## **Minutes of Hampton in Arden Scout & Guide Supporter’s Association** 

## **Annual General Meeting – 2[nd] July 2025 – 8.00pm** 

**Present: Emma Busby Tomkins – Chair Fiona Bubb – Treasurer Julie Williamson – Bookings Secretary Jess Draganescu – Cub Leader Danni Harrison – Pre School Leader** 

## **Apologies: Mark Cloke, Lara Perrins** 

No parents attended the AGM despite Fiona having notified all Guiding parents.  The email notifying Scouting parents had not been forwarded. 

It was decided a brand-new Committee should be formed.  Emma, Fiona and Julie were happy to continue and  Emma is to ask Erika if she still wanted to be a member.   Lara Perrins – a parent – had volunteered to join.  Emma to ask Tim Beresford to be the Parish Council rep at meetings.   Fiona to approach Rainbow parents to enrol more support. 

HQ maintenance is an ongoing problem and it was suggested that Leaders ask parents if there is a handyman type person who could fix the little jobs as they arise. 

The Village Festival set up was arranged.  Teas to be served 10.00am – 3.00pm ( **All went well and £400 was raised for funds)** 

Fiona gave report on Guiding activities and submitted accounts for Association (copies of both attached).  No other Group reports were received. 

The rubbish at the side of the HQ still has not been cleared.   People will take what they can to the tip but Julie to get scrap man to take away filing cabinet. 



The solar panel installation is going ahead w/c 21[st] July.  The hall will be completely closed to weekday bookings during the instal.   Julie to co-ordinate with PC and installation people re barriers, access etc.   Danni to leave Pre School cupboard key in case access is needed. 

After installation is complete, we will then look at upgrading heating and lighting.  If anyone knows of people offering an energy audit or advice on modern electric heating, please let us know 

## **Meeting closed at 9.00pm** 

## **Additional information January 2026** 

Accounts for Financial Year April 2024 to January 2025 were approved by email by the Trustees in January 2026 



## **Income April 1st 2024 to March 31st 2025** 

||**Date**|**Invoice no**|**Hampton**<br>**Singers**|**Preschool **|**Yoga EA**|**Anne**<br>**Bowman**|**Youth**<br>**Group**|**Hartbeeps**|**Ex Urbe**|**Partes**|**Table**<br>**Tennis**|**Monday**<br>**Sports**|**Other**|**Comment**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||||||
|1|4/2/2024|646||||||||360.00||||MC Summer 2023|
|2|4/2/2024|424||||||||50.00|||||
|3|4/8/2024|676||||||||38.00|||||
|4|4/10/2024|682||||||||50.00|||||
|5|4/11/2024|685||||||||60.00|||||
|6|4/11/2024|686||||||||50.00|||||
|7|4/24/2024|687||||||||26.00|||||
|8|5/1/2024|688||||||||50.00|||||
|9|5/3/2024|671B||||||||10.00|||||
|10|5/13/2024|690||||||||26.00|||||
|11|5/16/2024|59|468.00||||||||||||
|12|5/16/2024|56||||||||||422.50|||
|13|5/17/2024|63||624.00|||||||||||
|14|5/17/2024|692||||||||||105.00|||
|15|5/17/2024|58|||||104.00||||||||
|16|5/20/2024|690||||||||26.00|||||
|17|5/20/2024|61A|||||||||227.50||||
|18|5/20/2024|57|||||||156.00||||||
|19|5/21/2024|60||||||325.00|||||||
|20|5/28/2024|691||||||||150.00|||||
|21|5/30/2024|62|||117.00||||||||||
|22|5/31/2024|55||||234.00|||||||||
|23|6/4/2024|694||||||||40.00|||||
|24|6/7/2024|683B||||||||10.00|||||
|25|6/10/2024|705||||||||19.50|||||
|26|6/10/2024|697||||||||50.00|||||
|27|6/10/2024|696||||||||50.00|||||
|28|6/13/2024|700||||||||50.00|||||
|29|6/13/2024|701||||||||65.00|||||
|30|6/17/2024|667A||||||||15.00|||||
|31|6/18/2024|699||||||||60.00|||||
|32|6/18/2024|698||||||||50.00|||||
|33|6/24/2024|695||||||||19.50|||||
|34|7/1/2024|706||||||||50.00|||||
|35|7/1/2024|702||||||||95.00|||||
|36|7/2/2024||||||||||||90.74<br>|Payment in incorrect account<br>|
|37|7/8/2024||||||||||||3.00<br>|DT teas Festval<br>|
|38|7/8/2024||||||||||||6.00|DT teas Festval|





|39|7/8/2024||||||||||||2.00<br>|DT teas Festval<br>|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|40|7/9/2024|500180|||||||||||479.78|Festval teas|
|41|7/11/2024|703||||||||150.00|||||
|42|7/11/2024|680||||||||60.00|||||
|43|7/12/2024|708||||||||26.00|||||
|44|7/19/2024|686A||||||||15.00|||||
|45|7/25/2024|711||||||||50.00|||||
|46|7/25/2024|711B||||||||10.00|||||
|47|8/2/2024|709||||||||50.00|||||
|48|8/6/2024|716||||||||60.00|||||
|49|8/8/2024|717||||||||37.00|||||
|50|8/9/2024|722||||||||60.00|||||
|51|8/13/2024|720||||||||50.00|||||
|52|8/13/2024|719||||||||50.00|||||
|53|8/14/2024|721||||||||97.50|||||
|54|8/15/2024|723||||||||50.00|||||
|55|8/15/2024|720B719B||||||||20.00|||||
|56|8/21/2024|718||||||||50.00|||||
|57|8/21/2024|724||||||||45.00|||||
|58|8/30/2024|726||||||||50.00|||||
|59|9/2/2024|696B||||||||10.00|||||
|60|9/2/2024|707 707B||||||||60.00|||||
|61|9/2/2024|727||||||||50.00|||||
|62|9/4/2024|712||||||||65.00|||||
|63|9/4/2024|712||||||||15.00|||||
|64|9/5/2024|728||||||||50.00|||||
|65|9/5/2024|729||||||||13.00|||||
|66|9/10/2024|727A||||||||7.50|||||
|67|9/11/2024|731||||||||50.00|||||
|68|9/12/2024|732||||||||50.00|||||
|69|9/13/2024|733||||||||150.00|||||
|70|9/16/2024|734||||||||25.00|||||
|71|9/16/2024|68||||||422.50|||||||
|72|9/16/2024|66|||||104.00||||||||
|73|9/16/2024|64B||1100.00|||||||||||
|74|9/16/2024|71|||||||||385.00||||
|75|9/17/2024|D1|||||||||||20.00|donaton table hire|
|76|9/18/2024|69||||||||||455.00|||
|77|9/18/2024|65|||||||234.00||||||
|78|9/19/2024|64|||156.00||||||||||
|79|9/20/2024|67|455.00||||||||||||
|80|9/23/2024|734||||||||62.50|||||
|81|9/23/2024|734B||||||||20.00|||||
|82|9/25/2024|739||||||||70.00|||||





|83|9/27/2024|729||||||||13.00|||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|84|9/27/2024|737||||||||50.00|||||
|85|9/30/2024|735||||||||60.00|||||
|86|10/7/2024|740||||||||15.00|||||
|87|10/17/2024|742||||||||15.00|||||
|88|10/21/2024|743||||||||15.00|||||
|89|10/24/2024|744||||||||160.00|||||
|90|10/28/2024|745||||||||30.00|||||
|91|11/1/2024|737B||||||||10.00|||||
|92|11/7/2024|748||||||||65.00|||||
|93|11/11/2024|746B||||||||10.00|||||
|94|11/11/2024|746||||||||65.00|||||
|95|11/18/2024|713||||||||90.00|||||
|96|11/22/2024|738||||||||50.00|||||
|97|11/25/2025|728||||||||50.00|||||
|98|12/7/2024|747||||||||50.00|||||
|99|12/5/2024|749||||||||120.00|||||
|100|12/5/2024|736||||||||140.00|||||
|101|12/9/2024|751||||||||50.00|||||
|102|12/9/2024|750||||||||30.00|||||
|103|12/19/2024|40716|||||||||||184.40|Christmas Post|
|104|1/2/2025||||||||||||110.00|Payment in incorrect account|
|105|1/10/2025|752||||||||57.50|||||
|106|1/13/2025|754||||||||45.00|||||
|107|1/13/2025|755||||||||50.00|||||
|108|1/14/2025|758||||||||75.00|||||
|109|1/14/2025|758B||||||||10.00|||||
|110|1/16/2025|757||||||||60.00|||||
|111|1/16/2025|756||||||||150.00|||||
|112|1/16/2025|753||||||||120.00|||||
|113|1/20/2025|759||||||||50.00|||||
|114|1/27/2025|72||||||||||195.00|||
|115|1/29/2025|762||||||||50.00|||||
|116|1/30/2025||||||||||||19999.00|NPower Grant for Solar|
|117|1/30/2025|763||||||||38.00|||||
|118|2/3/2025|73||||||520.00|||||||
|119|2/3/2025|765||||||||30.00|||||
|120|2/10/2025||||||||||||5.00|Quiz night|
|121|2/10/2025||||||||||||359.39|Quiz night|
|122|2/12/2025|764||||||||45.00|||||
|123|2/14/2025|769||||||||60.00|||||
|124|2/17/2025|714A||||||||107.50|||||
|125|2/17/2025|766||||||||50.00|||||
|126|2/10/2025|770||||||||50.00|||||





|127|2/19/2025|767||||||||50.00|||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|128|2/20/2025||||||||||||5000.00|Donaton for Solar|
|129|2/24/2025|76|||||||||262.50||||
|130|2/25/2025|768||||||||55.00|||||
|131|2/25/2025|78|||||156.00||||||||
|132|2/25/2025|87||1100.00|||||||||||
|133|2/27/2025|773||||||||50.00|||||
|134|2/27/2025|82|||||||312.00||||||
|135|2/28/2025|74 75||||||||||468.00|||
|136|2/28/2025|755B||||||||10.00|||||
|137|2/28/2025|771||||||||50.00|||||
|138|2/28/2025|776||||||||15.00|||||
|139|3/4/2025|774||||||||100.00|||||
|140|3/10/2025|772||||||||50.00|||||
|141|3/10/2025|85|455.00||||||||||||
|142|3/11/2025|777||||||||15.00|||||
|143|3/18/2025|766B||||||||10.00|||||
|144|3/20/2025|777||||||||15.00|||||
|145|3/20/2025|83|||169.00||||||||||
|146|3/21/2025|83|||13.00||||||||||
|147|3/28/2025|782||||||||15.00|||||
|148|3/31/2025|80||||||260.00|||||||
|149|||||||||||||||
|150|||||||||||||||
|151|||||||||||||||
|152|||||||||||||||
|153|||||||||||||||
|154|||||||||||||||
|155|||||||||||||||
|156|||||||||||||||
|157|||||||||||||||
|158|||||||||||||||
|159|||||||||||||||
|160|||||||||||||||
|161|||||||||||||||
||||Hampton<br>Singers|Preschool|Yoga EA|Anne<br>Bowman|Youth<br>Group|Hartbeeps|Ex Urbe|Partes|Table<br>tennis|Monday<br>Sports|Other||
||**Totals**||**1378.00**|**2824.00**|**455.00**|**234.00**|**364.00**|**1527.50**|**702.00 **|**5669.50**|**875.00 **|**1645.50 **|**26259.31**||



**Total income April 1st 2024 to March 31st 2025** 

**41933.81** 



## **Expenditure April 1st 2024 to March 31st 2025** 

||**Date**|**Invoice**|**Water**|**Electric**|**Cleaning **|**Rubbish**|**Personal**<br>**Hygiene**|**Insurance**|**Fire +**<br>**Security**|**Rent**|**Other**|**Comment**|materials<br>materials<br>ment made in error<br>materials|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||
|1|4/2/2024||||378.00|||||||||
|2|4/19/2024|||518.56||||||||||
|3|4/19/2024|||||56.51||||||||
|4|5/8/2024||||360.00|||||||||
|5|5/22/2024|||||72.00||||||||
|6|5/29/2024||56.72|||||||||||
|7|5/29/2024|||350.80||||||||||
|8|6/5/2024||||562.50|||||||||
|9|6/5/2024||||||||||149.01|Website + cleaning||
|10|6/18/2024|||218.80||||||||||
|11|6/21/2024|||||57.60||||||||
|12|7/3/2024||||450.00|||||||||
|13|7/3/2024||||||||||130.00|Window cleaning||
|14|7/10/2024||||||||||160.07|Website +cleaning||
|15|7/17/2024|||136.29||||||||||
|16|7/19/2024||||||||||100.00|Barrier fees||
|17|7/19/2024||||||||||90.74|Repayment ofpay||
|18|7/22/2024|||||57.60||||||||
|19|7/24/2024|||||||112.00||||||
|20|7/24/2024|||||||683.87||||||
|21|8/5/2024||||382.50|||||||||
|23|8/20/2024|||165.50||75.60||||||||
|24|8/29/2024||67.62|||||||||||
|25|9/2/2024||||225.00|||||||||
|26|9/18/2024|||89.33||||||||||
|27|9/19/2024|||||15.30||||||||
|28|9/19/2024||||||||||144.00|Draintech||
|29|9/20/2024||||||104.45|||||||
|30|10/1/2024||||450.00|||||||||
|31|10/1/2024||||||||||96.38|Website + cleaning||
|32|10/2/2024||||||1048.27|||||||
|33|10/18/2024|||156.74||||||||||
|34|10/21/2024|||||99.00||||||||
|35|11/1/2024||||||||268.43|||||
|36|11/4/2024||||562.50|||||||||





|37|11/18/2024||||||||||130.00|Barrier fees|ables for HQ<br>ables<br>l<br>placed in account by error<br>ables|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|38|11/19/2024|||227.27||||||||||
|39|11/21/2024|||||78.30||||||||
|40|11/21/2024||||||||||176.82|Website + consum||
|41|11/27/2024||56.20|||||||||||
|42|12/2/2024||||450.00|||||||||
|43|12/16/2024||||||||||50.00|Bookingrefund||
|44|12/18/2024|||652.88||||||||||
|45|12/20/2024|||||61.20||||||||
|46|1/10/2025||||||||||144.00|Draintech||
|47|1/13/2025||||||||||64.40|Website + consum||
|48|1/13/2025||||360.00|||||||||
|49|1/13/2025||||||||||100.00|Rent Parish Counci||
|50|1/13/2025||||||||||110.00|Refund for money||
|51|1/21/2025|||||59.76||||||||
|52|1/21/2025|||1028.08||||||||||
|53|2/11/2025||||||||||170.41|Website + consum||
|54|2/11/2025||||472.50|||||||||
|55|2/18/2025|||884.88||||||||||
|56|2/20/2025|||||134.40||||||||
|57|2/24/2025||||||||||160.00|Window cleaning||
|58|2/27/2025||56.20|||||||||||
|59|3/5/2025||||450.00|||||||||
|61|3/7/2025||||||||||30.00|Bookingrefund||
|62|3/19/2025|||529.92||||||||||
|63|3/21/2025|||||57.60||||||||
|64||||||||||||||
|65||||||||||||||
|66||||||||||||||
|67||||||||||||||
|68||||||||||||||
|69||||||||||||||
|70||||||||||||||
|71||||||||||||||
|72||||||||||||||
|73||||||||||||||
|74||||||||||||||
|75||||||||||||||
|76||||||||||||||
|77||||||||||||||
|78||||||||||||||





|79||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|80||||||||||||||
|81||||||||||||||
|82||||||||||||||
|83||||||||||||||
|84||||||||||||||
|85||||||||||||||
||||Water|Electric|Cleaning||Rubbish|Personal<br>Hygiene|Insurance|Fire +<br>Security|Rent|Other||
||**Totals**||**236.74**|**4959.05**|**5103.00**||**824.87**|**1152.72**|**795.87**|**268.43**|**0.00**|**2005.83**||
|||||||||||||||
||||||||**Total expenditure April 1st 2024 to March 31st 2025**<br>**15346.51**|||||||





## **Hampton-in-Arden Scouts and Guides Supporters Association** 

## **Account summary April 1st 2024 to March 31st 2025** 

|Openingbalance|7808.5|
|---|---|
|||
|Income|41933.81|
|Expenditure|15346.51|
|||
|Closingbalance|34395.80|



Accounts to March 31st 2025 finalised January 2026 by Fiona Bubb 



c*en(￿ BaLince ai 1stAwl 2024
7￿50
Hampton Singers
F*e.sthoot
Youth Grwp
Anne &)wrnan Dan
Hartboeps
ExUTbe
4,959.05
236.74
393.
4.
364
234JKI
1527.50
)2
455
R￿btsh
824A7
1,15172
795A7
Monday Sports
Other IncomÈ
NPOWER5olarGr•rt
Donation
L683.52
19593
34.395A>
49￿Ls7
49,541.57
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f•lrvlew o
he du
theyew
51mon J Coky A
145 Old Stètkn fto#d
Sdlhull
West MidLind5
92 ONE