Chaiity registration number 1113164 (England and Wales) OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024
OAK LODGE FRIENDS OF THE SCHOOLASSOCIATION LEGAL AND ADMINISTRATIVE INFORMATION Trustees Mrs Julia Ciwrtnelksh Mrs Deborah Goggin Mrs Emma Bart)er Mrs Sharon Noble Mrs Davina Soothit Mr And Coulloupas Mrs Rebecca Behagg Miss Crystal Kenton Mrs Alison Mitchell Mrs Cathryn Thompson Mrs Katie Philpot {Appointed 10 November 20231 Charity number (England and Wales) 1113164
OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION CONTENTS Page Trustees. report Independent examin8¢s rewi Statement of finarKial activities 8alance sheet Notes to the financial statements 8-15
OAK LODGE FRIENDS OF THE SCHOOLASSOCIATION TRUSTEES. REPORT FOR THE YEAR ENDED 31 AUGUST 2024 The trustees present their annual report and finanoal statements Oak Lodge Friends of the Sthwl Assoaation for the year ended 31 August 2024. The financial statements have been prepared in accordance wth the accounting policies set out in note 1 to the financial stat8m8nts and comply with the asSociatic'S gov8miTrJ docum8nt. Chariti8s Act 2011 and "Accountir and Reporting by Charities.. Statement of Recommended PraCts. applicable to chants.es preparing their accounts in accordance with the Finanaal ReF)Orting Standard applicable in the UK and Republi¢ of Ireland (FRS 102)" (effects've 1 January 2019). Objectives and activities In preparing the Annual Report & Accounts, the trustees have conformed to the provisions specified in Accounting and ReF)Orting by Charities. Given the aclivities carried out by the assoaakn"on, particularfy in the areas of Summer School Fete, Christrnas Fair, s¢hool disco, Easter Egg Hurt preloved school shop and other events supporting the school, the trustees are satisfied that the charity is providing public benefit under the Charities Act 2011. Further detsils on these activits'es are provided in the next sedions of this reporL The trustees are also satisfied that they have had due regard to the local public benefit guidance published by the Charity Commission and, in particular, the requirement that the charity benefits a suffiaent seth'on of the public. The obj'ectives of the commtttee are.. o Create a range of activity strands which support dose coPeration between parents, staff pupils and other friends associated with sthcK)I, C Consolidate our good financial position to allow provision of &dth'tional amenities and facilities that may be considered as necessary or desirable, Effective communication, using appropriate thannels to reach our tsrget audiences. The proposed new constitution (as agreed to be adopted at the previous AGM) has been sent to the Charity CommissiM. Public benefft The trustees have paid due regard to guidan issued by the Chartty Commission in deciding what activities the ass¢xiats"on should undertake.
OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 Achievements and perfomiance Significant activities and aChvernents against objectives We ty to aaTr9e a mix of enrichment activities, supwi for the school and fundraisers throughout the year and hold open meetings with parents and dass reps to w nthv idèas. This year Nve provided supwt at school events with refreShmts. Cross county Year Group Coffee Momings Songs for the Elderly . Carol Corert Sports Day Open Momings Recepts'on parents evenings and moming We also provided.. Preloved unifomi sal8S New UnitM sales 70 Years - Tea Towels Rainbow Raffle Chocol-oak Bars Christmas Fair Christrnas Cards Christmas Discos Wreath Making Quiz and AGM in November Frozen FridayslTuck Shops Easter Egg Trail Summer Fete- Olympics Summer Disws and Year 6 leavers th'sco 'Forest Fesy We maintained our members in 2023124 and at Ihe lastAGM in 2023, l<atie officially joined us. Vve are SUPpd by core volunteers help with SpefiC events andlor are happy to be called up(M. This nt includes another whole generalion- Grandparents. Undes and Aunties %%tK) are happy to help. We are also grateful for ongoing support from: Class Reps, Teachers arKI support staff, The Senior Leadership Team, especially Diane Lovrton. the Premises Team, and Judge and Priestley Solicitors WIN) supported the Summer Fete.
OAK LODGE FRIENDS OF THE SCHOOLASSOCIATION TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 Financial review The assoctation does not speafically have a poliw ar0d reserves. and Fyovides funth'ng to Oak Lc4lge School as and when requested by Ihe school and agreed by the trustees. The assoaation raises funds so that it is in a position to be at4e to pn)vide dtinaiions to Oak Lodge School. During the year. £100 of donalions were received in the year. £e of wkn'ch were restrictsd. It has unrestricted reserves of £41,834 at the year.end, a decrease fr(xn £50.450 the previws year. Income for the year of £39,107. down from the 21J22-23 figure. This is money raised from derent events such as the Christrnas Fair, Summer Fet8. Rainbow Raffle. discos and othw activities and events organised for the children to enjoy. Money raised is added to the monies brght fopward fr(xn 21r22-23. Total expenditure for the year was £47,823, of wPMch £13.369 directy related to event expenditure. We continued with our annual Committed spd of around £10.(m year group trips and educational visits, the life bus and the library. VbÈ contrnue to work with the schoc4 on how money raised should be spent on addits'onal improvements. In 2024r25 this will indude a signfficant contribubon to furKI a revarn Outdoor Leamin9 Space. structure, govemance and management The association is an unincorporated assoaation govemed by its cmstitution adopted on 16 September 24 and subsequently amended on 12 January 2CK6 again on 9 Octoker 2013 and most recently on 10 November 2023. The trustees who seTved durirKJ the year and up to the date of swnature of the finanoal staternts were: Mrs Julia Courtnell-shaw Mrs Deborah Goggin Mrs Emma Barber Mrs Shar¢m Noble Mrs Davina Sorlt MrAndre Coulloupas Mrs Rebecca Behagg Miss Crystal Kenton Mrs Alison Mitchell Mrs Cathryn Thompson Mrs Katie Philpot (Appointed 10 November 2023) Re¢niitment and appolntnnt of trnstees The Trustees hdd office for the peric•J of 1 year following appointment by the members of the association. The Executive Committee ensures delivery of rts obJ"eclives and sets its strategic direction. It m&ts at least 3 times a year and agendas are arculated to all Committee members a week before the meetsng. Members of Ihe Execut'vè Committee indude Trustees. parents. representatives. the Head of Oak Lodge Primary School and the scfKJoI representative for the FS4.
OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 The trustees, report was approved by the Board of Trustees. Mrs Cathryn Thompson Trustee Date.. 041061.15
OAK LODGE FRIENDS OF THE SCHOOLASSOCIATION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION I report to the trustees on my examination of the financial ststements of Oak Lc#Jge Friends of the School Association (the associabon} for the year ended 31 August 2024. Responsibilities and basis of report As the trustees of the associatr'on you are responsibbe for the prepar of the financi81 statements in a¢dance with the requirements ofthe CharitiesAct 2011. I report in respect of my examination of the asscciation's finanaal statements carried out under section 145 of the 2011 Act. In carying OLrt my examination I have followed all the applicable Directions given by the Charity Commission under section 145(51{b) of the 2011 Act. Independent examinefs statement I have completed my examination. I confimi that no matters have come to my attention in connection Vth the examination giving me cause to believe that in any material respect.. accountiro records were not kept in respect of the associabon as required by section 130 of the Charities Act 2011. trte financial statements do not accord with those records.. or the finanaal statements do not comply the applicae requirements concerning the form and content of financial ststements set out in the Charities {Accounts and Reports} Regulations 2W8 other than any requirement that the financial statements give a true and fair view, vthich is not a matter considered as part of an independent examination. I have rv) concems and have Come across no other matters in connection with the examinats.on to which attents'on should be drawn in this report in order to enable a proper understsnding of the financial statements to be reached. Trevor Clarke FCCA, CTA Independent Examiner Date: ..
OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2024 Unrestrictsd Restricted funds funds 2024 2024 Total Unrestricted Restricted funds funds 2023 2023 Total 2024 2023 In¢ome from: Donations and legaaes Charitable activits'es 80 527 100 39,107 2,OCM) 47,285 38,580 47,285 Total income 38,620 587 39.207 49.285 49,285 Expenditure on: Raising funds Charitable activities 13,247 33,989 122 13.369 34,454 21.675 14,708 21,675 18,584 3,876 Total expenditure 47,236 587 47,823 36.383 3,876 40,259 N¢t incomel{expendlture) and movement in funds (8,616) (8,616) 12,2 (3,876) 9.026 Reconciliation of funds.. Fund balances at 1 September 2023 50,450 51,288 37,548 4,714 42,262 Fund balances at 31 August 2024 41,834 42,672 50.450 838 51,288 The statement of financial activities indudes all gains and losses recognised in the year. All income and 8xpendrtu derive from conts"nuing activities.
OAK LODGE FRIENDS OF THE SCHOOLASSOCIATION BALANCE SHEET AS AT31 AUGUST 2024 2024 2023 Current assets Stc¢ks Cash at bank and in hand 11 429 42,343 51,388 42.772 51,388 Creditors: amounts falling due within one year 12 1(M) Net current assets 42,672 51,288 Tho funds of the association Restricted income fvnds Unrestricted funds 13 14 41,834 So,41 42,672 51,288 oF/o6125 The flnancial statements wre approved by Ihe trustees on ........... .......... . Mrs Cathryn Thompson Trustee
OAK LODGE FRIENDS OF THE SCHOOLASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 Accounting policies Charity inforniation Oak Lodge Friends of the School Assooation is an unincorporated assoaation govemed by its constitution adopted on 16 September 2004 and subsequently amended on 12 January 2016 and then again on 9 October 2013. 1.1 Accounting convention The finanaal statements have been prepared in accordance Vth the association's goveming document, the Charities Act 2011. FRS 102 "The Finarrial RepoTtsng Standard applicable in the UK and Rewblic of Ireland. rFRS 102") and the Charities SORP "Accounting and Reporting by Chants"es: Statement of Recommended Practice applicable to charib'es prepariNJ their accounts in accordance vrith the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)" (effective 1 January 2019). The association is PU Benefit Entity as defined by FRS 102. The association has taken advanta38 of the provisions in the SORP for charities not to prepare a Statement of Cash Flows. The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent fequired to provide a true and frdir view. This departure has involved following the Ststement of Recthnrnen Pract1 for charities applying FRS 102 rather than the version of the Statement of RQmMended Practice which is refeffed to in the Regulations but which has since been wthdrawn. The financial statemerrts a prepared in sterfing. which is the functional currency of the association. Monetary arTh)unts in these financial statements are rourKled to the nearest £. The financial statements have been prepared und8r the histori1 Cost o)nvenlion. The prirKipal accounting )licies adopted are set out below. 1.2 Going concern At the time of approving the financial statements, the trustees have a reasonable expectation that the association has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concem basis of arxounting in preparing the financial statomonts. 1.3 Charftable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. Restricted funds are suty'ect to speafic conditions by donors or grantors as to how they may be used. The Fmmposes and uses of the resthcted funds are set out in the notes to the financial statements. Endowment funds are subject to speofiG conditsons by donors that the capital must maintsined by the associ*'on. 1.4 Income I[K(e is recognised the association is1th3ally entitled to rt after any perfomiance conditions have been meL the amounts can be measured reliably, and it is wobable that inccKne will be received. Cash ikniations are recognised <)n receipt. Other datrOnS are recognised once the assoaation has been rts'fied of the donation. unless performance corKlitions require deferral ofthe amount. Legaci85 are rwised on rtt&pt or 0rlse rf Ihe assocÈalion has been notified of an impending distribution, the amount is kncmn, and receipt is exFeCted. If the amount is not known, the legacy is trealed as a contingent asset
OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 Accounting policies (Continued) 1.5 Expenditure Expenditure is recognised ono there is a legal or constructive obligation to transfèr economic benefit to a tsird party. it is Probable Ihat a transfer of econ1¢ benefits will be reqred in sètdement. and the amount ot the obligation can be measured reliably. Expenditure is classffied by aciivty. The costs of each acbvty are made up of the total of d1ct costs and shared costs. induding support costs inv(Jved in undertaking each activity. Direct costs attributable to a single activity are allocatsd diredy to that activty. Shared ¢osts which contribute to more than one activity and support costs which are not attributable to a single acbvtty are apportioned beeen those activities on a basis consistent the use of resources. Central staff costs are allo¢ed on the basis of ts.me spent, and depreaation tharges are alICated on the portion of the asset's use. 1.6 Stocks Stocks are stated at the lower of cost and ests'mated selling wice less costs to complete and sell. Cost comprises direct materials and, where applicable. dirert labour costs and those overheads that have been 5ncuFred in bringing th8 stocks to th8ir prgsgnt locati( and conthtion. Itwns h8ld for th'strilxkn at no or nominal consideration are measured the loVr of replacement cost and cost. Net realisable value is the estimated selling price less all estimated costs of compleb'on and costs to be incurred in marketing, selling and distributon. 1.7 Cash and cash aquivalts Cash and cash equivalents indude cash in hand. deposits held at call b%ryth banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. Basic financial assets Basic financial assets, which indude debtors and cash and bank balances, are initially measured at transaction price iTKludirwJ transaction costs and are subsequèntly carried at amortised cost using Ihe effective interest meth3 unless the aangefflent constitutes a finanang transaction, where the transaction is measured at the present value of the future receipts th"scounted at a market rate of interest. Finanaal assets dassified as receivable within one year are not amortised. Basic financlal Ilablltti05 Basic financial li8kn'1ities, indtK5i crethtors and b8nk loans are initially rec£yiised at transaction price unle$s the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the fLrture payments discounted at a market rate of interest. Finanaal liabilities classified as payable within one year are not amortised. Debt instrumerts are subsequently carried at amortised cost using the effective interest rate method. Trade creditors are obligations to pay for gocxys or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are dassified as current liabilities if payment is due within one year or less. If not, they are presented as noTrcurrent lialxlities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effectsve interest method. Derecognltlon ol flnancial liabilitles or cancelled.
OAK LODGE FRIENDS OF THE SCHOOLASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 Accounting policies (Continued) 1.8 Employee benefits The cost of any unused holiday entittement is recognised in the period in which the employee's services are received. Temiination benefits are recognised immediately as an expense when the association is demonstrably cornmittecl to terminÈ Ihè èrnptymwrt of an employèè or to promde temination bènèfits. Critical accounting estimates and judgements In the application of the assoaation's ac¢ounting polioes. the trustees are required to make judgements, estimales and assumptions about the carrying amount of assets and liabilities that are not readily apparent from t)ther sourcès. The esltmates and assciated assumpts.ons are based on historical expenence aThl other factors that are considered to be relevant. Actual results may differ frcwn these estimates. The ests'mates and underlyirKJ assumpts'ons are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that perFod, or in the period of the revisi¢)n and fijture periods where the revision affects both Current and future periods. Income from donations and legacies Unrestricted Restricted funds funds 2024 2024 Total Unrestricted Restrictsd funds funds 2023 2023 Total 2024 2023 Donations and gifts 100 2,OC Donations and gifts Dan50n Foundation Other 2,OlJ) 100 100 2,OCM) £286 of the restricted fiuth Sp1 in 21y22, with a further £3,876 sp&nt in 2023. Tha schl1 have indicated the remainder will be spent on purchasirvJ new plants and equipment when required. No expenses were made in 2024. Income from charitable activitie5 Unrestricted Restricted funds funds 2024 2024 Total Unrestricted Restricted funds funds 2023 2023 Total 2024 2023 Charitable trading income Salg of goods 527 39,107 47.285 47285 10-
OAK LODGE FRIENDS OF THE SCHOOLASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 Income from charitable a¢tivities (Continued) Charitable trading income 2024 2023 223.92 205.LX) Amazon Smile Bag2School Chocoloak Bars Christmas Cards Christmas Disco Christmas Fair Circus Clothes recycling Coronation Grfts Cross County Dare To Be Different Day Easter Egg Trail EasyFundraising Fireworks Frankfurter Friday Frozen Fridays 587.14 FSA Income Shed Clear Out 52.02 New Uniform Sale 324.38 Preloved Unifomi Sale 467.91 Quiz Night 478.17 Raintow Raffle 1,421.13 Sports Day 344.26 Stikins Cwimission 76. Stock 215.77 Straight From Bed Day 439.42 Summer 'scO$ 1.365.25 Summer Fete 15,881.50 Summer Fete 2022 detM)Sito refund Teas and Coffees Tuck Shop ¥eath Making Yr 516 Card Refreshments 70 years- tea t¢Y•vels 1.372.15 1.140.82 1,324.66 9.747.76 947.05 1,042.37 8,436.10 7,1.88 69.C 778.50 271.(X) 698.31 385.00 288.40 1,[2.25 27.40 50.17 2.103.25 232.85 150.QM) 691.29 589.07 612.30 465.16 97.36 1,428.11 18,991.13 150.00 333.69 260.10 839.22 Serviceo 118.42 146.57 285.64 e67.73 11
OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 Expenditure on raising funds Unrestricted Restricted funds funds 2024 2024 Total Unrestricted Restricted funds funds 2023 2023 Total 2024 2023 Fundraising and publicity Stsging fiJndraising events 13,247 122 13,%9 21,675 21.675 2024 803.86 9.19 9.95 526.00 455.40 2,396.15 1,859.76 474.00 4,914.01 488.25 343.75 58.98 426.44 139.00 2023 clOI0ak Bars ChrFStmas Cards Christmas Disco Christrnas Fair Circus Class Xrnas Gifts Cross Country Easter Egg Trail Falconry Fireworks Frozen Fridays Ks Coronatic Lttal Giving Quiz Night Rainbow Raffle Sports Day Stc¢k Summer Discos Summer Fete Teas and Coffees Tuck Sl)op Nvreath Making Year 6 Leavers Party Yr 516 Carol servi Refreshments 282.45 1.516.20 122.28 180. 161.24 55.03 144.87 54.59 215.77 417.36 483.48 5.404.11 9,928.99 279.42 118.80 111.51 .00 582.38 184.05 2.10 52.18 12-
OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 Expenditure on charitable activities Raising funds 2024 Raising funds 2023 Direct costs Wshlist items Library expenses FSA expenses 29,824 1,883 2,747 13.152 1,078 4,354 34,454 18,584 Analysis by fund Unrestricted funds Restricted funds 33,989 465 14,708 3,876 18,584 Net movement in funds 2024 2023 The net movement in funds is stated after charginW(crediting): Fees payable for the independent examinats'on of the charitys financial statements 100 Trustees None of the trustees {or any persons connected wilh them) received any remuneration or bèneffts from the association during the year. The only transactions with trustees in the year were the reimbursement of expenses paid on behalf of the charity. Employees The average monthly number of employees during the year was: 2024 Number 2023 Number Total There were no employees whose annual remuneration vms more than £60,OQKJ. Remuneration of key management personnel The remuneraticfi of key management personnel VRS as fo]l¢yws'. 13-
OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 10 Taxation The charity is exempt from taxation on its activities because all its income is applied for charitable purposes. 11 &ocks 2024 2023 Finished goods and goods for resale 429 12 Ixhw creditors falling due within one year 2024 2023 Other Creditors 1CKJ 100 13 Restricted funds The restricted funds of the charity comprise the unexpended balances of donations arKI grants held on trust sthject to specific conditions by donors as to how they may be used. At1 September 2023 Incomlng resources Resources At 31 August expended 2024 838 587 {58n 838 838 587 (58n 838 Previous year: At1 September 2022 Incoming resources Resources At 31 August expended 2023 4,714 (3,876) 838 4.714 (3,876) 838 14-
OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 14 Unrestricted funds The unrestn'cted funds of the charity comprise the unexpended balances of donaknons and grants which are not subject to specific conditions by thnors and grantors as to how they may be used. These include d8signated funds which hav8 been sot aside out of unrestricted funds by the trustegs for speafic purposes. At1 September 2023 Incoming Resources At 31 August resources expended 2024 General funds 50.450 38.620 (47,236) 41,834 Previous year: At1 Incoming September resources 2022 Resources At 31 August expended 2023 General funds 37,548 49,285 (36,383) 50,450 15 Analysis of net assets between funds Unrestricted funds 2024 Restricted funds 2024 Total 2024 At 31 August 2024: Current assetsl(liabilities) 41.834 838 42,672 41,834 838 42,872 Unrestricted funds 2023 Restricted funds 2023 Total 2023 At 31 August 2023: Current assetsl{liabilities) 50.450 838 51,288 50,450 838 51,288 16 Related party transactions There were disdosable related party transactions during Ihe year (2023 - none). 15-