OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

REGISTERED COMPANY NUMBER: 05608695 (England and Wales)

REGISTERED CHARITY NUMBER: 1112783

Report of the Trustees

and

,

Unaudited Financial Statements for the period 01 April 2020 to 31 March 2021

For

Burnley Play Association

----- Start of picture text -----
BIMRINIEIMOIOOOO
PIANO ss
AISIISIOlo ATI,
OOOO OODOIC esNor
\
----- End of picture text -----

|

----- Start of picture text -----
,
----- End of picture text -----

----- Start of picture text -----
CHARITY COMMISSION -
-5 OCT 2021
ACCOUNTS
RECEIVED __..
----- End of picture text -----

M B Procter (Bookkeeper)

‘40 Springfield Bank

Burnley BB11 3AU

1

bd ‘ .

»

Burnley Play Association

Contents of the Financial Statements

For the period 01 April 2020 to 31 March 2021

Reference and Administrative Details

.

Report of the Trustees

Statement of Trustees’ Responsibilities Independent Examiners Report Statement of Financial Activities Balance Sheet

Notes to the Financial Statements Detailed Statement of Financial Activities

2

Burnley Play Association

Reference and Administrative Details

For the period 01 April 2020 to 31 March 2021
TRUSTEES Mrs B Foster
MrT Harrison
Mrs B Lambert
Mr C Pate
Miss R Davidson ©
COMPANY SECRETARY Mrs Audrey J Thornton
I
REGISTERED OFFICE Vanguard Community Centre
65 Bevington Close
BURNLEY
Lancashire
BB11 4SD
REGISTEREDCOMPANY NUMBER 05608695 (England and Wales)
REGISTERED CHARITY NUMBER 1112783
INDEPENDENTEXAMINER MB Procter (Bookkeeper)
40 Springfield Bank
BURNLEY
BB11 3AU
BANKERS Yorkshire Bank / Virgin Money
25 Manchester Road
BURNLEY
BB112AZ

3

Burnley Play Association

.

.

Report of the Trustees

For the period 01 April 2020 to 31 March 2021

The Trustees who are also the directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the period 01 Apri! 2020 to 31 March 2021. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities (The FRSSE) effective 01 January 2015.

OBJECTIVES AND ACTIVITIES

Objectives and Aims

The object of the charity is the facilitation of recreation and other leisure activities for children, young people and adults including those with special needs, especially from the deprived areas of Burnley. The Trustees aim to provide the staff and facilities to enable the objects of the charity to be attained.

Public benefit

The Trustees confirm that we have paid due regard to the Charity Commission guidance on public benefit reporting in deciding what activities the charity should undertake.

The remainder of this Annual Report explains the Charity’s work during the year and how it has been carried out for the public benefit.

4

Burnley Play Association

Report of the Trustees

| .

.

4

For the period 01 April 2020 to 31 March 2021

It is with pleasure that | am able to write this summary today.

As we have all been separated by Covid-19, with its implications on businesses and the impact on family life, services and our aims. The influence of what we have been doing to try to gain a positive outcome for our ongoing services, customers of The Vanguard Centre is clear to all.

Starting the year, we were in the unknown position of knowing what a pandemic or its impact would be on us as acharity. First off, we had very little notice of the lockdown coming in March and pretty much had to close with less than a week of notice. We had no guidance or plans in place or any idea of what our outcome would be ongoing.

Closed to customers initially, we have had to deal with the business of maintaining a centre with no customers or income; trying to keeping in touch with members and providers and manage staff issues. Welfare contacts were maintained with vulnerable adults and our children during closure.

My first action was to close the children’s provision and our planned play schemes, laying off staff. These are usually funded by LCC under Lancashire Break Time provision and bring in some £18,000 a year. Most of this income goes on paying staff and we makea little profit which is then invested in resources to keep that service going. By closing, we did cut our wage costs, although it left staff with no income, but we weren’t in a position to use furlough as we did not fit the criteria for furlough.

All our other activities for adults and our older members were halted including Luncheon Club, Fitness and wellbeing classes, arts and cookery groups. Additionally, we had to shelve our income generating work including Adult Learning, keep fit, and other classes and private hire, all of whom paid us on invoice. This income helps us to keep the bills paid. This was all lost. Burnley Blind Society did continue to pay a retainer for their group and we are very grateful for this support, however we later halted this as they were in a similar position to ourselves.

Our 3 yr. lottery bid for children’s provision was initially put on hold, we would not be getting any further with this bid until the end of 2020. My challenge was to keep paying our bills with no income coming in. We had a small balance in the bank but still needed to look at other income options. Luckily we had some payments due from LCC and this helped.

Through the year we looked at available grants and with luck, hit on some Covid grants. Sports England was an option and we applied for £5000, but received £1500 to cover utility costs for Electricity, Gas, Phone and Water, but didn’t get the extra to fund groups.

The National Lottery directed me towards another Covid fund, to which we applied (to support adults and some wellbeing provision). | received a £9000 grant, and the purpose of this funding was to help re-establish services post Covid.

Over the period of closure, | continue to pay Christine, (business administrator) who maintained our care links with members and we continue the cleaning and developed our Covid compliance at centre. These were our only regular paid staff, and we had a responsibility to them, and is why the decision was made to continue to pay them.

Our volunteers stepped up to help and gave countless hours of free time to maintain and keep the doors open for locals to drop in for advice and support, and they helped maintain a presence for the community.

{ was able to get our annual accounts completed, and can state that we have made a small profit for the year.

As we continued into 2021, and looked forward to coming out of lockdown, we were continually working to get our groups going again especially for income generation. We were limited in many areas in what we could provide, due to the guidelines, so couldn’t take private hire bookings or hire out facilities for groups; but

5

ir

oO

OR RRae 7

6 | |

we are looking forward to re-opening our welfare services for the community and will continue to follow the rules to allow this.

Looking forward in 2021. We received the news that we had been successful in getting our National Lottery Community grant which will begin in July 2021, and this wil! allow us to develop children’s provision over the next three years. Financially we appear to be stable, and although making little profit this year, managed to pay our bills, while providing the best community support which is our marker for quality.

Can we thank our trustees, management, members and in particular our fantastic volunteers for sticking with us and supporting us, and we look forward to a fruitful future for Burnley Play Association and The Vanguard Community Centre? With Thanks, ProMoboMobo

----- Start of picture text -----
ProMoboMobo
----- End of picture text -----

Tom Harrison, Chairperson for the Trustees and Centre manager. July 2021.

|

| | | | |

| |

| 6 | | |, |

.

'

.

FINANCIAL REVIEW

Financial position

The Statement of Financial Activities shows a surplus of £8058 with a balance carried forward of £9099 at the year end.

Principal funding sources

The charity aims to have three months running costs in reserves. This equates to approximately £8000 (based on anormal year’s expenditure) at the year end, reserves were more than this target level.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

;

The charity was incorporated on 1* November 2005 and is governed by its Memorandum and Articles of that date. Charity registration was obtained on 20" January 2006.

Recruitment and appointment of new trustees

.

The charity’s work focuses on young people and the Trustees seek to ensure the needs of this group are appropriately reflected through the diversity of the board and its advisors. As with other organisations of a similar nature, the Trustees approach volunteers with the necessary skills on a personal level.

Induction and training of new trustees

The Trustees are already familiar with the practical work of the Charity having served the organisation in various ways over many years. Their experience and the encouragement to attend practical training sessions help to maintain its skills base.

Risk management

The Trustees have introduced a risk management process to assess business risks and are implementing systems to mitigate these risks. Internal risks are minimised by the implementation of procedures or authorisation of all transactions and projects to ensure consistent quality of delivery for all operational aspects of the charitable company. Procedures are in place to ensure compliance with health and safety of staff, volunteers, clients and visitors to the premises. All staff and volunteers are CRB checked and receive the necessary ongoing training. These procedures are periodically reviewed to ensure that they meet the needs of the Charity.

SMALL COMPANY PROVISIONS

This report has been prepared in accordance with the small companies’ regime under the Companies Act 2006

Approved by order of the Board of Trustees on

and signed on its behalf by:

Mr T Harrison — Trustee

7

A - Be

On

_

Burnley Play Association

Statement of Trustees’ Responsibilities

For the period 01 April 2020 to 31 March 2021

The Trustees (who are also the directors of the Burnley Play Association for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (UKGAAP)

Company law requires the trustees to prepare financial statement for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and the application of those resources, including the income and expenditure, of the charitable company for that period. tn preparing these financial statements, the Trustees are required to

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention of fraud and other irregularities.

| |

8

fc[On]

Independent Examiner’s Report to the Trustees of Burnley Play Association

| | | , }

| report on the accounts for the period 01 April 2020 to 31 March 2021

Respective responsibilities of Trustees and Examiner

The Charity’s Trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this period (under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination it is my responsibility to:

Basis of the independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of[the] accounts presented with those records. It also includes consideration of any unusual items or disclosures in the account, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is givenout in asthetostatementswhether thebelow.accounts provide, a “true and fair view” and the report is limited to those matters set

Independent examiner’s statement

in connection with my examination, no matter has come to my attention:

Have not been met; or

Signed

----- Start of picture text -----
LH@Dnca|
----- End of picture text -----

19 July 2021

40 Springfield Bank

Burnley

BB11 3AU

9

~ ~~

7 TT ~ FO Fa

°

| | | | | |

.

Burnley Play Association

Statement of Financial Activities

For the period 01 April 2020 to 31 March 2021

Period End
31.03.19 31.03.20 31.03.21
;
: £ £ £
INCOME AND ENDOWMENTS FROM
Donations and Legacies 21,671 22,834 24,185
Charitable activities
Play activities 14,999 14,030 654
Other trading activities
Other income 4040 275 129
Total ) 40,710 37,139 24,968
EXPENDITURE ON
Charitableactivities
40,321 34,537 16,910
NET INCOME / (EXPENDITURE) 389 2602 8,058
RECONCILIATION OF FUNDS
Total funds brought forward (1,950} (1,561) 1,041
Totalfundscarriedforward (1,561) 1,041 9,099

10

Burnley Play Association

.

Balance Sheet at 31 March 2021

At
31.03.19 31.03.20 31.03.21
£ £ £
CURRENT ASSETS
:
Debtors 0 0 0
Prepayments and accrued income 0 1,735 0
Cash at bank 2,626 . 3,634 11,390
Petty cash , : (134)
2,626 5,369 11,256
CREDITORS
Amounts falling due within one year (900) (139) 0
NETCURRENTASSETS 1,726 5,230 11,256
TOTAL ASSETS LESS CURRENT LIABILITIES 1,726 5,230 11,256
NET ASSETS 1,726 5,230 11,256
'
FUNDS
Unrestricted funds 1,726 5,230 11,256
TOTALFUNDS 1,726 5,230 11,256

|

11°

BS

7 . . 4

|

Burnley Play Association

Balance sheet — continued

At 31 March 2021

.

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the period ended 31 March 2021.

: The members have not required the charitable company to obtain an audit of its financial statements for the period ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.

The Trustees acknowledge their responsibilities for

:

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and with the Financial Reporting Standard for Smaller Entities (effective January 2015)

The financial statements were approved by the Board of Trustees on A o/ t/ 2O2\ _andwere signed in its behalf by: WMkovAO C~

Mr T Harrison — Trustee

12

)

| | |

;

"Burnley Play Association

Notes to the Financial Statements

For the period 01 April 2020 to 31 March 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company have been prepared in accordance with the Charities SORP (FRSSE) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the FRSSE (effective January 2015), the Financial Reporting Standard for Smaller Entities (effective January 2015) and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Taxation

The Charity is exempt from corporation Tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion ofthe Trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. MEMBERS LIABILITY

;

The Charity is a private company limited by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £1 (one pound) towards the assets of the Charity in the event of liquidation.

;

The members of the company are the Trustees.

13

. 1%° . |

Burnley Play Association

. |

,

.

!

7

|

; i :

Detailed Statement of Financial Activities

For the period 01 April 2020 to 31 March 2021
INCOMEAND ENDOWMENTS 30.03.21 31.03.20 31.03.19
Donations/Grants 24185 22834 21671
Computershare
Miscellaneous Income 0 275 230
Room Hire 783 9311 14999
Subscriptions
Luncheon Club and Other Activities 0 4719 3810
TOTAL INCOMING RESOURCES 24968 37139 40710
less EXPENDITURE
Charitable activities
Play activities 4770 5833 9267
Training projects 381 568 175
Donations 0 320
Water rates 1437 758 1346
Electricity 1067 1428 1991
Gas 923 3191 1945
Travel 0 335
Printing 0 469
Telephone 1986 879 755
Office Stationery 0 187 259 ,
.
Office machine maintenance
Repairs and renewals 1025 1391 1718
Cleaning 1490 1536 4383
Miscellaneous expenses 70 146 396
Insurance 450 450 450
Remunerations 2680 16401 14913
Audit and accountancy fees 250 500 1196
Professional fees / licences / subs 181 614 1058
Corporation Tax 200
TOTAL RESOURCES EXPENDED 16910 34537 40321
NETINCOME/(EXPENDITURE) 8058 2602 389

;

This page does not form part of the statutory financial statements

14