## **ANNUAL REPORT AND FINANCIAL STATEMENTS** **FOR THE YEAR ENDED 31ST OCTOBER 2020** ## **CAMP XL** **REGISTERED CHARITY NUMBER 1112693** ## **REGISTERED COMPANY NUMBER 5618893** (Company Limited by Guarantee) 1 ## **CONTENTS** Page 3 Page 4 Page 8 Page 9 Page 10 Page 16 Legal & Administrative Information Report of the Trustees Statement of Financial Activities Balance Sheet Notes to the Financial Statements Independent Examiner's Report 2 ## **LEGAL AND ADMINISTRATIVE INFORMATION** **CHARITY NUMBER** 1112693 **COMPANY REGISTRATION NUMBER** 05618893 **DATE OF INCORPORATION** 10th November 2005 **START OF FINANCIAL PERIOD** 1st November 2019 **END OF FINANCIAL PERIOD** 31st October 2020 **TRUSTEES AT 31ST OCTOBER 2019** Helen McNeely John Martin Jeremy Smith Philip Peddar Carrie Dow (appointed 4 July 2020) **COMPANY SECRETARY** Jeremy Smith **GOVERNING DOCUMENT** Memorandum and Articles of Association Dated 10th November 2005 ## **OBJECTS** (A) To provide facilities for the benefit of children and young people in such parts of the United Kingdom and the World as the trustees may from time to time think fit which facilities may include education, recreation and leisure time occupation including but not by way of limitation through the provision of Christian residential and non-residential holiday camps without distinction of Race, Sex, Political, Religious or other opinion and with the object of improving the conditions of life for the said beneficiaries; (B) To advance the Christian faith in accordance with our public statement of faith in such parts of the United Kingdom or the World as the trustees may think fit and other such purposes which are exclusively charitable according to the law of England and Wales which are connected with the charitable work of the charity. **REGISTERED ADDRESS BANKERS** Gaines Manor Gaines Road Whitbourne Herefordshire WR6 5RD Lloyds TSB Bank Plc 3 St. George's Road Wimbledon, London SW19 4DR Mr Edwin Davidson **INDEPENDENT EXAMINER** 3 ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST OCTOBER 2020** The trustees of Camp XL present their report in conjunction with the financial statements for the year ended 31 October 2020. The trustees of the company serve also as its trustees under the terms of the Charities Act 2011. ## **Status and Objectives** Camp XL is a registered charity as well as a private company limited by guarantee. The liability of the members in the event of winding up is limited to an amount not exceeding £10 per member. Camp XL was established in 2005 with a view to promoting evangelical youth camps in the UK. It seeks to do this by hosting its own residential camps, as well as by supporting the work of others in this field in whatever way the trustees deem appropriate. ## **Risk Assessment and Reserves Policy** The trustees periodically assess the major risks to which the Company is exposed and are satisfied that systems and procedures are in place to mitigate the resulting exposure. The trustees have deemed it prudent to build a modest reserve fund to provide for unforeseen urgent needs that may arise specifically with the running of the Gaines Manor Christian Activity Centre, and to provide for the statutory obligations arising out of our employment of staff there. The process of building this reserve is now underway; and will continue at the trustees‘ discretion. Given the nature of the charity’s operations, the most significant risk to which the charity is exposed is that resulting from legal public liability to third parties; specifically, injury, abuse or death of an individual attending one of the charity’s programmes. The trustees minimize these risks in a number of ways, including the following: - An annual formal review of our child protection policy - Conducting full risk assessments of activities and premises - Ensuring only properly trained/qualified suppliers are used to run certain activities (and obtaining from them proof of licences and insurance) - Careful vetting of our volunteers (reference checks and Disclosure & Barring service checks). - Ensuring all volunteers are thoroughly familiar with and adhere to the Company’s Health & Safety and Child Protection policies and operating practices. The charity maintains £5 million of public liability insurance. ## **Public Benefit** The trustees remain satisfied that there continues to be a clear public benefit to justify the charitable status awarded to the Company. This public benefit is evident in the following: 1. Provision of subsidised or free holidays for young people in situations of financial hardship. Total grants disbursed during the year amounted to £0 as a result of operations being suspended by the Covid-19 pandemic (2019: £1,308). In addition, owing to the non-profit nature of the charity and to the fact that our programmes are staffed overwhelmingly by volunteers, even at the full advertised price attendees receive a significant cost-saving compared to commercial providers (a like-for-like comparison shows our prices continue to be approximately 50% that of the UK’s leading commercial providers.) 2. Educating young people of all faiths and backgrounds in the Christian faith and providing them with the means and opportunity to question for themselves aspects of faith, religion in general, and Christianity in particular. Provision of a relaxed setting that invites and encourages the honest exchange of ideas and opinions, and fosters a greater awareness of alternative points of view. 3. Helping young people to develop and mature into responsible and well-rounded adults with a desire to support and serve others both within the Christian community as well as beyond; to show compassion for the less fortunate; to share their time, energy and resources, and to care for our natural environment. 4 ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST OCTOBER 2020 (continued)** 4. Equipping young people to exercise responsibility in all walks of life, and to develop their leadership qualities within the Christian church as well as in the secular world beyond. 5. Encouraging young people to develop their natural gifts and talents through the provision of specialist coaching holidays in music, photography, cookery and drama amongst others. 6. Encouraging young people to enjoy and benefit from healthy physical activity through the provision of coaching programmes in certain sports and other outdoor pursuits. ## **Review of activities** The charity continued to pursue its objectives during the year to 31 October 2020, though these were severely impacted by the lockdown restrictions introduced in March 2020 to combat the Covid-19 pandemic. The charity’s activities fell again in to two distinct areas: ## **1. National Camps** A National Lockdown was mandated in March 2020. Although some restrictions were removed weeks later, the hospitality sector remained severely impacted for the remainder of the year, with residential retreats such as those offered by the charity expressly forbidden. Given the timing, with all of our planned camps set to run during the peak months of July and August, the sad result of this was that we along with all others operators in the sector had no option but to cancel the entire season. During the height of the National Lockdown in Spring 2020, the charity produced a series of six livestreamed shows that were well received. “Lockdown Live”, produced in a gameshow format and livestreamed over Facebook and YouTube, included not only games and quizzes, but a bible talk – each week a lesson taken from an encounter Jesus had with different individuals. The episodes remain available to view still on both platforms and have to date received several thousand views in total. ## **2. Gaines Manor** Gaines Manor Christian Activity Centre is a Georgian manor house on the Worcester/Hereford border, and run as a distinct but integral part of the charity’s activities. It has twin objectives: To give young people of all backgrounds access to outdoor holidays where they can explore the Christian faith, and to train and equip others for future work with young people. The charity uses the centre in three ways: First, to host residential retreats for church and school youth groups; second, as a Bible and youth-work training centre for a live-in team of gap-year interns; and third, as the venue for some of our national camps (see above) The centre is run under license from the freeholder – an unrelated and wholly independent charitable trust. At its board meeting in December 2013 that trust formally ratified its desire to transfer the freehold to Camp XL, so that the long-standing ministry which has operated at Gaines since the 1960’s might continue. ## **Covid-19 Impact** The introduction of the National Lockdown in March 2020 resulted in the cancellation of all the charity’s group bookings, and the total loss of all the venue’s commercial income for the remainder of the year (see note 3b to financial accounts). Although some restrictions were loosened in early summer, hospitality venues such as ours remained forcibly closed, and residential retreats remained forbidden. With Gaines relying on this income for roughly 50% of its needed funds, the charity was faced with a sudden existential crisis. And yet the trustees are today rejoicing in God’s faithfulness and provision which materialised in two very evident ways. First, we were blessed to see a marked increase in donations (note 3a). This included a significant one-time gift, as well as a temporary increase in regular giving from many supporters. Second, we received support grants from the government (note 3c). These comprised grants under the government’s Job Retention Scheme, as well as one-off support grants for the critically affected hospitality sector. 5 ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST OCTOBER 2020 (continued)** ## **Future Plans - Ministry and Programme** As well as the ongoing review of activity options on offer, the trustees are currently considering how to make greater use of the facilities in support of the charity’s stated objectives by better supporting the work of local evangelical churches and school Christian Unions, and by providing occasional programmes aimed at training and equipping leaders. ## **Future Plans - Building** Gaines continues to operate well below its potential capacity, able to use only 45 beds today out of a potential maximum of 80. This places obvious limitations on both the extent of our ministry programme and on the income we are able to derive from the estate. Increasing bed capacity is therefore a critical objective. This will require work as follows: - (a) Construction of new/enlarged cafeteria - (b) Recommissioning of accommodation wing in ‘Little Gaines’ - (c) Provision of additional showers and toilets The trustees have identified the first of these as the most critical. Whilst it is also by far the most complex and costly, given our current dining room is at full capacity there is no point in adding beds until that pinch-point is resolved. Consequently, and in the light of the fact that progress is now being made on the transfer of the freehold, the trustees continued their consultation with architects and planners over the first phase of a major redevelopment that would see the construction of large single-story cafeteria where the old conservatory was located. This will be a major project requiring a significant capital injection of around £700,000, and so one that can only be considered once ownership of the property has been secured. ## **3. Financial Summary** Income during the year exceeded resources expended £39,043 (2019: deficit of £7,846). This was the result of a combination of exceptional circumstances attributable the Covid-19 pandemic, as explained more fully above. Funds carried forward increased to £50,718 (2019: £11,675) ## **4. Support and Thanks** The trustees wish to express their sincere thanks to the many supporters whose donations, labour and prayer have made our continued ministry possible, and sustained us through months of enforced closure. We again praise God for His provision and faithfulness during the past year. ## **Basis of Preparation** The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014. The accounts have been prepared on the going concern basis as the charity has sufficient financial resources to continue for the foreseeable future. ## **Statement of Trustees Responsibilities** The Charities Act and the Companies Act require the Board of Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to: - 1. select suitable accounting policies and then apply them consistently; 2. make judgements and estimates that are reasonable and prudent; 6 REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST ocfoBER 2020 (continued) pr@pare the financial sutement5 on the going ¢onceTn ba%s unless it is imppropriate to presume thai the charity wlll ctsntlnue In busness,. stste whether applic3ble a¢countin8 standards and statements of rÈcommended prartice have been lollowed. subjeci to any material departures di5c105ed and explained in the finandal MatÈmÈnts. The trustees are also responsible lor maintainin8 adequate atcountin8 records which di5closo wth reasonable accurary at any time the financial po%tion of the charit¥ and which are suffiowt to show and explain the thariws transactions and enable them to ensure that the finantial Statements comply with the COMPar￿e5 Act 2006 and comply wth re8ulations made under the Charities Ad. They are also rtsponsible for safe8uardin8 the ass•ts ol the charity and herKe taking reasofbable steps for the preventio*) detertion of fraud andother iFreeularitie5. The tru5tee5 are 31$0 respoTrsibl• for the conlents ol thÈ tr￿￿ee5.. report. and the responsibility of the independent examiner in relation to the trusiees. report 15 limitod to examTninÉ the report and ensuring thai OA ihe face ol tho reporL there are no Incon￿St￿nClQS wilh the figures disclosed in theffinancial statements. These account5 ha¥e been prepared Èn at(ordanceMrith the prowsion5 applicablè io _Notes_
**Incoming Resources from Generated Funds**
Voluntary Income
_3a_
Incoming Resources from Charitable Activities
_3b_
Other Incoming Resources
_3c_
**TOTAL INCOMING RESOURCES**
**RESOURCES EXPENDED**
Cost of Generating Funds
Charitable Activities
_4a_
Governance Costs
_4b_
**TOTAL RESOURCES EXPENDED**
**NET INCOMING/ (OUTGOING) RESOURCES**
Total Funds Brought Forward
**TOTAL FUNDS CARRIED FORWARD**|National
Camps
Gaines Manor
**Total year to**
**31-Oct-2020**
£
£
2,809
82,222 85,031
445
15,626 16,071
142
34,007 34,149
**3,396**
**131,855**
**135,251**
2,128
91,758 93,886
2,120
202 2,322
**4,248**
**91,960 96,208**
**(852)**
**39,895 39,043**
11,909
(234) 11,675
**11,057**
**39,661 50,718**|Total year to
31-Oct-2019
£
39,721
79,391
1,437| |---|---|---| |||120,549| |||126,544
1,851| |||128,395| |||(7,846)
19,521| |||11,675| Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing. The notes on pages 10 to 15 form part of these financial statements. 8 BALANCE SHEEr As At 31st Ortober 2020 National Camps Gaine5 Manor Total 31-Oct-2019 31Qt.2020 Fixed Assets Tan8ibleAssets 24526 24526 34,324 Debtor5 & Prepayments Cash at Bankand In HaThJ 9,828 1.479 4.869 52,786 14,697 54,265 7,270 2L896 Total Currwt Assets IL307 57,655 64962 29.166 Credltrws.. am&u4)ts fallin¥ due within one year 7,615 N•t CurrnntAssets IL(ts7 5&955 68,012 21.551 Totol As*ts Current U&bNtl*s IL057 81481 55,875 ethtors & L•niTerrn Uabltt*s.' amounts falling due in more than (wbeyear 43.820 43,820 44.200 NET ASSETS 14057 39.661 50,718 44.200 furbd5 of Ch•rity General Funds ReStr￿ted Funds IL(67 11,057 39,661 11.9)9 12341 a9,[￿1 TOTAL FUNDS IL057 39.661 1¥675 The trustees are Sati51ied that for the period ended on 31st October 2020 the charitable tompany wa5 entiiled to exemptlon from the requirement to obtain an audTI urbder section 477 of ihe Companies Att 2￿6 and tha¢ no merriber or members have required the company to obtsi* an audit of lis actounts ftsr the year in ItseSti￿ in accordan£e with 5PCtion 476 of the Act. However, in accr>rdance with section 145 of the charit￿$ Art 2011. the accounts have been Èxamined by an Independent Examiner whose report appear5 on page 16. The trustees a¢knowlgd80 thelr respon￿bIlIty for Complying with the requiremerlts of the Companie5 Act 2￿6 With respect ro attounting records and the preparatlofi olaccoun The accourtts have been prepared in aCCord￿ce with the promsions Part IS of the Companies Act 2Q06 applicable to CoM￿nieS subject to tho small compani95 reBime and in acwrdon¢e wlth the Finaroal Repowting Standard for Smaller Entities (effectivè April 20081. The tru5tee5 acknowledRe their resp￿$1b￿l￿ty for erbsurin8 that the ¢ompar•y *Èeps proper accounting records which cornply with sectun 386 of the Act and for preparin8 financial st3tÈment5 whith give a true and fair of the state of affairs of thÈ compariy as at the end of the financial yeaT and if its profit and loss for the finanual yearin a￿ordanCe the requirements of sections 394 and 395 and which otherwise tomply with tho reguirèments of Companies Act 2W6 relating to actounts, $0 faT as applicable to the cornpany. Approved bytheTru5tee5 onth July 20 SiqrbÈdontheir behalf byTru# SMITH ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2020 (continued)** ## **1. ACCOUNTING POLICIES** ## **Basis of Preparation** The financial statements have been prepared in accordance with all applicable accounting standards, as modified by the SORP. The accounts have been drawn up in accordance with the provisions of the Charities (Accounts and Reports) Regulations 2015 and the Companies Acts, and include the results of the charity's operations which are described in the trustees' report, all of which are continuing. In particular, these accounts have been prepared on the accruals and going concern basis, and under the historic cost convention. Advantage has been taken of Section 396(5) of The Companies Act 2006 to allow the format of the financial statements to be adapted to reflect the special nature of the charity's operation and in order to comply with the requirements of the SORP. The company has taken advantage of the exemption in Financial Reporting Standard No 1 from the requirement to produce a cash flow statement. The particular accounting policies adopted are set out below. ## **Incoming Resources** ## _**Recognition of Incoming Resources**_ These are included in the Statement of Financial Activities (SOFA) when: - the charity becomes entitled to the resources; - the trustees are virtually certain they will receive the resources; and - the monetary value can be measured with sufficient reliability ## _**Incoming Resources with Related Expenditure**_ Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA. ## _**Grants and Donations**_ Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources. ## _**Tax Reclaims on Donations and Gifts**_ Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate. ## _**Contractual Income and Performance Related Grants**_ This is only included in the SOFA once the related goods or services has been delivered. ## _**Gifts in Kind**_ Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable. ## _**Donated Services and Facilities**_ These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received. ## _**Volunteer Help**_ The value of any voluntary help received is not included in the accounts. ## _**Investment Income**_ This is included in the accounts when receivable. ## _**Investment Gains and Losses**_ This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. 10 ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2020 (continued)** ## **Expenditure and liabilities** ## _**Liability Recognition**_ Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. ## _**Governance Costs**_ Include costs of the preparation and examination of statutory accounts, the costs of the trustees' meetings and cost of any legal advice to trustees on governance or constitutional matters. ## _**Grants with Performance Conditions**_ Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output. ## _**Grants Payable without Performance Conditions**_ These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity. ## _**Support Costs**_ Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of the resources, e.g. allocating property costs by floor areas, or per capital, staff costs by the time spent and other costs by their usage. ## _**Investments**_ Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value. ## _**Assets**_ Tangible fixed assets for use by the charity, these are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or, if gifted, at the value to the charity on receipt. There has been no change to the accounting policies (valuation rules and methods of accounting) during this or the previous financial period. ## _**Depreciation Expense**_ Depreciation is calculated at a rate to write off the cost of tangible fixed assets on a reducing balance over their estimated useful lives. The rates applied per annum are as follows: Motor Vehicles 25% Straight Line Basis General Equipment 25% Reducing Balance Basis |**2. TANGIBLE FIXED ASSETS**||National Camps||Gaines Manor|Vehicles (Gaines)|Total|| |---|---|---|---|---|---|---|---| ||||£|£|£||£| |Cost|31-Oct-19|||109,406|6,897||116,303| |Additions||||1,044|||1,044| |Cost at|31-Oct-20||-|110,450|6,897||117,347| |Depreciation at|31-Oct-19|||75,082|6,897||81,979| |Current Year Charge|||-|8,842|-||8,842| |Depreciation at|31-Oct-20||-|83,924|6,897||90,821| ||||||||| |Net Book Value|31-Oct-20||**-**|**26,526**|**-**||**26,526**| |Net Book Value|31-Oct-19||-|34,324|-||34,324| 11 ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2020 (continued)** |**3. INCOMING RESOURCES**
**a) Voluntary Income**
Gifts and Donations
Gift Aid Recoverable
**b) Incoming Resources from Charitable Activities**
Accommodation & Activity Fees
Internship Fees
**c) Other incoming Resources**
Covid-19 Support Grants
Sundry
**4. RESOURCES EXPENDED**
**a) Charitable Activities**
Activities & Events Costs
Advertising & Publicity
Catering & Housekeeping
Depreciation
Dues and Subscriptions
Grants and subsidies given
Insurance
Interns
Miscellaneous
Motor Vehicle Expenses
Office & Stationery
Property - Rent & Taxes
Property - Repairs & Maintenance
Small Tools & Equipment
Shop Expenses
Staff Salaries
Payroll Administration
Staff Costs & Training
Telephone & Broadband
Transaction Fees
IT & Systems
Travel & Subsistence
Utilities|National Camps
Gaines Manor
**Total year to**
**31-Oct-2020**
Total year to
31-Oct-2019
£
£
£
£
2,809
70,806 73,615
36,615
-
11,416 11,416
3,106| |---|---| ||**2,809**
**82,222**
**85,031**
**39,721**| ||445
15,026 15,471
73,882
-
600 600
5,509| ||**445**
**15,626 16,071**
**79,391**| ||-
33,110 33,110
-
142
897 1,039
1,437| ||**142**
**34,007**
**34,149**
**1,437**| ||National Camps
Gaines
**Total year to**
**31-Oct-2020**
Total year to
31-Oct-2019
100
3,915 4,015
32,137
-
575 575
1,325
-
1,649 1,649
4,682
-
8,842 8,842
11,442
108
461 569
972
-
- -
1,308
40
6,784 6,824
7,000
790 790
-
4,745
-
16 16
7
178 178
3,025
231
385 616
597
5,041 5,041
6,634
16,821 16,821
24,548
1,441 1,441
781
-
662 662
1,797
26,091
26,091
0
-
597
597
-
218
216 434
8,625
34
716 750 1,064
21
- 21
110
1,294
2911,585
703
82
- 82
194
16,287 16,287
14,847| ||**2,128**
**91,758 93,886**
**126,544**| There are no commitments under non-cancellable operating leases, capital commitments or contingent liabilities for the year ended 31 October 2020. 12 ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2020 (continued)** |**4. RESOURCES EXPENDED (continued)**
**b) Governance Costs**
Bank charges
Regulatory & Filing Costs
Legal & Professional Fees (Governance)
Independent Examiner's Fee
**5. RESTRICTED FUNDS**
Gaines Manor
The restricted funds are wholly represented by net assets
of the charity as shown in the balance sheet on page 9
**6. CASH AT BANK & IN HAND**
Cash on Hand
Current Accounts
Savings Accounts
**7. DEBTORS AND PREPAYMENTS**
Sundry Debtors
Gift Aid Recoverable
Internal
**8. CREDITORS AND ACCRUALS:**
**AMOUNTS FALLING DUE WITHIN ONE YEAR**
Sundry Creditors|National Camps
Gaines Manor
**Total year to**
**31-Oct-2020**
Total year to
31-Oct-2019
£
£
£
£
2
2 4
4
510
- 510
13
1,358
200 1,558
1,634
250
- 250
200
**2,120**
**202 2,322**
**1,851**
As at
Income
Expenditure
As at
31 Oct 2019
31-Oct-2020
£
£
£
£
(234)
131,855 91,960
39,661
National Camps
Gaines Manor
Total
Total
31 Oct 2020
31 Oct 2019
£
£
£
£
-
123 123
123
1,479
42,663 44,142
11,361
10,000 10,000
10,412
**1,479**
**52,786 54,265**
**21,896**
National Camps
Gaines Manor
Total
Total
31 Oct 2020
31 Oct 2019
-
175 175
430
-
14,522 14,522
6,840
9,828
(9,828)
-
-
**9,828**
**4,869**
**14,697**
**7,270**
National Camps
Gaines Manor
Total
Total
31 Oct 2020
31 Oct 2019
£
£
£
£
250
700 950
7,615
**250**
**700 950**
**7,615**| |---|---| 13 ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2020 (continued)** |**9. CREDITORS AND LONG-TERM LIABILITIES**|National Camps|Gaines Manor|Total|Total| |---|---|---|---|---| |**AMOUNTS DUE IN MORE THAN ONE YEAR**|||31 Oct 2020|31 Oct 2019| ||£|£|£|£| |Trustees Loans|-|43,820|43,820|44,200| ## **10. STAFF COSTS AND NUMBERS** Camp XL employed 2 staff members during the year, one for the entire period, and the other commencing September 2019. The total salary cost including National Insurance and Employer Pension Contributions amounted to £26,091 (2019: £nil) |Salaries
Social Security Costs
Pension costs (defined contribution scheme)|Year to
31 Oct 2020
£
23,844
1,099
1,148
**26,091**|Year to
31 Oct 2019
£
-
-
-| |---|---|---| |||-| ## **11. TRUSTEES AND OTHER RELATED PARTIES** During the year Camp XL repaid £ 380 (2018/19: £ nil) in long-term loan liabilities to trustee Mr Jeremy Smith and spouse Mrs Lois Smith. No additional loans were advanced (prior year: nil). The loans were to assist in the general running costs of the Charity, in furtherance of the Charity's objects. The total loan liability as at the 31st October 2020 stands at £43,820 (prior year: £44,200) as detailed in note 9 of the Reports & Financial Statements. No other payments were made to trustees or any persons connected with them during this financial period. No other material transaction took place between the organisation and a trustee or any person connected with them. ## **12. RECONCILIATION OF MOVEMENT ON CAPITAL AND RESERVES** The Company is Limited by Guarantee and is a Charity registered with the Charity Commission number 1112693 and is not, therefore subject to Corporation Tax and does not have a Share capital. |Surplus / (Deficit) for the financial year
Other recognised gains
Balance Brought Forward
Closing Funds at 31st October 2020|Year to
31 Oct 2020
£
39,043
-
**39,043**
11,675
**50,718**|Year to
31 Oct 2019
£
(7,846)
-| |---|---|---| |||**(7,846)**| |||19,521| |||**11,675**| 14 ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2020 (continued)** ## **13. RISK ASSESSMENT** The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. ## **14. RESERVES POLICY** The trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily. ## **15. PUBLIC BENEFIT** The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the trustees’ report. The trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake. 15 INDEPENDENT EXAMINEKS REPORT ON ThE AccouNrs Report to the trusteesl m&nt*rs ofcamp XLon the KrryJE¥ts for the ended 3tsr cwot*T 2020 set out on pages 8 to 15. The Chartys trustees (who are ￿$0 the Iru51ee5 c*the rompanyfor the purposes of compny l•wl are re5ponslble for the p￿par￿lOn of the finanual Slatemerrt& Thetru5teesare satsf￿ the a￿11 Kequwementotsertion 14411> ofthe Cha￿￿e$ Art 2011 Ithe Acil does not ap￿y, and that there ts no reqUIre￿nt kn the 8ovemlredcoJment or constitijllon of the Char￿¥ for thè condu￿n￿ of an audjt. As a cOr￿1￿er￿. the In￿1¢¢S ha¥e de¢tedthattheflnaI￿al statements be sublettto Independent examlnatlon. Havlng 5*1sfled my5eW that the thartty ts not subJttt to awJlL •Th11s lTrjep￿ e¥3mln•bon. tt Is my respons1￿$ty to.'- ol eMamlThe the attourfs under sertlon 145 of the Prt bl to follow the procedures lakl down In the General t*e¢llms the C￿rIty CThnffl155K>n under srfty¢)n 14515llbl of the Act., and,. ¢1 to stat• whether partlcular mattus hvle t4Mne to my •ttMkn. s of kthpendent st•t¢m¢rt I conducted my eXamIn￿￿On In *t¢¢*darKe wlth the General tY4ectkn*¥en b¥ thethèrlty Comm15sloners for En*nd & Wales In relatlon to the conductln8 olaft lThdÈpÈndent tx•mlnatkin, referred to al>M. An Independent eumlnatlon In(1￿￿e5 a r￿¢W of Ihe accouT5tln8records kept bythe Charlty •r)d of th• a¢¢OUmlkn8 SySt•ns ern￿o￿j by the Charty and a tomparlson of the flnaTrclal statements presented wth thLW r*¢rrtds. It atso Indth (on51derakn of ary unuwal or disd05ure5 In the financl•l statements and seekln8 expl•n•tlofis from you as tn￿tee5 corwniw s￿h m•tter& The of the exarnlnatlon Is to è5tabllsh as lar as p0S￿ble th￿ ihve hwe bttn ￿ L¥eathe5 of the Charlths le¢slatlon and that th• financlal ststements compty w￿h the SORP. on • t•st Ole41den￿ reSvRnt to the ￿T￿nts ￿ dsdwres kn th• flnandal ststemerrts. The procedures undert¥kw do not yo¥lde al thè e¥lderK* that be an and Itrformatb)n supplled by the trustees In the course of the exarnIT￿on 15 not sUb￿cted to aud￿ tests w W￿lIeS. and ￿nsequert￿ I do not express an audyf oplnlon on ihe vlew 814*n by the lknandal statements. and In wucular. l exkyess as to whether the flnandal statements 8fve a true and falr ¥lewof the affalrs of thechaiity. ar#1 my report is IlmW tot￿ mattersset (yjt in the statement l)elow. I planned and performed my eKamlna¥oTr so a5 to Sat￿fy rnysdlth• the obhlhts oftr* l￿dent evarnln4tlw ¥re achIe￿d and before fSnallsln8 the report l obtsined wrltttr a55w3TKesfrom the trustees of all material m•utvs. Ind•pertht •x4mlnqrfs sM￿le￿ In the course of my wmlnatkn, rio rrwtt* has come to my attentlon: whlch *¥es me re•sM•bk cause to belie¥e that In fflater￿ respect the trusttt5 trequirements.. . to keep actountin8 ￿￿dance wtth secUoTh 386 cl the CompaniÈs A¢t 2Lf6.' aTr ' to prepare accounts whith a(￿rd wlth the accounbng ts)mpty wlth the accoun￿￿ ￿u￿rements of sectlon 396ofthe Cornpanvés Act with the metlM>Js aml m3ple5 of the Stat￿￿Trt ofre¢4nmerKkd Pracike.. Attountlng and Re￿￿n8 by Charlb¢% have been met to whl(h. In my op1n1o￿ attenvon slhxld be draw￿ In to a WOPEr ur*Jerstsndin8 of the ar£ounts to be re￿hed. Edwln Da¥knTh 16