ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST OCTOBER 2023
CAMP XL
REGISTERED CHARITY NUMBER 1112693
REGISTERED COMPANY NUMBER 5618893
(Company Limited by Guarantee)
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CONTENTS
Page 3 Page 4 Page 8 Page 9 Pages 10-16 Page 17
Legal & Administrative Information Report of the Trustees Statement of Financial Activities Statement of Financial Position Notes to the Financial Statements Independent Examiner's Report
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LEGAL AND ADMINISTRATIVE INFORMATION
| CHARITY NUMBER | 1112693 |
|---|---|
| COMPANY REGISTRATION NUMBER | 05618893 |
| DATE OF INCORPORATION | 10th November 2005 |
| START OF FINANCIAL PERIOD | 1st November 2022 |
| END OF FINANCIAL PERIOD | 31st October 2023 |
| TRUSTEES AT 31ST OCTOBER 2022 | Helen McNeely |
| John Martin | |
| Jeremy Smith | |
| Philip Peddar | |
| Carrie Dow | |
| COMPANY SECRETARY | Jeremy Smith |
| GOVERNING DOCUMENT | Memorandum and Articles of Association Dated 10th November 2005 |
| OBJECT | |
| The Charity’s object is to advance the Christian faith in accordance with the | |
| Statement of Faith, primarily, but not exclusively, among young people, and through | |
| the provision of residential activities, training conferences, and such other | |
| programmes as the trustees may determine will assist in achieving the Object. | |
| REGISTERED ADDRESS | Gaines Manor |
| Gaines Road | |
| Whitbourne | |
| Herefordshire | |
| WR6 5RD | |
| BANKERS | Lloyds TSB Bank Plc |
| 3 St. George's Road | |
| Wimbledon, London | |
| SW19 4DR | |
| INDEPENDENT EXAMINER | Mr Edwin Davidson |
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REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST OCTOBER 2023
The trustees of Camp XL present their report in conjunction with the financial statements for the year ended 31 October 2023. The trustees of the company serve also as its trustees under the terms of the Charities Act 2011.
Status and Objectives
Camp XL is a registered charity as well as a private company limited by guarantee.
Camp XL was established in 2005 to promote evangelical youth camps in the UK. It seeks to do this by hosting its own residential camps, as well as by supporting the work of others in this field in whatever way the trustees deem appropriate.
The Charity’s articles were reviewed and modified in October 2021 with the approval of the Charity Commission, to more accurately align its written objectives with the intent of its founders and current Trustees.
The Charity’s object is to advance the Christian faith in accordance with its published statement of faith, primarily, but not exclusively, among young people, and through the provision of residential activities, training conferences, and such other programmes as the trustees may determine will assist in achieving this objective.
As a result of the same review of its articles, membership of the Charity is now open only to its trustees. Each of these is now admitted as a member automatically on being appointed and ceases being a member on ceasing to be a Trustee.
The liability of the members in the event of winding up is limited to an amount not exceeding £10 per member.
Risk Assessment and Reserves Policy
The trustees periodically assess the major risks to which the Company is exposed and are satisfied that systems and procedures are in place to mitigate the resulting exposure.
The trustees have deemed it prudent to build a modest reserve fund to provide for unforeseen urgent needs that may arise specifically with the running of the Gaines Manor Christian Activity Centre, and to provide for the statutory obligations arising out of our employment of staff there. The process of building this reserve is now underway; and will continue at the trustees‘ discretion.
Given the nature of the charity’s operations, the most significant risk to which the charity is exposed is that resulting from legal public liability to third parties; specifically, injury, abuse or death of an individual attending one of the charity’s programmes. The trustees minimize these risks in a number of ways, including the following:
-
An annual review of our child protection policy
-
Conducting full risk assessments of activities and premises
-
Ensuring only properly trained/qualified suppliers are used to run certain activities, and obtaining from them proof of licences and insurance.
-
Careful vetting of our volunteers (reference checks and Disclosure & Barring service checks).
-
Ensuring all volunteers are thoroughly familiar with and adhere to the Company’s Health & Safety and Child Protection policies and operating practices.
The charity maintains £5 million of public liability insurance.
Public Benefit
The trustees remain satisfied that there continues to be a clear public benefit to justify the charitable status awarded to the Company. This public benefit is evident in the following:
- Provision of subsidised or free holidays for young people in situations of financial hardship. Total grants disbursed during the year amounted to £832 (2022: £965). In addition, owing to the non-profit nature of the charity and to the fact that our programmes are staffed overwhelmingly by volunteers, even at the full advertised price attendees receive a significant cost-saving compared to commercial providers (a like-for-like comparison shows our prices continue to be approximately 50% that of the UK’s commercial providers.)
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REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST OCTOBER 2023 (continued)
-
Educating young people of all faiths and backgrounds in the Christian faith and providing them with the means and opportunity to question for themselves aspects of faith, religion in general, and Christianity in particular. Provision of a relaxed setting that invites and encourages the honest exchange of ideas and opinions, and fosters a greater awareness of alternative points of view.
-
Helping young people to develop and mature into responsible and well-rounded adults with a desire to support and serve others both within the Christian community as well as beyond; to show compassion for the less fortunate; to share their time, energy and resources, and to care for our natural environment.
-
Equipping young people to exercise responsibility in all walks of life, and to develop their leadership qualities within the Christian church as well as in the secular world beyond.
-
Encouraging young people to enjoy and benefit from healthy physical activity through the provision of coaching programmes in certain sports and other outdoor pursuits.
Review of activities
The Charity continued to pursue its objectives during the year to 31 October 2023. The charity’s activities fell in to two distinct areas:
1. Camps
The Charity ran a number of residential holiday camps during the school recesses:
“MAYhem” for ages 8-11 over the May bank holiday weekend
“Breakout” a multi-activity event for ages 11-17
“The Beach” with a strong surfing and beach focus for 12-17s
“Ignition” and “Lift-Off” both as taster camps for ages 8-11.
All of these ran at or near full capacity, and the Trustees are once again pleased with the reports received from the leaders as to their effectiveness.
2. Gaines Manor
Gaines Manor Christian Activity Centre is a Georgian manor house on the Worcester/Hereford border, and run as a distinct but integral part of the charity’s activities. It has twin objectives: To give young people of all backgrounds access to outdoor holidays where they can explore the Christian faith, and to train and equip others for future work with young people.
The charity uses the centre in three ways:
First, to host residential retreats for church and school youth groups
Second, as a Bible and youth-work training centre for a live-in team of gap-year interns
Third: as a venue for some of our residential camps (see above)
Future Plans - Ministry and Programme
As well as the ongoing review of activity options on offer, the trustees are currently considering how to make greater use of the facilities in support of the charity’s stated objectives by better supporting the work of local evangelical churches and school Christian Unions, and by providing occasional programmes aimed at training and equipping leaders.
Future Plans - Development
Gaines continues to operate well below its potential capacity, able to use only 45 beds today out of a potential maximum of 80. This places obvious limitations on both the extent of our ministry programme and on the income we are able to derive from the estate. Increasing bed capacity is therefore a critical objective.
This will require work as follows:
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REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST OCTOBER 2023 (continued)
-
(a) Provision of additional showers and toilets
-
(b) Recommissioning of the “Little Gaines” accommodation wing, specifically to provide superior accommodation suitable for visiting leaders and
-
(c) Construction of new/enlarged cafeteria
The trustees have identified the first of these as the most critical. Thanks to the generosity of out supporters the Charity was able to complete a full refit of the cubicle showers on the first floor. Funds are now being raised for the larger refit needed on the top floor.
3. Financial Summary
Income during the year exceeded resources expended by £30,551 (2022: £1,506,028). For the purpose of context and fair comparison, the results for 2022 included exceptional income of £1,500,000 arising from the transfer of the freehold to Gaines Manor. Were that exceptional item excluded, the surplus for 2022 for would have been £6,028).
As a result Funds Carried Forward increased to £1,607,937. Excluding the book value of the freehold property, funds of the charity increased to £107,937 (2022: £77,386).
4. Support and Thanks
The trustees wish to express their sincere thanks to the many supporters whose donations, labour and prayer have made our continued ministry possible. We again praise God for His provision and faithfulness during the past year.
Basis of Preparation
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014.
The accounts have been prepared on the going concern basis as the charity has sufficient financial resources to continue for the foreseeable future.
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REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST OCTOBER 2023 {continued) Statement of Trustees Responsibilities The Charitses Act and the CompanlesAet require the Board of Trustees to prepare financfjal statements for each financial year. which glve a true and fair view of the state of affairs of the tharity a5 at the end of the finanual year and of the surplus or deficit of the charity. In preparing tho% financial statementsthe Board required to'.- selectsijitabk accountlng pollcles and trt apptythem conSEenv.' make ju¢Jgement5 and estimates that are reasonable and prudent- prepare the financial statements on the goin8 concern basts unless tt is inappropriate to presume that the charlty wsll continue in business. state whether applicable a£countjrk8 Standards and ststements of Tecommended practice have been followed, subleet to any miierlal departure5 disclosed and explained the financial >tatements. The trustees are also responsible for maintainin8 adequate accounting records whith disclose with reasonable accuracy zt any tlme the financial posrtlon of the charity and whh are sufficient to show and explain thè tharity's tran5aCtion5 and enable them to ensure that the finaThckl statèments cornpty with the CompanFEs Ad 2(K)6 and Comp with rÈ8ulations made under the Charltles Art. They are also responsiblefor safeEuardingthe assetsofthe charity and hence fortsking reasonable Steps for the prevention and detection of fraud and other irregularities. The trustees are also responsible for the contents of the twustee5'. report. and the SpOnsIbl11ty of the independent ex3rnIner in relation to the tru#ee5' report is limited to e¥amining the report and ensurinR that on the fa of the report, there are no inconsistencies with the fieuresdisd05ed in the financrél ststements. These account$ have been prepared In accordance withthe provisionsapplScable to companies subietttothe sm311 companies. re8¢me. l approve the attached statemeTht of financial activitS and statement of financfjal position for the year ended 31st October 2023, and confirm that I have made available all informauon necessaryfor its preparat40n. Approved bytheTruste05 onthe 28th Juty 2024 5I8ned ontheirbehaWbyTru5tee Prlni Name.. JEREMY M SMITh
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST OCTOBER 2023
Incorporating income and expenditure account
| INCOMING RESOURCES Notes Incoming Resources from Generated Funds Voluntary Income 3a Exceptional Income (Freehold Property) Incoming Resources from Charitable Activities 3b Bank Interest TOTAL INCOMING RESOURCES RESOURCES EXPENDED Charitable Activities 4a Governance Costs 4b TOTAL RESOURCES EXPENDED NET INCOMING/(OUTGOING) RESOURCES BEFORE TRANSFERS Transfers Between Funds NET INCOMING/(OUTGOING) RESOURCES Total Funds Brought Forward TOTAL FUNDS CARRIED FORWARD |
Camps Unrestricted £ 263 - 14,760 32 15,055 16,473 313 16,786 (1,731) - (1,731) 2,496 765 |
Gaines Manor | Total year to 31-Oct-23 £ 139,588 - 99,251 332 |
Total year to 31-Oct-2022 £ 76,309 1,500,000 86,235 34 1,662,578 156,197 353 156,550 1,506,028 - 1,506,028 71,358 1,577,386 |
||
|---|---|---|---|---|---|---|
| Unrestricted Restricted Total Gaines Manor £ £ £ 103,356 35,969 139,325 - - - 84,491 - 84,491 300 - 300 |
||||||
| 188,147 35,969 224,116 |
239,171 | |||||
| 189,021 2,813 191,834 - - - |
208,307 313 |
|||||
| 189,021 2,813 191,834 | 208,620 | |||||
| (874) 33,156 32,282 - - - |
30,551 - |
|||||
| (874) 33,156 32,282 1,563,640 11,250 1,574,890 |
30,551 1,577,386 |
|||||
| 1,562,766 44,406 1,607,172 | 1,607,937 |
Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.
The notes on pages 10 to 16 form part of these financial statements.
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STATEMENT OF FINANCIAL POSITION As At 31st Ortober 2023 Notes 314kl.2023 31th.2022 Flxed Assets Tan85ble Assets L703,076 560324 Cuvrent Assets Cash at Bank and in Hand Debtors & Prepayments 53.823 15,358 77579 9,083 Total Current As5Trts s9.1 8662 Credftors: arnounts falling due 1n oreyear 12.3(Xll 126,5801 Net CurrentAssets 66.881 Go82 TotslAssets lesscurrent UaWlSltes I769? ZOA06 CredStors & LonK-Tenn LwbllMes- amounts falling due in more than Or year 1162.0201 143.0201 NET ASSETS 1.607.937 1577.386 Fynds of the thity General Funds Restricted Funds li L563.531 1,566.136 11250 li TOTAL FUNDS 60737 1,577386 The trustees are 5ati5fied that for the period ended on 31st October 2023 the charitable company was entitled to exemption Irorn the requirement to obtain an audit under section 477 of ihe Companies Act 2006 and that no member or mÈfflbers have required the company to obtain an audit of accounts for the yearln question in accordance wtth sertion 476 of the Att. However. in accordance with settlon 145 OF the Charttses Act 2011. the accounts have been examined by an Independent Examiner whose report appears on page 16. The trustees acknowledge thelr responsibility for tomptyiThg wrth the requirements of the Ctsinpanies Act 2006 wlth respect to accounting records the preparatSon of atcounts. The accounts haye been prepared In attordance with the proYi510Th5 in Part 15 of the Companies Act 2C4)6 applicoble to comptnie5 subject to the smal companles reglme and In accordance wrth the Financial Reporting Stsndard for Smaller Entiti@s (effective April 20081. The trustee5 3cknowledRe their responsibiltty for ensurin8 that the compaThy keeps propeT accountinE records which cornply Wtth section 386 of the Act and for prepaTin8 financial statements which gNe a true and fair view of the state of affair5 of the company a5 at the end of the financial year and of its profit and loss forthe finaThual year In atcordaThce with the requirements of sections 394 and 395 and which Otherw Comp wfth the requirements of the Companies Art 2tJ6 relating to accounts. 50 far a5 applicable to the cornpany. Approved bytheTru#ees onthe 28th 2023 Si8nedonthelrbehalfbyTrustee_ JEREMY SMITH
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2023
1. ACCOUNTING POLICIES
Basis of Preparation
The financial statements have been prepared in accordance with all applicable accounting standards, as modified by the SORP. The accounts have been drawn up in accordance with the provisions of the Charities (Accounts and Reports) Regulations 2015 and the Companies Acts, and include the results of the charity's operations which are described in the trustees' report, all of which are continuing. In particular, these accounts have been prepared on the accruals and going concern basis, and under the historic cost convention.
Advantage has been taken of Section 396(5) of The Companies Act 2006 to allow the format of the financial statements to be adapted to reflect the special nature of the charity's operation and in order to comply with the requirements of the SORP.
The company has taken advantage of the exemption in Financial Reporting Standard No 1 from the requirement to produce a cash flow statement.
The particular accounting policies adopted are set out below.
Incoming Resources
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
-
the charity becomes entitled to the resources;
-
the trustees are virtually certain they will receive the resources; and
-
the monetary value can be measured with sufficient reliability
Incoming Resources with Related Expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
Grants and Donations
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Tax Reclaims on Donations and Gifts
Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
Contractual Income and Performance Related Grants
This is only included in the SOFA once the related goods or services has been delivered.
Gifts in Kind
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.
Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Volunteer Help
The value of any voluntary help received is not included in the accounts.
Investment Income
This is included in the accounts when receivable.
Investment Gains and Losses
This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
10
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2023 (continued)
Expenditure and liabilities
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance Costs
Include costs of the preparation and examination of statutory accounts, the costs of the trustees' meetings and cost of any legal advice to trustees on governance or constitutional matters.
Grants with Performance Conditions
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.
Grants Payable without Performance Conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
Support Costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of the resources, e.g. allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Investments
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
Assets
Tangible fixed assets for use by the charity are capitalised if they can be used for more than one year, and cost at least £1,000. They are valued at cost or, if gifted, at the value to the charity on receipt.
There has been no change to the accounting policies (valuation rules and methods of accounting) during this or the previous financial period.
Depreciation Expense
Except for Freehold Land and Buildings, depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives.
With regard to Freehold Land and Buildings, the Trustees consider that the book valuation is conservative and that it takes full account of the various encumbrances in place (see note 3b). Their policy is to not depreciate these assets, but rather to continually review the assessment of market value and depreciate should such assessment ever be lower than the book value.
The per annum rates applied for those assets that are subject to are as follows:
Fixtures and building improvements Motor Vehicles General Equipment
25% Reducing Balance Basis 25% Straight Line Basis 25% Reducing Balance Basis
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2023 (continued)
| 2. TANGIBLE FIXED ASSETS Cost at beginning of year 31-Oct-22 Additions during year Cost at end of year 31-Oct-23 Depreciation at beginning of year 31-Oct-22 Current Year Charge Depreciation at end of year 31-Oct-23 Net Book Value at beginning of year 31-Oct-22 Net Book Value at end of year 31-Oct-23 |
Motor Vehicles Fixtures, Fittings & Improvements Plant & Machinery IT Equipment Freehold Land & Buildings Total at 31 October 2023 Total at 31 October 2022 £ £ £ £ £ £ £ 6,897 126,205 51,584 - 1,500,000 1,684,686 144,560 - - 15,346 1,765 145,000 162,111 1,540,126 |
|---|---|
| 6,897 126,205 66,930 1,765 1,645,000 1,846,797 1,684,686 |
|
| 6,897 97,726 19,739 - - 124,362 104,254 - 7,120 11,798 441 - 19,359 20,108 |
|
| 6,897 104,846 31,537 441 - 143,721 124,362 |
|
| - 28,479 31,845 - 1,500,000 1,560,324 40,306 |
|
| - 21,359 35,393 1,324 1,645,000 1,703,076 1,560,324 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2023
(continued)
| 3. INCOMING RESOURCES a) Voluntary Income Gifts and Donations Gift Aid Other Voluntary Income |
Camps Unrestricted £ 129 134 263 |
Gaines Manor | Total year to 31-Oct-2023 £ 93,481 10,004 36,103 139,588 |
Total year to 31-Oct-2022 £ 71,562 4,595 152 |
|
|---|---|---|---|---|---|
| Unrestricted Restricted Total Gaines £ £ £ 93,352 - 93,352 10,004 - 10,004 - 35,969 35,969 |
|||||
| 103,356 35,969 139,325 |
76,309 |
| b) Incoming Resources from Charitable Activities Camp Fees Facilities Rental Internship Fees Shop Sales |
Camps Unrestricted £ 14,750 - 10 14,760 |
Gaines Manor | Total year to 31-Oct-2023 £ 84,684 12,732 1,400 435 99,251 |
Total year to 31-Oct-2022 £ 82,340 832 1,910 720 |
|
|---|---|---|---|---|---|
| Unrestricted Restricted Total Gaines £ £ £ 66,934 - 66,934 12,732 - 12,732 1,400 - 1,400 425 -425 |
|||||
| 84,491 - 84,491 |
86,235 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2023 (continued)
| 4. RESOURCES EXPENDED a) Charitable Activities Direct Programme Costs Grants & Bursaries Given Insurance Bank & Card Merchant Fees Advertising & Marketing Office, Stationery & Postage Telephone & Internet IT & Systems Subscriptions Property - Rent & Taxes Utilities Housekeeping Repairs & Maintenance Motor Vehicle Expenses Small Tools & Equipment Cost Of Shop Stock Payroll_(see note 10)_ Payroll administration Other Staff Costs & Training Legal & Consulting Depreciation Expense Miscellaneous Costs Property Service Contracts b) Governance Costs Regulatory & Filing Costs Independent Examiner's Fee |
Camps Unrestricted £ 13,702 832 - 332 - 132 26 1,036 108 - - - - - - - - - 305 - - - - 16,473 13 300 313 |
Gaines Manor |
|---|---|---|
| Unrestricted Restricted Total Gaines £ £ £ 16,608 - 16,608 - - - 5,769 - 5,769 2 - 2 1,638 - 1,638 2,270 - 2,270 2,113 - 2,113 442 - 442 428 - 428 6,105 - 6,105 22,193 - 22,193 6,628 - 6,628 49,555 - 49,555 2,298 - 2,298 1,207 - 1,207 1,724 - 1,724 41,742 - 41,742 641 - 641 10,779 - 10,779 141 - 141 16,546 2,813 19,359 - - - 192 - 192 |
||
| 189,021 2,813 191,834 |
||
| - - - - - - |
||
| - - - |
| 5. CASH AT BANK AND IN HAND Cash on Hand Current Accounts Savings Accounts |
Total 31-Oct-2023 Total 31-Oct-2022 £ £ 586 582 18,578 8,889 34,659 68,108 |
|---|---|
| 53,823 77,579 |
14
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2023 (continued)
| 6. DEBTORS AND PREPAYMENTS Sundry Debtors Gift Aid Recoverable |
Total 31-Oct-2023 Total 31-Oct-2022 £ £ 5,354 4,488 10,004 4,595 |
|---|---|
| 15,358 9,083 |
7. CREDITORS
| 7. CREDITORS | |
|---|---|
| (amounts due within one year) Contractors Accruals Sundry |
- 25,680 2,000 300 900 |
| 2,300 26,580 |
8. LONG TERM LIABILITIES
| 8. LONG TERM LIABILITIES | ||
|---|---|---|
| (amounts due in over one year) | ||
| Directors’ Loans_(note 10, below)_ | 162,020 | 43,020 |
9. STAFF COSTS AND NUMBERS
There were 2 employees in the reporting period (2021/22: 2)
| Salaries National Insurance Pension Costs (defined contribution scheme) |
36,572 43,952 3,050 3,551 2,120 3,640 |
|---|---|
| 41,742 51,143 |
10. TRUSTEES AND OTHER RELATED PARTIES
During the year Camp XL repaid £26,000 (2021/22: £nil) in long-term loan liabilities to trustee Mr Jeremy Smith and spouse Mrs Lois Smith. An additional loan to facilitate the acquisition of freehold property was made by Mr Smith in the sum of £145,000 (2021/22: nil). The remainder of the loans were to assist in the general running costs of the Charity, in furtherance of the Charity's objects. The total loan liability as at the 31st October 2023 stands at £162,020 (2021/22: £43,020) as detailed in note 8 of the Reports & Financial Statements.
No other payments were made to trustees or any persons connected with them during this financial period. No other material transaction took place between the organisation and a trustee or any person connected with them.
15
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2023 (continued)
11. STATEMENT OF FUNDS
The Company is Limited by Guarantee and does not therefore have a Share capital.
| As at 01 November 2022 Incoming resources Resources expended Transfer between funds As at 31 October 2023 Represented by: Fixed assets Net current assets Long term liabilities Total |
Unrestricted Funds Restricted Funds Total 2022/23 Total 2021/22 General Fund Designated Fund 66,136 1,500,000 11,250 1,577,386 71,358 203,202 - 35,969 239,171 1,662,578 (205,807) - (2,813) (208,620) 156,550 - - - - - |
|---|---|
| 63,531 1,500,000 44,406 1,607,937 1,577,386 194,639 1,500,000 8,437 1,703,076 1,560,324 30,912 - 35,969 66,881 60,082 (162,020) - - (162,020) (43,020) |
|
| 63,531 1,500,000 44,406 1,607,937 1,577,386 |
The Designated fund represents the book value of the Freehold of the Gaines site, donated to the Trust in the previous financial year. The Restricted fund represents grant funding and donations received for the purchase of capital equipment, less depreciation on those assets.
12. TAXATION
The Company is Limited by Guarantee and is a Charity registered with the Charity Commission number 1112693 and is not, therefore subject to Corporation Tax.
13. RISK ASSESSMENT
The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
13. RESERVES POLICY
The trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily.
14. PUBLIC BENEFIT
The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the trustees’ report. The trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake
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INDEPENDENT EXAMINEWS REPORTON THE ACCOUNTS Rewrt to thetrustees/membefsof CampXLon theaccountsforthewiod ended 315tOdober 2023 setout on pa8es 9 to 16. Rtspttttvt rtspomslbllltls ottntsteesidx•mlmef TheCharty'strustee5 Iwhoare a150 ihetrustee5 oltheromparwforthe pwp)5e50f comparylawl ale reswnslble forthe preparatlgn of the flfiantl81 sttemefit> Han8 5atisNed mysellthat the charttyholds a dlspÈnsatk4n from the requlremeni to •udrt. and lsthus eil8lble for Inttependent examination, It15 my responsiblllyto:. al examine thearcount5 under secthn 14S oltheA¢t.' bl to follow the procedures ld dowth In thefjeneral txrecibons bythecharmy Commlsslon under SOn 14515llbl olthe Act., Ind., ¢1 tostatewhetherpartltularmattetshaveeomeio m¥ atteniknn. ¥1501Snd•p•nd•nt•x•fflSrtrtstst•m¥bt I conducted myex•mln•tltsn In K¢ord•rKe wlihlheG¢ner¥l Owtttlons theCh¥lty Commtsskjhws For En8Lftd & Wales In relatlott io the conduttln8 of ars Indeper4lent examlnatlon, referred io abo¥e. An IDdependefft examlnatbn Includes a rwlew of the accountlng records kept by the Charlty and ol the aecoufitln8 Svstems Èmpksyed by the Charlty and • comparfson of the ftnanclal statements presented wlththose records. M also Includes coThsiderntkn ofany uny5ual hems oi dlsdosures In the finincl 5tatemÈntsand seekln8 explanatlons fvom you as tiusteu ernIng s•Jth mallers. The purpose of the examlnatlon 15 to establlsh as fvr 05 P0551ble that there have beefi no breathes of the Charlts ledlslatk)n and ihat ihe financlal siatements compty wlth the SQRP. on a test basb. of VdldeKe relentt0thtImotsafidIlosyles In the flfi•fi¢l•l statement> The procedures undertaken do Thjt W0de all the evlderKe th•1 wwkl bE rtqulred IN an iudll, ènd Information SUppld by Ihe trustees In the course of the ex•ffllrb•tlort Is sublttted to audlt tests or enqulrles. and consequently I do not expres5 •n audlt oF4nlon on the ¥Aew 8lven by ihe finandal 51atement8 •nd In yrtlojlai. l erfpfess no oplnion as to whether the tlnan¢lal $t¥ternents ilye 4 trueandfhlr¥bewolthealf•lrsolthe tharfty, •nd my rport Is Ilmii¢l to th¢ matters srfout In th¢ Statement bew. I planned 8nd performed my examlnitlon so as to utlsfy myselfth•t Iheobiedi¥es of the Indep¢nOent ¢Mamln8tlon are achle¥ed gnd before thnalisin8tho report l obt•lned wrfiteth •ssurancslrom the trusteesol ill m¥terlal matters. Ind•p•n¢l•nt•xamln•r'55tt•mfit In the course of myexamlnatlon. no malter h•$ rometo myattehtKJn". whh 8ives me reasonable causeto belie¥e that In any Mater1 re5POdthe trustsÈ< regulremethts.. to keep )¢¢ountln8 ordS In %tordèntewith sectkn386of iheCornpanfjesAct 26.. and to prepare attounts whkh actord wilh rhe 4ccountin8 records comply with the accounting rqulrEments of seetlon 396 of the Comp•nlesALI 2C#)6 and wlth the metttodsand prinOp*s of the Stat•nent of recornmendèd Pradi¢e'. Attouhfjn8 and R¥portin8 by Ch¥ilioshave thot been met. or to whlch. in myopinlon.attention be drawn Inorylertotnabk a proper understafidln8 olthe acctyjntsto be reèched. Edwln DaYS0 q 44 ILk 17