Registered number: 05585617 Charity number.. 1113075 WEM TOWN HALL COMMUNITY TRUST UNAUDITED TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 WR Po.rtn.ers Protecting your future.
WEM TOWN HALL COMMUNITY TRUST IA company limited by guaranteel CONTENTS Page Reference and administrative details of the Charitable Company7 its Trustees and advisers Chairman's statement Trustees, report Independent examiner's report ststement of financial activilies 4-12 13-14 Balance sheet Notes to the financial statements 18-28
WEM TOVVN HALL COMMUNITY TRUST IA company limited by guarantee) REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITABLE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2022 Trustees Mr R D Stokes, lappoinled Chair 21 November 20211 Ms S E Angus-crawshaw lappoinled 9 February 20221 Mr J P Broadhead Iresiqned 15 September 20211 MrA Brown Ms P Dee lappoinled 15 September 20211 MrJ W Dinsdale MrP R Jones Mrs EA Mayer Mr R A Reeves Mr G M Soul, IFormal representation of Wem Town Council) lappoinled 12 May 20211 Mrs S Yates, Iresiqned as Chair 21 November 20211 Company registered number 05585617 Charity registered number 1113075 Registered office Wem Town Hall 28-32 High Street Wem Shropshire SY4 5DG Company secretary Mrs R A Horner lappoinled 21 November 20211 Management and Administrative Team Mrs R A Horner, Director Mrs S Zacharek, Associate Director (resigned October 20211 Mrs P King. General Manager lappoinled November 2021) Mrs F Nye. Adminislralive and Front of House Mrs H G Moigan, Pfogramme and Marketing Assistant Iresigned Thnarch 20221 Mis A Williams. WTH Project Co-ordinator Ms L Duncan. BBO Project co-ordinator18ppoinled January 20221 Ms H Purcell, Cleaning Operative lappoinled October 20211 Accountants WR Partners Chartered Accounlanls Belmont House Shrewsbury Business Park Shrewsbury Shropshire SY2 6LG Bankers Barclays 4446 Castle Street Shrewsbury Shropshire SY1 28U Page 1
WEM TOWN HALL COMMUNITY TRUST IA company limited by guarantee) CHAIRMAN'S STATEMENT FOR THE YEAR ENDED 31 MARCH 2022 The chairman presents his statement for the year. 2021122 has been a challenging year for the Charity. as we alletnpted lo return to normal setvice following Covid lockdowns and inlerruplions. After the early 2021 lockdown penod we re-opened the doors to the public in June 2021. and resumed cinema showings in July, with social distancing measures continuing to be In place for the remainder of the financial year. The government removed the legal limits on social distancing mid- July 2021, but the TrLJslees continued to Cap audiences and continue with measures such as enhanced cleaning regime, staff mernbers wearing face coverings, and lemperalure checks of staff. volunteers and patrons until the end of March 2D22. Allendances at afternoon and evening entertainment events were slow to recover, as nervousness remained regarding Covid, particularly with local surges in infection beeen January and March 2022. The choice and availability of films from dislribulors was impacted throughout the financial year as film releas& dates were moved at short notice as dislribulors responded lo their own business case changes which made for a challenging time in effectively promoting entertainment opportunities. Sarah Zacharek, Associate Director left the organisation al the end of October 2021 after twelve years of service al Wem Town Hall. Sarah was a key tnember of staff and was integral lo steering the Charity through the early stages of the Covid-19 pandemic and the Trustees thank her for valuable contributions over her years of service. Sarah's departure resulted In a staffing restructure for the Charity and Pamela King was welcomed in the newly created position ol General Manager in October 2021. A part-time finance officer post was also created bul the Charity has struggled to fill this vacancy during the year. Hannah Morgan, Programme and Marketing Assistant also left the organisalion in March 2022 and we thank her for her contributions particularfy for the creatlDn of programme branding log05 during her lime with the organisalion The café, a subsidiary of the Charity, began lo recover well during the financial year thanks In part lo ils good accessibility and Spa around the tables contributing lo customer confidence in going out, The café has struggled with recruilmenl of personnel. which has been widely reported across the hospilalily industry but we hope this will improve in the next financial year. The Meals on Wheels Service. sel up during the pandemic, and financially supported by the ConnexLSS Housing Group during the financial year, was eventually taken on by WTH alone, and eonlinues lo support a number of Wem residents to continue lo live Independently in their own home. 11 was pleasir)g to note thrDughoul the year, the continued success ol Wem into Work, part of the Building Better Opportunities programme, which helps local people with confidence building and finding work, training, and volunteering opportunities. The 'W.E.M - Wem Where Everyone Mallers, project was able lo start in September 2021. Funded by The National Lollery Community Fund the community project has a particular focus on detnenlia friendly activities and was halted just as Il was about lo start due to the Covid-19 pandemic. The relationship with Wem Town Council remain5 important to the Charity, through their financial support and regular contact lo share knowledge and support. A new Service Level Agreement has been made between Wem Town Council and Wem Town Hall Community Trust. The annual amount will reduce from next financial year owing lo the préssure the Town Council has on their funding plans During the year, the Trustee5 responded lo a fundraising strategy report that had been complelecl al the end of March 2021. A workshop was held lo priorilise the recommendations into short, medium, and long-lerm goals lo better support our ongoing financial viability, which v4ill be extremely important in the coming years. Page 2
WEM TOWN HALL COMMUNITY TRUST IA company limited by guarantee) CHAIRMAN'S STATEMENT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2022 Wem Town Hall survived the pandemic for several reasons, including good management and the dedication of an understandably reduced team of volunteers. Principally, however, it wa5 the financial support we received from the Arts Council, through a second round of funding, and the Government's business support grants that ensured il was viable for us lo re-open and resume services. Sue Yales stood down as Chair of the Trust in November 2021. having been in post since December 2018, and I look over in November 2021. The Trust have agreed that. in future, lo work towards each chairman being appointed for a two-year period, supported by a vice-chairman, who would in turn become chairman. John Dinsdale has been appointed vice-chairman for the next financial year 2022123. Roy Stokes Chaii of Wem Town Hall Community Trust Dale". Page 3
WEM TOWN HALL COMMUNITY TRUST IA company limited by guarantee) TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2022 The Trustees present their annual report logethei with the financial statements ol the Charitable Company for the year 1 April 2021 10 31 March 2022. The Annual report serves the purposes ol both a Trusle&s' report and a direeltsrs, report under company law. The Trustee5 confirm that the Annual report and financial slalemenls of the charitable company comply with the curient slalulory requirements, the requirements of the charitable company's governing document and the provisions of the Slalemenl of Recommended Practice ISORPI applicable lo charities preparing their accounts in accordance with the Fin2ncial Reporting Standard applicable in the UK and Republic of Ireland IFRS1021 leffeclive 1 January 20191. Since the Charitable Company qLJalifies as small under section 382 of the Cornpanies Act 2006. the Strategic report required of medium and large companies under the Companies Act 2006 Islralegic Report and Directors, Report) Regulations 2013 has been omi112d. The organisalion is a charitable eompany limited by guarantee, incorporated on 6th October 2005 (amended by special resolution on 1 Oth December 20071 and registered ss a charity on 24th February 2006. The company was established under a Memorandum which establishes the objects and powers of the charitable company. and il is governed under Its Artic5es of Association. The trust adopted 2 new set ol Articles ol Association more suitable for ils current operation which were formally adopted on 19th March 2015 and have been registered with Companies House and The Charities Cornrnission Register. On 27th November 2019, a special resolution with amendments lo the articles of as50cialion was passed and adopted. This was registered with Companies House and The Charities Commission In the event of the company being wound up members are required to contribute an amount not exceeding £10 Objectives and activities a. Policies and objectives The Charity's purposes as sel out in the objects contained in the company's Articles of Association are to.. provide fa¢ililies for the benefit of the inhabilanls of the town ol Wem 2nd the surroullding area in relation lo li} the advancement of the education of the public in the arts Iiil the advancement of education and training generally and Iiiil recreation or other leisuTe time occupation in the Interest of social welfare with the object of improving the conditions of life for the public al large. To deliver on our purposes and aims WFHCT facilitates social enterprise, community empowerment and community cohesion through an accessible, user-friendly, and high-qualily venue and programme Our main areas ol activity comprise ol an inclusive arts programme which ineludes music, theatre. dance, cinema, exhibitions, and work5hop5 and hiring out our premises and seNices for meetings, fundraising evenings, exercise classes and celebrations, amongst other recreation and leisure aclivilies. Since 2014 Wem Town Hall has delivered an Into Work programme for local people offering help and advice in gaining èmployment and further training The success of the piogramme has led lo it becoming a larger area of activity for the Charity. In selling objectives and planning for activities, the TrLJslees have given dLJe consideration lo general guidance published by the Charity Commission relating lo public benefit. including the guidance 'Public benefit.. running a charity IPB21'. Page 4
WEM TOWN HALL COMMUNITY TRUST IA company limited by guarantee) TRUSTEES. REPORT ICONTINUED> FOR THE YEAR ENDED 31 MARCH 2022 Objectives and activities Icontinuedl b. Main activities undertaken to further the Charitable Company's Purposes for the public benefit How our activities deliver publi¢ benefit". Through a partnership programme of arts development Wem Town Hall enhances the creative capacity of the cler community by presenting a broad range of arts events for enjoyrnent and education and providing opportunities to celebrale and promote local dislincliveness. We provide facilities that no other venue can offer for the inhabitants of Wem and the surrounding areas. We have a charging policy which includes a community and service lo community discounled hire rale lo make sure our facilities are affordable to the public. The broad offer of leisure activities, Many with discounted rates promotes greater inclusion, improving the life of the Inhabitants of Wem and the surrounding areas. Providing SUPPDrt Into employment, the Into Work project benefits residents and the local economy promoting greater community resilience and well-being. c. Volunteers On 31st March 2D22 Wem Town Hall's volunteer team numbered 57 volunteers. They participate in all areas of the charity's delivery and without their time and dedication Wem Town Hall would not be the venue il Is today. Throughout the 2021122 financial year the venue was closed to the public during April and May excepting for the weekly Thursday market which was supported by our volunteer team acting as slewards. The Charity continued to be strongly supported by the volunteer team who were keen lo support the Charity in re- opening the venue once more and lo offer a welcorning covid secure venue when we did open. The meals on wheels service delivery project supporting elderly and vulnerable people during the pandemic could not have continued without the SLJPPOrt of volunteers who support the coordination with contacting and delivery. During venue operational month5 the venue is supported by more than 132 hours volunteering per week. In pure monetary terms the value ol volunteer support is more than £68,000 per year. A volunteer handbook sets out our policies and procedures. Volunteers are briefed before each task 2nd thanked for their contribLJlions so they understand the important part they play in the success of the venue. We hold volunteer social events Iwice a year al which the trust formally thanks volunteers for their support. The functiDns a150 help volunteers to rneel each other and generally enjoy their exPerienS more which contributes to our high level of volunteer relenlion. During 2021122 due lo months closed and a locus on re-opening, the Charity hosted one social event in December 2021. During the 2020121 financia1 year the number of active volunteers dropped from 65 10 51. The number of active volunteers on 31 st March 2022 was 57 with some volunteers deciding not lo return after the covid pandemic. The Trustees will be focusing on volunteer recruitment over the next financial year lo support the Charity. Page 5
WEM TOWN HALL COMMUNITY TRUST IA company limited by guarantee) TRUSTEES, REPORT {CONTINUEDI FOR THE YEAR ENDED 31 MARCH 2022 Achievements and performance Review of activities The 2021122 Financial Year continued lo be a challenging operating environment due lo the continued effects ol the Covid-19 pandemic. The Charity was awarded £41,582 from the second round of the Arts Council Culture Recovery fund lo support core costs between April and June 2021. As the timeline for exiling the early 2021 covid lockdown became known the Trustees decided the best course of action for the Charity's ongoing viability was to delay re-opening of the venue until the beginning of June except for the Thursday market which was open throughout as it provided essential services. Savings were made on the expected oulgoings due to being closed in the first Ihiee months of the financial year and the Arts Council allowed grant recipients lo extend the funding period the grant covered so Ihat it may be fully ulilised. This allowance was vital lo the Charity's ongoing viability within the financial year: and wthout il the Charity Trustees may have been forced lo consider the winding down of the Charity. Arts Programme The Wem Town Hall arts programme seeks lo establish a broad programme of high-qualily arts activities and events Ilheatie, music, dance, filtll, satellite broadcasts, visual arts. and crafts exhibitions. elc.} for the benefit of local people and visitors lo the area. 169 Arts Events took place through 10 months of the year (June 21 March 221 This was a marked increase from 42 events delivered in the 202012021 financial ye2r though not back lo the 247 events In the 201912020 financial year. Legal limits on social distancing were removed in July 2021 and we experienced a very measured return of audiences Over September and October 2021 as consLJmer confidence In allending events developed. The etnergence of the Omicron variant in November and December proved lo be a setback as virus cases increased locally and consumer confidence dipped once more. Although legal limits on social distancing were removed in July 2021 the Charity worked lo a reduced sealing capacity in ils main event space for the remainder of the Financial Year to still allow a degree ol social distancing whilst we encouraged attendance, ighlighls of the Arts Programme included the return Df live music, a collaborative dance workshop and performance between Wem Youth Club and Krump Dance artist Joshua Nash and a film season funded by the Film Hub Vvesl Midlands Film Exhibition FLJnd that profiled films with a theme of strength and resilience featuring topics such as disability, LGBT+ race, homelessness, cultural displacement. and courage. The versatile gallery space continued as a dual café gallery space with selling exhibitions showeasing local artists throughout Ihe year. Hires Room Hire availability resumed In June 2021 and performance mirrored that of the arts programme. A vast increase wag noted on the previDU5 year's hires as the end of March 2022 saw the Charity reach 328 hires Icornpared 10 38 al March 20211 bul that only represents jLJSt over half the IDlal hiies seen al the end ol March 20201600 lotall. Page 6
WEM TOWN HALL COMMUNITY TRUST IA company limited by guaranteel TRUSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2022 Achievernents and performance Icontinuedl Wem into Work Project The Chaiily has been delivering the Wem into Work project since In 2014. Through the project we provide bespoke one lo one support lo job seekers to supply them with the skills and help they need lo find etnploymenl. Collaborating with the participants, the key worker addresses the barriers lo finding employment that the clients are experiencing. Most often support needed consists of help with CV writing, job hunting support, confidence building, interview skills practice & techniques and general & bespoke training. In January 2017, the Charity began delivering the Into Work Project as part of Building Better Opportunities Shropshiie. The funding supports projects in England that tackle poverty and promote social inclusion. 11 is funded by the European Social Fund and the National Lottery Community Fund ancl has been extended lo March 2023. The Iru5tees see this project as a valuable way of contributing Ils skills lo the local economy and helping achieve the Charity's aims of advancing training and education for the Inhabitsnls of Wem. When Sarah Zacharek. Associate Director ol Wem Town Hall left the organisalion In November 2021 a new part lime key worker was recruited lo support the project delivery, Lisa Duncan, who started In January 2022. Where Everyone Matters Project Funded by the National Lottery Community Fund, W.E. M - Where Everyone Matters is a three-year community project focusing on loneliness and people living with Dementia. Due lo the covicl 19 pandemic and largeled beneficiaries being some of the most vulnerable in the Community, It was decided lo delay the start of the project until September 2021. The project creates opportunities for those living with dementia and their carers lo lake part in activities together In a welcoming and supportive environment. Meals on Wheels Project The Charity secured fvnding from Connexus Housing Group lo support meals on wheels activity during the 202112022 financial year, Meals on Wheels supply hol meals on Mondays and Fridays al a reasonable cost to those in need within the local community. The project usèd the services of café businesses In Wem as well as Wem Town Hall's own catering facility and from September 2021 Wem Town Hall's catering facility became the sole meal provider. This change was made lo better support the growing seNice as Wem Town Hall has larger premises lo facililale the cooking and easy a¢$S for co51eclion of the meals by the volunteers. In March 2022, the Charity was grateful to Wern Rotary Club who granted a request of funding towards a new oven to Gook the tneals on wheels food. Financial review Going concern After making appropriate enquiries. the Trustees have a reasonable expectation that the Charitable Company has adequate resources lo continue in operational existence foi the foresee3ble future. For this reason, they continue lo adopt the going concern basis in preparing the financial slalements Page 7
WEM TOWN HALL COMMUNifY TRUST IA company limited by guarantee) TRUSTEES. REPORT ICONTINUEOI FOR THE YEAR ENDED 31 MARCH 2022 b. Financial review Despite the continuing impact of the Covid 19 pandemic on the Charity's day-to-day business, the trading position lor the year ended 31 Maich 2022 has resulted in a surplus of £14,272. This was in part due lo the Arts Council Culture Recovery Grant which covered core costs of the Charity and was able to be used over a IDnger timeframe than the initial April-June period. In response lo the Omicron variant itnpacling the hospilalily and leisure sector In December 2021 the Government provided businesses in this sector with a further business support grant which was paid al the end of March 2022 and contributed to the surplus al the end of financial year. Income came from service level agreements honoured by our partners Iwem Town Council £22,000, Shiopshire Council £4,000), covid 19 business support grants 1£16,0001 and the Government and Arts CoLJn¢il funded Cultural Recovery Fund Grant 1£41.5821. Reflation of reserves was a key element the first culture covery grant in the 2020121 financial year. Thanks to further covid support funds in the 2021122 financial year the feserves were not called on during the 2021122 financial year. Total expenditure for the year increased lo £216.030 on 3151 March 20221£175,916 at March 20211. This is in alignment with the Trustees financial expectation5 for the year based on the programme, projects and baseline core cost occurring within the year. c. Reserves policy The Trustees have considered the charity's requirement for reserves in light of the main risks to the organisalior). The lease of Wem Town Hall is a full repairing lease and due to the high loottall increasing amounts of funding will be required lo maintain the high standard of the building and facilities. In addition, a level of reserves is required lo cover emergency situations that may arise from time to lime. The Trustees and Team have worked tirelessly lo achieve a level of reserves sel out in 2014 bul now that has been reached the demands on the building and facilities are ever greater whilst activity increases, and Il is now considered that a minimum level of £100.000 reserves is necessary. The Trustees recognise that increasing costs make il more difficult lo generate surplus funds towards this target. Hr)wever, the aim continues lo be to reach the iequired level within the medium term. Free reserves on 31 March 2022 were £88.68712021 £74,415) d. Principal funding In 2021122 the Charity's primary income stream was from thè provision of facilities and services bLJI il is notable that 25°/D of the year's income was from Covid-19 support grants. Service Level agreement Incorne from Wem Town Council and Shropshire Council has been, and continues lo be pivotal in demonstrating local support for the Charity and gaining investment from Trusts and Foundations. Risk managernent The Charity Iruslees have given consideration to the major risks lo which the charity is exposed and satisfied themselves that systems or procedures are established in older lo manage those risks. Page 8
WEM TOWN HALL COMMUNITY TRUST IA company limited by guarantee) TRUSTEES, REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2022 Structure. governance and management a. Constitution Wem Town Hall Community Trust is registered as a charitable company limited by guarantee and was sel up by a Trust deed. The company is consliluled under a Trust deed and is a registered charity number 1113075. b. Methods of appointment or election of Trustees The directors of the company as registered al companies house are also charity trustees for the purposes of charity law. Under the requirements of the Memorandum and Articles of Association the director5 of the charity are elected to serve for a period of three years after which they musl be re-èlected al the next Annual General Meeting The directors may appoint a person who is willing lo act lo be a director al any point in the year. The maximum number of directors is e1ve and may not be less than six. All directors give their time voluntarily and received no benefits from the Charity. The Trustees have agreed lo work towards a rnodel of a Chair of Trustees being appointed for a hvo-year period SUPPDrted by a Vice Chair who will in turn become Chair P8ge 9
WEM TOWN HALL COMMUNITY TRUST IA company limited by guarantee) TRUSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2022 structure J governance and management Icontinuedl c. Organisational structure and decision-making policies Wem Town Hall Community Trust has a Manageinenl Committee of up lo twelve members who meet quarterly and are responsible for the strategic difeclion and policy of the charity. Al present the committee has len members from a variety of professional backgrounds relevant to the work of the charity. A scheme of delegation is in place and day to day responsibility for the provision of the seNices rest with the Director ol Wem Town Hall. Four Trustees form a Finance and Personnel Committee that meets not less than four limes year and is responsible for presenting a draft budget lo the Management Committee for the following financial year no later than the 31 sl of December. Due lo staff resignations during the course of the financial year the Trustees responded to the opportunity lo change the structure of the staff team. A General Manager post was Created lo be responsible for the effective managerllent of the Wem Town hall building operations on a day-104ay basis. The post was filled by Pamela King fiom 1 sl October 2021. A new part time finance officer role was created but rerllained vacant at the end of March 2022. The Director post retumed to be a full-time post in October 2021 Ipreviously 0.8 postl Two Trustees together with the WTH Director and WFH Associate Director IWTH General anager from October 20211 form the House Committee which meets not less then three times per year to monitor and respond lo the ongoing building management and maintenance programmes. One member ol the Finance and Personnel Committee meets with the Director monthly to assess progress and ensure good praGliceldelivery. The Director of Wem Town Hall is responsible for ensuring that the charity delivers the services specified ancl that key performance indicators are met. The Director ensures that the small staff team continues lo develop their skills and working practices in line with good practice. The Associate Director was particularly responsible lor the efleGtive finance opeotions and the Director look over this respon5ibilily when the Associate Director left the Charity in October 2021. The Wem into Work project co- ordinator Ipart of the Building Better Opportunities Programmel works lull time and solely on the project. The full-time worker was supported by a new part-lime worker working solely on the project from January 2022. The Adminislralion & Front of House Coordinator is responsible for coordinating the volunteer team as well as administering room hires, gallery coordination and display Cabinets. The Programme and Marketing Assistant is a duty manager and Coordinates the marketing and publicity for the venue as well as assisting the Director in programming responsibilities. In February and March 2022 the Programme and Marketing and Front of House (FOHI and Administialion staff members also resigned their posts notifying the Charity of their inletTrlions to take up new opportunitie5. The Iruslees were reviewing the roles and responsibilities of these posts al the end of the rinancial year with a view to better supporting the Charity's work. The Charity's policies and ProdureS such as health and safely, equal opportunities, safeguarding, volunteering and grievances are reviewed by Trustees annually and updated where necessary. Page 10
WEM TOWN HALL COMMUNITY TRUST IA ¢ompany limited by guarantee) TRUSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2022 structure, governance and management Icontinuedl d. Policies adopted for the induction and training of Trustees Most Trustees are already lamiliar with the practical work of the charity having been encouraged lo attend or volunteer al public events. New Trustees are invited and encouraged to attend a series of short training sessions lo lamiliarise themselves with the charity and the context within which il operates. These are jointly led by the Chair of the board and the Director of Wem Town Hall and cover. The obligations of Trustees. The main documents which sel out the operational framework for the charity including the Memorandum and Articles ol Association. Resourcing and the current financial position as sel out in the latest published accounts. e. Serious Incidents There have been no cases of serious incidents that have risked or resLJlled in significant loss of the charity's money or assets. damage lo the charity's propety or harm lo the charity's work, beneficiaries, or reputation. f. Relatod parties None of our Iruslees receive remuneration or benefit for their work with the charity. Any connection between a Iiuslee or senior staff member of the charity with a contracted partner musl be disclosed lo the full board of Iruslees. Plans for future periods The Charity expects further dislurballce to its opeialion In the 22123 financial year as it continues lo recover from the covid 19 pandemic effects. Duè lo the staffing changes the Charity experienced during the 2021122 rinancial year some of the future period plans scheduled for 21122 have been carried over Into plans lor the year ending 31 sl March 2023. In the next twelve months the Charity plans lo.. Reevaluate the WTH Business Plan. Hold volunteer drives lo recruit more volunteers. Undertake a comrnunity consullalion lo gauge current and future priorities of the local community to be fed into the Charity's future projects and service delivery plans. Undertake a review of artistic policy with key partners and beneficiaries specifically priori11sing the Charity's commitment to build on and develop more creative opportunities lor young people Continue lo be a member of, and proaGlively support the work of the Culture Consortium Shropshire. To continue in the implementation of the fundraising slralegy in line with business planning focusing on the Friends membership scheme. Page11
WEM TOWN HALL COMMUNITY TRUST IA company limited by guarantee) TRUSTEES, REPORT ICONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Statement of Trustees, responsibilities The Trustees (who are also the directors of the Charitable Company lor the purposes of company lawl are responsible for preparing the Trustees, report and the financial slalemenls in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Pra¢licel. Company law requires the Trustees lo prepare financial statements for each financial year. Under company law, the Trustees musl not approve the financial statements unless they are satisfied that they give a Irue and fair view ol the slate of affairs of the Charitable Company and of its incoming resources and application of reSoUrs, including Its Income and expenditure, for that period. In preparing these financial slatemenls. the TrLJStees are required lo.. select suitable accounting policies and then apply them consislenlly.. observe the methods and principle5 of the Charities SORP IFRS 1021,. make judgments and accounting eslimales that are reasonable and prudent., slate whether applicable UK Ac¢ounting Standards IFRS 1021 have been followed, subject to any material departures disclosed and explained in the financial slalemenls", prepare the financial statements on the going concem basis unless Il is inappropriate lo presume that the Charitable Company will continue in business. The Trustees are responsible for keeping adequate accounting records that are sufticienl lo show and explain the Charitable Company's transactions and disclose with reasonable accuracy al any time the financial position of the Charitable Company and enable them lo ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charitable Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by order of the members of the board of Trustees and signed on their behalf by". Mr R D Stoke5 Chair ol Trustees Dale.. Page 12
WEM TOWN HALL COMMUNITY TRUST IA company limited by guarantee) INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2022 Independent Examiner's Reportto the Trustees of Wem Town Hall Community Trust I'the Charrtable Cornpany'l I report to the charity Trusteès on my examination of the aecounls ol the Charitable Company lor the year ended 31 March 2022. Responsibilities and Basis of Report As the Trustees of the Charitable Company land ils directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 {'Ihe 2006 Acl'l. Having satisfied myself that the accounts of the Charitable Company are not required lo be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charitable Company's accounts carried out under section 145 of the Charities Act 2011 I'lhe 2011 Acl'l. In carrying out my examination I have ft)Ilowed the Directions given by the Charity Commission under section 14515llbl of the 2011 Act. Page 13
WEM TOWN HALL COMMUNITY TRUST IA company limited by guarantee) INDEPENDENT EXAMINER'S REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2022 Independent Examiner's Statement I have completed my exarninalion. I confirm that no maller5 have come lo my attention in connection with the examination giving me cause lo believe. accounting records were not kept in respect of Ihe Charitable Company as required by section 386 of the 2006 Act., or the accounts do not accord with those records, or the accounts do not comply with the accour)ling requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair. vi2w which is not a maller considered as part of an independent examination., or the accounts have not been prepaied in accordance with the methods and principles of the Slalemenl of Recommended Practice for accounting an(J reporting by charities lapplicable lo charities preparing their accounts in accordance with the Financial Reporting Stanctard applicable in the UK and Republic of Ireland {FRS 10211. I have no concerns and have come across no other rnatters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reachecl. This report is made solely lo the Charitable Company's Trustees. as a body. in accordance with Part 4 01 the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might slate tD the Charitable Company's Trustees those mallers l am required to slate to them In an Independent èxaminer's report and for no other purpose. To the fullest exlenl permitted by law, I do not accept or assume responsibility lo anyone other than the Charitable Company ancl the Charitable Company's Trustees as a bocly, for my work or for this report. Signed". Dated. 0111212022 T Lunt BA FCCA MIRPM WR Partners Chartered Accountants Belmont House Shrewsbury Business Park Shrewsbury SY2 6LG Page 14
WEM TOWN HALL COMMUNITY TRUST IA company Ilmited by guarantee) STATEMENT OF FINANCIAL ACTIVITIES {INCORPORATING INCOME AND EXPENDITURE ACCOUNTI FOR THE YEAR ENDED 31 MARCH 2022 Unrestricted funds 2022 Restricted funds 2022 Total funds 2022 Total funds 2021 Note Income from.. Grants, donations and legacies Charitable activities 92,659 65.524 72.119 164,778 65,524 207,651 72,694 Total income 158.183 72.119 230,302 220,345 Expenditure on- Charitable activities 143,911 72.119 216,030 715.976 Total expenditure 143,911 72,119 216,030 IT5,916 Net movement in funds 14,272 14,272 44,429 Reconciliation of funds: Total funds brought forward Nel movement in funds 74,415 14,272 74,415 14,272 29,986 44.429 Total funds carried forward 88,687 88,687 74,415 The Statement of Financial Activities includes all gains and losses recognised in the year. The notes on pages 18 to 28 form part of thes& financial stalernents. Page15
WEM TOWN HALL COMMUNITY TRUST IA company limited k)y guarantee) REGISTERED NUMBER: 05585617 BALANCE SHEET AS AT 31 MARCH 2022 2022 2021 Note Fixed assets Investments 10 Current assels Stocks 1.247 5,420 114,30S 842 14,726 707,905 Debtors Cash al bank and in hand 12 120,972 123,473 Creditors.. amounts falling due within one year 13 132,2861 (49.059) Net eurrent assets 88,686 74,474 Total assets less current liabilities 88,687 74,415 Total net assets 88,687 14,415 Page 16
WEM TOWN HALL COMMUNITY TRUST IA company limited by guarantee) REGISTERED NUMBER.. 05585617 BALANCE SHEET ICONTINUEDI AS AT 31 MARCH 2022 2022 2921 Note Charity funds Restricted funds Unrestricted funds 14 14 88,687 74,415 Total funds 88,687 74,415 The Charitable Company was entitled lo exemption from audit under section 477 of the Companies Act 2006. The members have not required the company lo obtain an audit for the year in question in accordance with section 476 of Companies Act 2006. The Tru51ees acknowledge their responsibilities for complying with the requirefflents of the Act with respect to accounting records and preparation of financial slalements. The f nancial slalemenls have been prepared in accordance with the provisions applicable to entities subject lo the small companies regime. The financial statements were approved and aulhofised for issue by the Trustees and signed on Ih&ir behalf by.. Mr R D Stokes (Chair of Trustees) Date". The note5 on pages 1810 28 form part of these financial statements. 83 11 el. Page 17
WEM TOWN HALL COMMUNITY TRUST IA company limited by guaranteel NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 General infomiation The organisalion is a Charitable Company limited by guarantee. incorporated Dn 6th October 2005 lamended by special resolution on 1 Oth December 20071 and registered as a Charity on 24th February 2006. The Company was established under a Memorandum which establishes the objects and powers of the Charitable Company, and it is governed under Ils Articles of Association. The trust adopted a new sel of Articles of Association more suitable for its current operation which were formally adopted on 19th March 2015 and have been registered with Companies House and The Charities Commission Register. In the event of the company being wound up members are required lo contribute an amount not exceecling £10. The Charity's purposes as sel DUI in the objects contained in the company's Articles ol Asso¢ialion are lo.. provide facilities for the benefit of the inhabilanls of the town of Wem and the surrounding area in relation lo lil the advancement of the education of the public in the arts lill the advancement of education and training generally and liiil recreation or other leisure lime occupation in the interest of social welfare with the object of Improving the conditions of life for the public al large. Accounting policies 2.1 Basis of preparation of financial statements The financial slalemen15 have been prepared in accordance with the Charities SORP IFRS 1021 Accounting and Reporting by Charities. Slalemenl of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Sland2rd applicable in the UK ancl Republic of Ireland IFRS 1021 leffeclive 1 January 20191, the Financial Reporting Standard applicable In the UK and Republic of Ireland IFRS 1021 and the Companies Act 2006. Wem Town Hall Community Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised al historical cost or Iransaelion value unless olherwse slated in the relevant accountin9 policy. 2.2 Income All income is recognised once the Charitable Company hss enlillemenl lo the income, il is probable that the Income will be received and the amount of income receivable can be measured reliably. Grants are Included in the Statement of financial activities on a receivable basis. The balan of income received for specific purposes but not expended during the period is shown In the relevant fund8 on the Balance sheet. Where income is received In advance of entillemenl of receipt, its recognition is deferred and included in creditors as deferred ineome. Whère enlillemenl occurs before income is received, the income is accrued. Page18
WEM TOWN HALL COMMUNITY TRUST IA company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 Ac¢ounting policies Icontinuedl 2.3 Expenditure Expenditure is recognised once there is a legal or conslruclive obligation lo Iransler economi benefit to a third paty, il Is probable that a transfer ol economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by aclivily. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable lo a single 8Gtivity are allocated directly to that a¢livily, Shared costs which contribute lo more than one activity and support costs which are not attributable lo a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion ol the asset's use. Expenditure on charitable activities is incurred Dn directly undertaking the aclivilie5 which further the Charitable Company's objectives, as well as any associated support ¢os15. All expenditure Is inclusive of irrecoverable VAT. 2.4 Government grants Governtnenl grants are accounted for in the Slalemenl of Financial Activity upon receipt. 2.5 Investments Fixed asset Investments are a form of financial instrument and are initially recognised al their Iransa¢lion cost and subsequently measured at fair value at the Balance Sheet dale, unless the value cannot be measured reliably in which case il is measured al cost less impairment. Investment gains and losses. whether realised or unrealised. are combined and presented as 'GainsllLossesl on inveslmenls. in the Slalemenl of Financial Activities. 2.6 Stocks Stocks are valued al the lower of cost and nel realisable value after making due allowance for obsolete anLI slow-moving stocks. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads. 2.7 Debtors Trade and other debtors are recognised al the selllemenl amount after any trade discount offered. Prepayments are valued al the amount prepaid nel of any trade discounts dije. 2.8 Cash at bank and in hand Cash al bank and in hand includes cash and short-lerm highly liquid investments with a short maturity of three months or less fiom the dale of acquisition Dr opening of the deposit or similar account. Page 19
WEM TOWN HALL COMMUNITY TRUST IA company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 Accounting policies (Continued 2.9 Liabilities and provisions Liabilities are recognised when there is an obligation al the Balance sheet dale as a result of a past event. il is probable that a transfer of economic benefit will be required in settlement, and the amount of the Settlement can be estimated reliably. Liabilitie5 are recognised al the amount that the Charitable Company anlicipales it will pay lo settle the debt or the amount il has received as advanced payments for the gwds or seNices Il Fnust provide. 2.10 Financial Instruments The Charitable Company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measuied al their settletnent value with the exceplior) of bank loans which are subsequently measured at amort15ed cost using the effective Interesl method. 2.11 Pensions The Charitable Company operates 8 defined contribution pension scheme and the pension charge represents the amounts payable by the Charitable Company to the fund In respect of thè year. 2.12 Fund accounting General funds are unrestricted funds which are available for use al the discretion of the Trustees in furtherance of the general objectives of the Charitable Company and which have not been designated for other purposes. Restricted funds are funds which are to be used In accordance with specific reslriclions imposed by donors or which have been raised by the Charitable Company for particular PLJrposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each re51ricled fund is sel out in the notes to the financial statements. Page 20
WEM TOWN HALL COMMUNITYTRUST IA company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 Income from grants. donations and legacies Unrestricted Restricted funds funds 2022 2022 Total funds 2022 Total funds 2021 Donations Grants Government grants Similar incoming resources 465 7,424 83.684 1,086 465 34,679 128,548 1,086 454 10,946 795, 571 680 27,255 44,864 92,659 72,119 164,778 207, 651 Total 2021 175, 584 32,067 207,651 Government grant income Includes funding from The Town Council. Shropshire Council. Arts Council England: the Coronaviius Job Retention Scheme. Kickstarter grants, English European Social Fund IESFI and Business Support grants These are Included within the table below. Grant income 2022 2021 Town Council Shropshire Council Lease Agreement Shropshire Council Commissioning Arts Council England Meals on Wheels 22,000 22,000 fo,ooo 4,000 83,165 946 19, 746 34,593 32,067 4,000 41,582 Coronavirus Job Retention Scheme 8LJsiness Support Grant Building Better Opportunities BFI Audience hubs 102 16.000 41.215 2.655 27,255 2.644 2,125 3,649 W. E.M. Dementia Friendly Meals on Wheels Other grant income Kickstarter 163,227 206,517 Page21
WEM TOWN HALL COMMUNITY TRUST IA company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 Income from charitable activities Unrestricted funds 2022 Total funds 2022 Total funds 2021 Event and venue income 54,937 7.419 3,168 54,937 7,419 3,168 6.262 4, 766 1,686 Wem Market income Friends and Member5. subscriptions 65,524 65.524 12,694 Total 2Q21 12,694 12,694 Analysis of expenditure on charitable activiti¢s Summary by fund type Unrestrieted Restricted funds funds 2022 2022 Total funds 2022 Total funds 2021 Event and venue income 143,911 72,119 216,030 175,916 Tot812021 775.916 175,916 Analysis of expenditure by a¢tivitie5 Activities undertaken directly 2022 Support costs 2022 Totsl funds 2022 Total funds 2Q21 Event and venue income 78,585 137,445 216.030 175,916 TDlal 2021 4.536 777,380 175,916 Page 22
WEM TOWN HALL COMMUNITY TRUST IA cornpany limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 Analysis of expenditure by activities (continuodl Analysis of direct costs Event and venue income 2022 Total funds 2022 Total funds 2021 Staff costs 56,351 18,138 4,096 56,351 18,138 4.096 Event costs W.E.M. Dementia Friendly 4,536 78,585 78.585 4,536 Tol812021 4,536 4. 535 Analysis of support costs Event and venue income Total funds 2022 Total funds 2021 2022 Staff costs Facility maintenance Facility running costs General expenses Accountancy and Independant Examination fees Insurance 69,807 19,749 39,150 2,748 1,475 3,753 750 69.807 19.749 39,150 2,748 1.475 3.753 750 13 107,499 22,151 29.643 2.2T3 7. 100 3,701 5,000 13 Consultancy fees Professional fees 13 137,445 137,445 171.380 Total 2027 7 71,380 771,380 Page 23
WEM TOWN HALL COMMUNITY TRUST IA company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 Independent examiner'$ remungration 2022 2027 Fees payablè lo the Charitable Company's independent examiner for the independent examination of the Charitable Company's annual accounts 1.300 1, 100 Staff costs 2022 2021 Wages and salaries Social security costs Contribution lo defined contribution pension schemes 117,266 4,685 4.207 700.037 3.37Q 4, 092 126.158 107,499 The average number of persons employed by the Charitable Company during the year was as follows. 2022 No. 2021 Employees No employee received remuneration amounting ID more than £60,000 in either year. Trustees, remuneration and expenses During the year. no Trustees received any remuneration or other benefits (2021- £NIL). During the year ended 31 March 2022, expensès lolalling £740 were reimbursed or paid directly 10 1 Trustee (2021 £NIL lo Trustee). The reimbusement related to costs involved with the Dance programme. Page 24
WEM TOWN HALL COMMUNITY TRUST IA company limited by guarantee} NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 10. Fixed asset investments Trade investments Cost or valuation Al 31 March 2022 Net book value Al 31 March 2022 At 31 March 2021 Wem's Truly Scnjmplious Catering Company Limile¢Y (Company number 88849411 is a subsidiary undertaking of the Charitable Company. The Charitable Company holds 100Q/o of the shares In the subsidiary. Wem's Truly Scrurnplious Catering Company Limited made a piofil of £830 during the year, and held net assets of £1,931 al the year end. 11. Stocks 2022 2021 Bar stock 1,247 842 12. Debtors 2022 2021 Due within one year Trade debtors 539 392 14,334 Other debtors 4.881 5.420 14. 726 Page 25
WEM TOWN HALL COMMUNITY TRUST {A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 13. Creditor5- Amounts falling due within one year 2022 2021 Trade Creditors Accruals and deferied income 862 31.424 9.308 39.751 32,286 49.059 Page 26
WEM TOWN HALL COMMUNITY TRUST IA company limited by guaranteel NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 14. Statement of funds Statement of funds- current year Balance at 31 March 2022 Balance at 1 April 2021 Income Expenditure Unrestricted funds General Funds - all funds 74,415 158,183 1143,9111 88.687 Restricted funds Kickstart Wem into Work 3,649 41.215 27.255 13,6491 141.2151 127,255) W.E.M. Dementia Friendly 72,119 172,119} Total of funds 74,415 230,302 1216,0301 88.687 Restricted funds comprise of: Kickslart supporting people into employment. Wem into Work- part of Building Beller Opportunities Shropshire, provision of one lo one support lo job seekers. W.E.M. Dementia Friendly - creating opportunities for those living with dementia and their carers to take part In activities together. statemgnt of funds - prior year Balance at 37 March 2021 Balan al l April 2020 Income Expenditure Unrestricted funds General Funds - all funds 29,986 220,345 (175,916J 14,415 Page 27
WEM TOWN HALL COMMUNITY TRUST IA company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 15. Analysis of net assets between funds Analysi5 of net assets between funds - current year Unrestri¢ted funds 2022 Total funds 2022 Trade investments Current assets Creditors due within one year 120,972 132,2861 120.972 132.2861 Total 88.687 88.687 Analysis of net assets between funds- prior year Unreslricled funds 2021 Total funds 2021 Trade investments Current assets Creditors due within one year 123,473 (49, Q59) 123,473 r49.059) Total 74,415 74,415 16. Pension commitments The Charity paid pension contributions of £4,207 during the year12021.. £4,092). Al the year end there were contributions payable of £nil. 17. Related party transactions Wem's Truly Scrumptious Catering Company Ltd (Registration number.. 88849411 is a subsidiary of Wem Town Hall Cornmunity Trust During the year Wem's Truly Scrumptious Caterin9 Company paid Wem Town Hall £1.08612021.. £nill. Wem Town Hall paid Wem's Truly Scrumptious Catering Company £5.312 12021.. £6,847) during the year. Al the year end Ihere was £1,630 12021". £1,6301 owed lo Wem Town Hall from Wem's Truly Scrumptious Catering Company. Page 28