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2021-10-31-accounts

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST OCTOBER 2021

CAMP XL

REGISTERED CHARITY NUMBER 1112693

REGISTERED COMPANY NUMBER 5618893

(Company Limited by Guarantee)

1

CONTENTS

Page 3 Page 4 Page 8 Page 9 Page 10 Page 16

Legal & Administrative Information Report of the Trustees Statement of Financial Activities Statement of Financial Position Notes to the Financial Statements Independent Examiner's Report

2

LEGAL AND ADMINISTRATIVE INFORMATION

CHARITY NUMBER 1112693
COMPANY REGISTRATION NUMBER 05618893
DATE OF INCORPORATION 10th November 2005
START OF FINANCIAL PERIOD 1st November 2020
END OF FINANCIAL PERIOD 31st October 2021
TRUSTEES AT 31ST OCTOBER 2019 Helen McNeely
John Martin
Jeremy Smith
Philip Peddar
Carrie Dow
COMPANY SECRETARY Jeremy Smith
GOVERNING DOCUMENT Memorandum and Articles of Association Dated 10th November 2005
OBJECT
The Charity’s object is to advance the Christian faith in accordance with the
Statement of Faith, primarily, but not exclusively, among young people, and through
the provision of residential activities, training conferences, and such other
programmes as the trustees may determine will assist in achieving the Object.
REGISTERED ADDRESS Gaines Manor
Gaines Road
Whitbourne
Herefordshire
WR6 5RD
BANKERS Lloyds TSB Bank Plc
3 St. George's Road
Wimbledon, London
SW19 4DR
INDEPENDENT EXAMINER Mr Edwin Davidson

3

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST OCTOBER 2021 (continued)

The trustees of Camp XL present their report in conjunction with the financial statements for the year ended 31 October 2021. The trustees of the company serve also as its trustees under the terms of the Charities Act 2011.

Status and Objectives

Camp XL is a registered charity as well as a private company limited by guarantee.

Camp XL was established in 2005 to promote evangelical youth camps in the UK. It seeks to do this by hosting its own residential camps, as well as by supporting the work of others in this field in whatever way the trustees deem appropriate.

The Charity’s articles were reviewed and modified in October 2021 with the approval of the Charity Commission, to more accurately align its written objectives with the intent of its founders and current Trustees.

The Charity’s object is to advance the Christian faith in accordance with its published statement of faith, primarily, but not exclusively, among young people, and through the provision of residential activities, training conferences, and such other programmes as the trustees may determine will assist in achieving this objective.

As a result of the same review of its articles, membership of the Charity is now open only to its trustees. Each of these is now admitted as a member automatically on being appointed and ceases being a member on ceasing to be a Trustee.

The liability of the members in the event of winding up is limited to an amount not exceeding £10 per member.

Risk Assessment and Reserves Policy

The trustees periodically assess the major risks to which the Company is exposed and are satisfied that systems and procedures are in place to mitigate the resulting exposure.

The trustees have deemed it prudent to build a modest reserve fund to provide for unforeseen urgent needs that may arise specifically with the running of the Gaines Manor Christian Activity Centre, and to provide for the statutory obligations arising out of our employment of staff there. The process of building this reserve is now underway; and will continue at the trustees‘ discretion.

Given the nature of the charity’s operations, the most significant risk to which the charity is exposed is that resulting from legal public liability to third parties; specifically, injury, abuse or death of an individual attending one of the charity’s programmes. The trustees minimize these risks in a number of ways, including the following:

The charity maintains £5 million of public liability insurance.

Public Benefit

The trustees remain satisfied that there continues to be a clear public benefit to justify the charitable status awarded to the Company. This public benefit is evident in the following:

  1. Provision of subsidised or free holidays for young people in situations of financial hardship. Total grants disbursed during the year amounted to £578 (2020: £nil). In addition, owing to the non-profit nature of the charity and to the fact that our programmes are staffed overwhelmingly by volunteers, even at the full advertised price attendees receive a significant cost-saving compared to commercial providers (a like-for-like comparison shows our prices continue to be approximately 50% that of the UK’s leading commercial providers.)

  2. Educating young people of all faiths and backgrounds in the Christian faith and providing them with the means and

4

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST OCTOBER 2021 (continued)

opportunity to question for themselves aspects of faith, religion in general, and Christianity in particular. Provision of a relaxed setting that invites and encourages the honest exchange of ideas and opinions, and fosters a greater awareness of alternative points of view.

  1. Helping young people to develop and mature into responsible and well-rounded adults with a desire to support and serve others both within the Christian community as well as beyond; to show compassion for the less fortunate; to share their time, energy and resources, and to care for our natural environment.

  2. Equipping young people to exercise responsibility in all walks of life, and to develop their leadership qualities within the Christian church as well as in the secular world beyond.

  3. Encouraging young people to develop their natural gifts and talents through the provision of specialist coaching holidays in music, photography, cookery and drama amongst others.

  4. Encouraging young people to enjoy and benefit from healthy physical activity through the provision of coaching

  5. programmes in certain sports and other outdoor pursuits.

Review of activities

The charity continued to pursue its objectives during the year to 31 October 2021, resuming a limited programme of events that were suspended in March 2020 by government measures intended to combat the Covid-19 pandemic. The charity’s activities fell again in to two distinct areas:

1. National Camps

Due to its small organizational size and to the fact that it has access to its own accommodation base, the Charity was one of the few in the UK able to respond quickly at the start of summer 2021 when lockdown restrictions were lifted. This meant we were wonderfully able to run a full programme of events, comprising four camps at Gaines Manor, and one at a third-party venue. The trustees are pleased with the effectiveness of these and wish to express their gratitude to the many volunteers who responded quickly and made it possible for these camps to take place.

2. Gaines Manor

Gaines Manor Christian Activity Centre is a Georgian manor house on the Worcester/Hereford border, and run as a distinct but integral part of the charity’s activities. It has twin objectives: To give young people of all backgrounds access to outdoor holidays where they can explore the Christian faith, and to train and equip others for future work with young people.

The charity uses the centre in three ways: First, to host residential retreats for church and school youth groups; second, as a Bible and youth-work training centre for a live-in team of gap-year interns; and third, as the venue for some of our national camps (see above)

The centre is run under license from the freeholder – an unrelated and wholly independent charitable trust. At its board meeting in December 2013 that trust formally ratified its desire to transfer the freehold to Camp XL, so that the long-standing ministry which has operated at Gaines since the 1960’s might continue.

The trustees are delighted to report that this long-awaited transfer of ownership was finally concluded in November 2021, just after the end of this financial year. We rejoice in God’s faithfulness and wish to express our deep gratitude at the generosity and trust placed in in us by the previous freeholders to whom the ministry at Gaines owes its existence.

Covid-19 Impact

The introduction of the National Lockdown in March 2020, and the continued restrictions imposed on the hospitality over much of this financial year, meant that the Charity’s commercial revenue from operating Gaines Manor was severely impacted for the second successive year.

We are grateful to the many supporters who faithfully and generously helped cover the shortfall remaining after the application of government grants (note 3c, page 12)

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REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST OCTOBER 2021 (continued)

Future Plans - Ministry and Programme

As well as the ongoing review of activity options on offer, the trustees are currently considering how to make greater use of the facilities in support of the charity’s stated objectives by better supporting the work of local evangelical churches and school Christian Unions, and by providing occasional programmes aimed at training and equipping leaders.

Future Plans - Building

Gaines continues to operate well below its potential capacity, able to use only 45 beds today out of a potential maximum of 80. This places obvious limitations on both the extent of our ministry programme and on the income we are able to derive from the estate. Increasing bed capacity is therefore a critical objective.

This will require work as follows:

The trustees have identified the first of these as the most critical. Whilst it is also by far the most complex and costly, given our current dining room is at full capacity there is no point in adding beds until that pinch-point is resolved. Consequently, and in the light of the fact that progress is now being made on the transfer of the freehold, the trustees continued their consultation with architects and planners over the first phase of a major redevelopment that would see the construction of large single-story cafeteria where the old conservatory was located. This will be a major project requiring a significant capital injection in excess of £1 million.

3. Financial Summary

Income during the year exceeded resources expended by £20,640 (2020: £39,043). Funds carried forward increased to £71,358 (2020: £50,718). These results were again atypical, reflecting the loss in activity over much of the year, offset by an increase in voluntary income and government support for the hospitality sector.

4. Support and Thanks

The trustees wish to express their sincere thanks to the many supporters whose donations, labour and prayer have made our continued ministry possible, and sustained us through months of enforced closure.

We again praise God for His provision and faithfulness during the past year.

Basis of Preparation

The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014.

The accounts have been prepared on the going concern basis as the charity has sufficient financial resources to continue for the foreseeable future.

6

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST OCTOBER 2021 (continued)

Statement of Trustees Responsibilities

The Charities Act and the Companies Act require the Board of Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to: -

  1. select suitable accounting policies and then apply them consistently;

  2. make judgements and estimates that are reasonable and prudent;

  3. prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business;

  4. state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements.

The trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with the Companies Act 2006 and comply with regulations made under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are also responsible for the contents of the trustees’, report, and the responsibility of the independent examiner in relation to the trustees’ report is limited to examining the report and ensuring that on the face of the report, there are no inconsistencies with the figures disclosed in the financial statements.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

I approve the attached statement of financial activities and statement of financial position for the year ended 31st October 2021, and confirm that I have made available all information necessary for its preparation.

Approved by the Trustees on the 20th July 2022

Signed on their behalf by Trustee ……………………………………………………………………………………………………...

Print Name: JEREMY M SMITH

7

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST OCTOBER 2021 Incorporating income and expenditure account

INCOMING RESOURCES
Notes
Incoming Resources from Generated Funds
Voluntary Income
3a
Incoming Resources from Charitable Activities
3b
Other Incoming Resources
3c
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Cost of Generating Funds
Charitable Activities
4a
Governance Costs
4b
TOTAL RESOURCES EXPENDED
NET INCOMING/ (OUTGOING) RESOURCES
Total Funds Brought Forward
TOTAL FUNDS CARRIED FORWARD		 National
Camps
Gaines Manor
Total year to
31-Oct-2021
£
£
148
92,944 93,092
17,091
35,749 52,840
121
29,844 29,965
17,360
158,537
175,897
21,265
133,679
154,944
313
-
313
21,578
133,679
155,257
(4,218)
24,858 20,640
11,057
39,661
50,718
6,839
64,519
71,358		 Total year to
31-Oct-2020
£
85,031
16,071
34,149
135,251
93,886
2,322
96,208
39,043
11,675
50,718

Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.

The notes on pages 10 to 15 form part of these financial statements.

8

STATEMENT OF FINANCIAL POSITION As At 31st October 2021

Notes
Fixed Assets
Tangible Assets
2
Current Assets
Debtors & Prepayments
7
Cash at Bank and in Hand
6
Total Current Assets
Creditors:amounts falling due
within one year
8
Net Current Assets
Total Assets less Current Liabilities
Creditors & Long Term Liabilities:
amounts falling due in more than one year
9
NET ASSETS
Funds of the Charity
General Funds
Restricted Funds
TOTAL FUNDS		 National Camps
Gaines Manor
Total
31-Oct-2021
£
£
£
-
40,306 40,306
6,757
1,924 8,681
382
65,809 66,191
7,139
67,733
74,872
300
500
800
6,839
67,233
74,072
6,839
107,539 114,378
-
43,020
43,020
6,839
64,519
71,358
6,839
-
6,839
-
64,519
64,519
6,839
64,519
71,358		 Total
31-Oct-2020
£
26,526
14,697
54,265
68,962
950
68,012
94,538
43,820
50,718
11,057
39,661
50,718

The trustees are satisfied that for the period ended on 31st October 2021 the charitable company was entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006 and that no member or members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Act. However, in accordance with section 145 of the Charities Act 2011, the accounts have been examined by an Independent Examiner whose report appears on page 16.

The trustees acknowledge their responsibility for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008).

The trustees acknowledge their responsibility for ensuring that the company keeps proper accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and if its profit and loss for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.

Approved by the Trustees on the 20[th] July 2022

Signed on their behalf by Trustee……………………………………………………………………………………………………

JEREMY M SMITH

9

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2021 (continued)

1. ACCOUNTING POLICIES

Basis of Preparation

The financial statements have been prepared in accordance with all applicable accounting standards, as modified by the SORP. The accounts have been drawn up in accordance with the provisions of the Charities (Accounts and Reports) Regulations 2015 and the Companies Acts, and include the results of the charity's operations which are described in the trustees' report, all of which are continuing. In particular, these accounts have been prepared on the accruals and going concern basis, and under the historic cost convention.

Advantage has been taken of Section 396(5) of The Companies Act 2006 to allow the format of the financial statements to be adapted to reflect the special nature of the charity's operation and in order to comply with the requirements of the SORP.

The company has taken advantage of the exemption in Financial Reporting Standard No 1 from the requirement to produce a cash flow statement.

The particular accounting policies adopted are set out below.

Incoming Resources

Recognition of Incoming Resources

These are included in the Statement of Financial Activities (SOFA) when:

Incoming Resources with Related Expenditure

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.

Grants and Donations

Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Tax Reclaims on Donations and Gifts

Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.

Contractual Income and Performance Related Grants

This is only included in the SOFA once the related goods or services has been delivered.

Gifts in Kind

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.

Donated Services and Facilities

These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

Volunteer Help

The value of any voluntary help received is not included in the accounts.

Investment Income

This is included in the accounts when receivable.

Investment Gains and Losses

This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

10

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2021 (continued)

Expenditure and liabilities

Liability Recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Governance Costs

Include costs of the preparation and examination of statutory accounts, the costs of the trustees' meetings and cost of any legal advice to trustees on governance or constitutional matters.

Grants with Performance Conditions

Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.

Grants Payable without Performance Conditions

These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.

Support Costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of the resources, e.g. allocating property costs by floor areas, or per capital, staff costs by the time spent and other costs by their usage.

Investments

Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.

Assets

Tangible fixed assets for use by the charity, these are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or, if gifted, at the value to the charity on receipt.

There has been no change to the accounting policies (valuation rules and methods of accounting) during this or the previous financial period.

Depreciation Expense

Depreciation is calculated at a rate to write off the cost of tangible fixed assets on a reducing balance over their estimated useful lives. The rates applied per annum are as follows:

Motor Vehicles 25% Straight Line Basis General Equipment 25% Reducing Balance Basis

2. TANGIBLE FIXED ASSETS National Camps Gaines Manor Vehicles (Gaines) Total
£ £ £ £
Cost 31-Oct-20 110,450 6,897 117,347
Additions 27,214 27,214
Cost at 31-Oct-21 - 137,664 6,897 144,561
Depreciation at 31-Oct-20 83,924 6,897 90,821
Current Year Charge - 13,434 - 13,434
Depreciation at 31-Oct-21 - 97,358 6,897 104,255
Net Book Value 31-Oct-21 - 40,306 - 40,306
Net Book Value 31-Oct-20 - 26,526 - 26,526

11

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2021 (continued)

3. INCOMING RESOURCES
a) Voluntary Income
Gifts and Donations
Gift Aid Recoverable
b) Incoming Resources from Charitable Activities
Accommodation & Activity Fees
Internship Fees
c) Other incoming Resources
Covid-19 Support Grants
Sundry
4. RESOURCES EXPENDED
a) Charitable Activities
Activities & Events Costs
Advertising & Publicity
Housekeeping
Depreciation
Dues and Subscriptions
Grants and subsidies given
Insurance
Interns
Legal & Professional Fees
Miscellaneous
Motor Vehicle Expenses
Office & Stationery
Property - Rent & Taxes
Repairs & Maintenance
Payroll
Payroll Administration
Staff Costs & Training
Small Tools & Equipment
Shop
Telephone & Internet
Transaction Fees
IT & Systems
Travel & Subsistence
Utilities		 National Camps
Gaines Manor
Total year to
31-Oct-2021
Total year to
31-Oct-2020
£
£
£
£
148
85,838
85,986 73,615
-
7,106
7,106 11,416
148
92,944
93,092
85,031
17,091
33,099
50,190 15,471
-
2,650
2,650 600
17,091
35,749
52,840 16,071
-
29,595
29,595 33,110
121
249
370 1,039
121
29,844
29,965
34,149
National Camps
Gaines
Total year to
31-Oct-2021
Total year to
31-Oct-2020
17,048
3,665
20,713 4,015
374
353
727 575
17
6,462
6,479 1,649
-
13,434
13,434 8,842
108
198
306 569
578
0
578
-
40
5,340
5,380 6,824
-
1,787
1,787 790
50
9,385
9,435
-
2
12
18 16
693
614
1307 178
261
311
572 616
-
4,614
4,614 5,041
-
16,067
16,067
17,288
-
40,624
40,624
26,091
-
551
551
597
418
2,017
2,435
434
-
39
39
974
-
1,044
1,044
662
251
1,130
1,381
750
193
0
193
21
1,233
150
1,383
1,585
-
0
-
82
-
25,882
25,882
16,287
21,265
133,679
154,944
93,886

There are no commitments under non-cancellable operating leases, capital commitments or contingent liabilities for the year ended 31 October 2021.

12

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2021 (continued)

4. RESOURCES EXPENDED (continued) National Camps Gaines Manor Total year to
31-Oct-2021		 Total year to
31-Oct-2020
b) Governance Costs £ £ £ £
Regulatory & Filing Costs 13 - 13 510
Legal & Professional Fees (Governance) - - - 1,558
Independent Examiner's Fee 300 - 300 250
**313 ** - 313 2,422
5. RESTRICTED FUNDS As at Income Expenditure As at
31 Oct 2020 31-Oct-2021
£ £ £ £
Gaines Manor 39,661 158,537 133,678 64,519
The restricted funds are wholly represented by net assets
of the charity as shown in the statement of financial position on page 9
6. CASH AT BANK & IN HAND National Camps Gaines Manor Total Total
31 Oct 2021 31 Oct 2020
£ £ £ £
Cash on Hand 122 720 842 123
Current Accounts 260 2,467 2,727 44,142
Savings Accounts - 62,622 62,622 10,000
382 65,809 66,191 54,265
7. DEBTORS AND PREPAYMENTS National Camps Gaines Manor Total Total
31 Oct 2021 31 Oct 2020
Sundry Debtors - 1,575 1,575 175
Gift Aid Recoverable - 7,106 7,106 14,522
Internal 6,757 (6,757) 0 -
6,757 1,924 8,681 14,697
8. CREDITORS AND ACCRUALS: National Camps Gaines Manor Total Total
AMOUNTS FALLING DUE WITHIN ONE YEAR 31 Oct 2021 31 Oct 2020
£ £ £ £
Sundry Creditors 300 500 800 950
300 500 800 950

13

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2021 (continued)

9. CREDITORS AND LONG-TERM LIABILITIES National Camps Gaines Manor Total Total
AMOUNTS DUE IN MORE THAN ONE YEAR 31 Oct 2021 31 Oct 2020
£ £ £ £
Trustees Loans - 43,020 43,020 43,820

10. STAFF COSTS

There were 3 employees in the reporting period (2019/20: 2)

Salaries
National Insurance
Pension costs (defined contribution scheme)		 Year to
31 Oct 2021
£
35,639
2,097
2,888
40,624		 Year to
31 Oct 2020
£
23,844
1,099
1,148
26,091

11. TRUSTEES AND OTHER RELATED PARTIES

During the year Camp XL repaid £ 800 (2019/20: £ 380) in long-term loan liabilities to trustee Mr Jeremy Smith and spouse Mrs Lois Smith. No additional loans were advanced (2019/20: nil). The loans were to assist in the general running costs of the Charity, in furtherance of the Charity's objects. The total loan liability as at the 31st October 2021 stands at £43,020 (2019/20: £44,200) as detailed in note 9 of the Reports & Financial Statements.

No other payments were made to trustees or any persons connected with them during this financial period. No other material transaction took place between the organisation and a trustee or any person connected with them.

12. RECONCILIATION OF MOVEMENT ON CAPITAL AND RESERVES

The Company is Limited by Guarantee and is a Charity registered with the Charity Commission number 1112693 and is not, therefore subject to Corporation Tax and does not have a Share capital.

Surplus / (Deficit) for the financial year
Other recognised gains
Balance Brought Forward
Closing Funds at 31st October 2021		 Year to
31 Oct 2021
£
20,640
-
20,640
50,718
71,358		 Year to
31 Oct 2020
£
39,043
-
39,043
11,675
50,718

14

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2021 (continued)

13. RISK ASSESSMENT

The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.

14. RESERVES POLICY

The trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily.

15. PUBLIC BENEFIT

The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the trustees’ report. The trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.

15

INDEPENDEKf EXAMINER'S REPORT ON THE ACCOUNts Repartto thetrusteesl member5 of Camp XLonthe accotsnts fvrthe pevlod eThJed 31st October 2021 set out on pa8Ès 9 to 16. Respertlw rnsponslbllltles 01tru￿•t$ and •xamln•r Tht Charlty5 trustees (who are also thÈtrustees olthe companyforihe purpose5 olcompany lawl are responsible for the preparatlon of the flnandal statements. The trustees are satisfied that the atsdit requlrement ofsection 14411> of the Charitles Act 2011 Iihe Actl doès not apply. and that there Is no rtquirement in the 8o¥ernlw dotument or constitutlon of th Charltv for the tonductlnB of an aud+t. Asa conseouenx th•trustees have deded that thefin•nd•15tatements besubled to independent examlnatlon. Havln8 5aU5fled myself th•t the ¢h4rlty1s notsutyeetto8udli •hd ise¥Bibleforlndependent u•mln•tlon, Itls my respoftslblllty to.,. al examlnethe Accounts under 5e¢bw 145 olthe Art. b) to lollow the wocedurt$14ld down In the General OlfecUon$ bythe thltyCommlssl¢n under 14515llbl of the Act,. •nd. c) tostète wh¢th•r partlcular matters have ¢ometo myatteTh￿on. 8•ilJof Ind•pend•nt •¥•mln•¢J¥l•t•m•m I tonduct•d my gxarnlnafjon actordantÈ ¥Ath th• General Dlrecuons ¢l¥en by th¢ (h•rfty Commlssloners for EnBl4nd & Wales In relatlon to the conductlng ol •n Independem examln•iioN refer￿d to •bove. An Sndependent ex•mlnatlon Indudes a revièw of thè icwuntln8 records kept by tht Chavlty and gf th¢ ¥ccounfjo8 systems ern￿oyed by the Charlty and a campir150n of the flnandal 5tstements presented wlth those record& It also Indudes consld•r¥tion oliny unusual Items ordlsdosure$ In the fin•n£ll ststement5 and 5eeWng explanatlons from is trustee5 conwnlnl ￿th The purpose ot the ex•mlnatl¢n 1% to establlsh ès fèi a5 Po￿trIE that there have been no brÈ•ches of the Choritles le41￿allOn 8nd thit th¢ fln•nclal statements Comply wlth the SOftP. on a test tslthrfdtrt¢t rtltv•nttothe amountsaDddlsdosurs Irb lhi flnindal stAtem•nts. The procedures undertk¢h do n¢rt ry0￿de •ll the e¥ldente th•t would b• r•g￿Ted In an audll nd Inforrnatlon supplied by the trustee5 In the course ol the ex#rnlnaUon Ss not subcted to audil t•Sts or ¢n9￿￿e$, and eons•quvntty I do not express an audlt oplnion on the vlew ￿Ven by the finAd•l ststemeni4 and In parucular. l exprets no Dplnlon as to whether th• fin•nd•l statements wve a true and fair ￿tW olthe •flairsof the tharity, and my report Is Ilmfted to the rnatters set out In th• ststement below. I plann•d and performed my examIn￿￿ $0 as to sa105fy myself Ihat the oblectl¥tsof the Independent Évamlmltlon are achleved and b•fore ff nali51n8 the repcrft l obtin•d wrltton assuran￿$ from the irust•esof all materlal matters. Independ¢rtex•rnln•r'$st•tement In the coufse of my •xmlnatton. no matter has come to myattenti(M". whlch ilves me reasonable cjuse to belleve that in any m¥terfl respect the trustee< ￿qUIreMaNts.. to keep ac£ovnting record5 in a¢cordance lth secbon 386of the Companles Art 1006,. and to prepare accounts whith •ttord ith the arcounUn8 ￿orf$. comply w5th the accountin8 requlrtments of settion 396 of the Companles Art 2c￿5 the methods and windp1¢5 of the Statement of retomrnended Prartice.. A(c￿￿tIn8 and Rewbng by Charfties ha¥e beon meL or towhich. in my oplnlon. attentiM should b*drawTrln orderto enable a prow uNde￿tan￿ne0f the attounts to be reached. Edwln Da¥ids¢)n loz 16