**ST PETERS VILLAGE HALL ASSOCIATION LIMITED (A company limited by guarantee)**
## **Report and Accounts**
**Year ended 31 March 2024**
**Registered charity number 1112898 Company number 05411284**
## **ST PETERS VILLAGE HALL ASSOCIATION LIMITED Year ended 31 March 2024**
## **Contents**
|Page||
|---|---|
|1 and 2|Trustees report|
|3|Reporting Accountant's report|
|4|Statement of Trustees responsibilities|
|5|Statement of Financial Activities|
|6|Balance Sheet|
|7 to 10|Notes and accounting policies|
## **ST PETERS VILLAGE HALL ASSOCIATION LIMITED Trustees' annual report Year ended 31 March 2024**
On behalf of the Trustees I have pleasure in submitting our annual report in respect of the year ended 31 March 2024
## **Reference and administrative details**
Charity number: 1112898 Company number: 05411284
Registered office: 10 Stroma Avenue, St Peters, Worcester, WR5 3PJ.
Bankers: HSBC, Worcester
Reporting Accountant: Andrew Peach FCA, 104 Grasshopper Avenue, St Peters, Worcester, WR5 3TB
## Directors and Trustees
The directors of the charitable company (the charity) are its trustees for the purpose of charity law and throughout this report are collectively referred to as the trustees.
The trustees serving during the year and since the year end were as follows:
Chairman R Knight Treasurer D McBride Secretary M Goodwin Elected members G Benson M Johnson H Daniel Mrs P Hawkeswood (appointed 20 August 2023) A Tidy (appointed 22 August 2023)
Committee members:
## **Structure, Governance and Management**
## Governing Document
The organisation is a charitable company limited by guarantee, incorporated on 1 April 2005 and registered as a charity on 1 February 2006. The company was established under a Memorandum and Articles of Association which established the odjects and powers of the charitable company and is governed under its Articles of Association.
## Recruitment and Appointment of Trustees
The directors of the company are also charity trustees for the purposes of charity law.
## Organisational Structure
The Association has a management committee which meets up to 6 times a year and are responsible for the strategic direction and policy of the charity.
## **Objectives and Activities**
The Association's principal activity is to run and maintain the St Peters Village Hall for the benefit of the local community and raise funds to build a new community centre.
1
## **Achievements and Performance**
During the year the association has maintained the operation of the hall and community activities therein.
## Investment policy
It is the policy of the charity to hold the majority of its investments in funds controlled by a regulated Investment services company and in low risk deposit accounts.It is the policy of the charity to hold the majority of it's investments in approved charitable funds.
## Reserves policy
The trustees have determined that it would be prudent to maintain the Charity's unrestricted reserves at a level of at least equivalent to the annual cost of maintaining the services delivered.
## **Small company special provisions**
The report of the trustees has been prepared in accordance with the provisions of Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
Approved by the trustees on 9 August 2024 and signed on their behalf by:
D McBride Trustee
2
## **ACCOUNTANT'S REPORT TO THE DIRECTORS OF ST PETERS VILLAGE HALL ASSOCIATION LIMITED**
I report on the accounts for the year ended 31 March 2024.
You consider that the company is exempt from an audit for the year ended 31 March 2024. You have acknowledged, on the balance sheet, your responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. These responsibilities include preparing accounts that give a true and fair view of the state of affairs of the company at the end of the financial year and of its net incoming or outgoing resources for the financial year.
In accordance with your instructions, I have prepared the accounts which comprise the Statement of Financial Activities, the Balance Sheet and the related notes from the accounting records of the company and on the basis of inforation and explanations you have given to me.
I have not carried out an audit or any other review, and consequently I do not express any opinion on these accounts.
Andrew Peach Reporting Accountant
Date: 9 August 2024
3
## **ST PETERS VILLAGE HALL ASSOCIATION LIMITED STATEMENT OF TRUSTEES RESPONSIBILITIES**
Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the trustees should follow best practice and:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent; and
- prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue on that basis.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
4
## **ST PETERS VILLAGE HALL ASSOCIATION LIMITED Statement of Financial Activities (Including Income & Expenditure Account) Year ended 31 March 2024**
|**Year ended 31 March 2024**||||||
|---|---|---|---|---|---|
||Notes|Unrestricted|Restricted|Total Funds|Total Funds|
|||Funds|Funds|2024|2023|
|||£|£|£|£|
|**Incoming resources**||||||
|**Incoming resources from**||||||
|**generated activities:**||||||
|Letting fees||19,726|-|19,726|21,866|
|Other operating income||-|-|-|4,500|
|Investment income|2|1,404|5,142|6,546|5,135|
|**Total Incoming Resources**||21,130|5,142|26,272|31,501|
|**Resources expended**||||||
|**Costs of generating funds:**||||||
|Costs of generating voluntary income|3|15,456|645|16,101|27,138|
|**Total resources expended**||15,456|645|16,101|27,138|
|**Net incoming/(outgoing) resources before**|4|5,674|4,497|10,171|4,363|
|**transfers**||||||
|**Transfers between funds**||1,492|(1,492)|-|-|
|**Net incoming/(outgoing) resources before**||7,166|3,005|10,171|4,363|
|**other recognised gains**||||||
|**Other recognised gains**||||||
|(Losses)/Gains on revaluation of investments||-|(939)|(939)|(19,143)|
|**Net movement in funds**||7,166|2,066|9,232|(14,780)|
|**Reconciliation of funds**||||||
|Total funds brought forward||83,230|124,098|207,328|222,108|
|Total funds carried forward||90,396|126,164|216,560|207,328|
There are no other gains or losses for the year other than the net movement in funds. All incoming resources and resources expended derive from continuing activities.
The notes on pages 7 to 10 form part of these accounts.
5
## **ST PETERS VILLAGE HALL ASSOCIATION LIMITED Balance Sheet At 31 March 2024**
|**Balance Sheet**
**At 31 March 2024**|||||
|---|---|---|---|---|
|Notes
**Fixed Assets**
Tangible fixed assets
5
Investments
6
**Current Assets**
Short term deposits
Cash at bank and in hand
Debtors
7
**Current Liabilities**
Creditors - amounts falling due within
one year
8
**Net Assets**
**Unrestricted Funds**
9 and 10
**Restricted Funds**
9 and 10|£
£
149
124,352
124,501
84,839
7,250
-
92,089
30
92,059
216,560
90,396
126,164
216,560
2024||£
£
186
111,103
111,289
77,435
18,634
-
96,069
30
96,039
207,328
83,230
124,098
207,328
2023||
|||124,501
92,059||111,289
96,039|
||92,089
30||96,069
30||
||||||
|||216,560||207,328|
|||90,396
126,164||83,230
124,098|
|||216,560||207,328|
The trustees are satisfied that the company is entitled to exemption from the requirement to obtain an audit under Section 477 of the Companies Act 2006 and that no member or members have requested an audit in accordance with section 476 of the Act.
The trustees acknowledge their responsibility for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime. The statement of financial activities has not been delivered to the Registrar of Companies.
Approved by the Board of Trustees on 9 August 2024
and signed on its behalf by
Mr D McBride Treasurer
The notes on pages 7 to 10 form part of these accounts.
6
**ST PETERS VILLAGE HALL ASSOCIATION LIMITED Notes to the accounts Year ended 31 March 2024**
## **1 Accounting Policies**
## **a) Basis of accounting**
The financial statements have been prepared under the historical cost convention, as modified by the inclusion of fixed asset investments at market value, and in accordance with the Companies Act 2006 and the Statement of Recommended Practice "Accounting and Reporting by Charities", issued in March 2005.
## **b) Incoming resources**
All incoming resources are recognised in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy.
## **c) Resources expended**
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
## **d) Tangible fixed assets**
Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided to write off other fixed assets at the following annual rates using the reducing balance method.
Furniture and equipment 20%
## **e) Investments**
Investments are stated at market value.
Realised gains on investments sold during the year are calculated by comparing proceeds with the carrying value at the beginning of the year or the cost if acquired during the year. Unrealised gains represent the difference between market value at the end of the year and the market value at the beginning of the year or the cost if acquired during the year.Investments are stated at market value.
## **f) Unrestricted funds**
Unrestricted funds are donations and other incoming resources receivable or for generated the objects of the charity without further specified purposes and are available as general funds.
## **g) Restricted funds**
Where income is received for purposes specified by the donor or by the terms of appeal under which it was raised, that income is shown as restricted in the statement of financial activities. Expenditure for the specified purposes is shown as restricted expenditure. Any unexpended balance is carried forward as restricted income funds.
## **2 Investment income**
Investment income comprised income from listed investments and bank deposit interest.
7
**ST PETERS VILLAGE HALL ASSOCIATION LIMITED Notes to the accounts Year ended 31 March 2024**
## **3 Costs of generating funds**
|Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2024
2023
£
£
£
£
Cleaners wages
6,040
-
6,040
5,927
Repairs
2,264
-
2,264
3,789
Service contract
750
-
750
855
Light & heat
3,402
-
3,402
2,223
Water
100
-
100
100
Insurance
342
-
342
325
Stationery and printing
81
-
81
50
Postage
-
-
-
41
Telephone
50
-
50
-
New centre
-
-
-
3,555
Legal and professional fees
1,716
-
1,716
1,484
Licences and subscriptions
35
-
35
35
Bank charges
75
-
75
84
Depreciation
37
-
37
46
Loss/(profit) on disposal of investments
-
645
645
2,149
Sundry
102
-
102
328
MUGA costs
462
-
462
6,147
15,456
645
16,101
27,138
2024
2023
£
£
Staff costs:-
Wages and salaries
6,040
5,927
Social security costs
-
-
6,040
5,927
No employee earned £60,000 per annum or more.
No expenses were reimbursed to the trustees in the year.
The average number of employees, analysed by function, was:-
2024
2023
Administration
1
1
1
1
**4 Net incoming resources for the year.**
This is stated after charging:
2024
2023
£
£
Depreciation
37
46|Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2024
2023
£
£
£
£
6,040
-
6,040
5,927
2,264
-
2,264
3,789
750
-
750
855
3,402
-
3,402
2,223
100
-
100
100
342
-
342
325
81
-
81
50
-
-
-
41
50
-
50
-
-
-
-
3,555
1,716
-
1,716
1,484
35
-
35
35
75
-
75
84
37
-
37
46
-
645
645
2,149
102
-
102
328
462
-
462
6,147|Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2024
2023
£
£
£
£
6,040
-
6,040
5,927
2,264
-
2,264
3,789
750
-
750
855
3,402
-
3,402
2,223
100
-
100
100
342
-
342
325
81
-
81
50
-
-
-
41
50
-
50
-
-
-
-
3,555
1,716
-
1,716
1,484
35
-
35
35
75
-
75
84
37
-
37
46
-
645
645
2,149
102
-
102
328
462
-
462
6,147|Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2024
2023
£
£
£
£
6,040
-
6,040
5,927
2,264
-
2,264
3,789
750
-
750
855
3,402
-
3,402
2,223
100
-
100
100
342
-
342
325
81
-
81
50
-
-
-
41
50
-
50
-
-
-
-
3,555
1,716
-
1,716
1,484
35
-
35
35
75
-
75
84
37
-
37
46
-
645
645
2,149
102
-
102
328
462
-
462
6,147|Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2024
2023
£
£
£
£
6,040
-
6,040
5,927
2,264
-
2,264
3,789
750
-
750
855
3,402
-
3,402
2,223
100
-
100
100
342
-
342
325
81
-
81
50
-
-
-
41
50
-
50
-
-
-
-
3,555
1,716
-
1,716
1,484
35
-
35
35
75
-
75
84
37
-
37
46
-
645
645
2,149
102
-
102
328
462
-
462
6,147|Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2024
2023
£
£
£
£
6,040
-
6,040
5,927
2,264
-
2,264
3,789
750
-
750
855
3,402
-
3,402
2,223
100
-
100
100
342
-
342
325
81
-
81
50
-
-
-
41
50
-
50
-
-
-
-
3,555
1,716
-
1,716
1,484
35
-
35
35
75
-
75
84
37
-
37
46
-
645
645
2,149
102
-
102
328
462
-
462
6,147|Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2024
2023
£
£
£
£
6,040
-
6,040
5,927
2,264
-
2,264
3,789
750
-
750
855
3,402
-
3,402
2,223
100
-
100
100
342
-
342
325
81
-
81
50
-
-
-
41
50
-
50
-
-
-
-
3,555
1,716
-
1,716
1,484
35
-
35
35
75
-
75
84
37
-
37
46
-
645
645
2,149
102
-
102
328
462
-
462
6,147|
|---|---|---|---|---|---|---|
|||15,456|645||16,101|27,138|
||||||2024
£
6,040
-|2023
£
5,927
-|
||||||6,040|5,927|
||||||2024
1|2023
1|
||||||1|1|
||||||2024
£
37|2023
£
46|
8
**ST PETERS VILLAGE HALL ASSOCIATION LIMITED Notes to the accounts Year ended 31 March 2024**
## **5 Tangible fixed assets**
a) The movement on these accounts during the year was as follows:-
|COST
Beginning of year
Additions
End of year
ACCUMULATED DEPRECIATION
Beginning of year
Charge for the year
End of year
NET BOOK VALUE
Beginning of year
End of year||Furniture &
equipment
£
2,472
-|Total
2024
£
2,472
-|Total
2023
£
2,472
-|
|---|---|---|---|---|
|||2,472|2,472|2,472|
|||2,286
37|2,286
37|2,240
46|
|||2,323|2,323|2,286|
|||186|186|232|
|||149|149|186|
## **6 Fixed asset investments**
Fixed asset investments comprise listed investments and the movement in the year was as follows:-
|Quoted investments
Market value at beginning of year
Additions at cost
Disposals
Net unrealised investment gains (losses)
Market value at end of year
Historical cost at 31 March 2024||2024
£
111,103
18,501
(4,313)
(939)|2023
£
128,360
12,476
(10,590)
(19,143)|
|---|---|---|---|
|||124,352|111,103|
|||139,793|127,858|
All investments are listed. Of the investments 0% (2023 - 0%) represent shares in the "Charities Official Investment Funds".
## **7 Debtors**
Debtors comprised:-
|Other debtors|2024
£
-|2023
£
-|
|---|---|---|
9
**ST PETERS VILLAGE HALL ASSOCIATION LIMITED Notes to the accounts Year ended 31 March 2024**
## **8 Creditors - amounts falling due within one year**
Creditors - amounts falling due within one year comprised:-
|Trade creditors
Accruals and deferred income
Other creditors
**Total funds**
Restricted funds
Development fund
Unrestricted funds
Income and expenditure account
Total funds||Balance at
01-Apr-23
£
124,098|2024
£
30
-
-
30
Transfer of
Incoming
Outgoing
Funds
£
£
£
4,203
645
(1,492)
Movement in resources|2024
£
30
-
-
30
Transfer of
Incoming
Outgoing
Funds
£
£
£
4,203
645
(1,492)
Movement in resources||2024
£
30
-
-||2023
£
30
-
-|
|---|---|---|---|---|---|---|---|---|
|||||||30||30|
||||||||Balance at
31-Mar-24
£
126,164||
|||124,098|4,203|645||(1,492)|126,164||
|||83,230|21,130|15,456||1,492|90,396||
|||83,230|21,130|15,456||1,492|90,396||
|||207,328|25,333|16,101||-|216,560||
## **9 Total funds**
## Purposes of the Resricted Funds
_Development fund_ : This fund is to be used for the proposed building of a new village hall.
## **10 Analysis of Net Assets between funds**
|Tangible fixed assets
Investments
Current assets
Current liabilities
Net assets at 31 March 2024|General
Restricted
Funds
Funds
£
£
149
-
-
124,352
90,277
1,812
(30)
-|General
Restricted
Funds
Funds
£
£
149
-
-
124,352
90,277
1,812
(30)
-|General
Restricted
Funds
Funds
£
£
149
-
-
124,352
90,277
1,812
(30)
-|Total
£
149
124,352
92,089
(30)|
|---|---|---|---|---|
|||90,396|126,164|216,560|
## **10 Other information**
St Peters Village Hall Association Limited is a private company limited by guarantee and incorporated in England & Wales. Its registered office is: 10 Stroma Avenue, St Peters, Worcester, WR5 3PJ.
10