REGISTERED COMPANY NUMBER: 05608695 (England and Walesl REGISTERED CHARITY NUMBER.. 1112783 Report of the Trustees and REVISED Unaudlted Financial Statements for the period 01 April 2023 to 31 March 2024 For Burnley Play Association M B Procter (Bookkeeper) 40 Springfield Bank Burnley BBII 3AU
Burnley Play Association Contents of the Flnancial Statements For the period 01 April 2023 to 31 March 2024 Reference and Administrative Details Report of the Trustees Statement of Trustees, Responslbilities Independent Examiners Report Statement of Financial Activities Balance Sheet Notes to the Financial St3tements Detailed Statement of Financial Activities
Burnley Play Association Reference and Administrative Details For the period 01 April 2023 to 31 March 2024 TRUSTEES Chairperson MrT Harrison Trustees Mrs B Foster Mrc Pate Mr5 A Pate Mi55 R Davison Mr5 AJ Thornton COMPANY SECR ARy Mrs AJ Thornton REGISTERED OFFICE Vanguard Community Centre 65 Bevington Close BURNLEY Lancashire BBII 4SD REGISTERED COMPANY NUMBER 05608695 IEn8land and Wales} REGISTERED CHARITY NUMBER 1112783 INDEPENDENT EXAMINER M B Procter (Bookkeeper) 40 Springfield Bank BURNLEY BBII 3AU BANKERS Virgin Money 25 Manchester Road BURNLEY BBII 2AZ
Bumley Play A550ciation Reportof the Trustees Forthe period 01 April 2023 to 31 March 2024 The Trustees who are also the directors of the charity for the purposes of the Companies Act 2006, present their report with the ftnancial statements of the charity for the period 01 April 2021 to 31 M3rch 2022. The Trustees have adopted the provisions ofAccounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordan with the Financial Reporting Standard forsmaller Entitie5 (The FRSSEI effective 01 January 2015. OBJEcfivES AND AcfiviTIES Objective5 and Aim5 The object of the charity is the facilitation of recreation and other leisure activitie5 for children* young people 3nd adults including those with special needs. especially frorn the deprived areas of Burnley. The Trustees aim to proviLle the staff and facilities to enable the object5 of the charity to be attained. Public benefit TheTrustees confirm that we have pèid due regard to the Charity Commission guidance on public benefit reporting in deciding what activities the charity should Undertake. The remainder of thi5 Annual Report explains the Charitys work during the year and how it has been cèrried out for the public benetit.
Burnley Play Association Report of the Trustees For the period 01 April 2023 to 31 March 2024 The ongoing economical affec15 01 previous years restrictions have impacted on Bumley Play Association, as they have on many oiher charities and this past year has been no different for us. Meeting the increasing costs of utiliues including Electricity Gas and service5 etc and the increased Costs of staffing under the National Living Wage increases have made it more challenging for us Ivithin tighier budgets. The ou(come being that we have had to increase some hire charges for centre Use, reduce staffing in some areas, and rely much more on Voluntee to help support the organisation and its aim5. Overall, we have seen a reduction in people wishing to book our facilities. and ive are very much in competition ivith oiher centres across Burnley iyho are offering groups and services like ours. As a charity, our key aim is to provide services lor children and especially those ivith special needs and disabilities. Supporting families by providing activities, play groups and services at as low cost as possible and providing these services free Df charge on occasion iyhere money is tight and increased costs for fami]ies mighc PTeveni children from having equal access to play and learning outside of school, and in parricularly supporting families at holiday times. Food poverty is a key issue in Burnley, and we have always stood by our policy of providing food and drinks at the point of acce55 as part of groups offer, Ivhether this be our Play & Stsy breakfasts, snacks for Phabkids sessions OT providtng drinks to parents to welcome them in. Our grani from the National Lottery Community Fund has been a lifeline in allowing us to provide aciiviues for chil(Iren and families and they very much understand where the money comes from to provide such a comprehensive service. Families knoiv of our great reputation and seek us Out as a key pn)vider during holidays and knoiy their children are safe with us and will enjoy a great experience. Fundraising is difficult. but necessary, as each group of servAS users have differeni needs, and this affects ivhai ive can bid for and often holy much we can get from the source of funds. Going forward, we ivill need to continue seeking suilable flding streaD]s for groups to not only provide resources but for the cost of putting these groups on. As we go fonvard, we ivant to continue 10 offer well-beiJJg programs and we hope we have got things right iyith our Keep Fit and Healthy lifestyle support. The introduction of under 5$, Play and Stay groups in early 2022 had a Positive eflect. Demand for childcare is increasin8 and there is a definiie need in ow local community. Our SEN provision is also necessary, and we witl continue io provide SaLulllay Club. in an indusive way. The issue of Mental Wellbeing and hoiv we offer support for individua15 is noiv more important than ever and ive try our best to meei the needs of the comJnunity ivith a iyelcoming program through each week. Friendships and local support are a major PUTpose of why do what we do within our community, and we are seeing increased demand at all levels, from residents droppin8 in for company and a chat or for advice, to new participants accessin8 groups, au supponed through the valuable contribution of our volunteers. which is priceless. With Ihe retirement of our manager in 2024, and the handover of the running of the charity to Èrusiees we need to acknowledge thai chere will be challenges ahead, as other seTvices COpete for the same business. Thistees need to consult with service users. and target pmvision to iyhere ir is needed most to provide the best service in the months ahead.
Bumley Play Associatton Report of the Trustees For the period 01 April 2023 to 31 Match 2024 continued. We have an amazing group of pTrctitioners running session5 Ivith our fitness program and arts and knitting groups noi forgetllng the contribution from our Voluntee Waller who runs a walking group and mans our office each morning and with Sharron who delivers our Luncheon Club and Breakfast club sessions. Volunteers are important to us, and lye need to nurture and suppori them in return. Private hire income supports us to provide facilities but has reduced and we need to further promote these facilities for private hire to survive. Our facilities are good, and previous bookings suggest there is a Positive future with this funding stream. There needs to be a clear focus as part of our fundraising plan going fonyard. Links with the NHS, College and health and social care providers is a key opportunity io develop additional income. Volunteers have provided many hours of their own time Dver the Yea and in monetary tern)s tbis is an immense contribution. Although there is still tnuch to do, we believe that Burnley Play Association and The Vanguard Centre has a POSLtive future, and iyith continued suppon Of the local community, we believe that the long-terni piciure looks good as we move into the next year. We recognize that going fonvard, costs will increase, and spending needs to be managed prudently, as we also continue 10 itnprove facilities and provision based on demand. Means of bringing in additional funding through grants and contracts ivill continue to be important in securing the long future for the organization. This is the tnajor challenge going forward for the Trustees. Finally, we should not forget the original charitsble aims of BPA as thi5 will help direct new investment in our services going fornvard. As chalerson, l offer this report to member5 and supporters, and look forward io your continued supporL Produced on Behalf of Trustees and Membets of Bumley Play Association. Signed: Torn Harrison. chalerSon-jue 2024
FINANCIAL REVIEW Financlal position The Statement of Financial Activities shows a surplu5 of £9,101 with a balance carried forward of £12,719 at the yearend. Principal funding sources The charity airns to have three months running costs in resenres. This equate5 to approximately £11,031 {based on last yearfs expenditurel at the year end, reseNes were slightly more than thi5 target level. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity was incorporated on I" November 2CQ5 and is governed by its Memorandum andArhcles of that date. Charity registration was obtained on 20 January 2006. Recruitment and appointment of new trustees The charitys work focuse5 on young people and the Trustees seek to ensure the need5 of this group are appropriately reflected through the diversity of the board and its advi50r5. As i'iith other organisation5 of a similar nature, the Trustees approach volunteers with the necessary skills on a personal level. Inductlon and trainln8 of new trustees The Trustee5 are already familiar with the practical work of the Charity having served the organisation in various ways over many years. Their experience and the encouragement to attend practical training 5es5ions help to maintain its skills base. Risk management The Trustees have introduced a risk management process to assess business risks and are implementing systems to mitigate these risks. Internal risks are minimised by the implementation of procedure5 or authori5ation of all transactions and projetts to ensure conslstent quality of delivery for all operational aspects of the charitable company. Procedures are in place to ensure compliance with health and safety of staff. volunteers, client5 and visitor5 to the premises. All staff and volunteers are CRB checked and receive the necessary ongoing training. These procedures are periodically reviewed to ensure that they meet the needs of the Charity. SMALL COMPANY PROVISIONS This report has been prepared in accordance with the small companies. regime under the Companies Act2006 Approved by order of the Board of Trustees on O l -OE - and signed on its behalf by,. Mr T Harrison - Trustee
Burnley Play Association Statement of Trustee5' Responsibilities For the period 01 April 2023 to 31 March 2024 The Trustees (who are also the directors of the Bumley Play Association for the purposes of company law) are responsible for preparing the Report of the Trustees and the linancial statements in accordance with applicable law and United Kingdom Accounting Standards (UKGAAP Company law requires the trustees to prepare financial statement for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and the application of those resources, including the income and expenditure. of the tharitable company for that period. In preparing these financial statements, the Trustees are required to Select suitable accounting policie5 2nd apply them consistently Observe the methods and principles in the CharitySORP Make judgements and estimates that are reasonable and prudent Prepare the financial statements on the going concern basis unless it Is inappropriate to presume that the charitable company will continue in business. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accurary at any time the financial position of the charitable company and to enable them to ensure that the financial Statements comply with the Companie5 Act 2006. They are a150 responsible for safeguarding the assets of the charitable company and hence for taking reasonable step5 for the prevention of fraud and other irregularities.
Independent Examinerfs Report to the Trustees of Bumley Play A550ciation I report on the accounts for the period 01 April 2023 to 31 March 2024 Respective re5ponslbllitles of Trustee5 and Examiner The Charivs Trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this period {under Section 144121 of the Charities Act 2011 (the 2011 Act) and that an independent examination is required. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent ex3mination it is my responsibility to: Examine the account5 under5ection 145 of the 2011 Act To follow procedures laid down in the General DirectTons given by the Charity Commi55ion (under Section 14515)Ib} of the 2011 Actl: and To state whether particular matter5 have come to my attention. Basls of the independent examinerfs report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a compari50n ofthe accounts presented with those record5. It also include5 consideration of any unusual item5 or disc105ures In the account, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provlde all the evidence that would be required in an audit, and consequently no oplnion is given as to whether the accounts provide a "true and fair Vie and the report is limited to those matters set out in the statements below. Independent examinews Statement In conneciion with my examination, no matter has come to myattention: 11 Which gives me re3sonable cause to believe that, in any material respect, the requirements To keep accountins records in accordance with Section 386 and 387 of the Companies Act 2006; and To prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 395 of the Companies Act 2006 and with the method5 and principles of the Accounting and Reporting by Charities." Statement of Recommended Practice applicable to charities presenting their accounts in accordan with the Financial Reporting Standards for Smaller Entities (the FRSSE) {effective 01 January 2015) Have not been met; or 2) To which, in my opinion, attention Should be drawn in order to enable a proper understanding ofthe accounts to be reached. Signed 01 June 2024 M B Procter 40 Springfield Bank Burnley BBII 3AU
Burnley Play Association Statement of Financial Activities For the period 01 April 2023 to 31 March 2024 Period End Mar21 Mar22 Mar23 Mar24 INCOME AND ENDOWMENTS FROM Donations and Legacies Charitable attivitie5 24,185 66,508 13.495 38,350 Play activities 654 1.210 22.518 Other tradlng activities Other income 129 933 1,244 14,878 Total 24.968 68,651 14,739 53.227 EXPENDITURE ON CharlLible activltie5 16,910 49,813 40,424 44.126 NET INCOME/ IEXPENDITVRE) 8.058 18.838 (25.68519.101 RECONCILIATION OF FUNDS Total funds brought forward 9.099 27,937 2,252 Total funds carried forward 9,099 27,937 2,252 11.353 io
Burnley Play Association Balance 5heetat 31 March 2024 At Mar21 Mar22 Mar23 Mar24 CURRENT AS5Ers Debtors Prepayments and accrued income Cash at bank 11,390 28,578 2,465 12,719 11341 1.516 428 Petty cash 11.256 30,094 2.893 12,719 CREDITORS Amounts falling due within one year 6,030 NET CURRENT LSSErs 11,256 30,094 2,893 6.689 roTAL ASSETS LESS CURRENT LIABILITIES 11,256 30.094 2.893 6,689 NET ASSETS 11,256 30.094 2.893 6,689 FUNDS Unrestricted funds 11.256 30,094 2.893 6,689 TOTAL FUNDS 11.256 30.094 2.893 6.689 li
Burnley Play Association Balance 5heet-continued At 31 March 2024 The charitable company is entitled to exemption from audit under Seciion 477 of the Companie5 Act 2006 for the period ended 31 March 2024. The members have not required the charitable company to obtain an audit of its financial statements for the period ended 31 March 2023 in accordance with Section 476 ofthe Companies Act 2006. The Trustees acknowledge their responsibilities for al Ensuring that the charitable company keeps accounting records that comply with Secttons 386 and 387 of the Comp3nir*s Act and bl Preparin8 financial statements which give a true and fair view of the state of affalr5 of the charitable company as at the end of e3ch financial year and of its surplus or deficit for each financlal year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companie5 Art 2006 relating to financial statements, so far as is applicable to the charitable company. These financial statements have been prepared in accordan with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and with the Financial Reporting Standard for Smaller Entities leffective January 2015) The linancial Statements were approved by the Board of Trustees on in its behalf by.- and were 5iEned Mr T Harrison- Trustee 12
Burnley Play Association Notes to the Flnancial Statements For the period 01 April 2023 to 31 March 2024 ACCOUNTING POLICIES Bas15 of preparing the financial statements The linancial statements of the charitable company have been prepared in accordance with the Charittes 50RP (FR55EI Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the FRSSE (effective January 20151, the Financial Reportrng Standard for Smaller Entities leffective January 2015) and the Cornpanles Aet 2006. The frn3nciBI statements have been prepared under the historical cost convention. Income All income is recognised in the Statement of Financial Aciivities once the charity has entitlement to the funds. it Is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation commltting the charity to that expenditure. it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basi5 6nd ha5 been classified under headings that aggregate all cost related to the category. Where c05ts cannot be directly attributed to particular headings they have been allocated to activitie5 on a basis con51Stent with the use of resources. Taxation The Charity is exempt from corporation Tax on its charitable artrvities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees. Restritted funds can only be used for particular restricted purposes within the objects of the Charity- Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of.each fund is included in the note5 to the financial statements, MEMBER5 LIABILITY The Charity Is a private company limited by guarantee and consequently doe5 Ylot have share capital. E3ch of the members is liable to contribute an amount not exceeding £1 lone pound) towards the assets ol the Charity in the event of liquidation. The members of the company are the Trustees. 13
Burnley Play A550ciation[ Detailed Statement of Financial Acknvities For the period 01 April 2023 to 31 March 2024 INCOME AND ENDOWMENTS Mar24 Mar23 Mar22 Donations/Grant5 38.350 13.495 66,508 Miscellaneous Income Room Hire 933 728 1.210 783 Subscriptions Luncheon Club and Other Activities 10,914 TOTAL INCOMING RESOURCES le55 EXPENDITURE 53,228 68651 24968 Charltable activities Play activities Training project5 Donatfons 1.394 11,482 4.770 241 381 25 Water rates 1.364 945 1.437 Elertricity Gas 3,146 3,341 1,067 4.005 923 Travel 1,404 850 Printing Telephone Office Stationery Office machine maintenance Repalrs and renewa15 Cleaning Miscellaneous expenses Insurance 78 1.315 848 1,986 258 324 483 865 1.025 942 2.653 1.490 6,608 4.962 70 665 450 450 Remunerations 21.124 8.765 12,619 250 250 Audit and accountancy fees Professional fees / licences / subs Bank Charges 676 750 181 180 TOTAL RESOURCES EXPENDED 44.127 41,166 16.910 NET INCOME / (EXPENDITURE) 9,101 27,485 8,058 Thi5 page does not form part of the statutory financial statement5. *Dual Fuel arrangement 14