members at
AGM
Jorge Geddes Secretary Majority of club members at
AGM
Darren Southgate Trustee Majority of club members at
AGM
Terry Marsh Trustee Majority of club members at
AGM

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Saseple (ilsour 4) Mr Geoff Newman Full name(s) Mr Joseph Wilson ~~ee~~ Position (eg Secretary, Treasurer Chairman

Chair, etc) ~~ee~~ Date 20/03/2025 ~~Pn~~

Charity Name No (if any) Mayford Athletic Football Club 1113168 Receipts and payments accounts For the period Period start date To from 6/1/2023 ~~ee~~

No (if any) 1113168 CC16a Period end date 5/31/2024 ~~-~~

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

Total funds Last year

Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
REGISTRATIONS AND COACHING
INCOME		 83,838 - - 83,838 58,782
TOURNAMENT INCOME 20,852 - - 20,852 11,604
SOCIAL EVENTS - - -
SPONSORSHIPS, DONATIONS &
GRANTS		 500 - - 500 4,741
PITCH & HALL HIRE - - - 500
KITCHEN & MERCHANDISE SALES 2,380 - - 2,380 5,918
HMRC GIFT AID - - - 22,208
BANK INTEREST -
OTHER 11,099 11,099 9,026
AGE GROUP DIRECT FUNDING
RECEIVED		 - - - 3,176
Sub total(Gross income for AR) 118,669 - - 118,669 115,955
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts 118,669
-
-
118,669
115,955
A2 Asset and investment sales,
(see table).
~~—————~~
A3 Payments
LEAGUE AFFILIATION 1,200 - - 1,200 2,733
PITCH MAINTENANCE 26,608 - - 26,608 19,011
PITCH HIRE 16,011 - - 16,011 13,997
PLAYERS KIT 3,757 - - 3,757 12,000
TRAINING EXPENSES & COURSES 220 - - 220 2,546
ANNUAL TOURNAMENT EXPENSES 11,267 - - 11,267 7,692
INSURANCE 806 - - 806 914
RENT & UTILITIES 7,646 - - 7,646 6,452
SOCIAL EVENTS - - - 4,380
KITCHEN & MERCHANDISE 4,824 - - 4,824 -
STATIONERY/ PLAYER PROMO/ WEB
SITE 144 - - 144 -
CHILD PROTECTION/ CRB 2,715 - - 2,715 1,071
BUILDING & OTHER CLUB
MAINTENANCE 4,100 - - 4,100 2,281
CLUB HEALTH & SAFETY 537 - - 537 74
COACHES KITS & OTHER 3,234 - - 3,234 -
FOOTBALL ACCESSORIES 760 - - 760 430
ADMINISTRATION 192 - - 192 806
IT 490 - - 490 4,377
MEMBERSHIP REIMBURSEMENTS 325 - - 325 596
OTHER 1,627 - - 1,627 311
AGE GROUP DIRECT EXPENDITURE 20,895 - - 20,895 18,890
- - - -

Sub total[ 107,358 ] - - 107,358 98,561 A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - ~~—~~

Total payments 107,358 - - 107,358 98,561
Net of receipts/(payments) 11,311 - - 11,311 17,394
A5 Transfers between funds
-		 - - - -
A6 Cash funds last year end
39,770		 - - 39,770 22,376
Cash funds this year end 51,081 - - 51,081 39,770
Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Unrestricted
Restricted		 Endowment
Categories Details funds
funds		 funds
to nearest £
to nearest £		 to nearest £
B1 Cash funds Cash funds in current accounts
34,895
-
-
Transferred to Reserve Account
16,186
-
-
-
-
-
51,081
-
-
Total cash funds
~~===~~
(agree balances with receipts and payments
account(s))		 OK
OK
(agree balances with receipts and payments		 OK
Unrestricted
Restricted		 Endowment
funds
funds		 funds
Details to nearest £
to nearest £		 to nearest £
B2 Other monetary assets -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
~~===>~~
Details Cost (optional)
Fund to which
asset belongs		 Current value
(optional)
B3 Investment assets -
-
-
-
-
-
-
-
-
-
~~—===~~
Details Cost (optional)
Fund to which
asset belongs		 Current value
(optional)
B4 Assets retained for the
charity’s own use		 ~~= ~~ -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
~~===~~
Fund to which
Amount due		 When due
Details liability relates
(optional)		 (optional)
B5 Liabilities -
-
-
-
-
~~=—===~~
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name Date of
approval
Joseph Wilson 3/11/2025

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Mayford Athletic Football Club On accounts for the year ended 31 May 2024 Charity no (if any) 113168 Set out on pages I report to the trustees on my examination of the accounts of the above charity ( the Trust") for the year ended 31105 12023. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examinerfs statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable ￿qUirementS concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 1510312025 Name: Thomas Lambert Relevant professional qualification(s) or body (if any): ACA - Institute of Chartered Accountants in England and Wales Address: Kendal, Upper Manor Road Godalming GU7 2HZ IER Oct 2018

Section B Disclosure Only complete if the examiner needs to highlight material matters of con￿rn (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018