## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 06 2021 **To** 31 05 2022
## Section A Reference and administration details
**Charity name** MAYFORD ATHLETIC FOOTBALL CLUB
**Other names charity is known by**
**Registered charity number (if any)** 1113168
**Charity's principal address** The Mayford Centre
Smart Heaths Road Woking, Surrey **Postcode GU22 0PP**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Geoff Newman Chairman Majority of club members
1
at AGM
Sachin Sureka Treasurer Majority of club members
2
at AGM
Dave Spiller Secretary Majority of club members
3
at AGM
David Mills Trustee Majority of club members
4
at AGM
Nigel King Trustee Majority of club members
5
at AGM
6
7
8
9
10
11
12
13
14
15
16
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Club Constitution (amended 23 January 2018) Type of governing document
- (eg. trust deed, constitution)
Unincorporated Association How the charity is constituted (eg. trust, association, company) Elected by adult members attending the annual general meeting Trustee selection methods to serve for a period of 1 year. (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
**Summary of the objects of the charity set out in its governing document**
The object of the Club is to provide a safe environment for association football and arrange social activities for its members regardless of gender, race, religion or ability. The club also aims to promote football and sport as a means of enhancing health education, learning opportunities and local community involvement, with young people acquiring sporting and personal skills from which they will derive lifelong benefits, self-respect, self-esteem, self-confidence, integrity and respect for others.
The key activities undertaken by the Club includes:
1. Providing football training for club members in a safe environment covering premises, kits, coaching and relevant accessories
2. Enabling members to register with appropriate league to help them participate in league matches
3. Appropriate training for coaches, members, trustees and volunteers to support day to day functioning of the club
4. Ongoing administration and financial control for the Club
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
5. Ensuring compliance with guidance set out by football association, leagues, charities commission and other health, safety & safeguarding requirements
- All trustees to the club have (signed Trustee Eligibility Declaration) -
- Read and understood the Charity Commission’s safeguarding guidance
- Carried out all trustee eligibility checks the law requires and based on those checks are satisfied that the people acting as trustees are both eligible and suitable to act as trustees of this charity
- Declared to comply with their responsibilities as trustees - these are set out in the Charity Commission guidance ‘The essential trustee (CC3)’
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
Section D Achievements and performance
**Report from Mr Geoff Newman (Chairman) at club’s AGM Summary of the main on 06[th] June 2022 achievements of the charity during the year**[[th]]
Chairman’s Report AGM 06[[th]] June 2022
As the season draws to a close it’s a good to time to reflect on what we all have achieved together as a club. We have all collectively
provided nearly 300 young footballers and their families a safe, collaborative and unique environment for them to enjoy. Through some pretty turbulent times from the pandemic to the latest situation with the Ukraine conflict the club has displayed a community spirit we can all be very proud of.
I would like to thank the team of trustees, coaches, managers and age group helpers for their support over the last year.
In particular I’d like to thank Dave Spiller. Dave has been with the club for over 15 years in one capacity or another. Most recently
Dave has acted as the Club Sectary. Unfortunately, Dave is stepping down and we need to find another CS for the club to operate within the governance requirements of being a charity. Recruitment drive is underway, please shout if you are able to support.
Operationally we / I did not achieve all of what we set out to, but in hindside we achieved what mattered the most, we have a vibrant, happy and respected grass roots football club.
Financially we are in a good position.
We need to get out arms round the tournament and make a success of this for 2022. It’s going to be a demanding 3 weeks and we must
have support from the wider group to make it a success.
A summary pic that explains our achievements for the club as reflected from few pics taken from clubhouse -
Geoff Newman Chair
March **2012**
**TAR**
5
Section D Achievements and performance
**Mayford Athletic Football Club**
**Report from Mr. Dave Spiller (Club Secretary) at club’s AGM on 06[th] June 2022**
For Surrey FA, we have 22 teams registered this last season (2021-22)
(2 teams folded after only a few weeks into the season due to numbers).
We also have glowing Feedback from Surrey FA to the Club when they carried out a Safeguarding visit earlier this year. This is testament to how well the club is run and the hard work by all the Coaches and Volunteers.
Dave Spiller Secretary **Mayford Athletic Football Club**
## **Section E Financial review**
March **2012**
**TAR**
6
## **Brief statement of the charity’s policy on reserves**
The charity’s policy is to retain reserves enough to meet any immediate requirements of the charity while setting aside enough funds for longer term projects and plans. As per this policy, club is keeping a Reserve of £16,000 (=6 months of lease + 30% of membership fee + 6% buffer)
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Mr Sachin Sureka Mr Geoff Newman **Position (eg Secretary,** Treasurer Chair **Chair, etc) Date** 18/03/2023
March **2012**
**TAR**
7
**Charity Name**
**No (if any) 1113168**
## **Mayford Athletic Football Club**
## **Receipts and payments accounts**
Period start date Period end date **To** 6/1/2021 5/31/2022
**For the period from**
## **Section A Receipts and payments**
**Unrestricted funds**
**Restricted Endowment funds funds**
**Total funds**
**----- Start of picture text -----**
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
REGISTRATIONS AND COACHING INCOME 56,585 - - 56,585
TOURNAMENT INCOME 2,935 - - 2,935
SOCIAL EVENTS 873 - - 873
1,736 - - 1,736
SPONSORSHIPS, DONATIONS & GRANTS
PITCH & HALL HIRE 750 - - 750
KITCHEN & MERCHANDISE SALES - - -
HMRC GIFT AID - - -
BANK INTEREST -
OTHER 5,672 5,672
AGE GROUP DIRECT FUNDING RECEIVED 6,447 - - 6,447
74,999 - - 74,999
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 74,999 - - 74,999
A3 Payments
LEAGUE AFFILIATION 1,319 - - 1,319
PITCH MAINTENANCE 16,293 - - 16,293
PITCH HIRE 13,050 - - 13,050
PLAYERS KIT 10,922 - - 10,922
TRAINING EXPENSES & COURSES 2,395 - - 2,395
ANNUAL TOURNAMENT EXPENSES 120 - - 120
INSURANCE 907 - - 907
RENT & UTILITIES 6,202 - - 6,202
SOCIAL EVENTS 6,748 - - 6,748
KITCHEN & MERCHANDISE - - -
STATIONERY/ PLAYER PROMO/ WEB SITE
573 - - 573
CHILD PROTECTION/ CRB 150 - - 150
BUILDING & OTHER CLUB MAINTENANCE
9,465 - - 9,465
CLUB HEALTH & SAFETY 1,983 - - 1,983
COACHES KITS & OTHER 2,920 - - 2,920
FOOTBALL ACCESSORIES 1,191 - - 1,191
ADMINISTRATION 1,396 - - 1,396
IT 200 - - 200
MEMBERSHIP REIMBURSEMENTS 1,678 - - 1,678
OTHER 1,836 - - 1,836
AGE GROUP DIRECT EXPENDITURE 16,713 - - 16,713
- - - -
Sub total [ 96,061 ] - - 96,061
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
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**----- Start of picture text -----**
||||||
|---|---|---|---|---|
|Total payments|96,061|-|-|96,061|
|Net of receipts/(payments)|- 21,063|-|-|- 21,063|
|A5 Transfers between funds|-|-|-|-|
|A6 Cash funds last year end|52,552|-|-|52,552|
|Cash funds this year end|31,489|-|-|31,489|
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|**Section B Statement**|**of assets and liabilities**|**at the end of the period**|**at the end of the period**|**at the end of the period**|
|---|---|---|---|---|
|||**Unrestricted**||**Restricted**|
|**Categories**|**Details**|**funds**||**funds**|
|**B1 Cash funds**|Cash funds in current accounts
Transferred to Reserve Account
**_Total cash funds_**|**to nearest £**
**15,489**
**16,000**
**-**
**31,489**|
|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree balances with receipts and payments
account(s))|OK
|OK||
|||**Unrestricted**||**Restricted**|
|||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**|||
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
|||**Fund to which**||**Amount due**|
|**B5 Liabilities**|**Details**|**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees|Signature|Print|Name||
|||Sachin Sureka|||
Geoff Newman
**----- Start of picture text -----**
CC16a
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## **Last year**
**to the nearest £**
**----- Start of picture text -----**
47,695
330
8,202
1,970
423
22,731
4,442
85,793
**----- End of picture text -----**
**85,793**
**721 10,100 8,713 2,246 1,970 1,471 907 23,356 906 160 - 60 818 603 512 175 1,112 89 2,335 770 10,122 - 67,145**
**-**
**67,145 18,648 - 33,904 52,552**
## **Endowment funds**
## **to nearest £**
**-**
## OK
## **Endowment funds to nearest £**
**-**
**Current value (optional)**
**-**
**Current value (optional)**
**When due (optional)**
**----- Start of picture text -----**
Date of
approval
3/18/2023
**----- End of picture text -----**
3118r2023
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/ members of**
Charity Name
Mayford Athletic Football Club
**On accounts for the year ended**
31 May 2022
**Charity** 113168 **no (if any)**
**Set out on pages** 1-2
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 05 / 2021** .
## **Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed:**
**Date:** 4 June 2023
**Name:** Oliver Whiddett
1
**Oct 2018**
**IER**
## **Relevant professional qualification(s) or body (if any):**
Institute of Chartered Accountants in England and Wales
Yellowstones **Address:** 37A Heathside Road Woking GU22 7EY
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
**Oct 2018**
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
3
**Oct 2018**
**IER**