2025-07-31-accounts - Oakfield Association Of Friends

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Summary of Receipts and Payments for Oakfield PTA

Receipts

Oakfield PTA, previously known as Oakfield Association of Friends (OAFS) raise funds by running various events throughout the school year.

Some of the events, such as cake sales, mainly generate cash receipts which are then deposited into the main Lloyds bank account by Oakfield PTA.

Other events generate receipts in the form of cash and card payments. Card payments made at event such as uniform sales, ‘bar’ and internal stall transactions at the Summer Fair, raffle ticket or bar transactions at the Music Evening or Quiz night etc are settled through a provider called SumUp which takes a small commission and then transfers the net takings to the main bank account.

Receipts for advanced ticket sales to events such as the Oakfield Family Fun Day, Quiz Night, Santa Run or Music Evening are also done using SumUp, with transfer of the net takings to the main bank account. In the last year, some tickets were also sold via SumUp QR codes. @ We also have a PayPal account which allows us to sell uniform online and take payment from external falls for the Summer Fair. Through this, receipts are taken and then cash is intermittently drawn down and transferred to the main Lloyds bank account.

Cheques are also received for funds raised through the ‘Easy Fundraising’ scheme and bank transfers received from Cauliflower cards.

The final source of income is through the subscriptions paid by parents (added to their termly bill). This money is initially paid to the EDT and is then paid by them to OAFs (this should happen once a term now but in previous year this was backlogged and paid less often and in much larger amounts).

Payments

Oakfield PTA makes paymenis the purchase of items required to run their events (licences to sell alcohol or show films, costumes, printing of flyers, food and refreshments and so forth) and invoices should be available to agree outgoing cash payments against.

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the adventure playground and smaller items such as playground equipment, electronic equipment Oakfield PTA also fund the purchase of equipment for the school. This includes large items such as and musical instruments. Some of these items are purchased directly by Oakfield PTA in which case an invoice should be available. In other cases, the payments are made by the EDT and then Oakfield PTA reimburses the EDT for the payment, which should be seen on the statements issued by the EDT to Oakfield PTA.

Some annual expenses such as the ‘Parentkind’ (PTA) charge and the ICO annual charge are collected automatically by Direct Debit.

Summary Assets and Liabilities of Oakfield PTA

The only assets held by Oakfield PTA are their cash balances. They have two accounts at Lloyds Bank (the Treasurers Account which is used for all receipts and payments and the Business Bank account which holds the monies raised from the termly parental subscriptions to the PTA and is used to pay for the school minibus and which earns a very small amount of interest). They also hold minimum balances with PayPal (usually around £500). No liabilities are held.

INCOME AND EXPENDITURES

		Gross Income	Expenditures	Net Income
	OAFS SUBSCRIPTIONS	£8,978.50	£0.00	£8,978.50
	EASYFUNDRAISING	£146.30	£0.00	£146.30
	UNIFORM SALES	£2,120.40	£0.00	£2,120.40
	CAKE SALES	£829.30	£51.10	£778.20
	FAMILY FUN DAY	£3,212.80	£1,741.70	£1,471.10
	MUSIC NIGHT	£1,747.80	£1,351.40	£396.40
	WREATH MAKING NIGHT	£791.10	£572.93	£218.17
	SANTA RUN	£710.90	£161.85	£549.05
	SANTAS GROTTO	£1,120.50	£528.87	£591.63
	CAULIFLOWER CARDS	£665.00	£0.00	£665.00
	QUIZ NIGHT	£968.00	£682.07	£285.93
	NURSERY/UF MINI DISCO	£0.00	£271.40	-£271.40
	UF/YR 1 STORY FOR BEDTIME	£0.00	£3.50	-£3.50
je)	YEAR 2/3 FILM NIGHT YEAR 4/5 DISCO	£0.00 £0.00	£155.72 £305.10	£155.72 -£305.10
	SCHOOL PRODUCTION BARS	£1,653.00	£928.17	£724.83
	OAKFIELD SUMMER FAIR	£11,298.60	£6,303.86	£4,994.74
	ART FAIR	£548.30	£11.00	£537.30
	ADMIN COSTS	£17.10	£524.27	-£507.17
	GIFTS TO/FROM OAKFIELD	£1,195.90	£9,035.73	-£7 839.83
	ECO CALENDAR	£740.00	£738.50	£1.50
	BANK INTEREST	£92.60	£0.00	£92.60
	UNALLOCATED	£17.30	£0.00	£17.30
	TOTAL	£36,853.40	£23,367.17	£13,486.23

TOTAL CASH RESERVES AS OF 31st JULY 2025

£56,988.00

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£ CHARITY COMMISSION Independent examiner's. ;
report on the accounts
: FOR ENGLAND AND WALES
Section A Independent Examiner’s Report
Report to the trustees/ . ae .
members of |Oakfield Association Offends
On accounts for the year | 31 July 2025 Charity no | 1113137
ended (if any)
ee enero tase
| report to the trustees on my examination of the accounts of the above
charity (“the Trust’) for the year ended .
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=) Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
J basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

| report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

, Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

e accounting records were not kept in accordance with section 130 of the Act or

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e the accounts do not accord with the accounting records e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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Relevant professional
qualification(s) or body body |ACA (ICAEW)ACA (ICAEW) (ICAEW)
(if any):
IER Address: | 41 Angles Road, 41 Angles Road, Angles Road,
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London, SWi6 2UUS
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Section B

Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of _ ee any items that the examiner wishes to disclose. | |

_ ee

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IER

October 2021

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[ ed-y| CHARITY COMMISSION
3 £7 FOR ENGLAND AND WALES| Oakfield Association of Friends
Receipts and payments accounts CC16a
from 01/08/2024 r? 31/07/2025
Section A Receipts and payments
Unrestricted Restricted Endowment Total Tund Laat
“ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
OAFS SUBSCRIPTIONS T -ij{ =
EASYFUNDRAISING rae) SCOCC«dTdST t—CSCSSC idJ [E18| rTTtC~—“C~‘CzC—C d
UNIFORM SALES ne PO T C—~C=sd
CAKE SALES rea l/f -it{-+itf89 TC [Cid]
FAMILY FUN DAY rT-dif= reid
MUSIC NIGHT ss ee TC id
WREATH MAKING NIGHT es ee TC id
SANTA RUN ee rid
SANTAS GROTIO es Os I [CY
CAULIFLOWER CARDS Ss a = TC
QUIZ NIGHT ee ee TC
SCHOOL PRODUCTION BARS a Os 38
OAKFIELD SUMMER FAIR t————an290] [Cd TCSCSCSCSCSSdCESC Co
ART FAIR rfsaat{ -itiLB [ [Ci]
9 ADMIN COSTS es fe
©’ |GIFTS TO/FROM OAKFIELD ee a )D
ECO CALENDAR rT -i|j{—C-Cd YC
BANK INTEREST 0 0s [Ci
UNALLOCATED es YC
AR
(see table).
[TCT
Total receipts Lessa)CO) Co) LL css |Cd
[CAKESALES.S—S—CSA3 Payments SCT a a Oe0s
FAMILY FUN DAY. sd] 1.742 | es ee PC id
TMUSICNIGHT Ss] S981 re SSC tt
WREATH MAKING NIGHT rf si{[ [CS]
tea J
ISANTARUN. CdS C8 redT [|] TC [tC d
SANTAS GROTIO tr sa}[- [itt][CO][ 8][ fC] [id]
TQUIZNIGHTSS—C~C rT —CSdS ea
ty INURSERY/UF MINIDISCO. | 2711 r -i{—- [id] J [Cid
TUF/YR1STORYFORBEDTIME| 4 ee O e e ee YC
YEAR2/3FILMNIGHT
YEAR4/5 DISCO. || S 308SG | e Se ee|Ts | [Cid
[0s]
SCHOOL PRODUCTION BARS | [928] | a Ooa bY [2]
OAKFIELD SUMMER FAIR 0s 0 ee
ART FAIR cs 0 raft iC‘id”
ADMIN COSTS. | a Oefs 9
[GIFTS TO/FROM OAKFIELD fr 9038] [SS [-] [JL] | —s9036 | | [Csi][CS]
ECO CALENDAR 20 0 PC
Sub totall23,367] [= | Ct Pt
A4 Asset and investment
purchases, (see table
eS
Sub total|__
Total payments ae |TS| |
Net of receipts/(payments) 93,487] | Th 13487]
AS5 Transfers between funds | ee | ee :
[[] rT 43,502 [||]
AG Cash fundslast year end r [43,502}]
Cash funds this year end ee | |
CCXX R1 accounts (SS) 1 08/09/2025
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a 7

Section B Statement of assets and liabilities at the end of the period Categories Details Unrestricted Restricted Endowment funds funds funds to nearest £ esto nearest £ |esto nearest £ 1) es | (agree balances with receipts and payments account(s)) Unrestricted Restricted Endowment funds funds funds Details to nearest £ to nearest £ to nearest £ —— —— Details ee onus Cost (optional) a a a ee |eee | — —=—— Details eu ae Cost (optional) —— il en |ee | “i Fund to which Amount due When due Details liability relates optional optional ha — —==— approval fj Signed by one or two trustees on Signature Print Name Date of § behalf of all the trustees lz i Ks GOA FLEECTINE 24. 04.2025 CCXX R2 accounts (SS) 2 08/09/2025

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"| CHARITY COMMISSION
(yt? FOR ENGLAND AND WALES
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Trustees’ Annual Report for the period

From 01/08/2024 (Period start date) To 31/07/2025 (Period end date) Charity name: Oakfield Association of Friends

Charity registration number: 1113137

	Objectives and Activities	Objectives and Activities
	a Summary ofthe purposes of	the charity as set out in its	6S Para 1.17
?	governingdocument		PreparatorySchool forthefurtherance ofthe education and development of
			children attending the school.
	Summary ofthe main activities in relation to those	purposes for the public	BE 1.17and ©
	benefit, in particular, the		events over the course ofthe academic
	activities, projects or		year 2024/25. These included: second-
	services identified in the		hand uniform sales, a wreath-making
	accounts.		night, cake sales, the sale of charity Christmas cards designed by the pupils,
			a ‘Santa parkrun’, a Quiz Night, a Music
			evening, a Summer Fair, a Disco for
			pupils, a Movie Night for pupils and a
			Family Fun Day.
	Statement confirming	Para 1.18	In deciding what fundraising events to
	whether the trustees have		run, and in working with the school to
	had regard to the guidance		agree ofwhat projects to fund, we have
@	issued bythe Charity Commission on public		regardstothe CharityCommission’s guidance on public benefit by:
	benefit
			- Aiming to fund projects that benefit
			all children at the school regardless
			of age.
			- Funding projects that help a variety
			of areas of their education and
			development ofthe school, be that
			academic, sporting or the Arts.
			- Arranging Social events for parents
			and staff to help maintain the school
			community.
			- Encouraging parents to become
			involved in the activities we run in
			the school.
			- Working with local business through
			supportofevents.

joubienel information (optional) ou may choose to include further statements where relevant about: 6

|Policyon social investment |
including program related|pa,|138|| |---|---|---|---| |investment|||| ||||Oakfield Association of Friends is an| |Ser
tabnn
ontribution made by
volunteers|Para|1.38|entirely volunteer-run organisation by
parents ofcurrent pupils atOakfield| |Ce||ee|Preparatory School.| |Achievementsand Performance|||| |a|||| ||||Thanks to the hard work of the| ||||volunteers, Oakfield Association of| |Summary ofthe main|||Friends undertook many ‘in person’| |achievements ofthe charity,
identifying the difference the|TT
,||fundraising events in 2024/25 aswell as
online and in-person sales ofsecond-| |charity’s work has made to|||hand school uniform. These events not| |the circumstances of its|||only raised over a gross total of£36,854| |beneficiaries and any wider|||butstrengthened the school community| |benefits to society as a|||for both parents and children; all in-| |whole.|||person eventswerewell-attended and
positive feedbackwas received from| ||||staff, parents and pupils alike.| |Additional information (optional)|||| |You may
choose to include further||statements|where relevant about:| ||||Not applicable| |Achievements against|Para 1.41||| |objectives set|||| ||||Not applicable| |Performance of fundraising|||| |activities against objectives
set|Para 1.41||| ||||Not applicable| |Investment performance|||| |against objectives|Para 1.41||| ||||Not applicable| |Other||||

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. Financial Review

@, “2

	Review ofthe charity’s	Para 1.21	Oakfield Association of Friends ended
	financial position at the end		the financial year in a strong position,
	ofthe period		having raised a cash surplus of£13,468
			during thatacademic year (after the
			removal ofexpenses) and holding a
			total cash amount of£56,988.
	Statement explaining the	Para 1.22	Oakfield Association of Friends aims to
	policy for holding reserves Stating why they are held		maintain a reservefundto ensure sustainabilityand supportthe school's
			long-term needs. The reserve is
			maintained to cover both short-term and
			long-term needs forthe school, parents,
			children and the local community. There is
			no formal minimum or maximum reserve
			target in the PTA bank accounts; this
			allows the PTA to meet any unforeseen
@, “2			expensesandfuturecommitments. The PTA does ensure there is a minimum of
			£500 in the PayPal account at any time.
			The trustees review the charity’s cash
			regularly to maintain financial stability
			and ensure that funds are available for
		Amount ofreservesheld	Parat22
	reserves
	deficit
	Explanation ofany	Para 1.23	None held
	uncertainties about the
	charity continuing as a going
	concern
©	Additional information (optional) You may choose to include further statements where relevant about:
			During the financial year, Oakfield
			Association of Friends raised £36,854
	The charity’s principal sources offunds (including		Pa'@ 1-47
	any fundraising)		This income was made up ofthe
			proceeds of fundraising activities,
			second-hand uniform sales and a termly
			parental subscription from current
			students’ families to the PTA.
			Not applicable
	Investment policy and
	objectives including any
	social investment policy	Para't.A6
	adopted
			Falling pupil numbers at Oakfield
	A description ofthe principal risks facing the charity	Para 1.46	Preparatory havemade itmore difficult to raise money and attract parental
			volunteers.

Other Oakfield Preparatory School was taken over by Alleyn’s Schools Group from 1* August 2025. After this date, the school will now be known as Alleyn’s Oakfield.

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Structure, Governance and Management

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||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |trusts:| |eee| |How|is|the|charity|Para|1.25|Unincorporated|Association| |constituted?| |Trustee|selection|methods|Para|1.25|Trustees|are|elected|by|members|at|the| |including|details|of|any|Annual|General|Meeting|(AGM)|or|co-| |constitutional|provisions|e.g.|opted|by|the|Executive|Committee.| |election|to|post|or name|of| |any|person|or|body|entitled| |to|appoint|one|or|more| |trustees| |Additional informationYou|may|choose|to|include (optional)further|statements|where|relevant|about:| |Not|applicable| |Policies|and|procedures| |adopted|for|the|induction| |and|training|of trustees|Pala|1a| |Not|applicable| |The|charity’s|organisational| |structure|and|any|wider| |network|with|which|the|Paik|tae| |charity works| |Not|applicable| |Relationship|with|any|Para|1.51| |related|parties| |Other| |Not applicable|

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Reference and Administrative details

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||||||||| |---|---|---|---|---|---|---|---| |Charity’s|principal|address|c/o|Alleyn’s|Oakfield|Preparatory|School| |121-128|Thurlow|Park|Road| |London| |SE21|9HP|

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RG

Names of the charity trustees who manage the charity [Timon1 [omen [artF [SSSRName of person (or 2|StephanieDunne [Chair|| [3 |ToniaBuckley [Secretary | | 4 [Victoria Freestone [Treasurer | S| SSCS [AbbaNewbery | fs [aobiesmin [CdSTOCC~SSCSCSCS~S~S fé_[annaDangeto | STS Cd ST 7 [AnnaOnora «| CdS “(TCT CTTCC~S™Y 8 [AntoniaSteater [| S| 0 SSCdTSCSSCSC~=S™ 10[11 [EteniveiRichards[HolieHobman [S|| SS CdSCC~;~CS~S~C~Y 12 SOd|SSS™~—‘idSC‘“C~;C‘~;~;~S~S~™ [13 [Ka yTempietonteHampson |[Td|CdS a a [16 [Sarahieach | 7 SOdYSCOCSC~<C~S~<‘CS~S~S~S~S 118j19[StefaniaBraccn’|SophieSwet[suzecook ||[||| SCTSCS SSS~=~dSC“‘<~;‘<~;‘~SC‘CSC;~S~S~S (20 [vaelGerson |EP Corporate trustees — names of the directors at the date the report was approved [Directorname |CSCS a Q GC a | , Ge Qe

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Name of trustees holding title to property belonging to the charity
(‘Trusteenamea—s——SSSSCdséDattesactedifnotforwholeyear|
QO
QQ
a O
QD
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@ Other optional information

.	Funds held as custodian trustees on behalf of others	Funds held as custodian trustees on behalf of others
	Description ofthe assets	None held
	held in this capacit
	Name and objects ofthe
	charity on whose behalf the
	assets are held and how this
	falls within the custodian
	charity’s objects
	Details of arrangements for
	safe custody and
	segregation ofsuch assets
	from the charity’s own
	assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Declarations

)

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Full name(s)| KATHRYN) HAMeSOA) _ iewenn fecesTuve