Minutes of Guide & Scout Supporters Association Meeting Wednesday 26th April 2023
Present: Emma Busby Tomkins – Chairman Fiona Bubb – Treasurer
Lucy Shoebotham, Mark Cloke, Julie Williamson
Apologies: Erika Andre
The Minutes of the last meeting were approved.
Matters Arising
The Birmingham Airport fund has given us a grant of £2500 towards new tables and chairs. Fiona and Julie to sort out which tables and chairs can be kept.
Work in Leaders Room to be carried out over summer holidays – week commencing 31[st] July. Mark has organised a team to sort the room prior to this. Mark to tell Julie of date so she can block out hall bookings.
Accounts
Fiona has had 2021/22 accounts audited, and these were presented to the meeting and were unanimously approved by the Committee.
Village Festival
The Festival is on 1[st] July and Committee will again be organising teas in hall. The following ideas were raised following last year’s event:
Paper cups for take out teas and coffees. Paper plates and serviettes for cakes.
Extra help needed for washing up – Fiona to involve Guides
Mugs to be used -_ Julie to check boxes in Leader’s Room
Parents to be asked to supply cakes again – donations were excellent last year
Scouts are running the barbecue again and will be selling doughnuts in the evening.
Julie has offered to run a baking competition for adults and children. Categories to be decided once Festival theme is announced. Julie’s daughter in law is Head of Food & Nutrition at a Sutton school and is happy to be a judge. Entries to be delivered to the Guide & Scout Hall for judging.
Pre School
They have built their Forest School with no request for funding and have cleared brambles round the edge of the garden. They are to be asked to build their new mud kitchen underneath the Leader’s Room window and to ensure it is covered after use.
Pre School need to be reminded to put all equipment away after every session, particularly as grass cutting will start shortly and slides are being left out. Erika to speak to Pre School leaders re this.
One Pre School parent had asked whether garden could be fenced off near camp fire area but the Committee felt this would cause issues with maintenance and was not practical.
Any Other Business
Fiona to ask her husband to put up paper towel dispensers in toilets. (These are currently in boxes in Leaders Room)
Julie to purchase new soap dispensers to be done at same time.
Meeting Closed at 9.15pm
Income April 1st 2021 to March 31st 2022
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Hampton Show Anne Youth
Date Invoice no Singers Preschool Time Bowman Group Hartbeeps Ex Urbe
1 04/06/2021
2 04/14/2021 432 75.25
3 04/19/2021
4 04/30/2021 439 768.00
5 05/04/2021 430
6 05/27/2021 442 165.00
7 06/14/2021 446
8 06/15/2021 443 368.00
9 06/18/2021
10 07/15/2021 448
11 07/15/2021 449 66.00
12 07/23/2021
13 09/07/2021 451 302.50
14 09/08/2021 455 104.50
15 09/09/2021 477
16 09/13/2021 467
17 09/13/2021 461
18 09/13/2021 478
19 09/13/2021 459
20 09/13/2021 456
21 09/13/2021 444+454
22 09/14/2021 450 643.50
23 09/16/2021 465
24 09/17/2021 458
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25 09/20/2021 481
26 09/21/2021 452part 368.00
27 09/21/2021 462
28 09/22/2021 468
29 09/27/2021 460
30 09/27/2021 453
31 10/06/2021 484
32 10/14/2021 452part 80.00
33 10/15/2021 457
34 10/19/2021 482
35 10/25/2021 487
36 10/26/2021 485
37 11/04/2021 473
38 11/08/2021 490
39 11/08/2021 489
40 11/15/2021 495
41 11/19/2021 492
42 11/22/2021 471
43 11/22/2021 488
44 12/07/2021 496
45 12/07/2021 497
46 11/08/2021 493
47 12/15/2021 500169
48 12/15/2021 500168
49 12/15/2021 504
50 01/17/2022 508
51 01/17/2022 505
52 01/17/2022 501
53 01/17/2022 487
54 01/17/2022 506
55 01/21/2022 513
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56 01/21/2022 514
57 01/21/2022 509
58 01/24/2022 503
59 01/24/2022 512
60 01/24/2022 515 302.50
61 01/24/2022 510
62 02/07/2022 516 66.00
63 02/07/2022 517 896.00
64 02/07/2022 483
65 02/07/2022 521
66 02/07/2022 522
67 02/08/2022 469
68 02/08/2022 518 321.75
69 02/09/2022 491
70 02/09/2022 428 515.50
71 02/14/2022 480
72 02/18/2022 526
73 02/21/2022 500
74 02/22/2022 532
75 03/01/2022 533
76 03/02/2022 500170
77 03/02/2022 535
78 03/04/2022 463
79 03/04/2022 530
80 03/07/2022 534
81 03/07/2022 536
82 03/08/2022 511
83 03/10/2022 447
84 03/11/2022 519
85 03/11/2022 527
86 03/14/2022 476
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87 03/28/2022 535A
88
89
90
91
92
93
94
Hampton Show Anne Table
Singers Preschool Time Bowman Tennis Hartbeeps Ex Urbe
Totals 397.00 2480.00 66.00 1159.00 0.00 770.00 170.50
Total income April 1st 2021 to March 31s
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Parties Yoga EA Yoga KP Other Comment
3000.00 Grant from airport
934.00 SMBC Covid Grant
720.00 Super sports camp
39.00
8000.00 SMBC Covid Grant
120.00
3800.00 Suez Grant
40.00
80.00
40.00
20.00
110.00
132.00
165.00 Hall Green Youth Club
40.00
253.00 Head Start
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52.00
33.00
55.00
40.00
88.00
30.00
71.50 Hampton Gym
40.00
50.00
95.00
40.00
45.00
45.00
50.00
45.00
40.00
37.00
30.00
30.00
50.00
225.65 Christmas Post
75.00 Donation
65.00 Cancelled +refunded
50.00
50.00
50.00
45.00
45.00
37.50
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160.00 Hall Green Youth Club
50.00
50.00
50.00
50.00
280.00
50.00
50.00
60.00
50.00
40.00
50.00
100.00 Refunded 20.00
45.00
50.00
137.00
50.00
40.00
50.00
50.00
50.00
50.00
40.00
143.00
50.00
40.00
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15.00
Parties Yoga EA Yoga KP Other
3048.50 231.00 302.00 ###
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st 2022
25995.15
Expenditure April 1st 2021 to March 31st 2022
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Personal Fire +
Date Invoice Water Electric Cleaning Rubbish Hygiene Insurance Security Rent
1 04/09/2021 28.63
2 04/13/2021 1245 270.00
3 04/14/2021 1244
4 04/16/2021 1246
5 04/26/2021 458.41
6 05/18/2021 1247 342.00
7 05/20/2021 97.20
8 05/26/2021 407.03
9 06/01/2021 1248
10 06/09/2021 1249 370.50
11 06/14/2021 37.68
12 06/14/2021 1250
13 06/17/2021 1251
14 06/21/2021 48.60
15 06/28/2021 251.15
16 07/20/2021 48.60
17 07/26/2021 128.25
18 07/26/2021 1252
19 07/26/2021 1254
20 07/27/2021 1253 292.50
21 08/03/2021 1255 856.60
22 07/03/2021 1256
23 08/10/2021 1257
24 08/19/2021 1258
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25 08/20/2021 48.60
26 08/31/2021 1259
27 08/13/2021 1261
28 09/14/2021 27.38
29 09/16/2021 1260 370.50
30 09/16/2021 1262 234.00
31 09/20/2021 60.61
32 09/28/2021 92.70
33 09/30/2021 88.64
34 10/04/2021 1196.10
35 10/19/2021 448.50
36 10/20/2021 10.80
37 10/22/2021 303.01
38 11/09/2021 1265 351.00
39 11/19/2021 173.19
40 11/19/2021 1264
41 11/22/2021 46.42
42 11/22/2021 1267
43 12/02/2021 1268
44 12/07/2021 1269
45 12/14/2021 58.47
46 12/14/2021 1266
47 12/15/2021 1270 390.00
48 12/20/2021 56.16
49 12/21/2021 496.24
50 01/17/2022 1272
51 01/20/2022 44.93
52 01/20/2022 563.06
53 01/21/2022 1274 100.00
54 01/21/2022 1273 331.50
55 01/21/2022 Inv 504
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56 01/27/2022 1271
57 02/04/2022
58 02/04/2022 390.00
59 02/07/2022
60 02/17/2022 635.34
61 02/21/2022 118.56
62 03/02/2022
63 02/02/2022
64 03/11/2022 312.00
65 03/16/2022 27.39
66 03/17/2022 482.96
67 03/21/2022 46.43
68
69
70
71
72
73
74
75
76
Personal Fire +
Water Electric Cleaning Rubbish Hygiene Insurance Security Rent
Totals 179.55 3987.28 4102.50 626.91 1288.80 856.60 0.00 100.00
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Total expenditure April 1st 2020 to March 31st 20
Other Comment 437.00 Payment for Suez grant 93.18 Squarespace+cleaning materials 195.00 Plumbing +door fixing
1880.00 Decorating HQ 886.97 Blinds etc 1080.58 Flooring, blinds etc 72.00 Draintech 139.20 New S+G sign 1000.00 Decorators 78.00 Wasps nest
4131.96 Doors etc 172.02 website + cleaning materials 78.28 website etc 588.00 Hot water heater 135.72 Plumbing repair 154.57 website etc 780.00 Floor cleaner 73.26 Website etc 65.00 Party refund
- 80.00 window cleaning 67.31 Running expenses 40.00 Window cleaning
103.56 running expenses 35.00 Printing flyers
Other ###
021
23508.25
Hampton-in-Arden Scouts and Guides Supporters Association Account summary April 1st 2021 to March 31st 2022
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Opening balance 11959.83
Income 25995.15
Expenditure 23508.25
Closing balance 14446.73
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Accounts to March 31st 2022 prepared December 2022 by Fiona Bubb
Accounts checked
fttnt•l Income
97.(K¢ 3.9B7.28 179 55 4.703.61 fj26.9L 128B. 856. Pr5choDI Slh)w Tlme LwJ.o) Hartbe•ps ExUrb iThyJ Oth¢r Incom• COVIO •nd mlscfyants 4,6XI.65 857.3B 14,446.73 37A51.9B 37AS2.98 ActtNnt5 prepornd 23rt Fetsuwy202J rali vlqwol thetv4dlryJ dwlrq th•yr4r gmmj C01yAfA l45 UdStatkn Ro•d Sc41hu West 91 OHE