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2023-08-31-accounts

Charity registration number 1113164

OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees

Mrs Julia Courtnell-Shaw Mrs Deborah Goggin Mrs Emma Barber Mrs Sharon Noble Mrs Davina Soochit (Appointed 11 November 2022)

Mr Andre Coulloupas (Appointed 19 January 2023) Mrs Rebecca Behagg (Appointed 11 November 2022) Miss Crystal Kenton (Appointed 11 November 2022) Mrs Alison Alison Mitcheli (Appointed 11 November 2022)

Mrs Alison Alison Mitcheli

Mrs Cathryn Thompson Mrs Katie Philpot (Appointed 10 November 2023)

Charity number

1113164

OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION

CONTENTS

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Page
Trustees' report 1-3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the financial statements 7-14
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OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION

TRUSTEES' REPORT FOR THE YEAR ENDED 31 AUGUST 2023

The trustees present their annual report and financial statements Oak Lodge Friends of the School Association for the year ended 31 August 2023.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the association's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

In preparing the Annuai Report & Accounts, the trustees have conformed to the provisions specified in Accounting and Reporting by Charities. Given the activities carried out by the association, particularly in the areas of Summer School Fete, Christmas Fair, school disco, Easter Egg Hunt, preloved school shop and other events supporting the school, the trustees are satisfied that the charity is providing public benefit under the Charities Act 2011. Further details on these activities are provided in the next sections of this report.

The trustees are also satisfied that they have had due regard to the local public benefit guidance published by the Charity Commission and, in particular, the requirement that the charity benefits a sufficient section of the public.

The objectives of the committee are:

0 Create a range of activity strands which support close co-operation between parents, staff pupils and other friends associated with school,

0 Consolidate our good financial position to allow provision of additional amenities and facilities that may be considered as necessary or desirable,

0 Effective communication, using appropriate channels to reach our target audiences.

The proposed new constitution (as agreed to be adopted at the previous AGM) has been sent to the Charity Commission.

Public benefit

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the association should undertake.

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OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

Achievements and performance

Significant activities and achievements against objectives

We try to arrange a mix of enrichment activities, support for the school and fundraisers throughout the year and hold open meetings with parents and class reps to get new ideas.

This year we provided support at school events with refreshments:

We also provided:

We lost some core members in 2021/22 and our recruitment drive following Summer Fete 2022 gave us 4 new members of the committee at the last AGM — Davina, Crystal, Ali and Rebecca, Andre from January and our recruitment drive this year has given us Katie.

We are supported by core volunteers who help with specific events and/or are happy to be called upon. This now includes another whole generation — Grandparents, Uncles and Aunties who are happy to help.

We are also grateful for ongoing support from: Class Reps, Teachers and support staff, The Senior Leadership Team, especially Diane Lowton, the Premises Team, and Black and Blanc who supported the Summer Fete.

Financial review

The association does not specifically have a policy around reserves, and provides funding to Oak Lodge School as and when requested by the school and agreed by the trustees.

The association raises funds so that it is in a position to be able to provide donations to Oak Lodge School. During the year, £2,000 of donations were received in the year, none of which were restricted. It has unrestricted reserves of £50,450 at the year-end, an increase from £37,548 the previous year.

Income for the year of £47,285.41, up slightly from the 2021-22 figure. This is money raised from different events such as the Christmas Fair, Summer Fete, circus, discos and other activities and events organised for the children to enjoy.

Money raised is added to the monies brought forward from 2021-22.

Total expenditure for the year was £40,259, of which £21,675 directly related to event expenditure.

We continued with our annual committed spend of around £10,000 on year group trips and educational visits, the life bus and the library. We continue to work with the school on how money raised should be spent on additional improvements. In 2023/24 this will include a significant contribution to fund a new Food Tech Facility.

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OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION

TRUSTEES' REPORT (CONTINUED)

FOR THE YEAR ENDED 31 AUGUST 2023

Structure, governance and management

The association is an unincorporated association governed by its constitution adopted on 16 September 2004 and subsequently amended on 12 January 2016 and then again on 9 October 2013.

The trustees who served during the year and up to the date of signature of the financial statements were: Mrs Julia Courtnell-Shaw

Mrs Deborah Goggin Mrs Emma Barber Mrs Sharon Noble Mrs Davina Soochit (Appointed 11 November 2022) Mr Andre Coulloupas (Appointed 19 January 2023) Mrs Rebecca Behagg (Appointed 11 November 2022) Miss Crystal Kenton (Appointed 11 November 2022) Mrs Alison Mitchell (Appointed 11 November 2022) Mrs Cathryn Thompson Mrs Laura Shaw (Resigned 11 November 2022) Mrs Samantha Harris (Resigned 11 November 2022) Mrs Emma Kempton (Resigned 11 November 2022) Mrs Caroline Brown (Resigned 11 November 2022) Mrs Katie Philpot (Appointed 10 November 2023)

Recruitment and appointment of trustees

The Trustees hold the office for the period of 1 year following appointment by the members of the association.

The Executive Committee ensures delivery of its objectives and sets its strategic direction. It meets at least 3 times a year and agendas are circulated to all Committee members a week before the meeting. Members of the Executive Committee include Trustees, parents’ representatives, the Head of Oak Lodge Primary School and the school representative for the FSA.

The trustees' report was approved by the Board of Trustees.

a Mrs Cathryn Thompson Trustee Date: fos[pozq] AG[|]

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OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION

| report to the trustees on my examination of the financial statements of Oak Lodge Friends of the School Association (the association) for the year ended 31 August 2023.

Responsibilities and basis of report

As the trustees of the association you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

| report in respect of my examination of the association’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

| understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

| have completed my examination. | confirm that no matters have come to my attention in connection with the

examination giving me cause to believe that in any material respect:

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

aie(MTrevor Clarke FCCA, CTA Independent Examiner

Dated: Plospee...

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OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 AUGUST 2023

Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds
2023 2023 2023 2022 2022 2022
Notes £ £. £ £ £ £
Income from:
Donations and legacies 3 2,000 - 2,000 1,000 5,000 6,000
Charitable activities 4 47,285 - 47,285 36,029 - 36,029
Total income 49,285 - 49,285 37,029 5,000 42,029
Expenditure on:
Raising funds 5 21,675 - 21,675 14,974 - 14,974
Charitable activities 6 14,708 3,876 18,584 33,094 286 33,380
Total expenditure 36,383 3,876 40,259 48,068 286 48,354
Net income/(expenditure) and
movement in funds 12,902 (3,876) 9,026 (11,039) 4,714 (6,325)
Reconciliation offunds:
Fund balances at 1 September
2022 37,548 4,714 42,262 48,587 - 48,587
Fund balances at 31 August
2023 50,450 838 51,288 37,548 4,714 42,262

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

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OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION

BALANCE SHEET

AS AT 31 AUGUST 2023

2023 2022
Notes £ £ £ £
Current assets
Cash at bankand in hand 51,388 13575
- Creditors: amounts falling due within
one year
Other creditors 10 100 31,313
Net current assets 51,288 42,262
The funds ofthe association
Restricted income funds 11 838 4,714
Unrestricted funds 50,450 37,548
51,288 42,262

The financial statements were approved by the trustees on 1 ]os/20 24

Mrs Caelbousp Trustee

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OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

Charity information

Oak Lodge Friends of the School Association is an unincorporated association governed by its constitution adopted on 16 September 2004 and subsequently amended on 12 January 2016 and then again on 9 October 2013.

The accounts are drawn up to the year to 31 August 2023.

1.2 Accounting convention

The financial statements have been prepared in accordance with the association's governing document, the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (‘“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The association is a Public Benefit Entity as defined by FRS 102.

The association has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the association. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. 1.3. Going concern At the time of approving the financial statements, the trustees have a reasonable expectation that the association has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements. 1.4 Charitable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. Endowment funds are subject to specific conditions by donors that the capital must be maintained by the association. 1.5 Income Income is recognised when the association is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probabie that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the association has been notified of the donation, unless performance conditions require deferral of the amount.

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OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

A Accounting policies

(Continued)

Legacies are recognised on receipt or otherwise if the association has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

1.6 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. Derecognition of financial liabilities Financial liabilities are derecognised when the association’s contractual obligations expire or are discharged or cancelled.

1.8 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the association is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

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OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

2 Critical accounting estimates and judgements

In the application of the association’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Income from donations and legacies

----- Start of picture text -----
|||||||||| |---|---|---|---|---|---|---|---|---| |Unrestricted|Restricted|Total|Unrestricted|Restricted|Total| |funds|funds|funds|funds| |2023|2023|2023|2022|2022|2022| |£|£|£|£|£|£| |Donations|and|gifts|2,000|-|2,000|1,000|5,000|6,000| |Donations|and|gifts| |Danson|Foundation|2,000|-|2,000|1,000|-|1,000| |Longfield|Ltd|-|-|-|-|5,000|5,000| |2,000|~|2,000|1,000|5,000|6,000|

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The Longfield Ltd donation in 2022 is restricted to be spent on improving the quadrangle and outdoor space.

£286 of the restricted funds were spent in 2022, with a further £3,876 spent this year. The school have indicated the remainder will be spent on purchasing new plants and equipment when required.

4 Income from charitable activities

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|||| |---|---|---| |Unrestricted|Unrestricted| |funds|funds| |2023|2022| |£|£| |Charitable|trading|income| |Event takings|47,285|36,029|

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OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

4 Income from charitable activities

(Continued)

Charitable trading income

Charitable trading income
2023 2022
Book Sale 367.05
New School Uniform 691.29 586.91
Own Clothes Day 514.36
Preloved Uniform Sale 589.07 861.42
Easyfundraising 50.17 123.90
Teas and Coffees 118.42 363.28
Travelling Book Fair 88.84
Rainbow Raffle 1,581.77
Santa Dash 40.61
Christmas Cards 947.05 1,867.47
Christmas Jumper Day 669.85
Quiz Night 612.30 54.30
2022 Challenge 1,068.15
EasterEgg Trail 940.96 1,145.59
Amazon Smile 223.92 168.76
Doughnuts 636.20
Summer Fete 18,991.13 20,833.43
Acc. Transfer 2,097.67
Oscar's Walk 4,340.75
TuckShop 146.57 170.62
Sports Day 465.16 381.24
Music Extravaganza 40.46
refreshments
Stamptastic Commission 4.88
Bag2School 205.00 152.00
Cross Country 271.00
Christmas Fair 8,436.10
Fireworks 2,103.25
Stikins Commission 97.36
Yr 5/6 Carol Service 285.64
Refreshments
Christmas Disco 1,042.37
Frankfurter Friday 232.85
Circus 7,561.88
DareTo Be Different Day 698.31
Coronation Gifts designed by 778.50
children
Summer Discos 1,428.11
Clothes Recycling 69.00
FSA Income from shed clear 150.00
out
Summer Fete2022 deposit 150.00
refund

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OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

5 Expenditure on raising funds

Fundraising and publicity Fundraising expenditure

Unrestricted Unrestricted
funds funds
2023 2022
£ £
21,675 14,974
2023 2022
Class Xmas Gifts 343.78 531.23
Teas and Coffees 118.80 109.49
Rainbow Raffle 60.00
Online Pantos 112.50
Happy's Circus (2022) 84.00
Easter Egg Trail 282.45 314.00
Doughnuts 357.50
Summer Fete 9,928.99 10,693.20
Year6 Leavers Party 787.22 337.60
Acc. Transfer 2,097.67
Sports Day 184.05 51.54
Cross Country 60.66
Christmas Cards 9.95
Christmas Fair 1,859.76
Quiz Night 161.24
Fireworks 1,516.20
Yr 5/6 Carol Service Refreshments 52.18
Christmas Discos 455.40
Circus 4,914.01
King's Coronation Gift 330.36
LocalGiving 180.00
Summer Discos 483.48
Miscellaneous 6.32

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OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

6 Expenditure on charitable activities

Raising Raising
funds funds
2023 2022
£ £
Direct costs
Wishlist items 13,152 30,767
Library expenses 1,078 845
FSAexpenses 4,354 1,768
18,584 33,380
Analysis byfund
Unrestricted funds 14,708 33,094
Restricted funds 3,876 286
18,584 33,380

7 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the association during the year.

The only transactions with trustees in the year were the reimbursement of expenses paid on behalf of the charity.

8 Employees

The average monthly number of employees during the year was:

2023 2022
Number Number
Total = =

There were no employees whose annual remuneration was more than £60,000.

Remuneration of key management personnel

The remuneration of key management personnel is as follows.

9 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

10 Other creditors falling due within one year

2023 2022
£ £
Other creditors 100 31,313

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OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

11. Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

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|||||||||| |---|---|---|---|---|---|---|---|---| |At|1|Incoming|Resources|At|31|August| |September|resources|expended|2023| |2022| |£|£|£|£| |4,714|-|(3,876)|838| |Previous|year:|At|1|Incoming|Resources|At|31|August| |September|resources|expended|2022| |2021| |££| |-| |5,000|(286)|4,714|

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12 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

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|||||||||| |---|---|---|---|---|---|---|---|---| |At|1|Incoming|Resources|At|31|August| |September|resources|expended|2023| |2022| |£|£|£|£| |General|funds|37,548|49,285|(36,383)|50,450| |Previous|year:|Ati|Incoming|Resources|At|31|August| |September|resources|expended|2022| |2021| |£|£|£|£| |General|funds|48,587|37,029|(48,068)|37,548| |Analysis|of|net|assets|between|funds| |Unrestricted|Restricted|Total| |funds|funds| |2023|2023|2023| |£|£|£| |Fund|balances|at|31|August|2023|are|represented|by:| |Current|assets/(liabilities)|50,450|838|51,288| |50,450|838|51,288|

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13 Analysis of net assets between funds

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OAK LODGE FRIENDS OF THE SCHOOL ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

13 Analysis of net assets between funds

(Continued)

Unrestricted Restricted Total
funds funds
2022 2022 2022
£ £ £
Fund balances at 31 August 2022 are represented by:
Current assets/(liabilities) 37,548 4,714 42,262
37,548 4,714 42,262

14 Related party transactions

There were no disclosable related party transactions during the year (2022 - none).

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