## **ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2024**
## **CAMP XL**
## **REGISTERED CHARITY NUMBER 1112693**
## **REGISTERED COMPANY NUMBER 5618893**
(Company Limited by Guarantee)
1
## **CONTENTS**
Page 3 Page 4 Page 8 Page 9 Pages 10-16 Page 17
Legal & Administrative Information Report of the Trustees Statement of Financial Activities Statement of Financial Position Notes to the Financial Statements Independent Examiner's Report
2
## **LEGAL AND ADMINISTRATIVE INFORMATION**
|**CHARITY NUMBER**|1112693|
|---|---|
|**COMPANY REGISTRATION NUMBER**|05618893|
|**DATE OF INCORPORATION**|10th November 2005|
|**START OF FINANCIAL PERIOD**|1st November 2023|
|**END OF FINANCIAL PERIOD**|31st October 2024|
|**TRUSTEES AT 31ST OCTOBER 2022**|Helen McNeely|
||John Martin|
||Jeremy Smith|
||Philip Peddar|
||Carrie Dow|
|**COMPANY SECRETARY**|Jeremy Smith|
|**GOVERNING DOCUMENT**|Memorandum and Articles of Association Dated 10th November 2005|
|**OBJECT**||
||The Charity’s object is to advance the Christian faith in accordance with the|
||Statement of Faith, primarily, but not exclusively, among young people, and through|
||the provision of residential activities, training conferences, and such other|
||programmes as the trustees may determine will assist in achieving the Object.|
|**REGISTERED ADDRESS**|Gaines Manor|
||Gaines Road|
||Whitbourne|
||Herefordshire|
||WR6 5RD|
|**BANKERS**|Lloyds TSB Bank Plc|
||3 St. George's Road|
||Wimbledon, London|
||SW19 4DR|
|**INDEPENDENT EXAMINER**|Mr Edwin Davidson|
3
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST OCTOBER 2024**
The trustees of Camp XL present their report in conjunction with the financial statements for the year ended 31 October 2024. The trustees of the company serve also as its trustees under the terms of the Charities Act 2011.
## **Status and Objectives**
Camp XL is a registered charity as well as a private company limited by guarantee.
Camp XL was established in 2005 to promote evangelical youth camps in the UK. It seeks to do this by hosting its own residential camps, as well as by supporting the work of others in this field in whatever way the trustees deem appropriate.
The Charity’s articles were reviewed and modified in October 2021 with the approval of the Charity Commission, to more accurately align its written objectives with the intent of its founders and current Trustees.
The Charity’s object is to advance the Christian faith in accordance with its published statement of faith, primarily, but not exclusively, among young people, and through the provision of residential activities, training conferences, and such other programmes as the trustees may determine will assist in achieving this objective.
As a result of the same review of its articles, membership of the Charity is now open only to its trustees. Each of these is now admitted as a member automatically on being appointed and ceases being a member on ceasing to be a Trustee.
The liability of the members in the event of winding up is limited to an amount not exceeding £10 per member.
## **Risk Assessment and Reserves Policy**
The trustees periodically assess the major risks to which the Company is exposed and are satisfied that systems and procedures are in place to mitigate the resulting exposure.
The trustees have deemed it prudent to build a modest reserve fund to provide for unforeseen urgent needs that may arise specifically with the running of the Gaines Manor Christian Activity Centre, and to provide for the statutory obligations arising out of our employment of staff there. The process of building this reserve is now underway; and will continue at the trustees‘ discretion.
Given the nature of the charity’s operations, the most significant risk to which the charity is exposed is that resulting from legal public liability to third parties; specifically, injury, abuse or death of an individual attending one of the charity’s programmes. The trustees minimize these risks in a number of ways, including the following:
- An annual review of our child protection policy
- Conducting full risk assessments of activities and premises
- Ensuring only properly trained/qualified suppliers are used to run certain activities, and obtaining from them proof of licences and insurance.
- Careful vetting of our volunteers (reference checks and Disclosure & Barring service checks).
- Ensuring all volunteers are thoroughly familiar with and adhere to the Company’s Health & Safety and Child Protection policies and operating practices.
The charity maintains £5 million of public liability insurance.
## **Public Benefit**
The trustees remain satisfied that there continues to be a clear public benefit to justify the charitable status awarded to the Company. This public benefit is evident in the following:
1. Provision of subsidised or free holidays for young people in situations of financial hardship. Total grants disbursed during the year amounted to £832 (2023: £965). In addition, owing to the non-profit nature of the charity and to the fact that our programmes are staffed overwhelmingly by volunteers, even at the full advertised price attendees receive a significant cost-saving compared to commercial providers (a like-for-like comparison shows our prices continue to be approximately 50% that of the UK’s commercial providers.)
4
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST OCTOBER 2024 (continued)**
2. Educating young people of all faiths and backgrounds in the Christian faith and providing them with the means and opportunity to question for themselves aspects of faith, religion in general, and Christianity in particular. Provision of a relaxed setting that invites and encourages the honest exchange of ideas and opinions, and fosters a greater awareness of alternative points of view.
3. Helping young people to develop and mature into responsible and well-rounded adults with a desire to support and serve others both within the Christian community as well as beyond; to show compassion for the less fortunate; to share their time, energy and resources, and to care for our natural environment.
4. Equipping young people to exercise responsibility in all walks of life, and to develop their leadership qualities within the Christian church as well as in the secular world beyond.
5. Encouraging young people to enjoy and benefit from healthy physical activity through the provision of coaching programmes in certain sports and other outdoor pursuits.
## **Review of activities**
The Charity continued to pursue its objectives during the year to 31 October 2024. The charity’s activities fell in to two distinct areas:
## **1. Camps**
The Charity ran a number of residential holiday camps during the school recesses:
“MAYhem” for ages 8-11 over the May bank holiday weekend
“Breakout” a multi-activity event for ages 11-17
“The Beach” with a strong surfing and beach focus for 12-17s
“Ignition” and “Lift-Off” both as taster camps for ages 8-11.
All of these ran at or near full capacity, and the Trustees are once again pleased with the reports received from the leaders as to their effectiveness.
## **2. Gaines Manor**
Gaines Manor Christian Activity Centre is a Georgian manor house on the Worcester/Hereford border, and run as a distinct but integral part of the charity’s activities. It has twin objectives: To give young people of all backgrounds access to outdoor holidays where they can explore the Christian faith, and to train and equip others for future work with young people.
The charity uses the centre in three ways:
First, to host residential retreats for church and school youth groups
Second, as a Bible and youth-work training centre for a live-in team of gap-year interns
Third: as a venue for some of our residential camps (see above)
## **Future Plans - Ministry and Programme**
As well as the ongoing review of activity options on offer, the trustees have resolved to make improvements to the fabric of the estate to better facilitate of the charity’s stated objectives supporting the work of local evangelical churches and school Christian Unions, and by training and equipping leaders.
## **Future Plans - Development**
Gaines continues to operate well below its potential capacity, able to use only 45 beds today out of a potential maximum of 80. This places obvious limitations on both the extent of our ministry programme and on the income we are able to derive from the estate. Increasing bed capacity is therefore a critical objective.
This will require work as follows:
5
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST OCTOBER 2024 (continued)**
- (a) Provision of additional showers and toilets
- (b) Recommissioning of the “Little Gaines” accommodation wing, specifically to provide superior accommodation suitable for visiting leaders and
- (c) Construction of new/enlarged cafeteria
This staged programme of works, and the resulting funding need, were launched during the year as “Project 60” (in recognition of the 60-year anniversary of Gaines serving evangelical youth ministry) now being of The trustees have identified the first of these as the most critical. Thanks to the generosity of out supporters the Charity was able to complete a full refit of the cubicle showers on the first floor in 2022. Funds have now been secured for the remodelling of the top floor shower block.
Plans are also in place for a complete refit of “The Dive” (the basement games room) with the help of volunteers from a partner church in USA. (This work was mostly completed in February 2025)
## **3. Financial Summary**
Income during the year fell short of Resources Expended (which includes non-cash items such as depreciation), resulting in a deficit of £4,823 (2023: surplus of 30,551).
As a result, Funds Carried Forward decreased to £1,603,114. Excluding the book value of the freehold property, funds of the charity decreased to £103,114 (2023: £107,937).
## **4. Support and Thanks**
The trustees wish to express their sincere thanks to the many supporters whose donations, labour and prayer have made our continued ministry possible. We again praise God for His provision and faithfulness during the past year.
## **Basis of Preparation**
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014.
The accounts have been prepared on the going concern basis as the charity has sufficient financial resources to continue for the foreseeable future.
6
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST OCTOBER 2024 (continued)**
## **Statement of Trustees Responsibilities**
The Charities Act and the Companies Act require the Board of Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to: -
1. select suitable accounting policies and then apply them consistently;
2. make judgements and estimates that are reasonable and prudent;
3. prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business;
4. state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements.
The trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with the Companies Act 2006 and comply with regulations made under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are also responsible for the contents of the trustees’, report, and the responsibility of the independent examiner in relation to the trustees’ report is limited to examining the report and ensuring that on the face of the report, there are no inconsistencies with the figures disclosed in the financial statements.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
I approve the attached statement of financial activities and statement of financial position for the year ended 31st October 2024, and confirm that I have made available all information necessary for its preparation.
Approved by the Trustees on the 27th July 2025
Signed on their behalf by Trustee ……………………………………………………………………………………………………... C= Print Name: JEREMY M SMITH
7
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST OCTOBER 2024**
Incorporating income and expenditure account
|**INCOMING RESOURCES**
Camps
Unrestricted
_Notes_
£
**Incoming Resources from Generated Funds**
Voluntary Income
_3a_2,957
Incoming Resources from Charitable Activities
_3b_
19,530
Bank Interest
-
**TOTAL INCOMING RESOURCES**
**22,487**
**RESOURCES EXPENDED**
Charitable Activities
_4a_
24,737
Governance Costs
_4b_
338
**TOTAL RESOURCES EXPENDED**
**25,075**
**NET INCOMING/(OUTGOING) RESOURCES**
**BEFORE TRANSFERS**
**(2,588)**
Transfers Between Funds
-
**NET INCOMING/(OUTGOING) RESOURCES**
**(2,588)**
Total Funds Brought Forward
765
**TOTAL FUNDS CARRIED FORWARD**
**(1,823)**|Gaines Manor|
|Total year to
31-Oct-24
£
92,661
84,810
816|
|Total year to
31-Oct-2023
£
139,588
99,251
332
239,171
208,307
313
**208**,**620**
30,551
-
30,551
71,358
1,607,937|
|---|---|---|---|---|---|
||Unrestricted
Restricted
Total
Gaines
Manor
£
£
£
88,504 1,200 89,704
65,280
-
65,280
816 - 816|||||
||**154,600**
**1,200**
**155,800**||**178,287**|||
||145,034
13,001 158,035
- - -||182,772
338|||
||**145,034**
**13,001 158,035**||**183,110**|||
||**9,556**
**(11,801)**
**(2,235)**
-
-
-||**(4,823)**
-|||
||**7,457**
**(11,801)**
**(2,235)**
1,562,766 44,406 1,607,172|
|**(4,823)**
1,607,937|||
||**1,572,332**
**32,605**
**1,604,937**||**1,603,114**|||
Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.
The notes on pages 10 to 16 form part of these financial statements.
8
## **STATEMENT OF FINANCIAL POSITION**
## **As At 31st October 2024**
||_Notes_|**31-Oct-2024**|**31-Oct-2024**|31-Oct-2023|
|---|---|---|---|---|
||||£|£|
|**Fixed Assets**|||||
|Tangible Assets|_2_||**1,691,752**
**1,703,076**|**1,703,076**|
|**Current Assets**|||||
|Cash at Bank and in Hand|_6_||48,252|53,823|
|Debtors & Prepayments|_5_||13,455|15,358|
|**Total Current Assets**|||**61,707**|**69,181**|
|**Creditors:**amounts falling due within one year|_7_||(325)|(2,300)|
|**Net Current Assets**|||61,382|66,881|
|**Total Assets less Current Liabilities**|||**1,753,134**
**1,769,957**|**1,769,957**|
|**Creditors & Long-Term Liabilities:**|||||
|amounts falling due in more than one year|_8_||(150,020)
(162,020)|(162,020)|
|**NET ASSETS**|||**1,603,114**
**1,607,937**|**1,607,937**|
|**Funds of the Charity**|||||
|General Funds|_11_||1,570,509|1,563,531|
|Restricted Funds|_11_||32,605|44,406|
|||~~—____~~|||
|**TOTAL FUNDS**||~~—____~~|**1,603,114**|**1,607,937**|
The trustees are satisfied that for the period ended on 31st October 2024 the charitable company was entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006 and that no member or members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Act. However, in accordance with section 145 of the Charities Act 2011, the accounts have been examined by an Independent Examiner whose report appears on page 16.
The trustees acknowledge their responsibility for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008).
The trustees acknowledge their responsibility for ensuring that the company keeps proper accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit and loss for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
Approved by the Trustees on the 27th July 2025
Signed on their behalf by Trustee…………………………………………………………………………………………………… JEREMY M SMITH :
9
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2024**
## **1. ACCOUNTING POLICIES**
## **Basis of Preparation**
The financial statements have been prepared in accordance with all applicable accounting standards, as modified by the SORP. The accounts have been drawn up in accordance with the provisions of the Charities (Accounts and Reports) Regulations 2015 and the Companies Acts, and include the results of the charity's operations which are described in the trustees' report, all of which are continuing. In particular, these accounts have been prepared on the accruals and going concern basis, and under the historic cost convention.
Advantage has been taken of Section 396(5) of The Companies Act 2006 to allow the format of the financial statements to be adapted to reflect the special nature of the charity's operation and in order to comply with the requirements of the SORP.
The company has taken advantage of the exemption in Financial Reporting Standard No 1 from the requirement to produce a cash flow statement.
The particular accounting policies adopted are set out below.
## **Incoming Resources**
## _**Recognition of Incoming Resources**_
These are included in the Statement of Financial Activities (SOFA) when:
- the charity becomes entitled to the resources;
- the trustees are virtually certain they will receive the resources; and
- the monetary value can be measured with sufficient reliability
## _**Incoming Resources with Related Expenditure**_
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
## _**Grants and Donations**_
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
## _**Tax Reclaims on Donations and Gifts**_
Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
## _**Contractual Income and Performance Related Grants**_
This is only included in the SOFA once the related goods or services has been delivered.
## _**Gifts in Kind**_
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.
## _**Donated Services and Facilities**_
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
## _**Volunteer Help**_
The value of any voluntary help received is not included in the accounts.
## _**Investment Income**_
This is included in the accounts when receivable.
## _**Investment Gains and Losses**_
This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
10
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2024 (continued)**
## **Expenditure and liabilities**
## _**Liability Recognition**_
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
## _**Governance Costs**_
Include costs of the preparation and examination of statutory accounts, the costs of the trustees' meetings and cost of any legal advice to trustees on governance or constitutional matters.
## _**Grants with Performance Conditions**_
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.
## _**Grants Payable without Performance Conditions**_
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
## _**Support Costs**_
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of the resources, e.g. allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
## _**Investments**_
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
## _**Assets**_
Tangible fixed assets for use by the charity are capitalised if they can be used for more than one year, and cost at least £1,000. They are valued at cost or, if gifted, at the value to the charity on receipt.
There has been no change to the accounting policies (valuation rules and methods of accounting) during this or the previous financial period.
## _**Depreciation Expense**_
Except for Freehold Land and Buildings, depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives.
With regard to Freehold Land and Buildings, the Trustees consider that the book valuation is conservative and that it takes full account of the various encumbrances in place (see note 3b). Their policy is to not depreciate these assets, but rather to continually review the assessment of market value and depreciate should such assessment ever be lower than the book value.
The per annum rates applied for those assets that are subject to are as follows:
Fixtures and building improvements Motor Vehicles General Equipment
25% Reducing Balance Basis 25% Straight Line Basis 25% Reducing Balance Basis
11
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2024 (continued)**
|**2. TANGIBLE FIXED ASSETS**
Cost at beginning of year
1 Nov 2023
Additions during year
Cost at end of year
31-Oct-24
Depreciation at beginning of year
1 Nov 2023
Current Year Charge
Depreciation at end of year
31-Oct-24
Net Book Value at beginning of year
1 Nov 2023
**Net Book Value at end of year**
**31-Oct-2024**|Motor Vehicles
Fixtures &
Improvements
Plant &
Machinery
Plant &
Machinery
(Restricted)
Appliances &
Equipment
Freehold Land
& Buildings
Total at
31 October
2024
Total at
31 October
2023
£
£
£
£
£
£
£
6,897
126,205
51,931
15,000
1,765
1,645,000
1,846,798
1,684,686
-
-
-
-
4,260
-
4,260
162,111|
|---|---|
||6,897
126,205
51,931
15,000
6,025
1,645,000
1,851,058
1,846,797|
||(6,897)
(104,846)
(24,975)
(6,563)
(441)
-
(143,722)
124,362
-
(5,340)
(6,739)
(2,109)
(1,396)
-
(15,584)
19,359|
||(6,897)
(110,186)
(31,714)
(8,672)
(1,837)
-
(159,306)
143,721|
||**-**
21,359
26,956
8,437
1,324
1,645,000
1,703,076
1,560,324|
||**-**
**16,019**
**20,217**
**6,328**
**4,188**
**1,645,000**
**1,691,752**
**1,703,076**|
12
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2024**
## **(continued)**
|**3. INCOMING RESOURCES**
**a) Voluntary Income**
Gifts and Donations
Gift Aid
Other Voluntary Income|Camps
Unrestricted
£
2,800
-
157
**2,957**|Gaines Manor|
|Total year to
31-Oct-2024
£
79,465
13,039
157
**92,661**|Total year to
31-Oct-2023
£
93,481
10,004
36,103|
|---|---|---|---|---|---|
|||Unrestricted
Restricted
Total
Gaines
£
£
£
75,465
1,200
76,665
13,039
-
13,039
-
-
-||||
|||**88,504**
**1,200**
**89,704**|||**139,588**|
|**b) Incoming Resources from Charitable Activities**
Accommodation & Activity Fees
Facilities Rental
Internship Fees
Shop Sales & Other|Camps
Unrestricted
£
19,530
-
-
-
**19,530**|Gaines Manor||Total year to
31-Oct-2024
£
66,721
16,904
-
1,185
**84,810**|Total year to
31-Oct-2023
£
84,684
12,732
1,400
435|
|---|---|---|---|---|---|
|||Unrestricted
Restricted
Total
Gaines
£
£
£
47,191
-
47,191
16,904
-
16,904
-
-
-
1,185
-
1,185||||
|||**65,280**
-
**65,280**|||**99,251**|
13
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2024**
**(continued)**
|**4. RESOURCES EXPENDED**
**a) Charitable Activities**
Direct Programme Costs
Grants & Bursaries Given
Insurance
Bank & Card Merchant Fees
Advertising & Marketing
Office, Stationery & Postage
Telephone & Internet
IT & Systems
Subscriptions
Property - Rent & Taxes
Utilities
Housekeeping
Repairs & Maintenance
Motor Vehicle Expenses
Small Tools & Equipment
Cost Of Shop Stock
Payroll
Payroll administration
Other Staff Costs & Training
Legal & Consulting
Licenses & Permits
Equipment
Depreciation Expense
Property Service Contracts
**b) Governance Costs**
Regulatory & Filing Costs
Independent Examiner's Fee
**5. CASH AT BANK AND IN HAND**
Cash on Hand
Current Accounts
Savings Accounts|_Note_
Camps
Unrestricted
£
21,685
683
60
419
-
171
-
1,137
108
-
-
-
-
-
-
-
10
-
-
434
-
40
-
-
-
**24,737**
13
325
**338**
Total
31-Oct-2024
£
411
7,996
39,845|Gaines Manor|
|---|---|---|
|||Unrestricted
Restricted
Total
Gaines
£
£
£
10,250
-
10,250
-
-
-
6,686
-
6,686
2
-
2
357
-
357
906
-
906
2,251
-
2,251
644
-
644
108
-
108
6,197
-
6,197
21,770
-
21,770
4,672
-
4,672
9,225
10,892
20,116
1,868
-
1,868
140
-
140
843
-
843
53,947
-
53,947
580
-
580
6,430
-
6,430
326
-
326
392
-
392
880
-
880
13,475
2,109
15,584
3,085
-
3,085|
|||**145,034**
**13,001**
**158,035**|
||**48,252**||
14
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2024 (continued)**
|**6. DEBTORS AND PREPAYMENTS**
Sundry Debtors
Gift Aid Recoverable|Total
31-Oct-2024
Total
31-Oct-2023
£
£
348
5,354
13,039
10,004|
|---|---|
||**13,387**
**15,358**|
## **7. CREDITORS**
|**7. CREDITORS**||
|---|---|
|**(amounts due within one year)**
Accruals
Sundry|-
2,000
325
300|
||325
2,300|
## **8. LONG TERM LIABILITIES**
|**8. LONG TERM LIABILITIES**|||
|---|---|---|
|**(amounts due in over one year)**|||
|Directors’ Loans_(note 10, below)_|150,020|162,020|
## **9. STAFF COSTS AND NUMBERS**
There were 2 employees in the reporting period (2022/23: 2)
|Salaries
National Insurance
Pension Costs (_defined contribution scheme)_|46,271
36,572
4,058
3,050
3,618
2,120|
|---|---|
||**53,947**
**41,742**|
## **10. TRUSTEES AND OTHER RELATED PARTIES**
During the year Camp XL repaid £12,000 (2022/23: £26,000) in long-term loan liabilities to trustee Mr Jeremy Smith and spouse Mrs Lois Smith. No additional loans were contracted (2022/23: £145,000). The loans outstanding were made to assist in the general running costs of the Charity, in furtherance of the Charity's objects. The total loan liability as at the 31st October 2024 was at £150,020 (2022/23: £162,020) as detailed in note 8 of the Reports & Financial Statements.
No other payments were made to trustees or any persons connected with them during this financial period. No other material transaction took place between the organisation and a trustee or any person connected with them.
15
**NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2024 (continued)**
## **11. STATEMENT OF FUNDS**
The Company is Limited by Guarantee and does not therefore have a Share capital.
|As at 01 November 2023
Incoming resources
Resources expended
Transfer between funds
**As at 31 October 2024**
Represented by:
Fixed assets
Net current assets
Long term liabilities
**Total**|Unrestricted Funds
Restricted Funds
Total
2023/24
Total
2022/23
General
Fund
Designated
Fund
63,531
1,500,000
44,406
1,607,937
**1,577,386**
177,087
-
1,200
178,287
239,171
(170,109)
-
(13,001)
(183,110)
(208,620)
-
-
-
-
-|
|---|---|
||**70,509**
**1,500,000**
**32,605**
**1,603,114**
**1,607,937**|
||185,424
1,500,000
6,328
1,691,752
1,703,076
35,105
-
26,277
61,382
66,881
(150,020)
-
-
(150,020)
(162,020)|
||**70,509**
**1,500,000**
**32,605**
**1,603,114**
**1,607,937**|
The Designated fund represents the book value of the Freehold of the Gaines site, donated to the Trust in the financial year ended 31 October 2022. The Restricted fund represents grant funding and donations received for the purchase of capital equipment, less depreciation on those assets, plus funds donated for specific property remodelling and improvements.
## **12. TAXATION**
The Company is Limited by Guarantee and is a Charity registered with the Charity Commission number 1112693 and is not, therefore subject to Corporation Tax.
## **13. RISK ASSESSMENT**
The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
## **13. RESERVES POLICY**
The trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily.
## **14. PUBLIC BENEFIT**
The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the trustees’ report. The trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake
16
INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS
Report to the trusteesl mefflber5 of Camp XL on the accounts for the period ended 31st October 2024 set out on pages 9 to 16.
Respectlve responsTbilltles of trustees and examlner
The Charity's trustees Iwho are also the trustees of the company for the purposes of company lawl are Te5pon5ible for the
pieparatlon of the financlal statement5.
Havlng satlsfied myself thai the charity holds a dispensation from the requirement to audit, and 15 thus eli8ible for independent
examlnatlon, it is my responsibility to:_
a) examine the account5 under section 145 of the Act,.
b) to follow the procedures laid down in the General Directions 8iven by the Charity Commission under section 1451Sllbl of the
Act,. and,.
c) to state whether partlcular matters have come to my attention.
Ba515 of Independentexamlner'5 Statemerbt
I condLtcted my examlnatlon In accordance wlth the General Dlre¢tlons glven by the Charlty Commlssloners for En8land & Wales In
ielailon to the coniluctlng of an Independent examlnatlon, referfed to above. An Independent examlnatlon Includes a review of
the accounting records kept by the Chaflty and of the ac¢ountln8 Svstems employed by the Charlty and a comparison of the
flnancial statements presented with those recoids. It also includes consideration of any unusual items or dlsclosures In the financlal
statements and seekin8 explanatlons from you as t¥ustees concernlnB such matters. The purpose of the examlnatlon Is to
establish a5 far as p055ible that there have been no breaches of the Charlties leglslatlon and that the flnanclal Matements
comply wllh the SORP, on a test basls, of evldence relevant to the amounts and dlsclosures In the financlal statements.
The procedures undertaken do not provide all the evidence that would be required in an audSt, and Informatlon supplled by
the trustees In ihe course of the examinatlon 15 not subjected to auilit tests or enquliles, and consequently I do not expres5
an audit opinion on the view 8iven by the financial statements, and in particular, l express no opinion a5 to whether the
flnanclal statements 8lve a true and faly vlew olthe affalrs of the charlty, and my report Is Ilmlted to the matters set out In the
statement below.
I planned and performed my examination so as to satisfy myself that the objectives of the independent examlnatlon are achleved and
before finalisirtg the report l obtained written assurances from the trustees of all material matters.
Independent examlner's statement
In the course of my examlnatlon, no matter has come to my attentlon..
whlch glves me reasonable cause to belleve that In any mateflal respect the trustees, requlrements..
to keep accountSn8 records In accordance wlth sectlon 386 of the Companles Act 2006.. and
to prepare accounts which accord with the accounting records, comply with the accounting requirements o* section
396 of the Companies Act 2006 and with the method5 and principles of the Statement of recommended Practice.. Accountin8
and Reporting by Charities have not been met,. or
to which, In my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Edwin Davidson
Date:
17