## **ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2022**
## **CAMP XL**
## **REGISTERED CHARITY NUMBER 1112693**
## **REGISTERED COMPANY NUMBER 5618893**
(Company Limited by Guarantee)
1
## **CONTENTS**
Page 3 Page 4 Page 8 Page 9 Pages 10-16 Page 17
Legal & Administrative Information Report of the Trustees Statement of Financial Activities Statement of Financial Position Notes to the Financial Statements Independent Examiner's Report
2
## **LEGAL AND ADMINISTRATIVE INFORMATION**
**CHARITY NUMBER** 1112693 **COMPANY REGISTRATION NUMBER** 05618893 **DATE OF INCORPORATION** 10th November 2005 **START OF FINANCIAL PERIOD** 1st November 2021 **END OF FINANCIAL PERIOD** 31st October 2022 **TRUSTEES AT 31ST OCTOBER 2022** Helen McNeely John Martin Jeremy Smith Philip Peddar Carrie Dow
**COMPANY SECRETARY** Jeremy Smith **GOVERNING DOCUMENT** Memorandum and Articles of Association Dated 10th November 2005 , amended 2021
## **OBJECT**
The Charity’s object is to advance the Christian faith in accordance with the Statement of Faith, primarily, but not exclusively, among young people, and through the provision of residential activities, training conferences, and such other programmes as the trustees may determine will assist in achieving the Object.
**REGISTERED ADDRESS** Gaines Manor Gaines Road Whitbourne Herefordshire WR6 5RD
**BANKERS** Lloyds TSB Bank Plc 3 St. George's Road Wimbledon, London SW19 4DR **INDEPENDENT EXAMINER** Mr Edwin Davidson
3
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST OCTOBER 2022**
The trustees of Camp XL present their report in conjunction with the financial statements for the year ended 31 October 2022. The trustees of the company serve also as its trustees under the terms of the Charities Act 2011.
## **Status and Objectives**
Camp XL is a registered charity as well as a private company limited by guarantee.
Camp XL was established in 2005 to promote evangelical youth camps in the UK. It seeks to do this by hosting its own residential camps, as well as by supporting the work of others in this field in whatever way the trustees deem appropriate.
The Charity’s articles were reviewed and modified in October 2021 with the approval of the Charity Commission, to more accurately align its written objectives with the intent of its founders and current Trustees.
The Charity’s object is to advance the Christian faith in accordance with its published statement of faith, primarily, but not exclusively, among young people, and through the provision of residential activities, training conferences, and such other programmes as the trustees may determine will assist in achieving this objective.
As a result of the same review of its articles, membership of the Charity is now open only to its trustees. Each of these is now admitted as a member automatically on being appointed and ceases being a member on ceasing to be a Trustee.
The liability of the members in the event of winding up is limited to an amount not exceeding £10 per member.
## **Risk Assessment and Reserves Policy**
The trustees periodically assess the major risks to which the Company is exposed and are satisfied that systems and procedures are in place to mitigate the resulting exposure.
The trustees have deemed it prudent to build a modest reserve fund to provide for unforeseen urgent needs that may arise specifically with the running of the Gaines Manor Christian Activity Centre, and to provide for the statutory obligations arising out of our employment of staff there. The process of building this reserve is now underway; and will continue at the trustees‘ discretion.
Given the nature of the charity’s operations, the most significant risk to which the charity is exposed is that resulting from legal public liability to third parties; specifically, injury, abuse or death of an individual attending one of the charity’s programmes. The trustees minimize these risks in a number of ways, including the following:
- An annual review of our child protection policy
- Conducting full risk assessments of activities and premises
- Ensuring only properly trained/qualified suppliers are used to run certain activities, and obtaining from them proof of licences and insurance.
- Careful vetting of our volunteers (reference checks and Disclosure & Barring service checks).
- Ensuring all volunteers are thoroughly familiar with and adhere to the Company’s Health & Safety and Child Protection policies and operating practices.
The charity maintains £5 million of public liability insurance.
## **Public Benefit**
The trustees remain satisfied that there continues to be a clear public benefit to justify the charitable status awarded to the Company. This public benefit is evident in the following:
1. Provision of subsidised or free holidays for young people in situations of financial hardship. Total grants disbursed during the year amounted to £965 (2021: £578). In addition, owing to the non-profit nature of the charity and to the fact that our programmes are staffed overwhelmingly by volunteers, even at the full advertised price attendees receive a significant cost-saving compared to commercial providers (a like-for-like comparison shows our prices continue to be approximately 50% that of the UK’s commercial providers.)
4
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST OCTOBER 2022 (continued)**
2. Educating young people of all faiths and backgrounds in the Christian faith and providing them with the means and opportunity to question for themselves aspects of faith, religion in general, and Christianity in particular. Provision of a relaxed setting that invites and encourages the honest exchange of ideas and opinions, and fosters a greater awareness of alternative points of view.
3. Helping young people to develop and mature into responsible and well-rounded adults with a desire to support and serve others both within the Christian community as well as beyond; to show compassion for the less fortunate; to share their time, energy and resources, and to care for our natural environment.
4. Equipping young people to exercise responsibility in all walks of life, and to develop their leadership qualities within the Christian church as well as in the secular world beyond.
5. Encouraging young people to enjoy and benefit from healthy physical activity through the provision of coaching programmes in certain sports and other outdoor pursuits.
## **Review of activities**
The Charity continued to pursue its objectives during the year to 31 October 2022. The charity’s activities fell in to two distinct areas:
## **1. Camps**
The Charity ran a number of residential holiday camps during the school recesses:
“MAYhem” for ages 8-11 over the May bank holiday weekend
“Breakout” a multi-activity event for ages 11-17
- “The Beach” with a strong surfing and beach focus for 12-17s
“Ignition” and “Lift-Off” both as taster camps for ages 8-11.
All of these ran at or near full capacity, and the Trustees are once again pleased with the reports received from the leaders as to their effectiveness.
## **2. Gaines Manor**
Gaines Manor Christian Activity Centre is a Georgian manor house on the Worcester/Hereford border, and run as a distinct but integral part of the charity’s activities. It has twin objectives: To give young people of all backgrounds access to outdoor holidays where they can explore the Christian faith, and to train and equip others for future work with young people.
The charity uses the centre in three ways:
First, to host residential retreats for church and school youth groups
Second, as a Bible and youth-work training centre for a live-in team of gap-year interns
Third: as a venue for some of our residential camps (see above)
## **Future Plans - Ministry and Programme**
As well as the ongoing review of activity options on offer, the trustees are currently considering how to make greater use of the facilities in support of the charity’s stated objectives by better supporting the work of local evangelical churches and school Christian Unions, and by providing occasional programmes aimed at training and equipping leaders.
## **Future Plans - Development**
Gaines continues to operate well below its potential capacity, able to use only 45 beds today out of a potential maximum of 80. This places obvious limitations on both the extent of our ministry programme and on the income we are able to derive from the estate. Increasing bed capacity is therefore a critical objective.
This will require work as follows:
5
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST OCTOBER 2022 (continued)**
- (a) Provision of additional showers and toilets
- (b) Recommissioning of the “Little Gaines” accommodation wing, specifically to provide superior accommodation suitable for visiting leaders and
- (c) Construction of new/enlarged cafeteria
The trustees have identified the first of these as the most critical. Thanks to the generosity of ou r supporters the Charity was able to complete a full refit of the cubicle showers on the first floor. Funds are now being raised for the larger refit needed on the top floor.
## **3. Financial Summary**
Income during the year exceeded resources expended by £1,506,028. This results from recognising in these accounts the transfer to the charity of the freehold to Gaines Manor by an independent trust for a peppercorn consideration. The asset is now shown as a tangible fixed asset in the Statement of Financial Position
For the purpose of context and fair comparison to past years, were this exceptional income excluded from these accounts, then they would show a net surplus of £6,028 (2021: £20,640)
Similarly, as a result of this exceptional transaction, funds carried forward increased significantly to £1,577,386. Excluding the book value of the freehold property, funds of the charity increased to £77,386 (2021: £71,358).
## **4. Exemption from Audit**
The Charity has been granted a dispensation by the Charity Commission from the requirement to audit these accounts. This dispensation was granted at the Trustees’ request, and in recognition of the fact that the requirement for audit scrutiny arose solely as a result of the exceptional property transaction referred to in paragraph 3 above.
## **5 Support and Thanks**
The trustees wish to express their sincere thanks to the many supporters whose donations, labour and prayer have made our continued ministry possible. We again praise God for His provision and faithfulness during the past year.
## **Basis of Preparation**
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014.
The accounts have been prepared on the going concern basis as the charity has sufficient financial resources to continue for the foreseeable future.
6
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST ooBER 2022
(contlnued}
Statement of Trustees Re5ponslbllities
The Charities Act and the ComponiesArt require the Board of Trusiees to prepare linancial 5taiemet)ts foT each financial year,
which givo ¥ true and fair view of the stste of afFaiis of the Charity as ai the end of the Ilnanckil year ond of thE surplus or
deficit of the tharity. ITh prepariTh8 those linantiaS 5taiemÈots the Board is re4uiredto'..
52lect sultable accountlng policie5aDd then apply them conStent-
make jud8Èment53nd eSilmate5that are reasonab and prudent-
prepare the linantial 5tatement5 on the 8oin8tofjtern basi5 LFnless it 15 inappropriateto presume that the cha¥lty
will continuè 1¢) bu5ine5S-
state whether applicable accovntin8 Standaids and STatements of recommended PTaCtice have been followed, subJett
to any materkil departures disclosed 4Dd expLiined in ihe flnalliial stAtemenE
The trustees are also resp0Tr5ible for maintainin8 adequate accountin8 record5 which dlsdose with reasonable accuracy at any
time the financial position ol the charity and whith are suffKnt to show arbd expLAin the charity's transactions and enable them
to ensure that the financial statements comply with ihe Companies Act 2(M)6 and cDmpJy with rt#ulations madé under the
Charrties Act. They are also iespDnsible lor5afe8uardinR the assets of ihe charity and hencefor taking reasonable steps foithe
prevention and detKtioTh of Iraud arbd other irregularities.
Thp trustees are 4150 responsible for the Contents of the tru5tee<. TeporL and the re5pon5ibiltty of the independent examlner
ir> relatltsD to the trustee5' report is limited to exarninin8 Ehe report and ensurifi8 that on ihe lace the report. there
are no Inconsi5ter•ues with the ftgufe5disclosed ihe financial siatemen
These 4ccounts have been prepared in accordancewith thè pro15)5 applicable tocornpanvès subD2ctto ihe small companies. reglme.
l approve the aitached statement of financial actwitie5 arbd staiement ol firsan¢i81 position for the year ènded 31st October
2022, and conflrm thai I have made available all information necessary foT its preparation.
ApprovedbytheTru5tees onthtr 26th luly 2023
Si8nedontheirbehaWbyT
Pririt Name.. JEREMY
SMrrFI
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST OCTOBER 2022**
Incorporating income and expenditure account
|**INCOMING RESOURCES**
_Notes_
**Incoming Resources from Generated Funds**
Voluntary Income
_3a_
Exceptional Income (Freehold Property)
_3b_
Incoming Resources from Charitable Activities
_3c_
Bank Interest
Other Incoming Resources
_3d_
**TOTAL INCOMING RESOURCES**
**RESOURCES EXPENDED**
Charitable Activities
_4a_
Governance Costs
_4b_
**TOTAL RESOURCES EXPENDED**
**NET INCOMING/(OUTGOING)**
**RESOURCES BEFORE TRANSFERS**
Transfers Between Funds
**NET INCOMING/(OUTGOING) RESOURCES**
Total Funds Brought Forward
**TOTAL FUNDS CARRIED FORWARD**|Camps
Unrestricted
£
282
-
15,648
-
-
**15,930**
19,920
353
**20,273**
**(4,343)**
-
**(4,343)**
6,839
**2,496**|Gaines Manor||Total year to
31-Oct-22
£
76,309
1,500,000
86,235
34
-||Total year to
31-Oct-2021
£
93,193
-
53,063
46
29,595
**175,897**
154,944
313
**155,257**
**20,640**
-
**20,640**
50,718
**71,358**|
|---|---|---|---|---|---|---|
|||Unrestricted Restricted
Total
Gaines
Manor
£
£
£
61,027
15,000
76,027
1,500,000
-
1,500,000
70,587
-
70,587
34
-
34
-
-
-|||||
|||**1,631,648**
**15,000**
**1,646,648**||**1,662,578**|||
|||68,008
68,269
136,277
-
-
-||156,197
353|||
|||**68,008**
**68,269**
**136,277**||**156,550**|||
|||**1,563,640**
**(53,269)**
**1,510,371**
-
-
-||**1,506,028**
-|||
|||**1,563,640**
**(53,269)**
**1,510,371**
-
64,519
64,519||**1,506,028**
71,358|||
|||**1,563,640**
**11,250**
**1,574,890**||**1,577,386**|||
Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.
The notes on pages 10 to 16 form part of these financial statements.
8
STATEMENT OF FINANCIAL POSITION
As At 31st October 2022
3ld(kt.2022
31ct-1011
Foxed Assets
Tan8iblÈ Agset5
1.560,314
40.X16
Current A%s•ts
Cash at Bank and in Hand
Debtors & Prepa¥mÈrbiS
77.579
93
66.191
8,682
Totsl CwrefitAssets
86.66Z
74B72
Crndliors.. amounts fallin8due wlthinone year
26.580
Nei Ctsrrenl Assets
EA>.(2
7472
Totsl A55ets less Current LlablNIi•s
L620J06
114.378
Credltors & LOrb8-T• Ll•bllltt•s'.
amounts fallin8 due in MO than one year
43.020
43,020
NET ASSETS
1.577,386
71,358
Fund$ •fthe Chwity
General Fund5
Restrictd Funds
li
1.566.136
11.250
6*39
64.519
TOTAL FUNDS
L577386
71,358
Th@ trustees are satisfièd that for the period Ènded OTr 31st O¢iobÈr 2022 the tharttable company was entitled to oxemption
Irorn ihe requirement to obiain an atsdit under section 477 of the Compan5 Att 21NJ6 and that no member or members
have required the ¢ompany io obtain an audit of rts accounts for the year In question In accordance t¥tth Section 476 Of the Act.
However. in accordance with 5ertion 145 of the ChaTities Act 2011. the acwunts ha¥* been ex3rnSned by an lTrdependent
Examiner whose rÈport appears on pa8e 16.
The trustÈe5 a¢knowledge their fe5ponslbility for comp1v Wilh the requirements of the Companies Att 2006 With respect
to accountin8 iecords and the pleparation of accoLtrnis.
The accounts have been prepared its airordartce wrfth the PTOViSKJns Part IS of Ehe Companies Act 2006 applicable to
CoMpaneS subject to the small companies re8tme arbd in accordance Wilh the Financial Reporti*É Standard for Smaller Entitie5
lellertive April 20081.
The trusteès a£knowled¢e their re5pon5ibiliiV fof enstJiin8 that the company keep5 proper accountina retoids which cornp
with section 386 of the Act and for prèparin8 fiTrancsal statements which give a tnje and fair view of the state of affairs of the
company a5 at the end of the financi31 year and if its profit and loss for the financial aT accordance with the reluirements of
section$ 394 and 395 and which trwIS4 £¢)mply wyéh the ¥equbrÈmerbts of thÈ Companies Atl 2006 r&Jatin8 to accounts, so lar
as applicable to the cornpany.
Approved bytheTrustees ontho 261h luly 202
Signedan thèirbehalfbyTrust
Y M SMITH
**NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2022**
## **1. ACCOUNTING POLICIES**
## **Basis of Preparation**
The financial statements have been prepared in accordance with all applicable accounting standards, as modified by the SORP. The accounts have been drawn up in accordance with the provisions of the Charities (Accounts and Reports) Regulations 2015 and the Companies Acts, and include the results of the charity's operations which are described in the trustees' report, all of which are continuing. In particular, these accounts have been prepared on the accruals and going concern basis, and under the historic cost convention.
Advantage has been taken of Section 396(5) of The Companies Act 2006 to allow the format of the financial statements to be adapted to reflect the special nature of the charity's operation and in order to comply with the requirements of the SORP.
The company has taken advantage of the exemption in Financial Reporting Standard No 1 from the requirement to produce a cash flow statement.
The particular accounting policies adopted are set out below.
## **Incoming Resources**
## _**Recognition of Incoming Resources**_
These are included in the Statement of Financial Activities (SOFA) when:
- the charity becomes entitled to the resources;
- the trustees are virtually certain they will receive the resources; and
- the monetary value can be measured with sufficient reliability
## _**Incoming Resources with Related Expenditure**_
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
## _**Grants and Donations**_
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
## _**Tax Reclaims on Donations and Gifts**_
Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
## _**Contractual Income and Performance Related Grants**_
This is only included in the SOFA once the related goods or services has been delivered.
## _**Gifts in Kind**_
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.
## _**Donated Services and Facilities**_
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
## _**Volunteer Help**_
The value of any voluntary help received is not included in the accounts.
## _**Investment Income**_
This is included in the accounts when receivable.
## _**Investment Gains and Losses**_
This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
10
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2022 (continued)**
## **Expenditure and liabilities**
## _**Liability Recognition**_
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
## _**Governance Costs**_
Include costs of the preparation and examination of statutory accounts, the costs of the trustees' meetings and cost of any legal advice to trustees on governance or constitutional matters.
## _**Grants with Performance Conditions**_
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.
## _**Grants Payable without Performance Conditions**_
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
## _**Support Costs**_
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of the resources, e.g. allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
## _**Investments**_
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
## _**Assets**_
Tangible fixed assets for use by the charity are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or, if gifted, at the value to the charity on receipt.
There has been no change to the accounting policies (valuation rules and methods of accounting) during this or the previous financial period.
## _**Depreciation Expense**_
Except for Freehold Land and Buildings, depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives.
With regard to Freehold Land and Buildings, the Trustees consider that the book valuation is conservative and that it takes full account of the various encumbrances in place (see note 3b). Their policy is to not depreciate these assets, but rather to continually review the assessment of market value and depreciate should such assessment ever be lower than the book value.
The per annum rates applied for those assets that are subject to are as follows:
Fixtures and building improvements 25% Reducing Balance Basis Motor Vehicles 25% Straight Line Basis General Equipment 25% Reducing Balance Basis
11
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2022 (continued)**
|**2. TANGIBLE FIXED ASSETS**
Cost at beginning of year
31-Oct-21
Additions during year
Cost at end of year
31-Oct-22
Depreciation at beginning of year 31-Oct-21
Current Year Charge
Depreciation at end of year
31-Oct-22
Net Book Value at beginning of
year
31-Oct-21
Net Book Value at end of year
31-Oct-20|Motor Vehicles
Fixtures, Fittings &
improvements
General Equipment
Freehold Land
& Buildings
Total at
31 October 2022
Total at
31 October 2021
£
£
£
£
£
£
6,897
126,205
11,458
-
144,560
117,347
-
40,126
1,500,000
1,540,126
27,214|
|---|---|
||6,897
126,205
51,584
1,500,000
1,684,686
144,561|
||6,897
88,233
9,124
-
104,254
90,821
-
9,493
10,615
-
20,108
13,434|
||6,897
97,726
19,739
-
124,362
104,255|
||**-**
37,972
2,334
-
40,306
26,526|
||-
28,479
31,845
1,500,000
1,560,324
40,306|
12
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2022**
## **(continued)**
|**3. INCOMING RESOURCES**
**a) Voluntary Income**
Gifts and Donations
Gift Aid
Other Voluntary Income|Camps
Unrestricted
£
130
152
**282**|Gaines Manor||Total year to
31-Oct-2022
£
71,562
4,595
152
**76,309**|Total year to
31-Oct-2021
£
85,986
7,106
101
**93,193**|
|---|---|---|---|---|---|
|||Unrestricted Restricted
Total
Gaines
£
£
£
56,432
15,000
71,432
4,595
-
4,595
-
-
-||||
|||**61,027**
**15,000**
**76,027**||||
## **b) Exceptional Income**
On 02 November 2021 the freehold property known as Gaines Manor was transferred to Camp XL by a wholly independent charitable trust which had since 2008 allowed the Charity to run the Centre under license. The transfer was made for a peppercorn consideration and reflected in the Statement Of Financial Activities as an exceptional income item of £1,500,000
This transaction has further been shown as a tangible fixed asset on the Statement of Financial Position.
Whilst the Gaines Manor estate presents many unique characteristics that make market appraisal challenging, the value attached to this transaction represents the directors’ considered best judgement, made with consideration to publicly available data. The valuation takes further account of conditions attached to the transfer by the donor which will remain in place until 1 November 2031 and which preclude the charity from obtaining the full market value in the event of a sale prior to that date.
||||
|---|---|---|
|**c) Incoming Resources from Charitable Activities**
Accommodation & Activity Fees
Internship Fees
Shop Sales
**d) Other incoming Resources**
Covid-19 Support Grants|Camps
Unrestricted
£
15,484
-
164
**15,648**
**-**|Gaines Manor|
|||Unrestricted Restricted
Total
Gaines
£
£
£
68,121
-
68,121
1,910
-
1,910
556
**-**
556|
|||**70,587**
-
**70,587**|
13
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2022**
## **(continued)**
|**4. RESOURCES EXPENDED**
**a) Charitable Activities**
Direct Programme Costs
Grants & Bursaries Given
Insurance
Bank & Card Merchant Fees
Advertising & Marketing
Office, Stationery & Postage
Telephone & Internet
IT & Systems
Subscriptions
Property - Rent & Taxes
Utilities
Housekeeping
Repairs & Maintenance
Motor Vehicle Expenses
Small Tools & Equipment
Cost Of Shop Stock
Payroll_(see note 10)_
Payroll administration
Other Staff Costs & Training
Legal & Consulting
Miscellaneous Costs
Depreciation Expense
Property Service Contracts
**b) Governance Costs**
Regulatory & Filing Costs
Independent Examiner's Fee
**5. CASH AT BANK AND IN HAND**
Cash on Hand
Current Accounts
Savings Accounts|Camps
Unrestricted
£
16,477
965
-
215
43
522
54
952
108
-
-
-
-
158
-
34
-
-
387
-
5
-
-
**19,920**
53
300
**353**
Total
31-Oct-2022
£
582
8,889
68,108|Gaines Manor|
|---|---|---|
|||Unrestricted
Restricted
Total
Gaines
£
£
£
6,208
-
6,208
-
-
-
5,939
-
5,939
2
-
2
124
-
124
250
-
250
1,943
-
1,943
290
-
290
333
-
333
3,616
2,000
5,616
10,417
7,058
17,475
3,418
-
3,418
6,086
4,519
10,605
3,553
-
3,553
478
-
478
910
-
910
5,143
46,000
51,143
551
-
551
-
2,942
2,942
225
2,000
2,225
0
-
0
16,358
3,750
20,108
2,164
-
2,164|
|||**68,008**
**68,269**
**136,277**|
||**77,579**||
14
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2022 (continued)**
|**6. DEBTORS AND PREPAYMENTS**
Sundry Debtors
Gift Aid Recoverable
Internal Obligations|Total
31-Oct-20222
Total
31-Oct-2021
£
£
4,488
1,575
4,595
7,106
-
-|
|---|---|
||**9,083**
**8,681**|
## **7. CREDITORS**
|**7. CREDITORS**||
|---|---|
|**(amounts due within one year)**
Contractors
Sundry|25,680
**-**
900
800|
||26,580
800|
## **8. LONG TERM LIABILITIES**
|**8. LONG TERM LIABILITIES**|||
|---|---|---|
|**(amounts due in over one year)**|||
|Directors’ Loans_(note 10, below)_|43,020|43,020|
## **9. STAFF COSTS AND NUMBERS**
There were 2 employees in the reporting period (2020/21: 2)
|Salaries
National Insurance
Pension Costs (_defined contribution scheme)_|43,952
35,642
3,551
2,095
3,640
2,888|
|---|---|
||**51,143**
**40,625**|
## **10. TRUSTEES AND OTHER RELATED PARTIES**
During the year Camp XL repaid £0 (2020/21: £800) in long-term loan liabilities to trustee Mr Jeremy Smith and spouse Mrs Lois Smith. No additional loans were advanced (2020/21: nil). The loans were to assist in the general running costs of the Charity, in furtherance of the Charity's objects. The total loan liability as at the 31st October 2022 stands at £43,020 (2020/21: £43,020) as detailed in note 8 of the Reports & Financial Statements.
No other payments were made to trustees or any persons connected with them during this financial period. No other material transaction took place between the organisation and a trustee or any person connected with them.
15
**NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2022 (continued)**
## **11. STATEMENT OF FUNDS**
The Company is Limited by Guarantee and does not therefore have a Share capital.
|As at 01 November 2021
Incoming resources
Resources expended
Transfer between funds
**As at 31 October 2022**
Represented by:
Fixed assets
Net current assets
Long term liabilities
**Total**|Unrestricted Funds
Restricted Funds
Total
2021/22
Total
2020/21
General
Fund
Designated
Fund
6,839
-
64,519
71,358
50,718
1,647,578
-
15,000
1,662,578
188,857
(88,281)
-
(68,269)
(156,550)
(168,217)
(1,500,000)
1,500,000
-
-
-|
|---|---|
||**66,136**
**1,500,000**
**11,250**
**1,577,386**
**71,358**
49,074
1,500,000
11,250
1,560,324
40,306
60,082
-
-
60,082
74,072
(43,020)
-
-
(43,020)
(43,020)|
||**66,136**
**1,500,000**
**11,250**
**1,577,386**
**71,358**|
The Designated fund represents the donation of the Freehold of the Gaines Manor estate (see Note 3b). The Restricted fund represents grant funding made in the year for capital equipment, less depreciation.
## **12. TAXATION**
The Company is Limited by Guarantee and is a Charity registered with the Charity Commission number 1112693 and is not, therefore subject to Corporation Tax.
## **13. RISK ASSESSMENT**
The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
## **1 4 . RESERVES POLICY**
The trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily.
## **1 5 . PUBLIC BENEFIT**
The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the trustees’ report. The trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake
16
INDEPENDENT EXAMINEfS REPORT ON ThE ACCOUNtS
Reportto the tnjsteesl memb2rs ofcamp XL on the accourts forthe period ended 315tOctober 2022 seiout on pages 9 to 16.
Respectle SponsIblIles0I trusteesandexamlner
The Charlty's tru%tÈe% (who are also the tnJstee5 olthe companyfor the purposes of company lawl are responslble for the
preparation of the financial ststements.
The tTU5tee5 received dispen5aUgn from the Ch4rfjty Comm1551on dated June 27 2023 from the accounts scrunY requlrements of
secrion 144121 of the Charltles Acr 2011
As a consequence, the trusteeshave elected thatthe flnanclal statements be subject Instead to Independent examlnat(on under the
provision of Re¥ulation 31111
Havlng satlsfled rnyself that the chaflty hokls a dlspen5atlon frorn the requlrement to audlt. and Is thusell8lble for Independetht
examlnatlon. It 5$ my responsibillty to:.
4) examine the èrcount5 under5ection 145 offihe Art..
bl to follow the procedures laSd down In the General Dlrec16on$ glven bythe Charlty Comrnlsslon under seciknn 1451Sllbl of tho
Act,. Ind.,
cl to st•te whetherp•rtl¢ul•r matters have come to my attenOft.
8•911 of Ind•p•nd•nt •MmSn•eiJt•tsrn•nt
I conducted my examlnatlon In accordance wlth the General Otrertions given byihe Chèrlty Commlssloners for EnAland S Wales In
relatlon to the ¢ondurtirt2 of art Independent examinltlon. referred to •bove. An lfidependent exlmlnatlon lficludts a ievltw ol
the accounting record5 kept by the Charity •nd of ihe •¢¢OUnllh8 Systems employed by the Charlty •nd • tompir150n of the
flnancial statements presenled with those records. It a150 intludes consideration olany unusual item5 or disclosure5 10 the financlal
5taternents and 5eeklTh8 e¥planatbn5 froffl you •5 ITUStees ¢ont¢rnln8 such rnattefs. The purpose of the ex•mln•tlvn Is to
establish as fai as possible that there have been no breaches ol the Charities le8islation and that the financial statements
comply w5th the SORP, on • t•rt b•sls, of evSden¢efelev•ntt?the Jmounts Jnd dLscbsures In the flTh•n¢lal statements.
The procedures undertaken do not prov5de all the evldefice ih•t would be requlred In an audlt, and Informarion supplled bv
the trustees In the ¢ourse of the ex¥min¥tion Is noi sybftued to audit tests or enqulries. and consequendy I do nol express
afi audlt oplnlon on the vlew given by ihe financkl staternenis. and In partkular, l express no oplnk)n as to whether the
lin•nti•l st•tements 8lve ¥ true •nl f•lrv*w of th¢ •ffairs of the charlty. and my reportls Ilmired to the matters set out In the
5tatemeTrt below.
I planTred and perforrned rny examinat so as to 5ati%fy myself that Ihe oble¢tl¥es ol the Independent examlnatlon are a¢hleved and
before Ilnallslnz the report l obtained written a55urances from the trusletsof all m•ttri•l m•tttfS.
Independentexamlner'sst•tsment
In the course of my examinatlon, no matter has come to my attentw)h.'
which give5 me re050nible uu5e to be1¢t in any m•teri¥l respe¢tiheirustee5' reouiremeThts-
to keep a¢¢ouniin8 records in ac¢ordan¢e with section 386 of the CompaniesAtt 2CA16.. and
to prepare accounts whlch accord wlth the accounn records. comply wlth the accounting requlrÈments of Settlon
396 of the Companies Att 2006 and wfth the methods and prfjnclples of ihe Statement of recommÈnded Prattlte.. Accountlng
ano R¢portin8 by Charities have not been m¢t.' or
¢0 whi¢h. in my oplnion. attentN)n should be drawn In order to enablea proper understandln8 of the accountsto be reached.
Edwln Davldson
Oète..
17