Trustees' Annual Report for the period
Period start date Period end date 01 January 2022 31 December 2022
From
To
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1112901 Charity's principal address 63 Jolliffe Road
Poole and Parkstone Productions
Parkstone Postcode BH15 2HA
Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Clare Albanozzo Chairman Members
2 Clare I’Anson Deputy Chairman Members
3 Sharon Abel Treasurer 08.03.2022 – 31.12.2022 Members
4 Jamie Luxford Members
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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| Names and addresses of | advisers (Optional information) | advisers (Optional information) |
|---|---|---|
| Type of adviser | Name | Address |
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
- (eg. trust deed, constitution)
Society How the charity is constituted
- (eg. trust, association, company)
Elected by members at AGM Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To educate the Public in the dramatic and operatic arts and to further the development of public appreciation of said arts. To provide wide-ranging opportunities to all local people, enabling them to benefit from the proven health benefits that singing, dancing and acting, particularly as a group, can have on both participants and audience. To work alongside local arts venues and charities to both promote the arts and to raise money for local and national charitable causes.
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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
In shaping our objectives for the year and planning our activities, the trustees have considered the Charity Commission’s guidance on public benefit. The strategies employed to achieve the charity’s aims and objectives are to: Present a broad range of theatre productions and concerts for the enjoyment and education of our local community. We offer opportunities for a broad range of people to get involved in arts activity exploring their own creative powers. We provide a means by both amateur and professional artists can develop. We involve young people in the arts to help encourage a culture in which different age ranges play a complementary part. Putting these strategies into action we have three major areas of activity which are: Musical theatre productions which are performed in the major theatres of the area, Plays which are performed by the Players in smaller theatres around the area and concerts which are given by the Singers in both theatres and small venues, a number of which are on behalf of other charities.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Good evening everyone, and welcome to P&P’s AGM 2023. It’s lovely to have you all with us tonight both in-person and online. The society has gone from strength to strength this year, with all sections welcoming new members, putting on fantastic performances and receiving some wonderful reviews as we will hear shortly in the sectional reports.
There have also been some great promotional and charitable performances throughout the year involving members of all sections. Carol singing at care homes, Godspell in the Gardens – cast members sang songs from the show on a bandstand in the Bournemouth Pleasure Gardens as part of their Alpine Christmas festival, whilst members of their families kindly handed out flyers for the show. We also returned to sing carols there in December. We even saw the return of the P&P flashmob – details to follow!
MTS Report
May 12[th] – 14[th] : Let’s Go to the Movies at The Barrington, Ferndown. An all-singing, all-dancing production showcasing the enormous amount of talent within this section of the society.
“The dancing in a P & P production is always worth watching and this show is no exception…director/choreographers Kellie Oxborrow and Dani Warner have been very creative and given their cast a huge amount to learn. Not only have the performers absorbed it all but they put it across with great energy.”
Joining us for the production were our fabulous Singers, performing their own numbers as well as joining in group and full company numbers too. We were also delighted to be joined on stage by a fantastic group of children, who, choreographed once again by Leanne Holland, performed 3 songs from Bugsy Malone receiving this well-deserved review, again from Scene One:
“A lovely feature of the first half is a medley from Bugsy Malone by two dozen children, who not only give it their all, as children so movingly always do, but have real talent and have been excellently drilled.”
November saw a return to The Barrington for our production of the cult musical, Godspell . Director Jo Legg, chorographer Leanne Holland and Musical Director Chris McDouall put together the most uplifting, energetic, and brilliantly bonkers production. The chorus were absolutely wonderful and it was so obvious to all watching how much they were enjoying themselves. Special mention must however go to ‘the 10’ and of course, to Chris Stowe who played Jesus. They never left the stage but their energy level and standard of performance never dropped for a moment – they had each other’s backs like in no other show! Just brilliant. The NODA reviewer wrote:
“This P & P production was absolutely fabulous throughout. It was superbly directed with slick and lively choreography, it had some wonderful comedy and the singing was excellent throughout. Each of the “Ten” gave well delivered individual performances. I did think that the
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portrayal of Jesus was absolutely outstanding. The “Ten” were supported by a large, ensemble who produced a great sound, they were all very enthusiastic and looked to be really having the time of the life. The superb small band were located at the rear of the stage and camouflaged by the simple, but very effective, set.”
Rehearsals are now in full flow for our next production, Me & My Girl , directed and choreographed by Claire Camble-Hutchins and joined again by MD Chris McDouall. This is one of, if not the , happiest and most delightful show ever written – and if you buy your tickets through Sharon, you’ll be even happier as you won’t be charged the Lighthouse booking fee!
Players Report
This time last year the Players were finishing rehearsals for our first of two Evenings of One Act Plays. Performing at the Spire from 31[st] March to 2[nd] April , the two plays featured were The Last Group by Alison Gilmour and Lockdown in Little Grimley by David Tristam.
NODA rep Brian Oliver noted “After the enforced two year break due to Covid 19, It was indeed a great pleasure to once again be able to attend this P&P players production of two one act plays”
Directed by Clare I’Anson, The Last Group was performed on a raised dais with no scenery and few props, with Brian saying “it proved to be a very enjoyable play. It was well-acted which good characterisations from the cast, the story line was thought provoking and deep in places, but at the same time it produced some nice light-hearted moments”. The 2[nd] half of the evening was Lockdown in Little Grimley and directed by Chris Roberts. “This was an excellent comedy that brought to us the best of Covid19, Toilet roll shortages, face masks, social distancing and hand gel. It was well performed by the four excellent cast members , the timing and delivery of the script had the audience full of laughter throughout.”
This evening was enjoyed by those that attended, but with low audience numbers the Players only saw a profit of £260.06. We were hopeful that as people got used to attending live performances again the audience numbers would rise again.
In the summer the Players performed Summer Cocktail on 24[th] and 25[th] June at the Spire, supported by P&P Singers. The curse of Covid struck again this year, with performers pulling out of rehearsals and the Director Clare I’Anson having to make some last minute creative decisions to ensure that scenes could still be performed to a P&P standard. The 1[st] half included an abridged version of the Midsummer Night’s Dream Workers play – edited and directed by Chris Roberts and featuring some members from Daytime Voices. The second half featured two dramatic scenes, and Scene One noted that the evening “delightfully showcases the wealth of talent in this group”. Many thanks for the P&P Singers beautiful singing which rounded off each half of the performance. This show turned a profit of £297.88.
After a break over the summer holidays the Players returned to a short rehearsal period for another Evening of One Act Plays, performed at the
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Section D Achievements and performance
Spire on 21[st] – 22[nd] October. The evening started with the dramatic comedy No Knowing by Alan Ayckbourn, directed by Chris Roberts. Scene One noted “sensitively directed by Chris Roberts this comedy of ‘two halves’ kept me focused for its entirety, with the simple stage set-up not detracting anything from the wonderful performances.” The 2[nd] half was the comedy The Luvvies by Lynn Brittney, directed by Clare I’Anson. Scene One noted that this play bought “a fantastic contrast in energy to No Knowing . Again, the audience (silently) is made to feel part of the action, this time at The Horbridge Amateur Dramatic Society Guild’s Quiz Night. This is a humorous play, where every character made me laugh.” The performances were very well attended – despite competing with other local shows. The show made a profit of £688.55 rounding off a wonderful year of performing for the Players. After a busy year of directing it is fantastic that I have been given some time off (so I can be in Me and My Girl) and we welcome a new director for the Players, Deanna Langford. Deanna has directed for other local players groups and this year is directing our Players in A Touch of Danger by Francis Durbridge. Being performed at the Barrington on 23[rd] – 25[th] March this is the Players first venture there since February 2020. We look forward to seeing this thrilling play and encourage everyone to get their tickets now. Looking forward the Players will be once again performing a Summer Cocktail at the Spire in June, followed by another two One Act Players in October. A heartfelt thank you to all members who have supported the Players over this last year, the Players group is a variable feast of members who have very much gone from strength to strength since our popular Zoom read-throughs over Covid. We hope to welcome members both old and new to perform with us in the future so please watch out for the Chairman’s email for future audience dates. Singers Report The Singers have had a great year of performances plus group outings to the theatre to watch our members in shows with other local societies. 9[th] April : One of the highlights of the year, was performing a Flashmob style version of He Lives in You for a wedding at Compton Acres. This was a major hit with bride and groom and all their guests, great fun to take part in and on top of that it earnt us £200.00 towards company funds! 12[th] – 14[th ] May : The Singers took part in Let’s Go to the Movies at the Barrington, performing both our own songs and joining forces with the rest of the cast for the larger company numbers. 3[rd] June : Members of the Singers joined with others from MTS to entertain 150 local, retired, Ferndown residents, as part of the Jubilee celebrations at the Barrington. This was great fun to do and a wonderful time was had by all. 3[rd] June : The Chair predicts the sun will be shining on the morrow for our performances with the Poole Concert Band at Merley house, again
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celebrating the Queen’s Jubilee. 4[th] June : The biggest storm ever on the South Coast hits Merley House. Singers beat a hasty retreat without singing a note, other than a very soggy, high-speed rendition of the National Anthem! 5[th] June , damp still at Merley House but we did actually get to sing! 23[rd] , 24[th] June : Summer Cocktail . The Spire An excellent and eclectic mix of performances from both the Players and the Singers. I’ll let the reviewer sum it up for me: Jane McDouall, the musical director, is charming in her dialogue with the audience and clearly runs a tight ship. The Singers are energised and evidently skilled in their 20-strong choir, though the richness of the layered harmonies would have you convinced they were 40 in number…McDouall keeps a lime on her music stand throughout. It is, in fact, a sly maraca to accompany ‘Tequila Samba’, another vibrant number and a guaranteed ear worm. McDouall is running a ‘choir in a day’ workshop in October and, having heard what the Singers can do, I’m highly tempted to sign up. Unintentionally, the funniest moment was Jeanette not finishing her drink before throwing it over her shoulder at the beginning of aforementioned Tequila Samba, or Tequila Surprise as it is now known! Carol was not expecting a shower! Many thanks to Jane and Chris for the post show party. 7[th] July : the return of the annual potato peeling party at 27 Harbour View - 10 kilos of spuds, peeled and chopped ready for the, now legendary, ‘Sing for the Summer’ Beef Stroganoff and mashed potato! 9[th] July : Sing for the Summer - St Mark’s Winton This was a wonderful evening, thoroughly enjoyed by all. St Mark’s choir weren’t able to join us this year, so instead we included a variety of duets and small group numbers in the programme which went down really well with the audience. Sadly it turned out to be a bit of a covid super-spreader event with numerous audience and choir members testing positive over the next few days. Fortunately all recovered quickly. 28[th] July , height of Summer, new rehearsals, time to start on the Christmas repertoire! 8[th] September : a sad day and we, joined by those rehearsing Godspell , sing the National Anthem before starting rehearsals. 24[th] September : P&P Ball : Two tables of Singers members had a thoroughly evening of food, wine and dancing – photographic evidence available! October: Singers perform our party pieces at Christopher Burdon and Chris Roberts’ birthday celebrations at Upton House. 8[th] October : Choir in a Day Workshop :, run by Jane and Chris, members of the Singers joined 50+ attendees on this fabulous day of singing. 26[th] November : Christmas concert at Wareham Corn Exchange as part of
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Section D Achievements and performance
the Mayor’s festive celebrations. This was a lovely evening performing carols, Christmas songs, solos and poetry to a very appreciative full house! We were not only paid but also provided with lovely cakes! 16[th] December : An Evening of Christmas Songs, Carols and Readings : St Aldhelms Church. Not quite as many in the audience as we are used to but, according to Father Pip, the vicar, all the concert attendances were down. However, the singing sounded absolutely wonderful and the audience were in fine voice for the community carols.
17[th] December : A Christmas Cracker : The Spire
This was a super afternoon of singing and readings. The hall was full and extra chairs were in fact needed! Thank you to Carol our wonderful pianist, David Herrington for recording all the learning tracks and of course, our wonderful MD and provider of parties, Jane.
InSpire Daytime Voices
The choir continues to grow in number with new members coming along nearly every week. We now have an average 40+ participants at each rehearsal.
April 5th:
Our end of term performance for family and friends was a great sing and very well received by our audience.
This year brings something different on April 1st, as we are now rehearsing and looking forward to joining the Singers, Players and MTS to present It’s a Spring Thing , which promises to be a wonderful eclectic mix of song, dance and poetry celebrating the season.
June 24th-25[th] : Summer Cocktail : The Spire
Four members of DTV joined the Players for the first time, and gave sterling performances in ‘A Tale of Two Lovers’
July 14[th] : The Poverty Truth Commission : The Life Centre, Winton The choir were asked to perform as part of this local event highlighting homelessness and poverty. It was so uplifting to perform our two songs, The Streets of London and Lean on Me and the feedback was fantastic from everyone.
September 24[th] : The P&P Ball :
A great night was had by all who came along from DTV. It was lovely having the opportunity to meet members from other sections of the society too. We filled a table last year and I am sure we will be needing two this year with our ever-growing numbers.
October 4th :
We spent the most uplifting morning singing for the pupils and staff at Montacute School . Our performance was enjoyed as much by us as those watching and it was wonderful seeing the smiles on their faces and
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having them join is with us too.
13th Dec : DTV Christmas Lunch:
This was held at The Spire, with food provided by their caterers. It was very well attended, and a good time was had by all. We are currently looking at various options for future such get-togethers.
17th Dec : A Christmas Cracker :
And what a cracking afternoon it was. A smashing audience, a superb turnout by DTV, and the combination of DTV and the Singers together on the rostra made for a fantastic sound and a great feeling of unity.
Thank you to the team, Jane, Chris, Corrine and Rosie for all you do.
Treasurer’s Report
Following the success of Elf in November 2021, we began 2022 with a sizeable reserve and a healthy bank account. And, after two quiet years where society activities were limited, it was wonderful to be able to plan a full calendar of events for 2022.
Day-to-day operations are difficult to compare against last year due to the extraordinary nature of both 2021 and 2020. Instead, comparatives for 2019 have been included as that was the last full year of performances before the pandemic.
Non-show income in 2022 was £1,000 less than 2019, as Daytime Youth/Young Voices has not yet recommenced. All other sections were reasonably comparable. This was despite an increase in subscriptions fees from April 2022, indicating that the average monthly membership was fewer than in 2019.
However, our day-to-day costs have increased by £2,000 since 2019. Rehearsal costs increased by £1,800. If we excluded Young Voices, this would have shown a total increase of £3,000, which equates to nearly 30% for each section.
Storage cost is the other area which has seen a large increase. In 2019 the cost was £3,000, 2021 £3,400, and in 2022 this has increased further to £3,700, nearly 20% over 2019.
The reduction in income and increase in costs has resulted in a deficit on day to day activities of £2,300. We are looking at ways to reduce our storage costs, as well as exploring other fundraising activities, in an effort to return to a surplus position for future years.
The society performed eight separate productions during the year: Lets Go To the Movies made a loss of £529 and Godspell lost £1,359. Sing For The Summer turned a profit of £412, A Christmas Cracker made £428 and St Aldhelm’s Christmas Concert made £505. Summer Cocktail made a profit of £298, while the Evenings of One Act Plays in April and October made a profit of £260 and £688 respectively. In total, performances made a profit for the society of £703.
Moving on to the Balance Sheet:
Cash reserves were £18,800 as at 31/12/22, up from £12,600 at the end of the previous year, although by the end of January 2022, when the
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accounts for Elf had been settled, our bank balance had risen to £25,800.
We have paid £8,000 in advance for upcoming shows compared to £2,000 at December 2021.
Reserves have reduced by £1,600 on the previous year largely as a result of the day to day deficit. Reserves at the year-end stand at £23,000. Reserves at this level will allow us to continue operating for the foreseeable future however we must still exercise caution as day-to-day losses such as those seen this year, coupled with large losses that we have seen on other shows in previous years could quickly erode those reserves and leave us in a precarious position.
As required by law the accounts have been independently examined by Jamie Luxford, a former treasurer of P&P. No errors were identified and no amendments deemed necessary.
Social Activity Report
We had a great evening at the RNLI for this year’s Ball, with 80 members from all sections enjoying lovely food, much dancing, wheelbarrows of prizes and receiving random awards! Tickets will be going on sale soon for this year’s Ball and if you would like to help organise the evening, do let me know.
Charity
I am absolutely delighted to report that this year, a total of £622.29 has been raised through raffles and bucket collections for our chosen charity, EDS UK.
Thankyous
As always, there are so many people to thank. Running a society of this size requires a huge amount of team work and we are fortunate enough to have a great team! It would take too long to mention them all but special thanks to our section reps, Clare, Crispin and Chris, to our fabulous committee members, our production teams: directors and choreographers, our musical directors: Chris and Jane, and of course, our rehearsal pianists, Carol and Corrine. Thank you also to all those who help with costumes, moving things, setting up, putting away, making tea, putting up posters etc etc etc. you are all invaluable.
In Closing
It’s an absolute pleasure and joy to be Chairman of such a happy, talented and wonderful group of people .
Thank you again to all who have worked so hard this year and to all of you for joining us this evening.
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Section E Financial review
Brief statement of the charity’s policy on reserves
Reserves are needed to bridge the gap between the spending and receiving of resources and to cover other expenses. The trustees consider that the ideal level of reserves as at 31 December 2022 would be £15,000 which amounts to about half of the cost of a major production.
Details of any funds materially in deficit
NA
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
C Albanozzo C I’Anson |
|---|---|
| C Albanozzo C I’Anson |
|
Chairman Deputy Chairman |
|
| 07/03/2023 | |
| 07/03/2023 |
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| Charity No (if any) 1112901 Period start date 01/01/2022 To Period end date 31/12/2022 Poole and Parkstone Productions Annual accounts for the period |
Charity No (if any) 1112901 Period start date 01/01/2022 To Period end date 31/12/2022 Poole and Parkstone Productions Annual accounts for the period |
|
|---|---|---|
| Section A | Statement of financial activities | |
| Recommended categories by activity Guidance Notes Incoming resources (Note 3) Income and endowments from: Donations and legacies S01 Charitable activities S02 Other trading activities S03 Investments S04 Separate material item of income S05 Other S06 S07 Resources expended (Note 6) Expenditure on: Raising funds S08 Charitable activities S09 Separate material item of expense S10 Other S11 S12 S13 Net gains/(losses) on investments S14 S15 Extraordinary items S16 S17 S18 Other gains/(losses) S19 S20 Reconciliation of funds: S21 S22 1 Total Net movement in funds Total funds brought forward Total funds carried forward Total Net income/(expenditure) before investment gains/(losses) Net income/(expenditure) Transfers between funds Other recognised gains/(losses): Gains and losses on revaluation of fixed assets for the charity’s own use |
Unrestricted funds Restricted income funds Endowment funds Total funds Prior year funds £ £ £ £ £ F01 F02 F03 F04 F05 16,782 - - 16,782 10,373 22,539 - - 22,539 57,997 5,844 - - 5,844 300 - - - - - - - - - - - - - - |
|
| 45,165 - - 45,165 68,670 |
||
| 4,185 - - 4,185 435 42,619 - - 42,619 61,130 - - - - - - - - - - |
||
| 46,805 - - 46,805 61,565 |
||
| 1,640 - - - 1,640 - 7,105 |
||
| - - - - - |
||
| 1,640 - - - 1,640 - 7,105 |
||
| - - - - - - - - - - - - - - - - - - - - |
||
| 1,640 - - - 1,640 - 7,105 |
||
| 24,632 - - 24,632 17,527 |
||
| 22,992 - - 22,992 24,632 |
||
Section B Balance sheet
| Fixed assets Intangible assets (Note 15) Tangible assets (Note 14) Heritage assets (Note 16) Investments (Note 17) Total fixed assets Current assets Stocks (Note 18) Debtors (Note 19) Investments (Note 17.4) Cash at bank and in hand (Note 24) Total current assets Creditors: amounts falling due within one year (Note 20) Net current assets/(liabilities) Total assets less current liabilities Creditors: amounts falling due after one year (Note 20) Provisions for liabilities Total net assets or liabilities Funds of the Charity Endowment funds (Note 27) Restricted income funds (Note 27) Unrestricted funds Revaluation reserve Total funds Signed by one or two trustees on behalf of all the trustees |
Guidance Notes B01 B02 B03 B04 B05 B06 B07 B08 B09 B10 B11 B12 B13 B14 B15 B16 B17 B18 B19 B20 B21 |
Unrestricted funds £ F01 - - - - |
Restricted income funds £ F02 - - - - |
Endowment funds Total this year £ £ F03 F04 - - - - - - - - |
Total last year £ F05 |
|---|---|---|---|---|---|
| - - - - |
|||||
| - | - | - - |
- | ||
| - 9,981 - 18,813 |
- - - - |
- - - 9,981 - - - 18,813 |
|||
| - 36,615 - 12,647 |
|||||
| 28,795 | - | - 28,795 |
49,262 | ||
| 24,630 | |||||
| 5,802 | - | - 5,802 | |||
| 22,992 | - | - 22,992 |
24,632 | ||
| 22,992 | - | - 22,992 |
24,632 | ||
| - - |
|||||
| - - |
- - |
- - - - |
|||
| 22,992 | - | - 22,992 |
24,632 | ||
| - 22,992 |
- | - - - 22,992 - |
|||
| - - 24,632 |
|||||
| 22,992 | - | - 22,992 |
24,632 | ||
| Signature C Albanozzo C I'Anson |
C Albanozzo C I'Anson Print Name |
Date of approval dd/mm/yyyy 07/03/2023 07/03/2023 |
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Section C Notes to the accounts
Note 1 Basis of preparation
This section should be completed by all charities .
1.1 Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with:
the Statement of Recommended Practice: Accounting and Reporting by Charities • and with preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 • and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)
- and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.*
- -Tick as appropriate
1.2 Going concern
If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:
An explanation as to those factors that Not applicable support the conclusion that the charity is a going concern; Disclosure of any uncertainties that make the Not applicable going concern assumption doubtful; Where accounts are not prepared on a going Not applicable concern basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going concern.
1.3 Change of accounting policy
The accounts present a true and fair view and the accounting policies adopted are those outlined in note { }.
Yes * -Tick as appropriate No Please disclose: (i) the nature of the change in accounting policy; (ii) the reasons why applying the new accounting policy provides more reliable and more relevant information; and
(iii) the amount of the adjustment for each line affected in the current period, each prior period presented and the aggregate amount of the adjustment relating to periods before those presented, 3.44 FRS 102 SORP.
1.4 Changes to accounting estimates
----- Start of picture text -----
No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP).
Yes
-Tick as appropriate
No
Please disclose:
(i) the nature of any changes;
(ii) the effect of the change on income and expense or
assets and liabilities for the current period; and
(iii) where practicable, the effect of the change in one or
more future periods.
----- End of picture text -----*
1.5 Material prior year errors
No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP).
Yes * -Tick as appropriate No Please disclose: (i) the nature of the prior period error; (ii) for each prior period presented in the accounts, the amount of the correction for each account line item affected; and (iii) the amount of the correction at the beginning of the earliest prior period presented in the accounts.
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Section C Notes to the accounts (cont)
Note 2 Accounting policies 2.2 INCOME
This standard list of accounting policies has been applied by the charity except for those ticked "No" or "N/a". Where a different or additional policy has been adopted then this is detailed in the box below.
| Recognition of income · it is more likely than not that the trustees will receive the resources; and the monetary value can be measured with sufficient reliability. Offsetting There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102. Grants and donations Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP). These are included in the Statement of Financial Activities (SoFA) when: the charity becomes entitled to the resources; Tax reclaims on donations and gifts Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. Contractual income and performance related grants This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions. Donated goods Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so. In the case of performance related grants, income must only be recognised to the extent that the charity has provided the specified goods or services as entitlement to the grant only occurs when the performance related conditions are met (5.16 FRS 102 SORP). Legacies Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the charity or have been met. Government grants The charity has received government grants in the reporting period Gifts in kind for use by the charity are included in the SoFA as income from donations when receivable. Donated services and facilities Donated services and facilities are included in the SOFA when received at the value of the gift to the charity provided the value of the gift can be measured reliably. Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA. The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair value of those gifts at the time of their receipt and they are recognised on receipt. In the reporting period in which the stocks are distributed, they are recognised as an expense at the carrying amount of the stocks at distribution. Donated goods for resale are measured at fair value on initial recognition, which is the expected proceeds from sale less the expected costs of sale, and recognised in 'Income from other trading activities' with the corresponding stock recognised in the balance sheet. On its sale the value of stock is charged against 'Income from other trading activities' and the proceeds from sale are also recognised as 'Income from other trading activities'. Goods donated for on-going use by the charity are recognised as tangible fixed assets and included in the SoFA as incoming resources when receivable. Income from membership subscriptions Membership subscriptions received in the nature of a gift are recognised in Donations and Legacies. Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities. Support costs The charity has incurred expenditure on support costs. Volunteer help The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report. Income from interest, royalties and dividends This is included in the accounts when receipt is probable and the amount receivable can be measured reliably. |
Yes No N/a Yes No N/a Yes No N/a Yes No N/a Yes No N/a Yes No N/a Yes No N/a Yes No N/a Yes No N/a Yes No N/a Yes No N/a Yes No N/a Yes No N/a Yes No N/a Yes No N/a Yes No N/a Yes No N/a Yes No N/a Yes No N/a Yes No N/a |
|---|---|
| Settlement of insurance claims Investment gains and losses |
Insurance claims are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other income in the SoFA. This includes any realised or unrealised gains or losses on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. |
Yes Yes |
No No |
N/a N/a |
||
|---|---|---|---|---|---|---|
| 2.3 EXPENDITURE | AND LIABILITIES | |||||
| Liability recognition | Liabilities are recognised where it is more likely than not that there is a legal or | Yes | No | N/a | ||
| constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. |
| |||||
| Governance and support costs |
Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. |
Yes |
No | N/a | ||
| Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. |
Yes | No |
N/a | |||
| Grants with performance conditions Grants payable without performance conditions Redundancy cost Deferred income |
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. Where there are no conditions attaching to the grant that enables the donor charity to realistically avoid the commitment, a liability for the full funding obligation must be recognised. The charity made no redundancy payments during the reporting period. No material item of deferred income has been included in the accounts. |
Yes Yes Yes Yes |
No No No No |
N/a N/a N/a N/a |
||
| Creditors Provisions for liabilities |
The charity has creditors which are measured at settlement amounts less any trade discounts A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date |
Yes Yes |
No No |
N/a N/a |
||
| 2.4 ASSETS Basic financial instruments Tangible fixed assets for use by charity |
The charity accounts for basic financial instruments on initial recognition as per paragraph 11.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS102 SORP. These are capitalised if they can be used for more than one year, and cost at least They are valued at cost. |
1000 | Yes Yes |
No No |
N/a N/a |
|
| Intangible fixed assets | The depreciation rates and methods used are disclosed in note 9.2. The charity has intangible fixed assets, that is, non-monetary assets that do not have |
Yes | No | N/a | ||
| physical substance but are identifiable and are controlled by the charity through custody or legal rights. The amortisation rates and methods used are disclosed in note 9.5 |
| |||||
| Yes | No | N/a | ||||
| They are valued at cost. | | |||||
| Heritage assets | The charity has heritage assets, that is, non-monetary assets with historic, artistic, scientific, technological, geophysical or environmental qualities that are held and maintained principally for their contribution to knowledge and culture. The depreciation rates and methods used as disclosed in note 9.6.1.4. |
Yes | No | N/a |
||
| Yes | No | N/a | ||||
| They are valued at cost. | | |||||
| Investments | Fixed asset investments in quoted shares, traded bonds and similar investments are valued at initially at cost and subsequently at fair value (their market value) at the year |
Yes | No | N/a | ||
| end. The same treatment is applied to unlisted investments unless fair value cannot be measured reliably in which case it is measured at cost less impairment. |
| |||||
| Investments held for resale or pending their sale and cash and cash equivalents with a maturity date of less than 1 year are treated as current asset investments |
Yes | No | N/a |
|||
| Stocks and work in | Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net | Yes | No | N/a | ||
| progress | realisable value. | | ||||
| Goods or services provided as part of a charitable activity are measured at net realisable value based on the service potential provided by items of stock. |
Yes | No | N/a |
|||
| Yes | No | N/a | ||||
| Work in progress is valued at cost less any foreseeable loss that is likely to occur on the contract. | | |||||
| Debtors | Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received. |
Yes |
No | N/a |
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The charity has has investments which it holds for resale or pending their sale and cash and cash Yes No N/a
equivalents with a maturity date less than one year. These include cash on deposit and cash
Current asset investments
equivalents with a maturity date of less than one year held for investment purposes rather than to
meet short term cash commitments as they fall due.
Yes No N/a
They are valued at fair value except where they qualify as basic financial instruments.
POLICIES ADOPTED
ADDITIONAL TO OR
DIFFERENT FROM
THOSE ABOVE
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Section C Notes to the accounts (cont)
Note 3 Analysis of income
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Restricted
Unrestricted income Endowment
funds funds funds Total funds Prior year
Analysis £ £
Donations Donations and gifts 676 - - 676 1,375
and legacies: Gift Aid 1,423 - - 1,423 895
Legacies - - - - -
General grants provided by government/other
charities - - - - -
Membership subscriptions and sponsorships
which are in substance donations
14,683 - - 14,683 8,103
Donated goods, facilities and services - - - - -
Other - - - -
Total 16,782 - - 16,782 10,373
Charitable Income from MTS Productions
activities: 16,484 - - 16,484 56,856
Income from Players Productions 3,518 - - 3,518 360
Income from Choir Productions 2,536 - - 2,536 781
Other - - - - -
Total 22,539 - - 22,539 57,997
Other trading Refreshments
activities: 642 - - 642 -
Other sundry fundraising 5,202 - - 5,202 300
- - - - -
Other - - - - -
Total 5,844 - - 5,844 300
Income from Interest income - - - - -
investments: Dividend income - - - - -
Rental and leasing income - - - - -
Other - - - - -
Total - - - - -
Separate - - - - -
material item - - - - -
of income: - - - - -
- - - - -
Total - - - - -
Other: Conversion of endowment funds into income
- - - - -
Gain on disposal of a tangible fixed asset held
for charity's own use - - - - -
Gain on disposal of a programme related
investment - - - - -
Royalties from the exploitation of intellectual
property rights - - - - -
Other - - - - -
Total - - - - -
TOTAL INCOME 45,165 - - 45,165 68,670
Other information:
All income in the prior year was unrestricted except for:
(please provide description and amounts)
Where any endowment fund is converted into income in the
reporting period, please give the reason for the conversion.
Where any endowment fund is converted into income in the
prior period, please give the reason for the conversion.
Within the income items above the following items are
material: (please disclose the nature, amount and any prior
year amounts)
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Section C Notes to the accounts (cont)
Note 6 Analysis of expenditure
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This year Last year
Restricted
Unrestricted Restricted Endowment Unrestricted income Endowment
Analysis funds income funds funds Total funds funds funds funds Total funds
Expenditure on raising funds: £ £
Incurred seeking donations - - - - - - - -
Incurred seeking legacies
- - - - - - - -
Incurred seeking grants
- - - - -
Operating membership schemes and
social lotteries - - - - -
Staging fundraising events
4,185 - - 4,185 435 435
Fudraising agents
- - - - -
Operating charity shops
- - - - -
Operating a trading company
undertaking non-charitable trading
activity - - - - -
Advertising, marketing, direct mail and
publicity - - - - - - - -
Start up costs incurred in generating
new source of future income
- - - - - - - -
Database development costs - - - - - - - -
Other trading activities - - - - -
Investment management costs: - - - - -
Portfolio management costs - - - - - - - -
Cost of obtaining investment advice
- - - - - - - -
Investment administration costs
- - - - - - - -
Intellectual property licencing costs
- - - - - - - -
Rent collection, property repairs and
maintenance charges - - - - - - - -
- - - - - - - -
Total expenditure on raising funds 4,185 - - 4,185 435 - - 435
Expenditure on charitable activities:
Production Costs 21,836 - - 21,836 46,476 - - 46,476
Rehearsal Costs 15,124 - - 15,124 7,213 - - 7,213
Storage 3,690 - - 3,690 3,383 - - 3,383
Printing, postage, stationery, insurance
and other admin 1,970 - - 1,970 2,549 - - 2,549
Total expenditure on charitable
activities 42,619 - - 42,619 59,621 - - 59,621
Separate material item of expense
Donations made to local musicians - - - - 1,509 - - 1,509
- - - - - - - -
- - - - - - - -
Total - - - - 1,509 - - 1,509
Other
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
Total other expenditure - - - - - - - -
TOTAL EXPENDITURE 46,805 - - 46,805 61,565 - - 61,565
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Other information:
Analysis of expenditure on charitable activities
| Activity or programme Activity 1 Activity 2 Other Total |
Activities undertaken directly Grant funding of activities Support Costs Total this year Activities undertaken directly Grant funding of activities Support Costs Total last year £ £ £ £ £ £ £ £ - - - - - - - - - - - - - - - - - - - - - - - - This year Last year |
|---|---|
| - - - - - - - - |
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Section C Notes to the accounts (cont)
Note 19 Debtors and prepayments
Please complete this note if the charity has any debtors or prepayments.
19.1 Analysis of debtors Trade debtors Prepayments and accrued income Other debtors
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This year Last year
£ £
- 31,016
8,193 4,518
1,788 1,081
9,981 36,615
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Total
Please complete 19.2 where a material debtor is recoverable more than a year after the reporting date.
19.2 Analysis of debtors recoverable in more than 1 year (included in debtors above)
| Trade debtors Prepayments and accrued income Other debtors Total |
This year Last year £ £ - - - - - - - - |
|---|---|
| - - |
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Section C Notes to the accounts (cont)
Note 20 Creditors and accruals
Please complete this note if the charity has any creditors or accruals.
20.1 Analysis of creditors
| Accruals for grants payable Bank loans and overdrafts Trade creditors Payments received on account for contracts or performance-related grants Accruals and deferred income Taxation and social security Other creditors Total |
This year Last year This year Last year £ £ £ £ - - - - - - - - 4,793 19,819 - - - - - 458 4,602 - - - - - 552 209 - - Amounts falling due within one year Amounts falling due after more than one year |
|---|---|
| 5,802 24,630 - - |
20.2 Deferred income
Please complete this note if the charity has deferred income.
| Please explain the reasons why income is deferred. Movement in deferred income account Balance at the start of the reporting period Amounts added in current period Amounts released to income from previous periods Balance at the end of the reporting period |
This year Workshop was finally run in October 2022 |
This year Last year £ £ 650 650 - - 650 - Last year Income was received for a workshop due to take place in 2020 however this was cancelled due to Covid-19. Income was retained as the workshop will rerun in 2022. |
|---|---|---|
| - 650 |
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Section C Notes to the accounts (cont)
Note 24 Cash at bank and in hand
| Note 24 Cash at bank and in hand | |
|---|---|
| Other Cash at bank and on hand Total Short term cash investments (less than 3 months maturity date) Short term deposits |
This year Last year £ £ - - - - 18,813 12,647 - - |
| 18,813 12,647 |
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Section C Notes to the accounts (cont)
Note 28 Transactions with trustees and related parties
If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box or "False" if there are transactions to report.
28.1 Trustee remuneration and benefits
This year
None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)
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TRUE
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28.2 Trustees' expenses
If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please enter "False".
No trustee expenses have been incurred (True or False)
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TRUE
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28.3 Transaction(s) with related parties
Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter 'true' in the box provided.
This year
There have been no related party transactions in the reporting period (True or False)
There have been no related party transactions in the reporting period (True or False) TRUE Last year TRUE
There have been no related party transactions in the reporting period (True or False)
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteosl m•mb•r¥ of On accounts for tho ar ended 3 I, D£cÉM8al 2021. Charlty no (If any IIILqOI Sat out on pagès I report lo ihe trustees my examination of the accounts of the above charity (Ihe Trust.) for the year ended 31 12 1021 Re$ponslbllltles and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in acciKdance wtth the requirements of the Charsties Act 2011 fthe Acr). I rerth kn r8speGX of rny examination of the Trvst's accounts carrled out urKler seclion 145 of the 2011 Act and in carying out my examination. I have fdlowed the appluble Directions given by th8 Charity Commission ur)der SeCn 145(5)Ib) of the Act. I have completed my examThtion. I confinn that no material matters have come to my attenlion ( in c¢nectIon with the examination vthith 9rves me cause to bekve that in. any material respecl: accoun1 records vme not kept in accordanc8 hwth sèction 130 of the Act or the ac(x)unts do not acccd with the accounting records Independont examlnerfs statement I have no concems and have come aosS no other matters in wnnedion wilh the examination to which attention should bo drawn in order to enable a proper urKlerstanding of the accounts to be reached. ' Please delete the worfs in th8 brackets rf they do not apply. Slgnod: 02 Namo: É Accrt Relevant professlonal quallfi¢atlon(sl or l>ody (If any): ACCA Address: FL3¢Y 2 cr 2D 6EL V* £c), IER October 2018