Registered number: 05568506 Charity number: 1112623 THE PICKERING CANCER DROP4N CENTRE (A company limited by guarantee) Unaudited Trustees. Report and Financial Statements For the year ended 31 December 2020 WINlllll "A4I>IITGR* 15109r2021 COMPANIES H¢)USE A19 THE PICKERING CANCER DROP4N cEp￿RE (A company limited by guarantee) Contents Page Referen¢0 and administrative detalls of the company. Its Trustees and advise Trustees, report Trustees. responslbililies ststement Independent Oxaminerfs report Staternent ol financial activities Balance sheet Notes to th• financial staternents 10-22 THE PICKERING CANCER DROP4N CENTRE (A company limited by guarantee) Reference and Administrative Details ol the Company, its Trustees and Advise For the year ended 31 December 2020 Trustees Mr R W h*)ore DrRJAryel Dr R Jyothirmayi Mr S J Mamoch Mr R A Mellhuish Mrs P Tayknr Mr D P Au5bn Mrs K G Raldiffe {resgn•Y 30 May 20201 Mr D Barthokjmew, Chair Mrs G H Williams Company regislered numbor 05568506 Charfty reglslered number 1112623 Rggistsred offico 27 Monson R¢)ad Tunbridge Wells Kent TN1 1LS Accountants Wiliams Gi￿$ Professional servi￿ Ltd 12 Conqueror C(NJrt srtb"n9L￿irne Kent ME10 5BH Investment advlsors Investing Elhically thite(I 33 Whiffer Road N0￿ch NR3 2AW Page 1 THE PICKERING CANCER DROP4N CENTRE IA Company limited by guarantee} Trnstee$' Report For the year endqd 31 D8cember 2020 Tho Trustees present their annual report together wth Ihe financk41 sialements of the o)mpar)y for th• 1 January 2020 to 31 December 2020. Tl* Annual report seNes ￿ purposes of bolh a Trustees, report and a d1￿ctOrS, report under cornpany law. The Trustees confirm that the Annual report and finanoal ststements of the charitaNe company compty wth the current statutory ￿qU1￿Ments, the wuirements of Ihe charitabk cornpanls govemiTha document and the provisions of the Statement OF Rec(ffimen(*d prath'￿ ISORPI appI￿able to charities preparing their a￿oUnts in a¢r0rdan￿ wtth the Finantsal Repo￿n9 SlarK1ard applicab* In the UK an(1 Reput*lic of IrelaThY IFRS1021 leffecbve 1 January 20191. Since the company qu81ifi*s as sman urder section 382 of Ule Companies Act 2Cth, the Strategie ￿pOrt requi￿ of medium and large compan￿5 uTh*r Iht Companies Att 20C6 Istiaiegic Report and Di￿¢t0￿, Report) Regulations 2013 has been omitted. ObjKtlV￿ and activities a. Policies and objectlves The objects oflhe charity as str￿ in ts Memorarylum ofAsswatbJn are.. lil The relief of persons sulfering from canc8r ty th8 wovwtsp)n ol seNces *LI facilths lincludiNJ complimentsry therap￿s) lor them. their famil* and ¢3￿r$. lill The advancement ol understandiry of ￿ natwe. caw trealments ol caTr￿r partularfy ￿ong (but nol limited tol person5 frorn carthi, their families, frends aThY carers. liiil Pthering Can￿r Drop in Centre is cyen e¥ery Mow. Tuesday. wed￿$daY and Frwjay lexclLvJing Bank Holidays) lor peop￿ affected by car￿r to drop in lor support. informab"on. comp￿Mentary therapi8s and eounselliThJ. livl In settiwJ c*'eclives and planning aclivihes, ihe Trustees gNen due consvjeth.on to general guidance published by the Charty CommisS￿n ¥&￿tIr￿j to Put4￿ ter*fft. In setting objectives and planning lor activrbes, the Trustees have grwen dL* consideraiion tt> general guiLlance publtshed by the Charity Commission rdabro to puÈ4c be￿fft. I￿ILK11[¥J th8 guthnL*'Public benefif. running a charrty IP821'. b. Voluntsers As ever, the volunteers hav8 been the lifvbhx•J of Pickering and have teen phenomenal duThrKJ this exceptionally challenging year. Gaynor Ratdille dec*Jed to stsnd down as a volunteer and Twstee in May 2020 and Caroline Neill took over her role in belrKJ.Po￿.s nght-hand man.. A ￿)￿ ¢eam of volunteers and volunteer therapists have attended meetings, offered thèir therapy ano counsellirvJ servKes and ge￿ralty been available to ans%%Er whatever call was made of them. We are richty blessed to have the team do. Page 2 THE PICKERING CANCER OROP4N CENTRE IA cornpany limited by guaranteel Trustees. Report {continvedl For the year ended 31 December 2020 Achievements and performance a. Review ol aclivities Despite an incredibly challengifo year both globaly aThJ localy. P￿kenTrj ha5 kept going in whateverlomi COV￿-19 aNowed in It5 pur5UIt of supporting can￿r sufferefs and their friends. lamilies and carers. Covky caused the Centré to have to shut its doors dunng March 2020 and PKkenrvJ haj to take ￿ a way of beirg in order to be ￿re lor Ihe rnernb&rs ol the local land not so local can￿r cornmunty. As awounts will shryw. Pickgnro has had a chaI￿￿1￿j tyJt n•wdrtheless productive year in 2020. adapting rtself to whatever Cov*Y-19 the Govemmtnt guidelinès thrn¥ at tt We look fO￿ard to 2021 beir#J a'norm81" year bul know that to the best of its abil¢ty. Pickefing has not abandon8d rt$ visitors ar¥J community. Whe￿ so many oth?r Se￿Ice5 have. Support Services During the first months of k)ckdown arKI IhrowJhout the ￿Main1r￿a period to date. Polly. caroli￿ and several other ¥01unteets worked Irom horne hèwrrfJ their phones available for messages 8￿J ￿115 24n. Website eTr]uiries. Facebook messages emails were all wuLarfy monit￿ed aThJ personal replies made to all vtho made ¢ontact with LLS seekir¥J our support. As soon as it was safe enough. support rreemgs ¥tyere hehy othdoNs in CalVe￿Y Park, within govemmant guKlelines at all times arK1 these were enthusrdslicalty receNed arKI wel attended by our visrtors When it got too we sought indoor space and Ant Scragg generousty donaled us a room al The Spa Hotel untsl Cowd shut the hotel doots In November. From there Pickering moved to a rocmm at tre Camden Centre. thanks to William Benson and hi5 team - and. on one week, at short noticé tts Salomon's C*ntré, thanks to the generosty of KeMn Spencer and his team. We remained thère until we had to again dose the door5 after Chnstmas 2020 wrth Covhj case numbers rising. We have supported in extsss 0175 people durirwJ this time. personalty, the phor*. by mess¥ ar¥J by ema￿. b. Fundraising activities and income generation AM fom)al ev8nts carthll8(I for tl* year due to the Covw>19 ￿$trid￿n$ arns no officBI tundrdising took place. However, people did conthnue io support Pickenng by doir¥J wha*ver tt*y coukl ￿ their ovm individual ways whether by sending in ¢Jonations. nominating ovr charity for legacy ￿r￿S or simpty tell¢rg Iheir fnends of their experience ol us and many ¢Jonab"ons We￿ recewe(I thrO￿)hoUl ts year. We sadty lost many rrembers of our ¢tsnmunity and We￿ often the eharity of chott ai funeral or ￿lebratron e%ents for decea￿. . Investment policy and performance DurirvJ the year ihe sum held In Ihe Srnile Fund decfeased ￿ £13,901. such sum bein9 heky as cash fvnds. The Fund vrd5 and Is set aside to financially assist visitots andlor thèir lami1￿$ who a￿ exper1er￿I￿j temporary Dr long terrn problems becaus8 01 cancel. M051 usually accounts a￿ settkd on the production of a bill. but occasionally and usually in emergency a direct cash payment is mad?. The circum5tsnce5 of am benefiuarEs clos81y •xamined before a5sistsnce 15 ollered. Financial revlew . Going Concern After making appropriale enquiries. Ihe Trustees have a reasonab￿ exrRctrti¢)n th* the company has ad•quate ￿sourceS to continue in operational existen￿ for the fo￿seeab* future. For this reason. they continue to adopt the going concern basis in preparing the financial Stat￿ents. Furt￿r details regardirrfj the adcplKJn ol goiTrJ COr￿M basi& can L* ltsund in the accounting polices. Page 3 THE PICKERING CANCER DROP-IN CENTRE IA company limited by guarantee) Trustees. Report (continued) For the year ended 31 December 2020 b. Reser¥es policy Th8 Trustees have adopted a fonnal re5erve5 pjky ihat sth"pulates th? foll(MirwJ rns•N•s shoLld b? maintain8d". Emergency Opernts'onal Re5wve IEORI The Trustees Set th¢ rninimwn ofth8 EOR at equrwalenl of 12 months. operatiNJ costs. Operating costs in th8 year to 31 Deeember 2020 *re tirca £40.CK#]. Tr EOR at 31 D￿rnber 2020 was £50.C(i). Lease Li8bik"ty Rèserves ILLRI The Tfustees have set a kvel of £1￿.(￿ as*le to Djver cawtal repai￿, thi4 is *nouni in the LLR at 31 Decernber 2020. New Buikling Reser¥e INBR) The Irtyst reache(l its goal of purthasiNJ its swemiw in ￿¥ember 2019. The oFenir4J New Buildin9 ReseNe was uhlised in this respect c. Materlal Investments policy Funds not immediately required for day to day outgoirys a￿ placed in desposrt accounts. The Trustees, investment strategy is to hold I￿￿15 in ltsw to mediLm risk Ift￿$￿1ents provMJing a reasonabbe rate of return. Page 4 THE PICKERING CANCER DROP4N CENTRE IA company Ilmited by guarnnteel T￿￿tee$. Report (contlnued) For the year ended 31 December 2020 Structurei governance and management a. Constitution The Charity is regi8tered as a thantsbje ojmpany h"mrted by wardntee and was set up ty a Memorandum of Associakn'on. The Charity is 9)nsbtuted uThYer a Memorandurn ofAssociats"on L% a registered charity number 1112623 The principal object of the Charity provKle support ￿ anyone affected by canc2r. be tney patients, their partners, ¢hildren. friends or caiers. In 8 safe. relaxing, friefx1ty en￿r￿fflent whetE mutual support and inlofftab'on can be found. b. Methods of appointment or elocllon of Tntslees The rnanagement of ts Charty is tt* reswn5ibthty ol thè Tn￿t￿ vtho are ekxknj and to opted und•r the term$ ol th• Arb'cbs of A5sociatson. The Charity has a small man•Jeftpnt tèam. al vohJnteers. who are responsible for ￿ day to day running and practi issues, as well as thè recrunment and managémnt of Y￿un￿erS. vol￿)￿ry complimentary therapists and the fijnd raising team. c. Rlsk Management A risk Register was compiled. Where Ihis shth¥e(l a￿3$ of medium or h￿h rtsk steps have been laken to deal with fvse areas. The Ri$k r89i$ter Trs iewewed at Ihe qU•*￿Y Trustee Plans lor future periods Thè eharity has aequired rts premises in thè prior year and ￿11 to raise fuTrJs in c*der to maintsin the building and seojre the lon9 tem goals of ihe charty. Approved by order ol the mernters of the board of frustees arvj signed on tr*ii behalf by". Mr D PAustin Date. 91912) Page S THE PICKERING CANCER DROP4N CENTRE IA company limited by guarantee) Statement of Trustees. responsibilities For the year ended 31 December 2020 The Trustees (who are also the dimctors of the Company foi purposès ol cornpany lawl are responsible for preparing the Trustees, report aTrJ the finanoal Statements irt atcordanee aPpI￿ab￿ l*v Unrted Kingdom Accounting Standards (United Kingdom Generalty Ats*pt8d ACCOLml4￿ Pracbc81. Company law requires the Trustees to p￿pa￿ finanoal s¢atemenLs for earth finanrial . Unijer company law, the Trustee5 must not approve the financial staternents unless tsy are satisf*d that tsy give a tRE and fair wew of the state of affairs of the compary and of its Incom1r￿ resources and applicabon of resources. induding its ineome aThd exFenditure. fr>r Ihat perioo. In preparing these finanaal stateFr£nts. Trustees 8rE rwuired to" select surtable accountiThJ pOItc￿ and Ihen appty Ihern consistently.. observe the rnet￿$ 8nd princip*s ofthe ChantEs SORP IFRS 1021- make judgments and atcountsng estirnate5 thai are ￿asOnab* and prudent, state whether applicable UK AccounbNJ Standards IFRS. 1021 habe been.foll)wed. subject to any material departures disck)sed aThJ explai￿ in the finarKial $taternents'. prepa￿ the financial 5tsterngnts on thè going conL*m"basi% un￿$ it ig Jnèppropriate to presume that the company ill contlllU8 in business. The Trustees a￿ resporBible lor keepinJ •Jequ* re￿5 Ihat are sufficient to Show and explain the companys transactions and dt5close wth reasonab￿ accuracy at any tirne the financial w)Sltion of the company and enabbg them to ensure that the financial statements cornp￿ wth the Companyés Ad 20C6. Th?y are also responsible for safeguarding the assets of the company and hènce le¢ takiNJ reasonabbe steps for the prevention and detection of fraLbY and other I￿g￿laritIes. Approved by order ofthe n￿MberS of ts board of Truslees and sh3￿ on ils behalf by. fvlr D P Austln Date. PaJ8 6 THE PICKERING CANCER DROP4N CENTrE IA cornpany lirnited by guarantee) Independent Examinerfs Report For the year ended 31 December 2020 Indepgndent Examinerfs Report to the Trustees of The Pickering Cancer Drop4n Centre {'th8 company.) I rep￿rt to the charty Tnjstees on my ex￿￿41￿ a¢counts Off￿ company for thè y•ar ended 31 December 2020. Responsibilities and Basis of Report As the Trusiees of the etsmpany rts directors for the purwses of company lawl you a￿ fesF4Jnsible lor thè prnparab.on of the ar£ounts in accordan￿ wrth the requirements of the Compan*s Atx 2(K￿ flhe 2006 Acti. Having satisfied mysell that the accounts of the corryjany a￿ not wuired to be audited uThJef Part 16 of the 20CO Act and are èligible for iThJepei¥Jent examinatK)n. l ￿port in ￿SpeCt ol my exarninabon ol the cornpanys accounts carried out under section 145 01 the Chanties Act 2011 llhe 2011 Acri. In Caff￿ng oth My examinathjn I have followed the Di￿tionS given by the Charty Commission uThJer sectw 145ISXbl of the 2011 Act Independent Examinees Ststement I ha¥e completed rny examinab"on. I conffim) thai no mattèrs have coff* to my attention in Cl￿nection wth ts examinabon gNiThJ mo ￿￿Se to belie¥e". accountrng records We￿ not kept in respect oflhe ccmpany as requi￿ by se¢Xk)n 386 of the 2006 Act, or the accounts do not accord wrth those ￿cOrdS. or accounts do not cornp￿ wrth the aco)untiThJ reqwrements of s8cb.on of ￿ 20C6 Act other than any requirement that the accounts gi¥e a 'true and fair VEW wh￿h 15 not a matter ConsKIe￿ as part of an independent examinatitsn". or the accounts havè not been prepa￿￿ in 8ttordance with the methods an(1 principles of the St8tement of Recommended praCt￿e for accounting and r8porting by chant*s lapplicable to charrties preparing their a￿O￿nts in accordants with the Finartual ReporthNJ Standar(l appth.cab￿ in ￿ UK Republ￿ of IrelaTrJ IFRS 10211. I have no cOn￿m9 and have cryre a¢yoss rKJ ¢)ther mattets in u¥nnectbJn with the examinatKJn to wh￿h attentson shoyld be drawn in thi8 report in order to enab￿ a proper un(Jer3tandiTrJ of the accounts to be f•ached. This report is rnade sokéty to th&